Sharp MX-3140N Operation Guide
Sharp MX-3140N Manual
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- Sharp MX-3140N | Operation Guide - Page 1
PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING About Operation Guide - Sharp MX-3140N | Operation Guide - Page 2
MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2012/04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions - Sharp MX-3140N | Operation Guide - Page 3
Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper - Sharp MX-3140N | Operation Guide - Page 4
Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies - Sharp MX-3140N | Operation Guide - Page 5
Make a copy of this type of original More original pages than can be loaded at once Bulky original (shadows appear at edges) Book or pamphlet (make facing page copies) Mixed-size originals Bound original such as a book (one page at a time) - Sharp MX-3140N | Operation Guide - Page 6
Make a copy on this type of paper Envelopes and other special media Transparency film Tab Paper - Sharp MX-3140N | Operation Guide - Page 7
Add the date or page numbers 2012/04/04 Add the date 9 10 11 Add the page number Add a stamp ABCDEFG Add text - Sharp MX-3140N | Operation Guide - Page 8
Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin Staple output - Sharp MX-3140N | Operation Guide - Page 9
Other convenient functions Functions used for specific purposes z Make a copy of arranged photos z Create a large poster z Make a mirror-image copy z Copy onto the centre of the paper z Make a negative copy Convenient functions z Use two machines simultaneously z Give priority to a copy job z Check - Sharp MX-3140N | Operation Guide - Page 10
PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions - Sharp MX-3140N | Operation Guide - Page 11
Conserve Print on both sides of the paper Print multiple pages on one side of the paper - Sharp MX-3140N | Operation Guide - Page 12
Print without a computer FTP Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine - Sharp MX-3140N | Operation Guide - Page 13
Print attractive output Print matching the size of the paper Bring out faint text and lines Select the print mode Adjust the brightness and contrast Adjusting line width when printing a file such as CAD data - Sharp MX-3140N | Operation Guide - Page 14
Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin Staple output Print specific pages on the front side of the paper - Sharp MX-3140N | Operation Guide - Page 15
Print on this type of paper Envelopes Transparency film Rotate the image 180 degrees Tab Paper Print specific pages on different paper - Sharp MX-3140N | Operation Guide - Page 16
Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data - Sharp MX-3140N | Operation Guide - Page 17
functions Correct the size or orientation of the print data z Enlarge or reduce the print image z Print a mirror-image Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an "invoice copy" z Create a large poster Convenient - Sharp MX-3140N | Operation Guide - Page 18
SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions - Sharp MX-3140N | Operation Guide - Page 19
Conserve Send when the rate is lowest Send two original pages as a single page Check received data before printing Relay a transmission through a branch office - Sharp MX-3140N | Operation Guide - Page 20
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals ID card or other card - Sharp MX-3140N | Operation Guide - Page 21
Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission Stamp scanned original pages - Sharp MX-3140N | Operation Guide - Page 22
Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges - Sharp MX-3140N | Operation Guide - Page 23
Save trouble Store frequently used settings 1 2 3 XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log Bound original such as a book (one page - Sharp MX-3140N | Operation Guide - Page 24
Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine - Sharp MX-3140N | Operation Guide - Page 25
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone - Sharp MX-3140N | Operation Guide - Page 26
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions - Sharp MX-3140N | Operation Guide - Page 27
Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document - Sharp MX-3140N | Operation Guide - Page 28
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals Original with background - Sharp MX-3140N | Operation Guide - Page 29
Prevent transmission to the wrong destination Check the result of transmission Stamp scanned original pages Check the log of previous transmissions - Sharp MX-3140N | Operation Guide - Page 30
Send a smaller file Send at low resolution Reduce an image before sending Send two original pages as a single page Compress a file before sending Send an image in black & white ID or other card - Sharp MX-3140N | Operation Guide - Page 31
Save trouble Store frequently used settings 1 2 3 [email protected] [email protected] [email protected] View the transmission log [email protected] [email protected]. - Sharp MX-3140N | Operation Guide - Page 32
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority - Sharp MX-3140N | Operation Guide - Page 33
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files - Sharp MX-3140N | Operation Guide - Page 34
Search for a file abc Search for a file using a keyword Search by checking the contents of files - Sharp MX-3140N | Operation Guide - Page 35
Organize my files Delete a file Periodically delete files Delete all files Change the folder - Sharp MX-3140N | Operation Guide - Page 36
MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge - Sharp MX-3140N | Operation Guide - Page 37
Clean the machine Clean the document glass and automatic document feeder Clean the bypass feed roller Clean the original feed roller - Sharp MX-3140N | Operation Guide - Page 38
are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.). Return to top page ( ) Return to previously - Sharp MX-3140N | Operation Guide - Page 39
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. Reader Help to display the button. • Caution when printing If all pages are printed, the menu pages of the "I want to..." menu will also be printed. To print only the pages that contain the explanation of a - Sharp MX-3140N | Operation Guide - Page 40
workplace. Current settings can be displayed or printed out from the "System Settings". 8. TROUBLESHOOTING This chapter explains how to remove paper to this manual when you have difficulty using the machine. Printed manual Manual name Start Guide Contents This manual contains instructions for - Sharp MX-3140N | Operation Guide - Page 41
ABOUT OPERATION MANUAL This manual explains how to use the MX-M264N/MX-M314N/MX-M354N digital multifunctional system. Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, - Sharp MX-3140N | Operation Guide - Page 42
1-40 FINISHER 1-42 • PART NAMES 1-42 • SUPPLIES 1-42 • FINISHER MAINTENANCE 1-43 SHARP OSA 1-45 • APPLICATION COMMUNICATION MODULE (MX-AMX2 1-45 • EXTERNAL ACCOUNT MODULE (MX-AMX3 1-46 MAINTENANCE REGULAR MAINTENANCE 1-48 • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-48 - Sharp MX-3140N | Operation Guide - Page 43
faxes and printed papers are delivered to this tray. (2) Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned. PLACING THE ORIGINAL (page 1-36) (3) Front cover Open this cover to replace a toner cartridge - Sharp MX-3140N | Operation Guide - Page 44
BEFORE USING THE MACHINE (8) (9) When a keyboard is installed (10) (11) (12) (13) (14) (8) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. (9) Keyboard* This is a keyboard that - Sharp MX-3140N | Operation Guide - Page 45
Toner cartridges These contain toner for printing. When the toner runs out in a cartridge, the cartridge must be replaced. REPLACING THE TONER MX-FN23) is installed) (page 8-10) (17) Fusing unit damage the photoconductive drum. This may cause tray to feed paper manually. When loading a large sheet - Sharp MX-3140N | Operation Guide - Page 46
original. (2) Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. (3) Original guides These help ensure that the original is scanned correctly. Adjust the guides to the width of the original. PLACING THE ORIGINAL (page 1-36) (4) Document feeder - Sharp MX-3140N | Operation Guide - Page 47
A computer can be connected to this connector to use the machine as a printer. For the USB cable, use a shielded cable. (4) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. (5) Power plug. (6) Extension phone socket When the - Sharp MX-3140N | Operation Guide - Page 48
of the functions in this manual. (4) PRINT mode indicators • READY indicator Print jobs can be received when this indicator is lit. transmission of an image in scan mode. • DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of - Sharp MX-3140N | Operation Guide - Page 49
SYSTEM SETTINGS PRINT READY DATA IMAGE SEND LINE DATA HOME LOGOUT (13) (10) [STOP] key ( ) Press this key to stop a copy job or scanning of an key can also be pressed to send tone signals on a pulse dial line. USER AUTHENTICATION (page 1-16) (14) [#/P] key ( ) When using the copy function - Sharp MX-3140N | Operation Guide - Page 50
SEND Job status screen. DOCUMENT FILING Print Job Job Queue 1 Copy 2 Copy 3 Computer01 4 0312345678 Scan to Fax Job Sets / Progress 020 Modes Margin Shift (2) (3) Cancel (4) OK OK Right Left Down Side 1 10 Side 2 10 (0~20) mm (0~20) mm (1) If the initial state of a key - Sharp MX-3140N | Operation Guide - Page 51
mm BEFORE USING THE MACHINE Function Review Margin Shift Shift:Right Front:10mm/Back:10mm Erase selected special modes. Enter value via the 10-key. 297 (25-297) Cancel OK key. The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly - Sharp MX-3140N | Operation Guide - Page 52
from tray 1. Ready to scan for next copy job. print jobs in the print queue (the job in progress and jobs waiting to be printed manual. (2) (3) (3) "MFP Status" display This shows machine system information. "Maintenance Information" This shows machine maintenance information by means of codes - Sharp MX-3140N | Operation Guide - Page 53
icons are as follows. Print job Copy job Scan to E-mail job Scan to FTP job Scan to Network Folder job Scan to Desktop job Fax appears. This appears when a service technician has activated simulation mode. This appears when a USB memory or other USB device is connected to the machine - Sharp MX-3140N | Operation Guide - Page 54
This appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. (3) Brightness adjustment key Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key. Touch the [+] - Sharp MX-3140N | Operation Guide - Page 55
[POWER] key ( ), abnormal noises, degraded image quality, and other problems may result. Switching off the main power switch or removing the power cord indicator blinks when a print job is received. Once the print job data is received and the printing starts, the PRINT DATAT indicator becomes lit. - Sharp MX-3140N | Operation Guide - Page 56
standby. The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on the operation panel, or an shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the standby state for the interval of time - Sharp MX-3140N | Operation Guide - Page 57
LOGIN NAME / PASSWORD (page 1-18) AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the machine. User Authentication OK Admin Login When controlled by user number Enter your user number (5 to 8 digits) with the numeric - Sharp MX-3140N | Operation Guide - Page 58
. (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator). When the user number is an 8-digit number, this step is not necessary - Sharp MX-3140N | Operation Guide - Page 59
User 0003 User 0004 2 LDAP authentication. Admin Login User 0005 User 0006 A text entry screen will appear. Enter your login name. Direct Entry User 0007 User 0008 (B) User selection keys User 0009 User 0010 Touch your user name that has been stored in "User List" 2 User 0011 User - Sharp MX-3140N | Operation Guide - Page 60
your login name. Go to step 4. • When logging in using the [Direct Entry] key... 3 Touch the [Auth to:] key. User Authentication OK Login Name User Name Direct Entry Password Auth to: Login Locally Select the LDAP server and touch the [OK] key. Authenticate to: OK Login Locally Server - Sharp MX-3140N | Operation Guide - Page 61
activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take place when password that you should use with the administrator of the machine. • The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web - Sharp MX-3140N | Operation Guide - Page 62
(4) Application Keys* It is possible to display a combined total of eight Sharp OSA application shortcuts and my menu shortcuts. (5) Title This shows the title of [My Menu Settings] in the Web page menu. • System Settings (Administrator): My Menu List When user authentication is enabled, a my menu - Sharp MX-3140N | Operation Guide - Page 63
that a key cannot be held down to continuously change a value being entered. For detailed procedures, see the chapters for each of the functions in this manual. System Settings (Administrator): Remote Operation Settings Set the operation authority for the remote operation function. 1-22 Contents - Sharp MX-3140N | Operation Guide - Page 64
items 2 3 4 5 6 7 8 9 10 11 12 13 Main items 14 15 16 17 print. Computer Name The name of the computer that sent a print job.* User Name The user name when the user authentication function is used. Login Name The login name when the user recorded. For a scan to HDD job, copy, print, scan job, - Sharp MX-3140N | Operation Guide - Page 65
staple count. 22 Printer Tone The tone used for a print job. 23 Image Send user. 39 Special Modes Special modes selected when the job was executed. 40 File Name 2 Records the file names of print jobs.* 41 Detailed Items Original Size Size of scanned original. For a document filing print - Sharp MX-3140N | Operation Guide - Page 66
THE MACHINE No. 50 Machine Item 51 52 53 Item name Model Name Unit Serial Number Name Machine Location *In some environments this is not recorded. Description . Indicates the name of the machine that is set in the Web pages. Indicates the installation location of the machine that is set in the - Sharp MX-3140N | Operation Guide - Page 67
Settings Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Document Filing Control (1) Admin Password Exit List Print (User) Fax Data Receive/Forward USB-Device Check (1) Touch the [List Print (User)] key. (2) Touch the [Print] key in [All Custom Setting List - Sharp MX-3140N | Operation Guide - Page 68
user include paper, toner cartridges, and staple cartridges for the finisher. Be sure to use only SHARP-specified products for the toner of Sharp products. Look for the Genuine Supplies label on the toner package. GENUINE SUPPLIES Proper storage Store the supplies in a location that is: • clean and - Sharp MX-3140N | Operation Guide - Page 69
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Tray 1 Tray 2 - Sharp MX-3140N | Operation Guide - Page 70
in the Start Guide and "Paper Tray Settings" (page 7-13) in service representative for advice on using these types of paper. Types of paper that can be used in each tray The following types of paper can be loaded in each tray. Trays 1 to 4 Plain paper Permitted Pre-printed - Sharp MX-3140N | Operation Guide - Page 71
quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper. • The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing (the toner does not adhere to the - Sharp MX-3140N | Operation Guide - Page 72
B 2 Adjust the guide plates A and B by squeezing their guide plate A on the front left side of the tray. Fan the paper. Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed. 3 Insert the paper into the tray. Load the paper with the print - Sharp MX-3140N | Operation Guide - Page 73
to change the "Paper Tray Settings" in the system settings. If these settings are not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur. Do not place heavy objects on the tray or press - Sharp MX-3140N | Operation Guide - Page 74
the way into the bypass tray until it stops. Load the paper with the print side face down. 3 • Do not force the paper in. • If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width of the paper. If the bypass - Sharp MX-3140N | Operation Guide - Page 75
BEFORE USING THE MACHINE IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. - Sharp MX-3140N | Operation Guide - Page 76
envelope. This may result in misfeeds or poor print quality. • Restrictions apply to some types of envelopes. For more information, consult a qualified service technician. • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure. • Do not use the - Sharp MX-3140N | Operation Guide - Page 77
size that can be specified manually) Copy mode: 297 mm COPIER scan originals from 35 g/m2 to 49 g/m2 (9 lbs. to 14 lbs.), use "Slow Scan Mode" in the special modes. Scanning without using "Slow Scan Mode" may result in original misfeeds. When "Slow Scan Mode" is selected, automatic 2-sided scanning - Sharp MX-3140N | Operation Guide - Page 78
gently close the automatic document feeder. Adjust the original guides to the size of the originals. 2 Indicator Be sure to remove originals that have been finished scanning from the original exit tray. • Originals of paper, thermal paper or originals printed with thermal transfer ink ribbon - Sharp MX-3140N | Operation Guide - Page 79
(height) x 17" (width) When the original is a non-standard size, see the appropriate explanation below for the mode you are using. 2. COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-27) 4. FACSIMILE "IMAGE SETTINGS" (page 4-46) 5. SCANNER / INTERNET FAX "IMAGE SETTINGS" (page 5-53) Open the - Sharp MX-3140N | Operation Guide - Page 80
be copied black, causing excessive use of toner. 3 Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting - Sharp MX-3140N | Operation Guide - Page 81
as well as Sharp OSA (application unit (Right tray) MX-TE10 When a finisher is installed, this can be added to the right side of the machine. Finisher MX-FN23 Output device that enables the use of the staple function and offset function. Printer expansion kit MX-PB15 Adds a PCL6 printer - Sharp MX-3140N | Operation Guide - Page 82
tool 10 licence kit Sharp OSA network scanner tool 50 licence kit Sharp OSA network scanner tool 100 licence kit Stamp unit Stamp cartridge Hard disk expansion kit Keyboard Product number MX-USX1 MX-USX5 MX-US10 MX-US50 MX-USA0 MX-UN01A MX-UN05A MX-UN10A MX-UN50A MX-UN1HA AR-SU1 AR-SV1 MX-HD12 MX - Sharp MX-3140N | Operation Guide - Page 83
Front cover Open this cover to remove a paper, replace staples, or remove a staple jam. Use caution when you turn on the power and when printing is taking place, as the tray may move up and down. SUPPLIES The finisher requires the following staple cartridge: Staple cartridge (approx. 5000 staples - Sharp MX-3140N | Operation Guide - Page 84
BEFORE USING THE MACHINE FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the cover. 1 While pressing the lever over to the left, slide - Sharp MX-3140N | Operation Guide - Page 85
finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 7 Close the cover. 8 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. 1-44 Contents - Sharp MX-3140N | Operation Guide - Page 86
enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application. There - Sharp MX-3140N | Operation Guide - Page 87
be used during scanning. EXTERNAL ACCOUNT MODULE (MX-AMX3) The setup To enable an external account application in the Web External Account Setting" of "Sharp OSA Settings" in the system User Registration", "User Count Display", "User Count Reset", "User Information Print", and "The Number of User - Sharp MX-3140N | Operation Guide - Page 88
external account mode from the Web pages of the machine. For more information, see [Help] in the Web pages. If it is setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the user control function of the machine. (External count mode can also - Sharp MX-3140N | Operation Guide - Page 89
the fusing unit inside the machine, fire or electrical shock may result. • Do not use thinner, benzene, or similar volatile cleaning agents to clean the machine lines, or white lines in the scanned image. Always keep these parts clean. Wipe the parts with a clean, soft cloth. If necessary, moisten - Sharp MX-3140N | Operation Guide - Page 90
BEFORE USING THE MACHINE Open the automatic document feeder and remove the glass cleaner. 1 Clean the document scanning area on the document glass with the glass 2 cleaner. Replace the glass cleaner. 3 1-49 Contents - Sharp MX-3140N | Operation Guide - Page 91
paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller - Sharp MX-3140N | Operation Guide - Page 92
BEFORE USING THE MACHINE REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. (Prepare a new toner.) Ready to scan for copy. (Toner supply is low.) If you continue to use the machine without - Sharp MX-3140N | Operation Guide - Page 93
the bag that is inside the box. • For information on discarding the cartridge, contact your place of purchase. Securely hold both ends of the toner cartridge that you removed from the 3 bag, and shake it horizontally 20 times. Push the cartridge in until it locks securely in place. 4 Push - Sharp MX-3140N | Operation Guide - Page 94
. Be sure to use a SHARP-recommended toner cartridge. • Keep the used toner cartridge in a plastic bag (do not discard it). Your service technician will collect the used toner cartridge. • To view the approximate amount of toner remaining, continually touch the [COPY] key during printing or when the - Sharp MX-3140N | Operation Guide - Page 95
BEFORE USING THE MACHINE REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in - Sharp MX-3140N | Operation Guide - Page 96
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Caps Shift Enter Other Language Space AltGr Characters Symbols Pre-Set Select Description This changes the text entry screen from the lower case screen to the upper case screen. The - Sharp MX-3140N | Operation Guide - Page 97
selected in "Display Language Setting" in the system settings (administrator). • The following symbols cannot be used when entering a file name or folder name Some computer environments may not allow the use of spaces and the symbols indicated below. For example, hyperlinks will not operate - Sharp MX-3140N | Operation Guide - Page 98
from the layout of the keys on the external keyboard. Use a SHARP-recommended external keyboard. For the recommended keyboards, please contact your dealer or nearest authorised service representative. Entering text from a keyboard (MX-KB14) A keyboard can only be used as a alternative for the text - Sharp MX-3140N | Operation Guide - Page 99
for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE 2-3 COPYING SEQUENCE 2-6 ORIGINALS 2-9 • ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURE 2-21 REDUCTION/ENLARGEMENT/ZOOM 2-23 • AUTOMATIC RATIO SELECTION (Auto Image 2-23 • MANUALLY SELECTING THE - Sharp MX-3140N | Operation Guide - Page 100
WHITE AND BLACK IN A COPY (B/W Reverse 2-108 ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness 2-109 • ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness 2-109 CHECKING COPIES BEFORE PRINTING (Proof Copy 2-110 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count 2-113 COPYING - Sharp MX-3140N | Operation Guide - Page 101
using the machine as a copier. BASE SCREEN OF COPY MODE selected. (7) (8) (1) COPY IMAGE SEND Ready to scan for copy. DOCUMENT FILING 0 (9) Special Modes (10) (2) Exposure Auto (3) 1. A4 2. A4R to enter the original size manually. When an original is placed, the detected original size is displayed - Sharp MX-3140N | Operation Guide - Page 102
COPIER 2-11) (9) Number of copies display This shows the number of copies set. (10) [Special Modes] key Touch this key to select special modes such as Margin Shift to view a preview image of a copy in the touch panel before printing the copy. CHECKING A PREVIEW IMAGE OF A COPY (Preview) (page - Sharp MX-3140N | Operation Guide - Page 103
COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting" in the Web - Sharp MX-3140N | Operation Guide - Page 104
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the 2-11) Preview 2-Sided Copy 2-sided copy settings Select settings as needed for 2-sided copying and 2-sided OK scanning of the original. AUTOMATIC 2-SIDED COPYING (page 2-16) 2-6 Contents - Sharp MX-3140N | Operation Guide - Page 105
Output Offset Tray Offset Sort Staple Sort Group COPIER Output settings OK Right Tray Saddle Stitch Select copy output settings. The main of sets). 7 Special Modes Plain A4 2-Sided Copy Start copying. Start scanning the original(s) and making copies. Press the [START] key. 2-7 Contents - Sharp MX-3140N | Operation Guide - Page 106
COPIER • When one or more special modes are selected, the key appears key ( ) is pressed, all settings selected to that point are cleared and you will return to the base screen. To stop scanning of the original and copying, press the [STOP] key ( ). When the [STOP] key ( ) is pressed, a message - Sharp MX-3140N | Operation Guide - Page 107
COPIER Size Detector Setting" in the system settings (administrator). The factory default setting is "AB-1 (Inch-1)". List of original size detector be displayed or the original size may not appear. In this event, manually set the correct original size. SPECIFYING THE ORIGINAL SIZE (page 2-27) - Sharp MX-3140N | Operation Guide - Page 108
COPIER Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and auto paper selection mode and auto image mode. Rotation can be disabled using "Rotation Copy Setting" in the System Settings (Administrator). 2-10 Contents - Sharp MX-3140N | Operation Guide - Page 109
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually manually, - Sharp MX-3140N | Operation Guide - Page 110
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually. 2-12 Contents - Sharp MX-3140N | Operation Guide - Page 111
COPIER 7 Special Modes Set the number of copies (number of sets) with the numeric keys. Plain 2-Sided Copy 3 A4 ... Press the [CLEAR] key ( ) and then enter the correct number. Press the [START] key. 4 To cancel scanning of the original and copying... Press the [STOP] key ( ). 2-13 Contents - Sharp MX-3140N | Operation Guide - Page 112
COPIER MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the outside of the original will be copied black, causing excessive use of toner. Do not place any objects under the original size detector. Closing the manually. 2-14 Contents - Sharp MX-3140N | Operation Guide - Page 113
COPIER 7 Special Modes Set the number of copies (number of sets) with the numeric start. Depending on the copy settings (2-sided copying, etc.), copying may not begin until all originals have been scanned. In this case, go to the next step. 5 Remove the original and place the next original, and - Sharp MX-3140N | Operation Guide - Page 114
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Originals Copies Originals Copies Automatic 2-sided copying of 1-sided originals Automatic 2- - Sharp MX-3140N | Operation Guide - Page 115
COPIER the original is not selected automatically. In this event, change the paper size manually. 7 Special Modes Set the number of copies (number of sets) with then enter the correct number. Press the [START] key. 6 To cancel scanning of the original and copying... Press the [STOP] key ( ). Using - Sharp MX-3140N | Operation Guide - Page 116
COPYING USING THE DOCUMENT GLASS Originals Copies COPIER Automatic 2-sided copying of 1-sided originals Original open, parts outside of the original will be copied black, causing excessive use of toner. Do not place any objects under the original size detector. Closing the automatic document - Sharp MX-3140N | Operation Guide - Page 117
COPIER (1) 2-Sided is not selected automatically. In this event, change the paper size manually. 7 Special Modes Set the number of copies (number of sets) then enter the correct number. 6 Press the [START] key. Scanning begins. 7 Remove the original and place the next original, and then - Sharp MX-3140N | Operation Guide - Page 118
COPIER Place next original. Press [Start]. When finished, press [Read-End]. Touch the [Read-End] key. Read-End 8 To cancel scanning of the original and copying... Press the [STOP] key ( ). System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be - Sharp MX-3140N | Operation Guide - Page 119
exposure, touch the [Exposure] key in the base screen of copy mode and follow the steps below. Exposure Auto Manual 1 3 5 Original Image Type Text Text/ Prtd.Photo Printed Photo Photo OK Text/Photo Map Select the original image type. Touch the appropriate original image type key for the - Sharp MX-3140N | Operation Guide - Page 120
COPIER 2 Exposure Auto Manual 1 3 5 Original Image Type Text Text/ Prtd.Photo Printed Photo Photo OK Text/Photo Map Scan Resolution Adjust the exposure (Administrator): 600dpiX600dpi Scanning Mode for Document Feeder / Quick Scan from Document Glass The default resolution setting can - Sharp MX-3140N | Operation Guide - Page 121
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually used to change the default copy ratio. 2-23 Contents - Sharp MX-3140N | Operation Guide - Page 122
COPIER MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement - Sharp MX-3140N | Operation Guide - Page 123
COPIER 2 Copy Ratio OK B4 B5 A3 A4 70% B5 A5 B4 A4 81% A4 B5 A3 B4 86% 75 % 115% B5 B4 A4 A3 1 Zoom - Sharp MX-3140N | Operation Guide - Page 124
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both - Sharp MX-3140N | Operation Guide - Page 125
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually (3) Touch the [OK] key. Specifying a non-standard original size 1 Original Auto Manual A5 A5R B5 216x340 Size Input A4 B5R A4 A4R 216x343 B4 A3 Custom Size - Sharp MX-3140N | Operation Guide - Page 126
COPIER Original Size Input 2 (1) (3) OK Cancel OK X 420 (25~432) mm Y 297 (25~297) mm (2) Enter the follow the steps below. Touch the [Custom Size] key. Original OK Auto A4 Manual 1 A5 B5R B4 A5R A4 A3 AB Inch B5 A4R 216x340 216x343 Size Input Custom Size 2-28 Contents - Sharp MX-3140N | Operation Guide - Page 127
COPIER Original Custom Size X254 Y210 Store the original size. OK OK (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a custom original size. Touch a key - Sharp MX-3140N | Operation Guide - Page 128
COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Touch the [Custom Size] key. Original OK Auto A4 Manual 1 A5 B5R B4 A5R A4 A3 AB Inch B5 A4R 216x340 216x343 Size - Sharp MX-3140N | Operation Guide - Page 129
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be - Sharp MX-3140N | Operation Guide - Page 130
output into sets. Example: Sorting the output into 5 sets Originals Output COPIER Group mode This function groups copies by page. Example: Groups of 5 are placed in the automatic document feeder. • When the Quick File Folder for document filing is full, copying of a large number of originals - Sharp MX-3140N | Operation Guide - Page 131
COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the - Sharp MX-3140N | Operation Guide - Page 132
COPIER Original placement orientation (for the staple sort) When using the staple sort function, the original must be placed as shown below to enable stapling in the desired position on the paper. Staple sort Document feeder tray Document glass One staple (top) abc abc 2-34 Contents - Sharp MX-3140N | Operation Guide - Page 133
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the black, causing excessive use of toner. Place paper in the bypass tray. Insert the paper with print side face down. However, if the paper type is "Letter Head" or "Pre-Printed", load the paper with the print side face up*. * - Sharp MX-3140N | Operation Guide - Page 134
COPIER Size Setting Select the paper type. Plain Pre-Punched Heavy Paper Pre-Printed Colour Transparency Recycled Thin Paper Tab Paper Cancel 1 Letter Head 2 B5 A3,A4,A4R,A5R B4,B5,B5R,216x330(8½x13) 11x17,8½x11 X420 Y297 Manual Set the paper size. (1) Select the paper size. [Auto-Inch] key - Sharp MX-3140N | Operation Guide - Page 135
COPIER (1) (2) Paper Select OK 7 1. A4 2. A4R 3. B4 4. A3 Paper Tray Plain Plain Plain Plain Bypass Tray A4 Plain Select the bypass tray. (1) Touch the paper size key of the bypass tray. (2) Touch the [OK] key. Press the [START] key. Scanning begins. • If the originals were placed in the - Sharp MX-3140N | Operation Guide - Page 136
COPIER SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and Inserts) (page 2-67) (9) [Multi Shot] key COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) (page 2-69) (10) [Book Copy] key COPYING A PAMPHLET (Book Copy) (page 2-71) (11) [Tab Copy] key COPYING CAPTIONS - Sharp MX-3140N | Operation Guide - Page 137
Slow Scan Count Original Mode COPIER (1) [Stamp] key PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-80) (2) [Image Edit] key [Image Edit] KEY (page 2-100) (3) [Sharpness] key ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) (page 2-109) (4) [File] key This saves a job in a folder - Sharp MX-3140N | Operation Guide - Page 138
COPIER [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Margin Shift OK (A) Cancel OK (B) (C) Right Left Down Side 1 10 Side 2 10 (0~20) mm (0~20) mm (A) Enter the selected - Sharp MX-3140N | Operation Guide - Page 139
COPIER ADDING MARGINS (Margin Shift) This function is used to shift (1) (2) (3) Set the margin shift. Special Modes Margin Shift 3 Right Left Down OK Cancel OK Side 1 10 Side 2 10 (0~20) mm (0~20) mm (1) Touch the margin shift position. Select one of the three positions. (2) Set - Sharp MX-3140N | Operation Guide - Page 140
COPIER Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you 4 have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then - Sharp MX-3140N | Operation Guide - Page 141
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. - Sharp MX-3140N | Operation Guide - Page 142
key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning of the original and copying... Press 10 mm (1/2"). To cancel the erase setting... Touch the [Cancel] key in the screen of step 3. System Settings (Administrator): Erase Width Adjustment The default - Sharp MX-3140N | Operation Guide - Page 143
COPIER COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed - Sharp MX-3140N | Operation Guide - Page 144
COPIER 3 Special Modes Margin Shift Erase Pamphlet Copy Covers/Inserts Job mode, change originals and press the [START] key. Repeat until all pages have been scanned and 4 then touch the [Read-End] key. To cancel scanning of the original and copying... Press the [STOP] key ( ). • When using - Sharp MX-3140N | Operation Guide - Page 145
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each - Sharp MX-3140N | Operation Guide - Page 146
COPIER Special Modes Pamphlet Copy OK Cancel OK 3 Original 1-Sided 2-Sided Left Binding ] key. (2) (1) (3) Pamphlet Copy Cover Setting Paper Tray Bypass Tray A3 Plain (A) (B) Cancel OK Print on Cover(2-Sided) Yes No 4 Select cover settings. (1) If the cover sheet will be copied on, - Sharp MX-3140N | Operation Guide - Page 147
COPIER Special Modes Pamphlet Copy OK Cancel OK 5 Original 1-Sided 2-Sided Left Binding . When settings are selected that prevent 2-sided copying, the pamphlet copy function cannot be used. • Scan the originals in order from the first page to the last page. The order of copying will be - Sharp MX-3140N | Operation Guide - Page 148
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) This function requires copied as a single job, you are saved the trouble of sorting the copies that would be required if the originals were divided into separate copy jobs. When scanning originals in sets, divide the sheets so that no - Sharp MX-3140N | Operation Guide - Page 149
COPIER Press the [START] key to scan the first set of originals. Scanning begins. 3 To cancel scanning... Press the [STOP] key ( ). Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. 4 The copy settings (Exposure, Paper Select, and - Sharp MX-3140N | Operation Guide - Page 150
and begin copying without Copy Ratio 100% Original Auto A4 Paper Select Auto A4 Plain scanning the new originals, touch the [Read-End] key. • The original size cannot be changed manually with the [Original] key. If the automatic original detection function is operating, the original size - Sharp MX-3140N | Operation Guide - Page 151
the originals. The slave machine is another machine specified in the master machine that only helps print the copies; it is not used to scan the originals. Master machine 2 sets of copies 4 sets of copies are made 2 sets of copies Slave machine Network environment Before using tandem copy • To - Sharp MX-3140N | Operation Guide - Page 152
COPIER Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. When the [START] key is pressed, the copies will automatically be divided between the master and slave machines. 3 If an odd number of copies is set, the master machine will print the - Sharp MX-3140N | Operation Guide - Page 153
COPIER In this situation... If a machine runs out of paper If either the to the machine that ran out, the job resumes. When user authentication is enabled User authentication is enabled in the master machine: tandem copying is possible. User authentication is enabled in the slave machine but not in - Sharp MX-3140N | Operation Guide - Page 154
COPIER USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) This function requires these settings have been completed, perform the procedure to select covers/inserts. • The originals must be scanned using the automatic document feeder. The document glass cannot be used. • For covers, only one - Sharp MX-3140N | Operation Guide - Page 155
COPIER INSERTING COVERS IN COPIES (Cover Settings) This function requires the automatic document feeder. A different type of paper can be inserted at the positions corresponding to - Sharp MX-3140N | Operation Guide - Page 156
COPIER (3) (2) (1) (4) Covers/Inserts Front Cover Setting Cancel OK Paper Tray Bypass Tray A4 Plain (A) (B) Print on Front Cover Yes No 1-Sided 2-Sided 4 Select cover settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [ - Sharp MX-3140N | Operation Guide - Page 157
COPIER 6 Special Modes Covers/Inserts Cover Setting Front Cover Back Cover OK Cancel 64) Press the [START] key. Copying of the originals in the document feeder tray begins. 7 To cancel scanning and copying... Press the [STOP] key ( ). • The document glass cannot be used. • Cover settings cannot - Sharp MX-3140N | Operation Guide - Page 158
COPIER INSERTING INSERT SHEETS IN COPIES (Insert Settings) This function requires the automatic document feeder. You can have different paper automatically inserted as inserts at specified - Sharp MX-3140N | Operation Guide - Page 159
COPIER (3) (2) (1) (4) Covers/Inserts Insertion Type A Settings Cancel OK Paper Tray Bypass Tray A4 Plain (A) (B) Print on Insert Sheets Yes No 1-Sided 2-Sided 4 Select insert settings. (1) If the insert will be copied on, touch the [Yes] key. Otherwise, touch the [No] - Sharp MX-3140N | Operation Guide - Page 160
COPIER 1 A4 Plain Insertion Type B Bypass Tray A4 Plain Insertion Page 10 Enter Insertion Total:4 (A) (B) (3) (C) 7 Specify the pages where ] key ( ) can be pressed to return the setting of the selected item to the default value. If you make a mistake, press the [CLEAR] key ( ) and then enter - Sharp MX-3140N | Operation Guide - Page 161
COPIER 8 Special Modes Covers/Inserts Cover Setting Front Cover Back Cover OK (page 2-64) Press the [START] key. Copying of the originals in the document feeder tray begins. 9 To cancel scanning and copying... Press the [STOP] key ( ). • Use the same size of paper for the inserts as for the - Sharp MX-3140N | Operation Guide - Page 162
COPIER CHANGING COVER/INSERT SETTINGS (Page Layout) This function requires the automatic and change or delete insertion pages. Changing insert A from page 4 to page 5 1 2 3 4 5 6 7 8 9 10 11 12 4th page, insert A 7th page, insert B 9th page, insert B 12th page, insert A Select the special modes. - Sharp MX-3140N | Operation Guide - Page 163
COPIER Example: Touch insert A at page 4 Covers/Inserts Page Layout OK Insertion Type A 4/- Insertion copying at page * 4 Covers/Inserts Front Cover Setting Paper Tray Bypass Tray A4 Plain Cancel OK Print on Front Cover Yes No 1-Sided 2-Sided Touch the key of the page that you wish to - Sharp MX-3140N | Operation Guide - Page 164
COPIER 5 Covers/Inserts Insertion Amend Insertion Type A Tray 1 A4 Plain Insertion Type B Bypass Tray A4 Plain OK Insertion Page 5 Enter Insertion Total:4 Change the settings for - Sharp MX-3140N | Operation Guide - Page 165
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency - Sharp MX-3140N | Operation Guide - Page 166
COPIER (1) (2) Special Modes Transparency Inserts OK Cancel OK 4 Paper Tray Tray1 A4 Plain Print on Insert Sheets Yes No (A) Press the [START] key. Copying will begin. 5 To cancel scanning and copying... Press the [STOP] key ( ). Select insert settings. (1) Select whether or not the - Sharp MX-3140N | Operation Guide - Page 167
COPIER COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to - Sharp MX-3140N | Operation Guide - Page 168
COPIER (1) Special Modes Multi Shot 2in1 4in1 (3) (2) (4) OK Cancel OK Layout Border originals and press the [START] key. Repeat until all pages have been scanned 4 and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). When using the multi shot - Sharp MX-3140N | Operation Guide - Page 169
COPIER COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies - Sharp MX-3140N | Operation Guide - Page 170
COPIER (1) Special Modes Book Copy (2) OK Cancel OK 2 Left Right Binding Binding (administrator). (2) (1) (3) Book Copy Cover Setting Paper Tray Bypass Tray A3 Plain (A) (B) Cancel OK Print on Cover (2-sided) Yes No 3 Select cover settings. (1) If the cover sheet will be copied - Sharp MX-3140N | Operation Guide - Page 171
COPIER Special Modes Book Copy 4 Left Binding Right Binding OK Cancel OK the opened front cover and back cover face down. Press the [START] key to scan the first original. Scanning begins. Scan the remaining original pages in the following order: Opened inside of front cover and 1st - Sharp MX-3140N | Operation Guide - Page 172
8 Place next original. Press [Start]. When finished, press [Read-End]. Read-End To cancel scanning and copying... Press the [STOP] key ( ). COPIER Touch the [Read-End] key. Copying will begin. • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added - Sharp MX-3140N | Operation Guide - Page 173
COPIER COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab - Sharp MX-3140N | Operation Guide - Page 174
COPIER Cancel OK 3 Original Copy Image Shift 10 (0~20) mm Set the tab width. with the print side down. scanning and copying... Press the [STOP] key ( ). To cancel tab copy... Touch the [Cancel] key in the screen of step 3. System Settings (Administrator): Initial Tab Copy Setting The default - Sharp MX-3140N | Operation Guide - Page 175
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse - Sharp MX-3140N | Operation Guide - Page 176
COPIER (1) Special Modes Card Shot (2) OK Cancel OK X 86 (25~210) mm Y 54 (25~ the card. 6 Use the same [START] key that you used for the front side of the card. To cancel scanning... Press the [STOP] key ( ). Place next original. Press [Start]. When finished, press [Read-End]. Touch the - Sharp MX-3140N | Operation Guide - Page 177
COPIER • The original must be placed on the document glass. • Copying is only possible on 210 mm (1" to 8-1/2") can be entered for both the horizontal and vertical dimensions. The factory default settings are 86 mm (3-3/8") for X (the width) and 54 mm (2-1/8") for Y (the height). 2-79 Contents - Sharp MX-3140N | Operation Guide - Page 178
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. In addition, specific text can be added to a copy as a watermark. (Watermark)* Six printing positions are available: top left, top centre, top right, bottom left - Sharp MX-3140N | Operation Guide - Page 179
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps also skip this step and go directly to the next step. In this case, the stamp items will be printed in the following positions: Date: Top right Stamp: Top left Page number: Bottom centre Text: Top left The - Sharp MX-3140N | Operation Guide - Page 180
COPIER 4 Special Modes Stamp Date Page Numbering Stamp Text Watermark Special Modes Stamp tablet binding) of the originals. (2) Select stamp settings for covers/inserts. If you do not want to print the stamp items on covers/inserts, touch the checkbox to remove the checkmark . (3) Touch the [OK - Sharp MX-3140N | Operation Guide - Page 181
COPIER Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you 7 have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then - Sharp MX-3140N | Operation Guide - Page 182
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, colour, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2012 in the top right corner of the paper. 04/APR/2012 1 Touch the [Date] key in the stamp - Sharp MX-3140N | Operation Guide - Page 183
MM/DD/YYYY DD/MM/YYYY MM DD, YYYY COPIER Cancel 04/APR/2012 Date Change OK First Page All Pages Select the pages that the date will be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages. After touching the [OK] key, continue - Sharp MX-3140N | Operation Guide - Page 184
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy - Sharp MX-3140N | Operation Guide - Page 185
COPIER 3 Stamp Stamp CONFIDENTIAL FOR YOUR INFO. URGENT PRELIMINARY IMPORTANT TOP First Page All Pages Select the pages that the date will be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages. After touching the [OK] key, continue from step - Sharp MX-3140N | Operation Guide - Page 186
for page numbering. Printing the page number at the bottom centre of the paper. COPIER 1 2 3 1 printed. "Auto" is initially selected for the total pages, which means that the number of scanned original pages is automatically set as the total pages. If you need to set the total pages manually - Sharp MX-3140N | Operation Guide - Page 187
settings. (1) Touch the [Manual] key. (2) Set the first number, the last number, and the "Printing Starts from Page" number. Touch each key and enter a number with the numeric keys (1 to 999). The [CLEAR] key ( ) can be pressed to return the setting of the selected item to the default value. If you - Sharp MX-3140N | Operation Guide - Page 188
and each inserted sheet is counted as two pages. • Page numbers are printed on covers/inserts if the covers/inserts are counted and if they are copied on. 7 Stamp Page Number Auto Manual OK First Number 1 Last Number Auto Printing Starts from Page 1 Covers/Inserts Counting Touch the [OK] key - Sharp MX-3140N | Operation Guide - Page 189
COPIER • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers - Sharp MX-3140N | Operation Guide - Page 190
be stored. Example: Printing "April 2012 Planning Meeting" in the top left corner of the paper April 2012 Planning Meeting COPIER 1 Touch the [Text key. Storing, editing, and deleting text strings (page 2-94) 3 Stamp Text 5 10 Recall No.01 AAA AAA No.03 CCC CCC No.05 No.07 No.09 (1) - Sharp MX-3140N | Operation Guide - Page 191
COPIER 4 Stamp Text AAA AAA Cancel OK First Page Pre-Set Recall Store/Delete Direct Entry All Pages Select the pages to be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages. After touching the [OK] key, continue from step 5 of "GENERAL - Sharp MX-3140N | Operation Guide - Page 192
All Pages Touch the [Store/Delete] key. Stamp Text 5 10 Store/Delete No.01 AAA AAA No.03 CCC CCC No will close. • To edit or delete a text string, follow the instructions below. To edit or delete a text string... 3 • When the Web pages. Click [Application Settings], [Copy settings] and then [ - Sharp MX-3140N | Operation Guide - Page 193
CCC CCC No.05 No.07 No.09 No.02 BBB BBB No.04 No.06 No.08 No.10 COPIER Touch the [Back] key. Back You will return to the screen of step 2. To copy using a stored text string, continue from step 2 of 1 "PRINTING TEXT ON COPIES (Text)" (page 2-92). 3 2-95 Contents - Sharp MX-3140N | Operation Guide - Page 194
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. 1 Special Modes Special Modes Date Page Numbering Stamp Text Watermark Cancel OK OK 1 2 Touch the [Layout] key. Layout The [ - Sharp MX-3140N | Operation Guide - Page 195
COPIER Stamp Move Select the location to move the selected item. 4 Touch the key of the desired destination OK position. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings. - Sharp MX-3140N | Operation Guide - Page 196
COPIER ADDING A WATERMARK TO A COPY (Watermark) This function requires the hard disk drive. When making a copy, specific text can be added to the copy as a watermark. The density, angle, and pages (first page only or all pages) can be selected for a watermark. The watermark is printed at the centre - Sharp MX-3140N | Operation Guide - Page 197
COPIER 4 Stamp Watermark CONFIDENTIAL FOR YOUR INFO. URGENT PRELIMINARY OK First Page All Pages Select the pages that the watermark will be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages. After touching the [OK] key, continue from step - Sharp MX-3140N | Operation Guide - Page 198
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes OK Stamp Image Edit Sharpness File 2 Quick File Proof Copy 2 Original Count Mixed Size Original Slow Scan Mode - Sharp MX-3140N | Operation Guide - Page 199
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to made. • Original sizes up to 57 mm x 100 mm (2-1/8" x 3-5/8") Copying on A4 (8-1/2" x 11") size paper (Ratio 95%) 10 copies are made. Copying on A3 (11" x 17") size paper 4 copies are made. • Original sizes up to 65 mm x 70 - Sharp MX-3140N | Operation Guide - Page 200
COPIER Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the , change originals and press the [START] key. Repeat until all pages have been scanned and 4 then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). • The original must be placed - Sharp MX-3140N | Operation Guide - Page 201
COPIER CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (A4 (8-1/2" x 11") size) Copy (enlarged image on 8 sheets of A3 (11" x 17") paper) Select the - Sharp MX-3140N | Operation Guide - Page 202
COPIER (B) Ready to scan for copy. Copies will be delivered in 2 parts. Image Edit OK Multi-Page Enlargement Border Print Cancel OK Enlargement Size (A Size) A2 A1 Original Size Original Orientation 1 A5 3 A4 A0 A3 A0x2 Set the enlargement size and the original size. (1) Select - Sharp MX-3140N | Operation Guide - Page 203
COPIER 4 Image Edit Multi-Page Enlargement Enlargement Size (A Size) A2 A1 A0 A0x2 OK Border Print until all pages have been scanned and 5 then touch the [Read-End] key. To cancel scanning and copying... Press the The paper size and ratio cannot be selected manually.) • If no paper trays have the - Sharp MX-3140N | Operation Guide - Page 204
to make a copy that is a mirror image of the original. COPIER Original Mirror image copy 1 Place the original. Place the original face the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). To - Sharp MX-3140N | Operation Guide - Page 205
COPIER COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). • The image can be reduced when - Sharp MX-3140N | Operation Guide - Page 206
COPIER REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner you scan each original. If you 4 - Sharp MX-3140N | Operation Guide - Page 207
COPIER ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. Soft Sharp 1 Place the all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). To cancel the sharpness setting... Touch the - Sharp MX-3140N | Operation Guide - Page 208
first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes Modes OK 3 Stamp Image Edit Sharpness File 2 Quick File Proof Copy 2 Original Count Mixed Size Original Slow Scan Mode Select Proof Copy. (1) - Sharp MX-3140N | Operation Guide - Page 209
COPIER Set the number of copies (number of 7 sets) with the numeric keys. change originals and press the [START] key. Repeat until all 5 pages have been scanned and then touch the [Read-End] key. One set of copies will be printed. To cancel copying... Press the [STOP] key ( ). 6 Press [End] to - Sharp MX-3140N | Operation Guide - Page 210
COPIER (1) (2) Proof Copy OK 7 Paper Select 2-Sided Copy Special Modes Output Change the settings. will return to the base screen of copy mode and the remaining sets will be printed. To cancel scanning and copying... Press the [STOP] key ( ). If Proof Copy is executed while the machine is - Sharp MX-3140N | Operation Guide - Page 211
line on the tray. (3) (2) (4) Special Modes OK 2 Stamp Image Edit Sharpness File 2 Quick File Proof Copy 2 Original Count Mixed Size Original Slow Scan Mode Press the [START] key. 3 To cancel scanning and copying... Press the [STOP] key ( ). Select Original Count. (1) Touch - Sharp MX-3140N | Operation Guide - Page 212
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This function requires the automatic document feeder. Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied at once. When scanning the originals, the machine automatically - Sharp MX-3140N | Operation Guide - Page 213
COPIER Insert the originals face up in the document feeder tray. N When "Same Width" is used Place the originals with the sides that are the same - Sharp MX-3140N | Operation Guide - Page 214
Press the [START] key. Copying will begin. 4 To cancel scanning and copying... Press the [STOP] key ( ). COPIER • When [Different Width] is selected, automatic two-sided copying cannot be used. • When [Different Width] is selected, the staple function cannot be used. • The mixed - Sharp MX-3140N | Operation Guide - Page 215
may crumple and misfeed. Special Modes (3) (2) (4) OK 2 Stamp Image Edit Sharpness File 2 Quick File Proof Copy 2 Original Count Mixed Size Original Slow Scan Mode Press the [START] key. Copying will begin. 3 To cancel scanning and copying... Press the [STOP] key ( ). Select Slow - Sharp MX-3140N | Operation Guide - Page 216
COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is - Sharp MX-3140N | Operation Guide - Page 217
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as 7 Touch the [Interrupt] key. Special Modes The [Interrupt] key does not appear while an original is being scanned. 1 Exposure Auto 1. A4 2. A4R 3. B4 4. A3 Plain A4 2-Sided Copy Output File Quick File - Sharp MX-3140N | Operation Guide - Page 218
COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. • Depending on the settings of the job in progress, the [ - Sharp MX-3140N | Operation Guide - Page 219
COPIER CHECKING A PREVIEW IMAGE OF A COPY (Preview) This function requires the hard disk drive. You can touch the [Preview] key so that it is highlighted in the base screen and then scan the original to check a preview image of the copy in the touch panel before printing the copy. 1 Place the - Sharp MX-3140N | Operation Guide - Page 220
COPIER To cancel the operation... Press the [CLEAR ALL] key ( ). System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a preview image each time you make a copy. 2-122 Contents - Sharp MX-3140N | Operation Guide - Page 221
COPIER PREVIEW SCREEN The preview screen is explained below. Preview Reset (3) Display Output (4) Function in the file, not just the displayed page. (8) [Start Copy] key Touch to start printing the copy. 2-Sided Copy Special Modes Output • A preview image is an image for display on - Sharp MX-3140N | Operation Guide - Page 222
COPIER JOB STATUS SCREEN The job status screen is displayed when the [ key was pressed appears. Example: Pressing the key in copy mode JOB STATUS Print Job Job Queue 1 Copy 2 Copy 3 Computer01 4 0312345678 Scan to Fax Job Internet Fax Sets / Progress 020 / 001 Status Copying 002 - Sharp MX-3140N | Operation Guide - Page 223
, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. This section explains the job queue screen and the completed jobs screen, which are related - Sharp MX-3140N | Operation Guide - Page 224
toner cartridge is out of toner. Replace the toner cartridge with a new cartridge. "Paper Empty" The paper used for the job has run out. Add paper or change to a different paper tray. "Limit" The copy page limit has been exceeded. Check with the administrator of the machine. "Error" An error - Sharp MX-3140N | Operation Guide - Page 225
COPIER CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. JOB STATUS Press the [JOB STATUS] key. 1 (1) (2) Cancel the job. Print Job Job Queue 1 Computer01 2 Copy 3 Computer02 4 0312345678 Scan to Fax Job Internet Fax Sets / - Sharp MX-3140N | Operation Guide - Page 226
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is STATUS Press the [JOB STATUS] key. 1 (1) (2) Give the desired job priority. Print Job Scan to Fax Job Internet Fax (1) Touch the [Print Job] tab. 2 Job Queue 1 Computer01 2 Copy 3 Computer02 4 0312345678 Sets / - Sharp MX-3140N | Operation Guide - Page 227
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. JOB STATUS Press the [JOB STATUS] key. 1 (1) (2) Print Job Job Queue 1 Copy 2 Copy 3 Computer01 4 0312345678 Scan to Fax Job Internet Fax Sets - Sharp MX-3140N | Operation Guide - Page 228
COPIER STORING COPY OPERATIONS ). Job Programs Press program number. 1 2 3 4 5 6 7 8 9 10 11 12 Exit 1 4 Recall Store/Delete Touch the stored program key. Considerable time Web pages. Click [Job program] and then [Copy] in the Web page menu to store a job program. 2-130 Contents - Sharp MX-3140N | Operation Guide - Page 229
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. 1 LOGOUT 2 Job Programs Press program number. 1 2 4 5 7 8 10 11 Recall Exit 3 1 4 6 9 12 Store/Delete Press the [#/P] key ( - Sharp MX-3140N | Operation Guide - Page 230
COPIER To store, make selections and press [OK], to delete, press [Cancel Exposure Auto 4 1. A4 2. A4R 3. B4 4. A3 Program Name key. A text entry screen will appear. Up to 10 characters can be entered for the name. When you have finished, touch the [OK] key. Copy Ratio 100% Original Auto - Sharp MX-3140N | Operation Guide - Page 231
COPIER APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following - Sharp MX-3140N | Operation Guide - Page 232
1 2 3 4 5 No copying 2-sided copying 1 2 3 4 5 1-sided copying 1-sided 1 2 3 4 5 copying 6 1-sided copying 2-sided 1 2 3 4 5 copying 6 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 COPIER 2-134 Contents - Sharp MX-3140N | Operation Guide - Page 233
2 1 3 5 4 No copying 2-sided copying 2 1 3 5 4 5 1-sided copying 1-sided 1 2 3 4 copying 1-sided copying 2-sided 1 2 3 4 5 copying 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 6 6 COPIER 2-135 Contents - Sharp MX-3140N | Operation Guide - Page 234
1 2 3 4 5 No copying 2-sided copying 1 2 3 4 5 1-sided copying 1-sided 1 2 3 4 5 copying 6 1-sided copying 2-sided 1 2 3 4 5 copying 6 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 COPIER 2-136 Contents - Sharp MX-3140N | Operation Guide - Page 235
1-sided copying 2 1 3 No copying 2-sided copying 2 1 3 5 4 6 4 1-sided copying 1-sided 1 3 copying 6 1-sided copying 2-sided 1 3 4 5 copying 6 4 2-sided copying 1-sided 1 2 3 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 2-137 COPIER Contents - Sharp MX-3140N | Operation Guide - Page 236
COPIER Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is - Sharp MX-3140N | Operation Guide - Page 237
procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE 3-3 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE 3-4 • SELECTING THE PAPER 3-6 • PRINTING ON ENVELOPES 3-7 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED . . . . 3-8 VIEWING PRINTER DRIVER HELP 3-11 SAVING - Sharp MX-3140N | Operation Guide - Page 238
PRINTER DRIVER SPECIFICATION LIST 3-72 PRINTER SPECIFICATIONS 3-74 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE. . . . 3-55 • DIRECTLY PRINTING A FILE ON AN FTP SERVER 3-56 • DIRECTLY PRINTING A FILE IN USB MEMORY 3-57 • DIRECTLY PRINTING A FILE IN A NETWORK FOLDER - Sharp MX-3140N | Operation Guide - Page 239
install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup Guide. The explanations in this manual of printing in a Windows environment generally use the screens of the PCL6 printer driver. The printer driver screens may - Sharp MX-3140N | Operation Guide - Page 240
menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used. • If the printer drivers appear as a list - Sharp MX-3140N | Operation Guide - Page 241
(1) (2) PRINTER Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab Paper] or one of [User1] to [User7] from the pull-down menu and click the [Custom] button. Click the [Print] button. Printing begins. 4 3-5 Contents - Sharp MX-3140N | Operation Guide - Page 242
Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper default) is enabled in the system settings (administrator), printing will not take place if the paper size or paper type specified in the printer driver - Sharp MX-3140N | Operation Guide - Page 243
ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-28 - Sharp MX-3140N | Operation Guide - Page 244
authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method - Sharp MX-3140N | Operation Guide - Page 245
, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). When [User Authentication] has been checked on [Printing Policy] in the [Configuration] tab, you - Sharp MX-3140N | Operation Guide - Page 246
is installed and the Windows standard PS printer driver is used. For this reason, printing will not be possible if printing by invalid users is prohibited in the system settings (administrator). * The PPD file enables the machine to print using the standard PS printer driver of the operating system - Sharp MX-3140N | Operation Guide - Page 247
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [ - Sharp MX-3140N | Operation Guide - Page 248
saved as user settings. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window. Settings - Sharp MX-3140N | Operation Guide - Page 249
can be saved. • The following items cannot be saved in user settings. - A watermark that you created - Paper insertion settings - Overlay file - [Tab Paper Print] settings on the [Special Modes] tab (PCL6 only) - The login name, password, user name, and job name entered in the [Job Handling] tab - Sharp MX-3140N | Operation Guide - Page 250
] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button - Sharp MX-3140N | Operation Guide - Page 251
the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use - Sharp MX-3140N | Operation Guide - Page 252
PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 4 3-16 Contents - Sharp MX-3140N | Operation Guide - Page 253
to a network. To install the PPD file and configure printer driver settings, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide. SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. Select [Page Setup] from the [File] menu of - Sharp MX-3140N | Operation Guide - Page 254
that you wish to configure from the pull-down menu. The corresponding setting screen will 3 appear. If the settings do not appear in Mac OS X v10.5 to 10.5.8, 10.6 to 10.6.8 and 10.7 to 10.7.2, click " " next to the printer name. Click the [Print] button. Printing begins. 4 3-18 Contents - Sharp MX-3140N | Operation Guide - Page 255
default) is enabled in the system settings (administrator), printing will not take place if the paper size or paper type specified in the printer driver window is used for printing. System Settings (Administrator): Exclude Bypass-Tray from Auto Paper Select When [Auto Select] is used for printing, - Sharp MX-3140N | Operation Guide - Page 256
tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described . (1) Select the envelope size from the "Paper Size" menu on the page setup screen. (2) Click the [OK] button. 1 (2) In the case of media - Sharp MX-3140N | Operation Guide - Page 257
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies - Sharp MX-3140N | Operation Guide - Page 258
PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number". - Sharp MX-3140N | Operation Guide - Page 259
steps for opening the printer driver properties window, see the following section: Windows: BASIC PRINTING PROCEDURE (page 3-4) Macintosh: BASIC PRINTING PROCEDURE (page 3-17) In Windows, view printer driver Help for details on printer driver settings for each printing function. 3-23 Contents - Sharp MX-3140N | Operation Guide - Page 260
the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following two items: Normal: Fine: This mode is suitable for printing data such as regular text or a table. The print quality of photos and text is high. Windows (1) (2) (1) Click the [Advanced] tab - Sharp MX-3140N | Operation Guide - Page 261
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper orientation Print results Windows Macintosh - Sharp MX-3140N | Operation Guide - Page 262
Macintosh (1) PRINTER (2) (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. 3-26 Contents - Sharp MX-3140N | Operation Guide - Page 263
be used in Mac OS X v10.4.11, v10.5 to 10.5.8, 10.6 to 10.6.8 and 10.7 to 10.7.2.) (1) (2) (1) Select [Paper Handling]. (2) Check the size of the print image (for example: A4). To change the print image size, use the "Paper Size" menu that appears when [Page Setup] is selected. (3) Select - Sharp MX-3140N | Operation Guide - Page 264
orders for 6-Up, 8-Up, 9-Up, and 16-Up are the same as for 4-Up. • In a Windows environment, the page order can be viewed in the print image in the printer driver properties window. In a Macintosh environment, the page orders are displayed as selections. • In a Macintosh environment, the number of - Sharp MX-3140N | Operation Guide - Page 265
Windows (1) PRINTER (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) (4) Macintosh (1) (2) (1) Select [Layout]. (2) - Sharp MX-3140N | Operation Guide - Page 266
PRINTER STAPLING OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing the Start Guide. The maximum - Sharp MX-3140N | Operation Guide - Page 267
Windows (1) (3) (2) PRINTER (1) Configure the settings on the [Main] tab. (2) Select the "Binding select the number of staples in the "Staple" menu. Macintosh (1) (2) (3) (1) Select [Printer Features]. (2) Select the "Binding Edge". This setting is only effective for Pamphlet Style. (3) Select - Sharp MX-3140N | Operation Guide - Page 268
for opening the printer driver properties window, see the following section: Windows: BASIC PRINTING PROCEDURE (page 3-4) Macintosh: BASIC PRINTING PROCEDURE (page 3-17) In Windows, view printer driver Help for details on printer driver settings for each printing function. CONVENIENT FUNCTIONS - Sharp MX-3140N | Operation Guide - Page 269
Macintosh (1) (2) PRINTER (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. (3) 3-33 Contents - Sharp MX-3140N | Operation Guide - Page 270
the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple the output but the binding area overlaps the text. When a finisher is installed, the staple function can be used with this function. PRINTER Windows (1) (2) (1) Configure - Sharp MX-3140N | Operation Guide - Page 271
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large - Sharp MX-3140N | Operation Guide - Page 272
such as envelopes or paper with punch holes). (In Mac OS X, a portrait image cannot be rotated 180 degrees.) ABCD ABCD Windows (1) (2) (1) Select the setting on the [Main] tab. (2) Select the [Rotate 180 degrees] checkbox . Macintosh (1) Select [Page Setup] from the [File] menu and click the - Sharp MX-3140N | Operation Guide - Page 273
ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and - Sharp MX-3140N | Operation Guide - Page 274
all lines at the minimum width. Windows (This function can be used when the PCL6 and Sharp Advanced Printing Language-c printer driver is used.) (1) Click the [Advanced] tab. (1) (2) Adjust the line width. Select a number from the pull-down menu. • The units of line-width adjustment can be set to - Sharp MX-3140N | Operation Guide - Page 275
to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B PRINTER B Windows (This function can be used when the PS printer driver is used.) (1) (2) (1) Click the [Advanced] tab. (2) Select a mirror image setting. If - Sharp MX-3140N | Operation Guide - Page 276
The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Advanced Settings] tab. (2) Click the [Image - Sharp MX-3140N | Operation Guide - Page 277
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a colour image in greyscale, colour text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows - Sharp MX-3140N | Operation Guide - Page 278
added to the background of the printed image as a watermark. The size, angle, and position of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. CONFIDENTIAL Windows (1) (2) (1) Click the [Watermarks] tab. (2) Select - Sharp MX-3140N | Operation Guide - Page 279
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data - Sharp MX-3140N | Operation Guide - Page 280
file, an attractive print result can be easily obtained without the need for complex manipulations. XXXX XXX XXXX XXX XXXX 1 100 10 150 0 120 10 250 XXXX XXX XXXX XXX XXXX 1 100 10 150 0 120 10 250 Overlay file Windows (This function can be used when the PS printer driver is used.) Create - Sharp MX-3140N | Operation Guide - Page 281
-c printer driver is used.) • Using this function in a Macintosh environment The front cover and last page can be printed using paper that is different from the other pages. This function can be used, for example, when you want to print only the front cover and last page on thick paper. Windows - Sharp MX-3140N | Operation Guide - Page 282
Macintosh (This function can only be used in Mac OS X v10.4.11, v10.5 to 10.5.8, 10.6 to 10.6.8 and 10.7 to 10.7.2.) (1) (2) (3) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover - Sharp MX-3140N | Operation Guide - Page 283
sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. AB C Windows (1) (2) (1) Click the [Special Modes] tab. (2) Select [Transparency Inserts] and click the [Settings - Sharp MX-3140N | Operation Guide - Page 284
in tray 1 and recycled paper is loaded in tray 2, Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate. A AAA Windows (This function can be used when the PS printer driver is used.) (1) Click the [Special Modes] tab. (1) (2) Select [Carbon Copy] and click - Sharp MX-3140N | Operation Guide - Page 285
Paper Settings] on the [Advanced] tab of the printer driver properties window can be used to specify how far the text needs to be shifted for tab printing. Windows Tab Paper Settings (This function can be used when the PCL6 or PS printer driver is used.) When you have finished preparing the data - Sharp MX-3140N | Operation Guide - Page 286
on the tab paper and then select the settings. (This function can be used when the PCL6 printer driver is used.) (1) (2) (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings. For commercially available tab paper - Sharp MX-3140N | Operation Guide - Page 287
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper. settings, click the [Save] button in "User Settings" to save the settings. 3-51 Contents - Sharp MX-3140N | Operation Guide - Page 288
2 sets of copies 2 sets of copies Windows (This function can be used when the PS printer driver is used.) (1) (2) (1) Click the [Advanced] tab. (2) Select the [Tandem Print] checkbox . The tandem print function can be used only when the printer driver is installed using a "Custom installation - Sharp MX-3140N | Operation Guide - Page 289
file from being mixed together with files of other users. When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file. When a password is set, the password must be entered to print a stored file from the machine. Hold Only This - Sharp MX-3140N | Operation Guide - Page 290
"User Name" of the job ID in the printer driver. Windows: PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED (page 3-8) Macintosh: PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED (page 3-21) (1) Log into the machine. Enter your user number or login name and password in the user - Sharp MX-3140N | Operation Guide - Page 291
directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below. File Type TIFF JPEG PCL PDF/ PS Encrypted PDF* Extension tiff, tif jpeg, jpg, jpe, jfif pcl pdf ps *This function requires the hard disk - Sharp MX-3140N | Operation Guide - Page 292
PRINTER DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the - Sharp MX-3140N | Operation Guide - Page 293
. PRINTING AN ENCRYPTED PDF FILE (page 3-68) DIRECTLY PRINTING A FILE IN USB MEMORY This function requires the hard disk drive. A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of - Sharp MX-3140N | Operation Guide - Page 294
PRINTER (1) (2) (3) COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD External Data Access HDD Status Ex Data Access FTP 2 USB Memory Network Folder Access the USB memory device. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Ex Data Access] tab. (3) Touch the [USB Memory] - Sharp MX-3140N | Operation Guide - Page 295
PRINTER Remove the USB memory device from the machine. 5 When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. PRINTING AN ENCRYPTED PDF FILE (page 3-68) 3-59 Contents - Sharp MX-3140N | Operation Guide - Page 296
PRINTER DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. (1) (2) (3) COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD - Sharp MX-3140N | Operation Guide - Page 297
computer that you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. (3) Touch the key of the network folder. Search 1 17 • You can touch the [Search] key and enter a keyword to - Sharp MX-3140N | Operation Guide - Page 298
a file (PCL or PS) in step 3 that includes print settings, the settings will be applied. (2) Touch the [Print] key. Printing begins after the selected file is transferred. When the message appears in the touch panel, touch the [OK] key. When you select a PDF file that has a password, you must enter - Sharp MX-3140N | Operation Guide - Page 299
and drop the file that you wish to print onto the "lp" folder that appears in your Web browser. The file will automatically begin printing. • If you printed a file (PCL or PS) that includes print settings, the settings will be applied. • When user authentication is enabled in the system settings - Sharp MX-3140N | Operation Guide - Page 300
number*2 ACCOUNTNUMBER Number (5 to 8 digits) File type LANGUAGE PCL, PCLXL, POSTSCRIPT, PDF, TIFF, JPG Paper PAPER Name of mail, printing will take place according to the "Printer Default Settings" in the system settings. If you printed a file (PCL or PS) that includes print settings, - Sharp MX-3140N | Operation Guide - Page 301
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is the job status screen. You can check the first four print jobs in the print queue (the job in progress and reserved jobs) in the job status display (B). Ready to scan for copy. Exposure Auto Copy Ratio 100% Tray1 1. - Sharp MX-3140N | Operation Guide - Page 302
print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. (1) (3) Print Job Scan to be touched to show detailed information on the job. (10) [Call] key Touch this key to retrieve and use a print job stored using the document filing function. When the - Sharp MX-3140N | Operation Guide - Page 303
jobs screen. (2) Mode icon The icon appears when the job is a print job. (3) User name The computer login name of the user will appear in the print job. A "User Name" can be entered in the printer driver to display the name of the user who executed the job. (4) Number of sets entered This shows the - Sharp MX-3140N | Operation Guide - Page 304
Queue]. 3 No Yes When both a master password and a user password (which is used to open the file) have been set, enter the master password. • To print an encrypted PDF file using the printer driver, enter the password when opening the file on your computer. • Printing is not possible if you do - Sharp MX-3140N | Operation Guide - Page 305
PRINTER GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. JOB STATUS Press the [JOB - Sharp MX-3140N | Operation Guide - Page 306
PRINTER CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. JOB STATUS Press the [JOB STATUS] key. 1 (1) (2) Cancel the job. Print Job Scan to Fax Job Internet Fax (1) Touch the [Print Job] tab. Job Queue Computer01 Computer02 - Sharp MX-3140N | Operation Guide - Page 307
PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing 1 Print Job Scan to Fax Job Internet Fax Display details on the print job - Sharp MX-3140N | Operation Guide - Page 308
tray Convenient Pamphlet printer functions Margin Shift Poster Printing Rotate 180 degrees Zoom/XY-Zoom Line Width Settings Mirror Image PCL6 1-999 Yes 2,4,6,8,9,16 Selectable On/Off Yes Yes Selectable Yes Yes 8 size Yes Yes Yes 0 mm to 30 mm Yes Yes Yes*4 Yes No PS 1-999 Yes 2,4,6,8,9,16 - Sharp MX-3140N | Operation Guide - Page 309
PRINTER Special functions Function Different Paper Transparency Inserts PCL6 Yes Yes PS Windows PPD*1 Macintosh PPD*1 Yes No Yes*5 Yes No Yes Carbon Copy Tab Printing Chapter Inserts Page Interleave Tandem Print*9 Yes Yes No No Yes Yes*6 No No Yes No No No Yes No No No - Sharp MX-3140N | Operation Guide - Page 310
time.) Printing resolution Printer driver type Supported protocols 600x600 dpi, 1200x600dpi PCL6, PostScript 3 compatible*1 TCP/IP, IPX/SPX, NetBEUI, EtherTalk*1 Supported client PC operating systems Fonts See "VERIFYING SYSTEM REQUIREMENTS" in the Software Setup Guide. PCL6 PostScript - Sharp MX-3140N | Operation Guide - Page 311
29 • WHEN THE LINE IS BUSY 4-30 • WHEN A COMMUNICATION ERROR OCCURS 4-30 • FAX DESTINATION CONFIRMATION MODE 4-31 USING THE AUTOMATIC DOCUMENT 45 IMAGE SETTINGS 4-46 • AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original 4-47 • SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce - Sharp MX-3140N | Operation Guide - Page 312
FACSIMILE FAX RECEPTION RECEIVING FAXES 4-59 • RECEIVING A FAX 4-60 • RECEIVING A FAX MANUALLY 4-61 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print 4-62 CHECKING THE IMAGE BEFORE PRINTING . . . 4-63 CHECKING THE IMAGE BEFORE FORWARDING 4-64 • IMAGE CHECK SCREEN 4-65 - Sharp MX-3140N | Operation Guide - Page 313
USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection 4-125 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception 4-126 • MAKING AND RECEIVING PHONE CALLS 4-126 CHECKING THE STATUS OF FAX JOBS JOB STATUS SCREEN 4-127 • JOB QUEUE - Sharp MX-3140N | Operation Guide - Page 314
FACSIMILE BEFORE USING THE MACHINE AS A FAX This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure - Sharp MX-3140N | Operation Guide - Page 315
(administrator). The machine will automatically set the dial mode to the type of line you are using. You can also set the "Dial Mode Setting" manually. • This Setting can only be activated in Canada. • After setting the dial mode, do not change the setting unless you have a specific reason for - Sharp MX-3140N | Operation Guide - Page 316
key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and time cannot be set. STORING THE SENDER FAX NUMBER Store the user name and fax number in "Sender Data Registration". Be sure to - Sharp MX-3140N | Operation Guide - Page 317
Scan: USB Mem. Scan PC Scan Auto Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory:100% 5 10 fax mode. System Settings (Administrator): Default Display Settings One of the following screens - Sharp MX-3140N | Operation Guide - Page 318
USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory:100% (9) (10 and passcode for F-code transmission. F-CODE DIALLING (page 4-110 - Sharp MX-3140N | Operation Guide - Page 319
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 4-62) CHECKING THE IMAGE BEFORE PRINTING Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review - Sharp MX-3140N | Operation Guide - Page 320
Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review dialling, an F-code (sub-address and passcode) cannot be used. Likewise, an one-touch key in which an F-code (sub-address and - Sharp MX-3140N | Operation Guide - Page 321
10) (11) (1) (2) (3) (4) (5) (6) (7) (8) (9) CCC CCC 0123456789 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review server has been enabled in the machine's Web page, a fax number can be obtained -address and passcode for F-code transmission. F-CODE DIALLING (page 4-110) - Sharp MX-3140N | Operation Guide - Page 322
scan, Internet fax, fax, or data entry mode) - Address book screen • System Settings (Administrator): Address Book Default change. 1 5 10 15 Condition Settings Address Review Address Entry Global ABC User (1) (2) OK Address Type All E-mail Internet Fax Group FTP/Desktop Network Folder Fax - Sharp MX-3140N | Operation Guide - Page 323
the other index tabs also changes. Ordered by search number (default) Ascending names Descending names Freq. ABCD Freq. ABCD Freq. ABCD [Freq.] tab, the [etc.] tab, or on a user index tab. 5 10 15 Condition Settings Address Review Address Entry Global Address Search To BBB AAA BBB CCC BBB - Sharp MX-3140N | Operation Guide - Page 324
. Enter the destination fax number Ready to send. Scan Internet Fax Address Book Original Fax Scan: Speaker Resend USB Mem. Scan PC Scan Auto A4 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-3140N | Operation Guide - Page 325
. CHANGING THE RESOLUTION (page 4-56) Special mode settings Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto A4 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax - Sharp MX-3140N | Operation Guide - Page 326
the [START] key to start transmission. When transmission ends, image settings and convenient special mode settings are cleared. To cancel scanning... Press the [STOP] key ( ). System Settings (Administrator): Default Display Settings The settings can be kept in effect a fixed period of time after - Sharp MX-3140N | Operation Guide - Page 327
after the country code when dialling an international number. 1234567890- Scan Internet Fax Address Book Original Fax Scan: Pause Next Address USB Mem. Scan PC Scan Auto A4 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick - Sharp MX-3140N | Operation Guide - Page 328
(or poll) multiple fax destinations. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD Address Entry Global touch key. Icon Mode Fax Scan to E-mail Internet fax (Direct SMTP) Scan to FTP Scan to Network Folder Scan to Desktop Group key with - Sharp MX-3140N | Operation Guide - Page 329
Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto A4 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review the destination 5 10 15 Condition Settings Address Review Address Entry Global next destination. Factory default setting: The - Sharp MX-3140N | Operation Guide - Page 330
destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). 1 5 10 15 Condition Settings Address Review Address Entry Global Address Search Sub Address To AAA AAA CCC CCC EEE EEE GGG GGG III III Cc BBB BBB - Sharp MX-3140N | Operation Guide - Page 331
Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto A4 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory:100% Touch the key. Enter the 4-digit search number of the - Sharp MX-3140N | Operation Guide - Page 332
Web pages, you can look up a destination fax number in a global address book. (2) Open the global address search screen. 1 5 10 15 Condition Settings Address Review an authentication screen for the LDAP server appears, enter your user name and password. (2) Touch the [OK] key. (3) Search for the - Sharp MX-3140N | Operation Guide - Page 333
Review Mode 33.6 kbps/None Index Fax User 1 Exit The information stored in SYSTEM SETTINGS".) However, configure the items below manually. To complete the storing procedure, touch the one-touch key display. Enter up to 10 characters for the initials. • [Index] that communication errors frequently - Sharp MX-3140N | Operation Guide - Page 334
resend to that destination. 1 Ready to send. Speaker Resend Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto A4 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax - Sharp MX-3140N | Operation Guide - Page 335
keys. Example: Using chain dialling to dial an international number Number to access international telephone service Number to be dialled XXX Entry Using the numeric keys XXX Pause 010 010 Country code Area code Number of other party 00 CCC CCC XX XXXX Using a one-touch key System - Sharp MX-3140N | Operation Guide - Page 336
ERROR OCCURS (page 4-30) - The machine is already using the line to send or receive a fax. - Another fax transmission was reserved ahead of your fax. - One of the following functions is being used for transmission. Broadcast transmission, F-code transmission, timer transmission, Dual Page Scan - Sharp MX-3140N | Operation Guide - Page 337
other previously reserved fax transmissions, use direct transmission mode. The original is transmitted directly to the receiving fax machine without being scanned into memory. When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed (ahead - Sharp MX-3140N | Operation Guide - Page 338
A4 Reduced size B4 A4R (8-1/2" x 14", 8-1/2" x 11"R) A4R Ratio 1 : 0.84 1 : 0.71 1 : 0.84 System Settings (Administrator): Auto Reduction Sending Setting The factory default setting is automatic reduction enabled. If this setting is disabled, the image will be sent at full size and part of the - Sharp MX-3140N | Operation Guide - Page 339
size may be displayed or the original size may not appear. In this event, manually set the correct original size. Specifying the original scan size (by paper size) (page 4-49) Specifying the original scan size (by numerical values) (page 4-51) STANDARD SIZES Standard sizes are sizes that the - Sharp MX-3140N | Operation Guide - Page 340
operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled. Wait briefly and be established because the line is busy. WHEN A COMMUNICATION ERROR OCCURS If a communication error occurs or the other fax machine does not answer the - Sharp MX-3140N | Operation Guide - Page 341
again. Touch the [OK] key, re-enter the destination with the numeric keys, and press the [START] key. If the re-entered destination is correct, scanning will begin. If the re-entered destination is not correct, a message will appear. Touch the [OK] key and re-enter the destination. If an incorrect - Sharp MX-3140N | Operation Guide - Page 342
sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan the original pages. (2) Enter the destination fax number. 2 5 10 15 Condition Settings Address Review Address Entry Global Address Search Sub Address To AAA AAA CCC CCC EEE EEE GGG GGG III - Sharp MX-3140N | Operation Guide - Page 343
. (3) (2) Enter the destination fax number. 5 10 15 Condition Settings Address Review To AAA AAA CCC CCC Cc BBB BBB DDD Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review - Sharp MX-3140N | Operation Guide - Page 344
Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. • If a fax transmission is already in progress when the - Sharp MX-3140N | Operation Guide - Page 345
sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan the original pages. (2) Enter the destination fax number. 2 5 10 15 Condition Settings Address Review Address Entry Global Address Search Sub Address To AAA AAA CCC CCC EEE EEE GGG GGG III - Sharp MX-3140N | Operation Guide - Page 346
. However, when "2in1" or "Card Shot" is selected in the special modes, only the exposure can be changed, and this can only be done when scanning each even page number of the original pages. To cancel transmission... Press the [STOP] key ( ) before the [Read-End] key is touched. • If a fax is - Sharp MX-3140N | Operation Guide - Page 347
may damage the original size detector plate and prevent correct detection of the document size. (3) (2) Enter the destination fax number. 5 10 15 Condition Settings Address Review To AAA AAA CCC CCC Cc BBB BBB DDD DDD (1) Touch the [Address Book] key in the base screen. 1 2 (2) Touch - Sharp MX-3140N | Operation Guide - Page 348
Book Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Direct TX Sub Address Address Review Exposure Auto Resolution Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other - Sharp MX-3140N | Operation Guide - Page 349
5 10 15 Fax Manual scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. • A one-touch key that has multiple destinations or has a non-fax destination cannot be used. System Settings (Administrator): Speaker Settings The default - Sharp MX-3140N | Operation Guide - Page 350
number of fax numbers that are dialled is the number of destinations that are stored in the group key. When a group key that has 10 destinations is used, 10 fax numbers are dialled. Place the original. Place the original face up in the document feeder tray, or face down on the document - Sharp MX-3140N | Operation Guide - Page 351
at Broadcast Setting This setting is used to prohibit omission of the [Next Address] key when entering destinations for broadcast transmissions. 3 5 10 15 Condition Settings Address Review Address Entry Global Address Search Sub Address To AAA AAA CCC CCC EEE EEE GGG GGG III III Cc BBB BBB DDD - Sharp MX-3140N | Operation Guide - Page 352
FACSIMILE 4 Address Review 001 CCC CCC 003 LLL LLL 005 NNN NNN 007 PPP PPP tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. 5 When scanning finishes, place the next - Sharp MX-3140N | Operation Guide - Page 353
broadcast transmission key will appear in each of those modes. (1) (2) Display details on the broadcast Print Job Scan to Fax Job transmission. Address Broadcast0001 Start Time Pages Status 10:00 04/01 010/003 NG000000 Job Queue (1) Touch the key of the completed broadcast Broadcast0002 - Sharp MX-3140N | Operation Guide - Page 354
Address 002 DDD DDD 010 EEE EEE Start Time Status 10:01 04/01 NG00000 10:10 04/01 NG00000 Resend to unsuccessful destinations. OK (1) in a confidential folder or was stored as confidential file, a password entry screen will appear after you touch the [Retry] key. Enter the password. • If the - Sharp MX-3140N | Operation Guide - Page 355
documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in driver. • To use the PC-Fax function, the PC-Fax driver must be installed. For more information, see "1. BEFORE USING THE MACHINE". • This function can only be used on a Windows - Sharp MX-3140N | Operation Guide - Page 356
to the right of the key used to select the setting. Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory:100 - Sharp MX-3140N | Operation Guide - Page 357
. Transmission 2-sided original Front and back are sent as two pages 1 Touch the [Original] key. IMAGE SETTINGS (page 4-46) Fax/Original OK Scan Size Auto A4 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Specify the binding style of the 2-sided original (book or - Sharp MX-3140N | Operation Guide - Page 358
size to be transmitted is indicated as the send size. Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto A4 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory - Sharp MX-3140N | Operation Guide - Page 359
Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. 3 Fax/Original Auto Manual A5 A5R B5 216x340 Size Input (1) Manual B5R A4 A4R 216x343 B4 A3 Long Size (2) Specify the scan size. OK (1) Touch the appropriate original size key. When the document - Sharp MX-3140N | Operation Guide - Page 360
4 Fax/Original OK Scan Size B5 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [OK] key. FACSIMILE When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-50 Contents - Sharp MX-3140N | Operation Guide - Page 361
the [Original] key. IMAGE SETTINGS (page 4-46) 2 Fax/Original OK Scan Size Auto A4 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. Fax/Original Auto A4 Touch the [Size Input] key. OK Manual 3 A5 B5R B4 A5R A4 A3 AB Inch B5 A4R - Sharp MX-3140N | Operation Guide - Page 362
X420 Y297 2-Sided Booklet 2-Sided Tablet OK Send Size Auto Image Orientation Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic document feeder is used, an original - Sharp MX-3140N | Operation Guide - Page 363
the [Original] key. IMAGE SETTINGS (page 4-46) 2 Fax/Original OK Scan Size Auto A4 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Send Size] key. (1) Fax/Original Auto 3 Manual Manual A5 B5R B4 A5R A4 A3 B5 A4R 216x340 216x343 (2) Specify - Sharp MX-3140N | Operation Guide - Page 364
FACSIMILE Fax/Original (1) (2) OK Scan Size Auto A4 141% Send Size A3 4 2-Sided Booklet 2-Sided Tablet Image Orientation Specify the orientation [OK] key. The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". 4-54 Contents - Sharp MX-3140N | Operation Guide - Page 365
Exposure settings Auto Manual Exposure 1-2 3 Auto Manual 1 3 5 (3) Select the exposure. OK (1) Touch the [Manual] key. When using the document glass to scan multiple original pages, the exposure setting the exposure setting cannot be changed once scanning has begun. (However, when "Job - Sharp MX-3140N | Operation Guide - Page 366
-sized text (like the text in this manual). Select this setting when your original has small text or diagrams with fine lines. The original will be scanned at twice the resolution of the [Standard] ): Initial Resolution Setting This is used to change the default resolution setting. 4-56 Contents - Sharp MX-3140N | Operation Guide - Page 367
Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review CHECK SCREEN" (page 4-58). System settings (administrator): Default Preview You can specify whether or not the [Preview] - Sharp MX-3140N | Operation Guide - Page 368
can only be touched when the entire preview image is displayed in the preview screen. (4) [Function Rev.] key Touch to check special mode settings or scan settings for two-sided originals. (5) Display zoom key Use this to set the zoom ratio of the displayed image. Changes from the left in the - Sharp MX-3140N | Operation Guide - Page 369
print faxes automatically. The fax reception mode is displayed in the base screen. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Direct TX Sub Address Address Review " should normally be used. Select "Manual Reception" when an extension phone is - Sharp MX-3140N | Operation Guide - Page 370
the previously reserved job is completed. • Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper, out of toner, or a paper misfeed. The faxes will be printed automatically when the error condition is cleared. (If the machine ran out of paper - Sharp MX-3140N | Operation Guide - Page 371
Internet Fax Address Book Original Speaker Volume Exposure Fax Scan: Auto Speaker Resend USB Mem. Scan PC Scan Auto Send: Auto Resolution Standard Address Review Special Modes File Quick File Fax Memory:100% Fax Manual Reception • When a call is answered by touching the [Speaker - Sharp MX-3140N | Operation Guide - Page 372
panel when a fax is received. Received data is stored. Enter password via the 10-key. Cancel When the previously programmed 4-digit password is entered with the numeric keys, printing begins. The [Cancel] key can be touched to close the password entry screen. If this is done, the data in memory key - Sharp MX-3140N | Operation Guide - Page 373
in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. Depending on the size of the received data, part of the image - Sharp MX-3140N | Operation Guide - Page 374
. * The factory default setting is disabled. 10:28 Not checked 04/04/2012 10:14 Checked 1 04/04/2012 10:12 Not checked 5 04/04/2012 10:08 Checked 04/04/2012 10:00 Not checked 04/04/2012 10:00 Checked Forward Delete Print (Page 4-65) 3 5 10 15 To Address Review AAA AAA CCC CCC EEE EEE - Sharp MX-3140N | Operation Guide - Page 375
4 5 10 15 To Address Review AAA AAA CCC CCC EEE EEE GGG GGG III III Cc degrees. The rotation applies to all pages in the file, not just the displayed page. (5) [Print] key Touch to start printing. (6) Display zoom key Use this to set the zoom ratio of the displayed image. Changes from the - Sharp MX-3140N | Operation Guide - Page 376
the machine cannot print because it is out of paper or out of toner, received faxes error occurred, the fax will be held in memory until it can be printed. • All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be forwarded. • If a password - Sharp MX-3140N | Operation Guide - Page 377
(1) In the Web page menu, click ] button. 1 Users without administrator rights printed before being forwarded, select "Print Out All Report" in "Print Style Setting". To have received faxes printed only when an error prevents forwarding, select "Print at Error". If an error occurs when [Not Print - Sharp MX-3140N | Operation Guide - Page 378
can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page. (2) Enter the sender address in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button. 2 The - Sharp MX-3140N | Operation Guide - Page 379
address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. internet fax, file server, desktop, and network folder addresses can be stored). (8) Click [Submit environments. In this event, change the file format to PDF. • Up to three forwarding day and time settings - Sharp MX-3140N | Operation Guide - Page 380
routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected Day & Time] from the forwarding table. The forwarding permission settings that appear - Sharp MX-3140N | Operation Guide - Page 381
reappears. 1st screen 2nd screen Fax/Special Modes OK (1) (2) Program Erase (3) Dual Page Scan (4) (5) (6) 1 Timer 2in1 Card Shot 2 (7) (8) (9) Job Mixed Size Slow Scan Build Original Mode (10) (11) Original Count File (12) Quick File Fax/Special Modes OK (13) (14 - Sharp MX-3140N | Operation Guide - Page 382
Report] key CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT appear when the automatic document feeder and the stamp unit are not installed. Special modes can generally be combined Erase Centre Erase Edge+Centre Erase OK Cancel OK Edge 10 (0~20) mm (A) (B) (C) Side Erase (A) Enter - Sharp MX-3140N | Operation Guide - Page 383
also be stored using the Web pages. Click [Job Programs] and then [Image Send] in the Web page menu. • The Scan, Job Build, Mixed Size Original, Slow Scan Mode, Original Count, Verif. Stamp, 2in1 F-code communication: A destination that includes an F-code can be stored to perform an F-code - Sharp MX-3140N | Operation Guide - Page 384
the desired program key. OK (2) Touch the [OK] key. 1 2 4 Program : Program C 0123456789 Scan Internet Fax Original Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto A4 Send: Auto Address Review Resolution Standard Special Modes File Quick File Preview Auto Reception Fax Memory:100 - Sharp MX-3140N | Operation Guide - Page 385
(This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase function Using the erase function Shadows appear here. Erase modes Edge Erase Centre Erase Shadows appear in the - Sharp MX-3140N | Operation Guide - Page 386
and make sure that a checkmark ( ) appears. When performing two-sided scanning, set the erase edge on the reverse side. • If you touch the 10 mm (1/2"). To cancel an erase setting... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Erase Width Adjustment The default - Sharp MX-3140N | Operation Guide - Page 387
book Book or bound document The left and right pages are sent as two pages. Example: Original scan size A3 (11" x 17") x 1 page Transmitted image A4 (8-1/2" x 11") x 2 pages • When using dual page scan, the original must be placed on the document glass. • The send size cannot be changed. Place - Sharp MX-3140N | Operation Guide - Page 388
, place the next original and press the [START] key. Repeat until all pages have been scanned and 4 then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ). • To erase shadows caused by the binding of a book or other - Sharp MX-3140N | Operation Guide - Page 389
transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling off at the specified time. • When performing a timer transmission, you must scan the original into memory when you set up the transmission. It is not possible - Sharp MX-3140N | Operation Guide - Page 390
Modes Timer (2) (3) OK Cancel OK Day of the Week --- Time 10 hh. 00 mm. 4 Set the time with the keys. (1) Specify scanned. 5 A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning - Sharp MX-3140N | Operation Guide - Page 391
FACSIMILE SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Transmission 1 2 Landscape- - Sharp MX-3140N | Operation Guide - Page 392
so that it is highlighted. (3) Touch the [OK] key. 4 Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto A4 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory - Sharp MX-3140N | Operation Guide - Page 393
is used to dial. • The 2in1 function cannot be used when the original is other than A4, B5 or A5 (8-1/2" x 11" or 5-1/2" x 8-1/2") size. • When the scan size of the original is specified by numerical values, this function cannot be used. To cancel 2in1... Touch the [2in1] key in the screen of - Sharp MX-3140N | Operation Guide - Page 394
image Originals Front Transmission Back Example of an A4 (8-1/2" x 11") size portrait scan transmission Example of an A4 (8-1/2" x 11") size landscape scan transmission When using card shot, the original must be scanned on the document glass. Place the original face down on the document glass - Sharp MX-3140N | Operation Guide - Page 395
value display key and enter the height. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically enlarge or reduce the to Send Size] key. Do not touch this key if you wish to scan the original at the original size that you entered. (2) Touch the [OK] - Sharp MX-3140N | Operation Guide - Page 396
[Read-End]. Touch the [Read-End] key. 7 Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotation Sending Setting" cannot be selected - Sharp MX-3140N | Operation Guide - Page 397
transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder. When scanning originals that are separated into sets, scan the set that has the first page first. The settings that you select for the first set can be used for all - Sharp MX-3140N | Operation Guide - Page 398
Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. 5 To cancel scanning... Press the [STOP] key ( ). All scanned data will be cleared. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Touch the [Read - Sharp MX-3140N | Operation Guide - Page 399
TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This function requires the automatic document feeder to be installed. This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17 - Sharp MX-3140N | Operation Guide - Page 400
Modes] key. SPECIAL MODES (page 4-71) (2) Touch the [Mixed Size Original] key so that it is highlighted. (3) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched. To enable the Mixed Size Original setting, change the - Sharp MX-3140N | Operation Guide - Page 401
feeder to be installed. Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent Insert the originals face up in the document feeder tray. Adjust the document guides slowly. 1 If the originals are inserted with too much force, they may - Sharp MX-3140N | Operation Guide - Page 402
... Press the [STOP] key ( ). When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have - Sharp MX-3140N | Operation Guide - Page 403
displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes Job Build Original Count Erase 2in1 Mixed Size Original File Dual Page Scan Card Shot Slow Scan Mode Quick File (3) OK 1 2 Select the original count function. - Sharp MX-3140N | Operation Guide - Page 404
different from the actual number of sheets... Touch the [Cancel] key and then touch the [OK] key in the message screen to clear all scanned data. Scan settings and destination settings will not be cleared. Insert the original sheets in the automatic document feeder again and press the [START] key to - Sharp MX-3140N | Operation Guide - Page 405
document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp 1 Originals 1 Originals are scanned An "O" mark is stamped in fluorescent pink. To use this function, the optional stamp unit must be installed. Insert the originals face up in the document - Sharp MX-3140N | Operation Guide - Page 406
front of each original is stamped twice. • If an error occurs during scanning, an original that was not scanned may be stamped. • When the "O" mark that is highlighted. System Settings (Administrator): Default Verification Stamp This setting is used to always have originals stamped. 4-96 Contents - Sharp MX-3140N | Operation Guide - Page 407
(page 4-71) Fax/Special Modes Transaction Report (1) (2) OK Cancel OK Select print conditions. (1) Select the print conditions. (2) Touch the [OK] key. 4 Always Print Print at Error Print Original Image Do not Print • The print conditions for a transaction report are as follows: "Always - Sharp MX-3140N | Operation Guide - Page 408
. The factory default setting is . Single Sending: Print Out All Report/ Print Out Error Report Only /No Printed Report Broadcasting: Print Out All Report /Print Out Error Report Only/No Printed Report Receiving: Print Out All Report/Print Out Error Report Only/ No Printed Report Confidential - Sharp MX-3140N | Operation Guide - Page 409
set the position where the sender information is printed. The sender information can be printed outside the scanned original image or inside the scanned original image. Outside scanned image (factory default setting) Inside scanned image Sender information Originals Sender information Originals - Sharp MX-3140N | Operation Guide - Page 410
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) - Sharp MX-3140N | Operation Guide - Page 411
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling - Sharp MX-3140N | Operation Guide - Page 412
3 Press the [START] key. Your machine will call the other machine and initiate reception of the fax. FACSIMILE • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be - Sharp MX-3140N | Operation Guide - Page 413
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function - Sharp MX-3140N | Operation Guide - Page 414
polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other the machine's system settings, and then enable polling security. Up to 10 fax numbers can be stored as polling passcode numbers. System Settings ( - Sharp MX-3140N | Operation Guide - Page 415
DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission Data Store Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the [Public Box] key. (1) Memory Box - Data Store 5 Once Unlimited - Sharp MX-3140N | Operation Guide - Page 416
begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. 7 When scanning finishes, place the next original and press the [START] key. Repeat until all pages have - Sharp MX-3140N | Operation Guide - Page 417
Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the [Public Box] key. When nothing is stored in the the [Image Check] key. 4 Press [Image Check] to check data. Press [Print] to output data. The content of the document can be viewed in the image - Sharp MX-3140N | Operation Guide - Page 418
Confidential Reception Data Check Touch the [Delete Data] key. 3 Memory Box - Delete Data Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the [Public Box] key. When nothing is stored in the Public Box, the [Public Box] key will be greyed - Sharp MX-3140N | Operation Guide - Page 419
standard of the ITU-T. The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International Telecommunication Union (ITU), which coordinates global telecommunications networks and services. HOW F-CODES WORK A fax that is transmitted with an - Sharp MX-3140N | Operation Guide - Page 420
boxes can be created. • The memory box name cannot be longer than 18 characters, and the sub-address and passcode cannot be longer than 20 digits. F-CODE DIALLING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialled. Check the - Sharp MX-3140N | Operation Guide - Page 421
transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments. To print an F-code confidential fax, the print passcode must be entered - Sharp MX-3140N | Operation Guide - Page 422
fax by adding an F-code to the fax number. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. (2) Enter the destination fax number. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD - Sharp MX-3140N | Operation Guide - Page 423
confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. The machine rings and the fax is Beep received. 1 A beep sounds when reception ends. Select the special modes. (1) Touch the [Special - Sharp MX-3140N | Operation Guide - Page 424
to verify the passcode, contact your dealer or nearest authorised service representative. System Settings (Administrator): Transaction Report Print Select Setting This setting can be used to have a transaction report printed automatically when an F-code confidential fax is received. 4-114 Contents - Sharp MX-3140N | Operation Guide - Page 425
in the other machine or polling reception will not take place. Transmission request (polling) using an F-code The machine Sub-address: AAAAAAAA Passcode: XXXXXXXX The other machine F-code polling memory box Transmission Box name: Sub-address: Passcode: BBBB AAAAAAAA XXXXXXXX • Verify the - Sharp MX-3140N | Operation Guide - Page 426
the destination fax number. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD Address the fax. • Polling multiple machines (serial polling) is not possible. • F-code polling reception can be used in combination with a timer setting. Only one polling - Sharp MX-3140N | Operation Guide - Page 427
memory box name, sub-address, and passcode are programmed in each box. SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION Follow these steps to scan a document into a memory box (polling memory) for F-code polling transmission. 1 Place the original. Place the original face up in - Sharp MX-3140N | Operation Guide - Page 428
9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the key of the F-code memory polling box. (1) Memory Box - Data Store 5 Once 6 Memory Box - Data Store Memory Box List Original Exposure Scan: Auto Auto A4 Send: Resolution Standard Special Modes Auto Auto - Sharp MX-3140N | Operation Guide - Page 429
touch the [Read-End] key. To cancel scanning... Press the [STOP] key ( ) while the original is being scanned. • If other documents have already been stored in the memory box, the document is added to the previously stored documents. • The factory default setting for the number of polling times is - Sharp MX-3140N | Operation Guide - Page 430
Box - Data Check Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the key of the F-code memory polling box where the document you wish to print is stored. appears in keys that have documents stored. Touch the [Image Check] key. 4 Press - Sharp MX-3140N | Operation Guide - Page 431
9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the key of the F-code memory polling box that has the document you wish to delete. The document is deleted and you return to the screen of step 3. • Printing will begin. You can touch the [Image Check] key to check the - Sharp MX-3140N | Operation Guide - Page 432
bears the cost of sending the fax to each of the end receiving machines. • When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be printed on the faxes. ("Receiving Date & Time Print" is disabled.) System Settings: F-Code Memory - Sharp MX-3140N | Operation Guide - Page 433
the destination fax number. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning - Sharp MX-3140N | Operation Guide - Page 434
in your machine. CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION (page 4-110) • The end receiving machines do not need to support F-code communication. • The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine (the relay machine - Sharp MX-3140N | Operation Guide - Page 435
correctly. • If the plug on the telephone line cord does not fit into the socket on your extension phone, contact your dealer or nearest authorised service representative. 4-125 Contents - Sharp MX-3140N | Operation Guide - Page 436
page 7-103) To use remote fax reception, set this setting to "Manual Reception". • System Settings (Administrator): Remote Reception Number Setting This is used to change the number used for remote fax reception. The factory default setting is "5". MAKING AND RECEIVING PHONE CALLS You can make and - Sharp MX-3140N | Operation Guide - Page 437
display can be touched to display the job status screen. Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Sending Auto Reception Fax - Sharp MX-3140N | Operation Guide - Page 438
A RESERVED FAX (page 4-134) Completed job screen (1) Print Job Scan to Fax Job Internet Fax Address Broadcast0001 Start Time Pages Status 10:00 04/01 010/003 NG000000 Broadcast0002 10:05 04/01 001/001 Send OK 1 CCC CCC 1 10:22 04/01 004/004 Send OK 0123456789 10:30 04/01 010/010 Send OK - Sharp MX-3140N | Operation Guide - Page 439
appear in the job status screen. 3 AAA AAA 10:22 04/01 000/004 Waiting (1) (2) (3) (1) Indicates Polling" appears together with a broadcast control number (4-digits). (4) (5) (6) (4) Time reserved / Time error or other problem. Timer transmission job (the specified time is displayed) - Sharp MX-3140N | Operation Guide - Page 440
"In Memory" Reception completed but the fax has not been printed. "Received" Printed received fax data. "Forward OK" The received fax has been was not successful because a communication error occurred (a 6-digit error code appears in xxxxxx.) "Error" An error occurred while the job was being - Sharp MX-3140N | Operation Guide - Page 441
Inbound Routing is enabled in the Web pages, fax reception jobs are handled as follows depending on the print setting. FORWARDING RECEIVED FAXES TO AN to the job queue of the job status screen of scan mode. • Received fax is printed When reception is completed, the job moves to the completed jobs - Sharp MX-3140N | Operation Guide - Page 442
current destination appears. Fax No.: The fax number of the destination. Name: The name of the destination. Number: The broadcast control number (3-digits). Pages: Number of pages completed / total number of pages Fax Waiting This shows information on the destinations that are waiting. A broadcast - Sharp MX-3140N | Operation Guide - Page 443
DDD 010 EEE EEE Start Time Status 10:01 04/01 NG000000 10:10 04/01 NG000000 OK Retry 1 1 failed. A broadcast control number (3-digits) appears in front of each . Status: Description of failure (error) The [Retry] key can be Scan to FTP address, Scan to Network Folder address, or Scan to Desktop - Sharp MX-3140N | Operation Guide - Page 444
Press the [JOB STATUS] key. 1 2 Print Job Address 1 Broadcast 2 0123456789 3 AAA AAA 4 BBB BBB 5 Broadcast Scan to Fax Job Internet Fax Set Time Pages Status 10:00 04/01 020/003 Connecting 10:05 04/01 000/004 Waiting 1 1 10:22 04/01 000/004 Waiting 10:30 04/01 000/010 Waiting - Sharp MX-3140N | Operation Guide - Page 445
below. JOB STATUS Press the [JOB STATUS] key. 1 Print Job Scan to Fax Job Internet Fax Select the fax job to which you wish to Address Touch the key of the desired job. 2 BBB BBB Broadcast 10:30 04/01 000/010 Waiting 10:33 04/01 000/010 Waiting (2) Touch the [Priority] key. - Sharp MX-3140N | Operation Guide - Page 446
Report are erased when the report is printed, and thus it cannot be reprinted. System Settings (Administrator): Activity Report Print Select Setting This is used to set the conditions for printing activity reports. The factory default setting is not to print. The Image Sending Activity Report can be - Sharp MX-3140N | Operation Guide - Page 447
appears in . FAIL xx (xxxx) The transaction failed due to a communication error. First 2 digits of communication error number: Error code from 00 to 99. Last 4 digits of communication error number: Code for use by service technicians. REJECTED A fax was sent from a party from which reception is - Sharp MX-3140N | Operation Guide - Page 448
FACSIMILE FACSIMILE SPECIFICATIONS Model MX-FX11 Applicable telephone line Public switched telephone network, PBX Scanning resolution (supports ITU-T standards) 8 x 3. Timer transmission Program function Yes Yes (48 programs) F-code transmission Supported (SUB/SEP (sub-address) and SID/PWD ( - Sharp MX-3140N | Operation Guide - Page 449
IN SCAN MODE 5-28 • CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT 5-32 SENDING AN IMAGE IN USB MEMORY MODE 5-35 • SPECIFY THE FOLDER IN TO RETRIEVE A DESTINATION 5-21 ENTERING AN ADDRESS MANUALLY 5-22 • SPECIFYING A NETWORK FOLDER 5-23 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS - Sharp MX-3140N | Operation Guide - Page 450
• MANUALLY RECEIVING INTERNET FAXES 5-113 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print 5-114 CHECKING THE IMAGE BEFORE PRINTING . 5-128 • SETTINGS REQUIRED IN THE WEB PAGES 5-128 • METADATA TRANSMISSION FOR SCAN TO DESKTOP 5-128 TRANSMITTING METADATA 5-129 - Sharp MX-3140N | Operation Guide - Page 451
requirements of the software, see the manual (PDF format) or the Readme file on the CD-ROM. For the procedures for installing the software, see the "Sharpdesk Installation Guide". Scan to Network Folder The scanned file is sent to a network folder on a Windows computer on the same network as the - Sharp MX-3140N | Operation Guide - Page 452
The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible. The machine supports Direct scan a document or image. To use PC Scan, the scanner driver must be installed from the "Software CD-ROM" that accompanies the machine. Operating systems that can be used are Windows - Sharp MX-3140N | Operation Guide - Page 453
date and time cannot be set. STORING SENDER INFORMATION Be sure to configure this information, as it is required for communication. Before using Scan to E-mail Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not - Sharp MX-3140N | Operation Guide - Page 454
. A total of 1000 addresses can be stored. Among these, a combined maximum of 200 Scan to Network Folder, Scan to FTP, and Scan to Desktop addresses can be stored. Transmission in Internet fax mode: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Internet Fax] or - Sharp MX-3140N | Operation Guide - Page 455
Installation Guide" that Tool, the Setup Wizard will Scan: USB Mem. Scan PC Scan Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Quick File Special Modes Preview (C) 5 10 - Sharp MX-3140N | Operation Guide - Page 456
. To cancel transmission... Cancel the transmission from the job status screen. STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-109) System Settings (Administrator): Recall in Case of Communication Error This is used to set the number of recall attempts and the interval - Sharp MX-3140N | Operation Guide - Page 457
(2) Ready to send. Resend (3) Scan Internet Fax Fax USB Mem. Scan PC Scan (4) Address Book Original Scan: Auto Send: Auto (5) Address Entry Exposure Auto Text (6) Send Settings Resolution 200X200dpi (9) (10) Address Review File Format PDF PDF (7) File Quick File Colour - Sharp MX-3140N | Operation Guide - Page 458
Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Quick File Special Modes Preview Address book screen 5 10 15 To - Sharp MX-3140N | Operation Guide - Page 459
"Customize Key Setting" in the Web pages. In USB memory mode... Customized keys do not Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF - Sharp MX-3140N | Operation Guide - Page 460
(4) [Address Review] key Touch MANUALLY (page 5-22) (6) [Global Address Search] key When the use of an LDAP server has been enabled in the machine's Web DESTINATION (page 5-19) (10) [Cc] key When using Scan to E-mail, touch the [ using a search number*. * A 4-digit number assigned to a one-touch key - Sharp MX-3140N | Operation Guide - Page 461
mode (scan, Internet fax, fax, or data entry mode) - Address book screen "Default Display Settings 1 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC 2 ABC User (1) (2) OK Address Type All E-mail Internet Fax Group FTP/Desktop Network Folder Fax Change - Sharp MX-3140N | Operation Guide - Page 462
the other index tabs also changes. Ordered by search number (default) Ascending names Descending names Freq. ABCD Freq. ABCD Freq. ABCD [Freq.] tab, the [etc.] tab, or on a user index tab. 5 10 15 Condition Settings Address Review Address Entry Global Address Search To BBB AAA BBB CCC BBB - Sharp MX-3140N | Operation Guide - Page 463
Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto A4 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Colour Mode Special Modes Auto/Greyscale Preview Settings can be selected - Sharp MX-3140N | Operation Guide - Page 464
Scan: Auto USB Mem. Scan PC Scan Auto A4 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF have been scanned. (5) Touch the [Read-End] key. • After the original is scanned, the settings revert to the default settings. To cancel scanning... Press the - Sharp MX-3140N | Operation Guide - Page 465
size may be displayed or the original size may not appear. In this event, manually set the correct original size. Specifying the original scan size (by paper size) (page 5-56) Specifying the original scan size (by numerical values) (page 5-57) STANDARD SIZES Standard sizes are sizes that the - Sharp MX-3140N | Operation Guide - Page 466
displayed in order by search number. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD Address Entry to be used. Icon Mode Fax Scan to E-mail Internet fax (Direct SMTP) Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple - Sharp MX-3140N | Operation Guide - Page 467
: Auto USB Mem. Scan PC Scan Auto A4 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Colour Mode Special Modes Auto/Greyscale Preview Touch the [Address Book] key. (3) (2) Specify the destination. 5 10 15 Condition Settings - Sharp MX-3140N | Operation Guide - Page 468
been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). 1 5 10 15 Condition Settings Address Review Address Entry Global Address Search To AAA AAA CCC CCC EEE EEE GGG GGG III III Cc BBB BBB DDD DDD FFF FFF - Sharp MX-3140N | Operation Guide - Page 469
Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto A4 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Colour Mode Special Modes Auto/Greyscale Preview Touch the key. Enter the 4-digit search number of the - Sharp MX-3140N | Operation Guide - Page 470
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually entered. 1 (2) 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD Address Entry Global Address Search EEE EEE - Sharp MX-3140N | Operation Guide - Page 471
page and follow the steps below. Network Folder Folder Path 1 User Name Password Cancel OK Browse Touch the [Browse] key. • To directly enter a folder, touch the [Folder Path] key. A text entry screen will appear. • If a user name and password are required, check with the administrator of - Sharp MX-3140N | Operation Guide - Page 472
you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. Cancel (4) Search OK 1 3 (3) Touch the key of the network folder. (4) Touch the [OK] key. You will return to the screen - Sharp MX-3140N | Operation Guide - Page 473
Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). (2) Open the global address search screen. 1 5 10 15 Condition Settings Address Review enter your user name and password. (2) - Sharp MX-3140N | Operation Guide - Page 474
[Freq.] tab of the address book. • [File Format] key: Set the format for Scan to E-mail. Default format settings have already been configured; however, selecting format settings when you store a destination saves you the trouble of selecting the settings each time you transmit to that destination - Sharp MX-3140N | Operation Guide - Page 475
Scan: Auto USB Mem. Scan PC Scan Auto A4 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF multiple destinations are stored (group key). - Scan to FTP, Scan to Desktop, and Scan to Network Folder addresses. - Broadcasting destinations - Addresses used - Sharp MX-3140N | Operation Guide - Page 476
scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default . When "Default Address Setting" is set to "Apply E-mail address of the user for login.", the original size manually. • Originals cannot be scanned in succession from - Sharp MX-3140N | Operation Guide - Page 477
for Scan to E-mail and Scan to Network Folder can also be manually entered or Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF - Sharp MX-3140N | Operation Guide - Page 478
feeder tray, a beep will sound when scanning is completed and transmission will take place. • If Encrypt PDF is selected for the file format ([PDF] is selected in the format settings screen and the [Encry.] checkbox is set to ), you will be prompted to enter a password when you press the [START] key - Sharp MX-3140N | Operation Guide - Page 479
], [Network Scanner Settings] and then [Administration Settings] in the Web page menu. (Administrator rights are required.) Up to 900 characters can method for broadcasting, the file size limit for Scan to E-mail, and the default sender and destination. • System Settings (Administrator): Pre - Sharp MX-3140N | Operation Guide - Page 480
Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used. • If the sender name is not changed, the name set in "Default No.06 No.07 No.08 No.09 No.10 No.11 No.12 OK 1 5 Enter the - Sharp MX-3140N | Operation Guide - Page 481
, or Scan to Network Folder destination, go to step 9. Body Text Add 'Reply to' to Cc Send Settings OK To change "Reply-To", touch the [Reply-To] key. Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To 5 Body Text Add 'Reply to' to Cc If user - Sharp MX-3140N | Operation Guide - Page 482
Clear All OK Thank you for your continuous support. We have attached scanned data, which you have requested. Enter the for the subject and file name in the Web pages, up to 80 characters can be entered 18. • System Settings (Administrator): Default Sender Set This is used to store the sender - Sharp MX-3140N | Operation Guide - Page 483
scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Use a FAT32 USB memory with a capacity of no more than 32 GB. • When a default address is configured in "Default size manually. • Originals cannot be scanned - Sharp MX-3140N | Operation Guide - Page 484
Fax Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Exposure Auto Text Resolution 200X200dpi File Format PDF PDF Colour Mode Auto/Greyscale Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab does - Sharp MX-3140N | Operation Guide - Page 485
USB memory until "Sending data has been completed." appears in the touch panel. 5 • If Encrypt PDF is selected for the file format ([Encrypted PDF] is selected in the format settings screen), you will be prompted to enter a password until all originals have been scanned. Place next original. (Pg - Sharp MX-3140N | Operation Guide - Page 486
is used to check the connection of a USB device to the machine. • System Settings (Administrator): Scan Settings This is used to set the default colour mode and file format. • System Settings (Administrator): Disable Scan Function The use of PC scan mode and USB memory mode can be prohibited. 5-38 - Sharp MX-3140N | Operation Guide - Page 487
Fax Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Exposure Auto Text Resolution 200X200dpi File Format PDF PDF Colour Mode Auto/Greyscale Special Modes Touch the [Stored to] key. (A) 2 Stored to \ Folder Name Folder 1 Folder 2 Folder 3 Folder 4 (1) (2) Cancel OK - Sharp MX-3140N | Operation Guide - Page 488
directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • Scan Stored to File Name Internet Fax Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Exposure Auto Text Resolution 200X200dpi File Format PDF PDF - Sharp MX-3140N | Operation Guide - Page 489
Default Address Setting" is set to "Apply E-mail address of the user default setting is: rotate A4 to A4R, B5R to B5, and A5R to A5 (8-1/2" x 11" to 8-1/2" x 11"R, and 5-1/2" x 8-1/2"R to 5-1/2" x 8-1/2"). (4) (3) (2) Specify the destination. 5 10 15 Condition Settings Address Review manually - Sharp MX-3140N | Operation Guide - Page 490
Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto A4 Send: Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception Switch to Internet fax mode and display - Sharp MX-3140N | Operation Guide - Page 491
memory becomes full while the originals are being scanned, a message will appear and scanning will stop. • Storing a mail signature You Settings] and then [Administration Settings] in the Web page menu. (Administrator rights are required.) Up to default, a mail signature is not added. 5-43 Contents - Sharp MX-3140N | Operation Guide - Page 492
required. • If the subject and file name are not changed, the settings in the Web page are used. • Selections for the subject, file name, and body text are : Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 OK 1 5 Enter the subject. (1) Touch a pre-set text key. - Sharp MX-3140N | Operation Guide - Page 493
Entry Clear All OK Thank you for your continuous support. We have attached scanned data, which you have requested. Enter the body text and touch the [OK] key. • To select a pre-set message previously stored in the Web page, - Sharp MX-3140N | Operation Guide - Page 494
Sub: Schedule coordination meeting Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File - Sharp MX-3140N | Operation Guide - Page 495
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission - Sharp MX-3140N | Operation Guide - Page 496
broadcast transmission are greyed out to prevent selection. • If a Scan to FTP (Hyperlink) address is specified in a broadcast transmission convenient to store those destinations in a group key. 3 5 10 15 Condition Settings Address Review Address Entry Global Address Search To AAA AAA CCC CCC EEE - Sharp MX-3140N | Operation Guide - Page 497
the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and - Sharp MX-3140N | Operation Guide - Page 498
the [JOB STATUS] key. 1 (1) (1) (2) Display the jobs completed screen. Print Job Scan to Fax Job Internet Fax Address Broadcast0001 Set Time Pages Status 10:00 04/01 020/003 Connecting AAA AAA BBB BBB 10:05 04/01 000/001 Waiting 1 1 10:22 04/01 000/004 Waiting Job Queue Complete - Sharp MX-3140N | Operation Guide - Page 499
SCANNER/INTERNET FAX (1) (2) Display details on the broadcast Print Job Scan to Fax Job Internet Fax transmission. Address Start Time Pages Status (1) Touch the key of the completed broadcast Broadcast0001 Broadcast0002 10:00 04/01 010/003 NG000000 10:05 04/01 001/001 Send OK Job Queue - Sharp MX-3140N | Operation Guide - Page 500
fax using the PC-I-Fax function, the PC-Fax driver must be installed and then updated using the CD-ROM that accompanies the Internet fax expansion kit. For more information, see the Software Setup Guide. • This function can only be used on a Windows computer. • This function can only be used for - Sharp MX-3140N | Operation Guide - Page 501
the key used to select the setting. Scan Internet Fax Address Book Original Address Entry Exposure Fax USB Mem. Scan PC Scan Scan: Auto Send: Auto Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Colour Mode Special Modes Auto - Sharp MX-3140N | Operation Guide - Page 502
settings screen. 1 (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key. IMAGE SETTINGS (page 5-53) Scan/Original Scan Size Auto A4 100% Send Size Auto (3) OK 2-Sided Booklet 2-Sided Tablet Image Orientation (1) (2) 2 Specify the binding style of the 2-sided - Sharp MX-3140N | Operation Guide - Page 503
transmitted is indicated as the send size. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Colour Mode Special Modes - Sharp MX-3140N | Operation Guide - Page 504
% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. 3 Scan/Original Auto Manual A5 A5R B5 216x340 Size Input (1) Manual B5R A4 A4R 216x343 B4 A3 Long Size (2) Specify the scan size. (1) Touch the appropriate original size key. OK When the document - Sharp MX-3140N | Operation Guide - Page 505
of the [Original] key. IMAGE SETTINGS (page 5-53) 2 Scan/Original OK Scan Size Auto A4 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. Scan/Original Auto A4 Touch the [Size Input] key. OK Manual 3 A5 B5R B4 A5R A4 A3 AB Inch B5 - Sharp MX-3140N | Operation Guide - Page 506
X420 Y297 2-Sided Booklet 2-Sided Tablet OK Send Size Auto Image Orientation Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic document feeder is used, an original - Sharp MX-3140N | Operation Guide - Page 507
Size Auto A4 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Send Size] key. (1) Scan/Original Auto 3 Manual Manual A5 B5R B4 A5R A4 A3 B5 A4R 216x340 216x343 (2) Specify the send size. OK (1) Touch the desired send size key. (2) Touch the - Sharp MX-3140N | Operation Guide - Page 508
SCANNER/INTERNET FAX Scan/Original Scan Size Auto A4 141% Send Size A3 (2) OK 4 2-Sided 2-Sided Booklet Tablet Image Orientation Specify the [OK] key. (1) The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". 5-60 Contents - Sharp MX-3140N | Operation Guide - Page 509
. 1-2 Select this setting when the original consists of dark text. Manual 3 Select this setting for a normal original (neither dark nor light original image type (Scan mode, USB memory mode and Data entry mode) Setting Text/Prtd. Photo Text/Photo Text Photo Printed Photo Map Description This - Sharp MX-3140N | Operation Guide - Page 510
Scan mode, USB memory mode, Data entry mode (2) (1) (3) Scan/Exposure Auto Manual 1 3 5 Original Image Type Text Text/ Prtd.Photo Printed Photo Photo OK Text/Photo Map Moiré Reduction Internet fax mode 3 (1) (2) (3) Internet Fax/Exposure OK Auto Manual the [Manual] key scanning - Sharp MX-3140N | Operation Guide - Page 511
tab of the mode that you wish to use. (2) Touch the [Resolution] key. IMAGE SETTINGS (page 5-53) Scan mode, USB memory mode, Data entry mode (1) (2) Scan/Resolution OK 100X100dpi 200X200dpi 300X300dpi 400X400dpi 600X600dpi Select the resolution. (1) Touch the key of the desired resolution - Sharp MX-3140N | Operation Guide - Page 512
photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and is used to change the default resolution setting. CHANGING THE FILE FORMAT Changing the format (Scan mode, USB memory mode and Data - Sharp MX-3140N | Operation Guide - Page 513
PDF, touch the [Encry.] checkbox to select it ( ). (2) Select the compression mode. 3 (2) (3) (1) Scan/File Format File Type PDF TIFF PDF/A XPS Encrypt PDF cannot be selected. • The [Programmed] key does not appear in USB memory mode. • When this screen is displayed, the setting screen of - Sharp MX-3140N | Operation Guide - Page 514
does not appear. • When the file format is set to Encrypt PDF ([Encrypted PDF] is selected in the format settings screen), a screen prompting you to enter a password will appear when the [START] key is pressed to start scan send transmission. • Touch the [Entry] key in the displayed screen to - Sharp MX-3140N | Operation Guide - Page 515
Internet fax machine does not support full mode (it only supports simple mode), follow the steps a size larger than A4 (8-1/2" x 11") is scanned, the size will automatically be reduced to A4R (8-1/2" and the original size is entered, Dual Page Scan, Card Shot, 2in1, and Mixed Size Original - Sharp MX-3140N | Operation Guide - Page 516
is selected and a black and white original is scanned. Note that if the file format is set to JPEG, scanning will take place in greyscale. (2) Touch the [OK] key. • System Settings (Administrator): Default Colour Mode Settings The default colour mode can be changed. • System Settings (Administrator - Sharp MX-3140N | Operation Guide - Page 517
Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF 5-70). System settings (administrator): Default Preview You can specify whether or - Sharp MX-3140N | Operation Guide - Page 518
screen. (4) [Function Rev.] key Touch to check special mode settings or scan settings for two-sided originals. (5) Display zoom key Use this to set touch panel. It will differ from the actual print result. • The preview image reflects certain scanning and special mode settings. Settings reflected in - Sharp MX-3140N | Operation Guide - Page 519
Scan mode, USB memory mode, Data entry mode 1st screen 2nd screen Scan/Special Modes OK Scan/Special Modes OK (1) (2) Program Erase (3) Dual Page Scan (4) Timer (5) (6) Suppress Background Card Shot 1 2 (7) (8) (9) Job Mixed Size Slow Scan Build Original Mode (10 SCANNED USB - Sharp MX-3140N | Operation Guide - Page 520
as those explained in "Scan mode, USB memory mode, Data entry Scan Mode Quick File (1) [2in1] key SENDING TWO PAGES AS A SINGLE PAGE (2in1) (page 5-98) (2) [Transaction Report] key CHANGING THE PRINT Scan/Special Modes Erase Edge Erase Centre Erase Edge+Centre Erase OK Cancel OK Edge 10 - Sharp MX-3140N | Operation Guide - Page 521
also be stored in the Web pages. Click [Job Programs] and then [Image Send] in the Web page menu. • The Scan Mode, Original Count, Verif. Stamp, Blank Page Skip, 2in1 • Up to 48 programs can be stored. • Up to 500 destinations can be stored in one program. • This function cannot be used in USB - Sharp MX-3140N | Operation Guide - Page 522
the [OK] key. 4 Program:Program 1 [email protected] Scan Internet Fax Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Colour Mode Special Modes Auto/Greyscale - Sharp MX-3140N | Operation Guide - Page 523
original face up in the document feeder tray, or face down on the document glass. Specify the destination. ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. Select the special modes. (1) Touch the tab of the mode that you - Sharp MX-3140N | Operation Guide - Page 524
and make sure that a checkmark ( ) appears. When performing two-sided scanning, set the erase edge on the reverse side. • If you touch the 10 mm (1/2"). To cancel the erase setting... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Erase Width Adjustment The default - Sharp MX-3140N | Operation Guide - Page 525
of A3 original Centreline of 11" x 17" original The page on this side is scanned first. A3 (11" x 17") Centreline of original Specify the destination. ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. 5-77 Contents - Sharp MX-3140N | Operation Guide - Page 526
Modes Program Timer Job Build Original Count (1) Erase Suppress Background Mixed Size Original File Dual Page Scan Card Shot Slow Scan Mode Quick File (2) OK 1 2 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is highlighted. (2) Touch the [OK] key. Press the [START] key - Sharp MX-3140N | Operation Guide - Page 527
cleared after the transmission is finished. (However, when the document filing function is used, the scanned original and settings are stored on the built-in hard drive.) • This function cannot be used in USB memory mode. 1 Place the original. Place the original face up in the document feeder tray - Sharp MX-3140N | Operation Guide - Page 528
SCANNER/INTERNET FAX (1) Scan/Special Modes Timer (2) (3) OK Cancel OK Day of the Week Time 10 hh. 00 mm. 4 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission - Sharp MX-3140N | Operation Guide - Page 529
original face up in the document feeder tray, or face down on the document glass. Specify the destination. ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. Select the special modes. (1) Touch the tab of the mode that you - Sharp MX-3140N | Operation Guide - Page 530
the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. 5 When scanning finishes, place the next original and press the [START] key - Sharp MX-3140N | Operation Guide - Page 531
performing the procedure below. Place the original face down on the document glass. 1 Specify the destination. ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. Select the special modes. (1) Touch the tab of the mode that - Sharp MX-3140N | Operation Guide - Page 532
value display key and enter the height. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically enlarge or reduce the size, touch the [Fit to Send Size] key. If you wish to scan the original at the entered original size, there is no need to touch this - Sharp MX-3140N | Operation Guide - Page 533
[Read-End]. Touch the [Read-End] key. 7 Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting" cannot be selected - Sharp MX-3140N | Operation Guide - Page 534
tray. The stack of originals must not be higher than the indicator line on the tray. Specify the destination. ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. Select the special modes. 3 (1) Touch the tab of the mode that - Sharp MX-3140N | Operation Guide - Page 535
build mode. (1) Touch the [Job Build] key so that it is highlighted. (2) Touch the [OK] key. Press the [START] key to scan the first set of originals. 5 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. Insert the next set of originals and press the [START] key. Repeat until - Sharp MX-3140N | Operation Guide - Page 536
in the far 1 corner. left corner of the document feeder tray. B4 B4 A3 A3 Specify the destination. ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. Select the special modes. 3 (1) Touch the tab of the mode that you - Sharp MX-3140N | Operation Guide - Page 537
Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that it is highlighted. (2) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched. To enable the Mixed Size Original setting, change the - Sharp MX-3140N | Operation Guide - Page 538
face up in the document feeder tray. Adjust the original guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed. Specify the destination. ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go - Sharp MX-3140N | Operation Guide - Page 539
[STOP] key ( ) to cancel the operation. • When this function is selected, automatic 2-sided scanning is not possible. • Rotate cannot be used when Mixed Size Original is enabled. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 4 so that it is not highlighted. System - Sharp MX-3140N | Operation Guide - Page 540
sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. • The setting can be enabled separately for each mode. Indicator line 1 Insert - Sharp MX-3140N | Operation Guide - Page 541
different from the actual number of sheets... Touch the [Cancel] key and then touch the [OK] key in the message screen to clear all scanned data. Scan settings and destination settings will not be cleared. Insert the original sheets in the automatic document feeder again and press the [START] key to - Sharp MX-3140N | Operation Guide - Page 542
. 1 Originals Position of stamp 1 Originals are scanned An "O" mark is stamped in fluorescent pink. • To use this function, the automatic document feeder and optional stamp unit must be installed. • When using USB memory mode, connect the USB memory device to the machine before performing the - Sharp MX-3140N | Operation Guide - Page 543
the front of each original is stamped twice. • If an error occurs during scanning, an original that was not scanned may be stamped. • When the "O" mark that is . System Settings (Administrator): Default Verification Stamp This setting is used to always have originals stamped. 5-95 Contents - Sharp MX-3140N | Operation Guide - Page 544
in the document feeder tray. 1 This function cannot be used when the document glass is used for scan send. Specify the destination. ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. Select the special modes. (1) Touch - Sharp MX-3140N | Operation Guide - Page 545
original sheets that include two blank pages are scanned by duplex scanning, (A) will show "5", (B) will show "10", and (C) will show "8". If this step . When "Default Preview" is enabled in the system settings (administrator) and the skip blank pages function is used to scan original pages, - Sharp MX-3140N | Operation Guide - Page 546
sent together as a single page. Portrait-oriented originals Transmission 1 2 1 2 Landscape-oriented originals Transmission 1 1 2 2 This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original. When placing the originals, orient them as shown below - Sharp MX-3140N | Operation Guide - Page 547
Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto A4 Send: Auto Address Entry Exposure Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception Touch the [Original] key. 6 Internet - Sharp MX-3140N | Operation Guide - Page 548
the original size. • The 2in1 function cannot be used when the original is other than A4, B5, or A5 (8-1/2" x 11" or 5-1/2" x 8-1/2") size. • When the scan size of the original is specified by numerical values, this function cannot be used. To cancel 2in1... Touch the [2in1] key in the screen of - Sharp MX-3140N | Operation Guide - Page 549
This function cannot be used in scan mode, USB memory mode, or data entry mode. Transaction reports are printed based on conditions set in the print conditions. (1) Select the print conditions. (2) Touch the [OK] key. 4 Always Print Print at Error Print Original Image Do not Print • The print - Sharp MX-3140N | Operation Guide - Page 550
. The factory default setting is . Single Sending: Print Out All Report/ Print Out Error Report Only /No Printed Report Broadcasting: Print Out All Report /Print Out Error Report Only/No Printed Report Receiving: Print Out All Report/Print Out Error Report Only/ No Printed Report • System - Sharp MX-3140N | Operation Guide - Page 551
touched to display the job status screen. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Quick File - Sharp MX-3140N | Operation Guide - Page 552
selector key ((2) below). Job queue screen (1) Print Job Scan to Fax Job Internet Fax Address Set Time Pages Status 1 Broadcast0001 10:00 04/01 020/003 Connecting 2 AAA AAA 3 BBB BBB 10:05 04/01 000/001 Waiting 1 1 10:22 04/01 000/004 Waiting 4 CCC CCC 10:30 04/01 000/010 Waiting - Sharp MX-3140N | Operation Guide - Page 553
/reception information. 3 AAA AAA 10:22 04/01 000/004 Waiting Scan to E-mail Scan to FTP Scan to Network Folder Scan together with a broadcast control number (4-digits). (4) (5) (6) (4) Time reserved -attempted due to a communication error or other problem. "Report Wait" An Internet - Sharp MX-3140N | Operation Guide - Page 554
attached file, and thus printing was not possible. "Rejected" An Internet fax was sent from a party that is blocked. "NGxxxxxx" Transmission/reception was not successful because a communication error occurred (a 6-digit error code appears in xxxxxx.) "Error" An error occurred while the job was - Sharp MX-3140N | Operation Guide - Page 555
" appears while the Internet fax is being received. When reception is completed, the job moves to the job queue of the job status screen of scan mode. • Received Internet fax is printed When reception is completed, the job moves to the completed jobs screen and "In Memory" appears. When - Sharp MX-3140N | Operation Guide - Page 556
002 EEE EEE 010 FFF FFF Start Time Status 10:01 04/01 NG000000 10:10 04/01 NG000000 OK Retry 1 1 File Failed which communication began. Status: Description of failure (error) The [Retry] key can be touched Scan to FTP address, Scan to Network Folder address, or Scan to Desktop address. - Sharp MX-3140N | Operation Guide - Page 557
STATUS Press the [JOB STATUS] key. 1 2 (1) (1) Print Job Address 1 Broadcast 2 AAA AAA 3 BBB BBB 4 CCC CCC Scan to Fax Job Internet Fax Set Time Pages Status 10:00 04/01 020/003 Connecting 10:05 04/01 000/001 Waiting 1 1 10:22 04/01 000/004 Waiting 10:30 04/01 000/010 Waiting - Sharp MX-3140N | Operation Guide - Page 558
the [JOB STATUS] key. 1 (1) (1) Select the job to which you wish to give Print Job Scan to Fax Job Internet Fax priority. Address 1 Broadcast 2 AAA AAA Set Time Pages Status 10:00 04/01 020/003 Connecting 10:05 04/01 000/001 Waiting Job Queue 1 Complete (1) Touch the mode tab of - Sharp MX-3140N | Operation Guide - Page 559
was no attached file, and thus printing was not possible. FAIL xx (xxxx) The transaction failed due to a communication error. First 2 digits of communication error number: Error code from 00 to 99. Last 4 digits of communication error number: Code for use by service technicians. 5-111 Contents - Sharp MX-3140N | Operation Guide - Page 560
is not possible because the machine has run out of paper or toner, received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine. • System Settings (Administrator): I-Fax Default Settings These settings are used to select how received faxes are handled - Sharp MX-3140N | Operation Guide - Page 561
: Auto USB Mem. Scan PC Scan Auto Send: Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception If POP3 server settings are not configured in the Web pages, the [I-Fax Manual Reception] key is greyed out - Sharp MX-3140N | Operation Guide - Page 562
Internet faxes are retrieved. Received data is stored. Enter password via the 10-key. Cancel When the previously programmed 4-digit password is entered with the numeric keys, printing begins. The [Cancel] key can be touched to close the password entry screen; however, the data in memory key ( ) will - Sharp MX-3140N | Operation Guide - Page 563
in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. Depending on the size of the received data, part of the image - Sharp MX-3140N | Operation Guide - Page 564
image. * The factory default setting is disabled. Depending 10:28 Not checked 04/04/2012 10:14 Checked 1 04/04/2012 10:12 Not checked 5 04/04/2012 10:08 Checked 04/04/2012 10:00 Not checked 04/04/2012 10:00 Checked Forward Delete Print 5-117) 3 5 10 15 To Address Review AAA AAA CCC CCC - Sharp MX-3140N | Operation Guide - Page 565
SCANNER/INTERNET FAX 4 5 10 15 To Address Review AAA AAA CCC CCC EEE EEE GGG GGG touch the current page number key and enter a number with the numeric keys to go to that page number. Print (4) (5) (6) (7) (4) "Display Rotation" key This rotates the image right or left by 90 degrees. The - Sharp MX-3140N | Operation Guide - Page 566
(1) In the Web page menu, click ] button. 1 Users without administrator rights printed before being forwarded, select "Print Out All Report" in "Print Style Setting". To have received faxes printed only when an error prevents forwarding, select "Print at Error". If an error occurs when [Not Print - Sharp MX-3140N | Operation Guide - Page 567
can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page. (2) Enter the sender address in "Internet Fax Address" or "Fax Number" as appropriate, 2 and click the [Add to List] button. The - Sharp MX-3140N | Operation Guide - Page 568
address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. internet fax, file server, desktop, and network folder addresses can be stored). (8) Click [Submit environments. In this event, change the file format to PDF. • Up to three forwarding day and time settings - Sharp MX-3140N | Operation Guide - Page 569
routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected Day & Time] from the forwarding table. The forwarding permission settings that appear - Sharp MX-3140N | Operation Guide - Page 570
Setup Guide. • This function cannot be used when it has been disabled using "Disable Scan Function" in the system settings (administrator). • The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN-compliant application. For more information, see the manual - Sharp MX-3140N | Operation Guide - Page 571
/INTERNET FAX Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 (1) 5 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. (2) Select [Acquire Image] from the [File] menu. The scanner - Sharp MX-3140N | Operation Guide - Page 572
Auto" is selected, the original size detected by the machine will be scanned. You can also set the scanning area in the preview window with your mouse. (3) Click the [Preview] button. The preview image will appear in the scanner driver. If you are not satisfied with the preview image, repeat (2) and - Sharp MX-3140N | Operation Guide - Page 573
using the orientation that appears in the preview window. [Image Size] button: Click this button to specify the scan area by entering numerical values. Pixels, mm, or inches can be selected for the units of 7 the numerical values. If a scanning area has already been specified, the entered - Sharp MX-3140N | Operation Guide - Page 574
[At the machine] 9 This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit 10 PC scan in progress. Finish PC scan mode? No Yes SCANNER/INTERNET FAX Touch the [Exit] key in the touch panel. Touch the [Yes] key. 5-126 Contents - Sharp MX-3140N | Operation Guide - Page 575
, a sophisticated document solution environment can be built. Metadata (XML file) Scan to Desktop Client PC that uses Network Scanner Tool Image file Server Scan to E-mail Scan to FTP Scan to Network Folder Fax server, document management software, workflow application, encryption server, etc - Sharp MX-3140N | Operation Guide - Page 576
in the Web page menu. generated during scanning. Up to 10 metadata items can touch keys, manual entry, and SCAN TO DESKTOP When Network Scanner Tool is used in its factory default the Network Scanner Tool User's Guide (PDF format) on the " folder as the IMG.TIF file on the computer.) 5-128 Contents - Sharp MX-3140N | Operation Guide - Page 577
the [Metadata Entry] key. Address Review File Format PDF PDF 1 File Quick File Colour Mode Special Modes Auto/Greyscale Preview Metadata Entry (2) • If no metadata sets have been stored, the [Data Entry] tab cannot be selected. Store a metadata set in the Web pages and then perform the - Sharp MX-3140N | Operation Guide - Page 578
settings and any other Address Book Original Scan: Auto A4 Send: Auto settings, and perform the scan send Address Entry Exposure Auto Text procedure. Send Settings Resolution 200X200dpi 6 Address Review File Format PDF PDF • The procedures for selecting settings and performing - Sharp MX-3140N | Operation Guide - Page 579
the machine and assigned to appropriate XML tags. These fields are selectable, and can only be included in the XML file if enabled in the Web pages. • User defined fields: Custom fields can be added to the XML file. These fields are selectable and can be defined in the - Sharp MX-3140N | Operation Guide - Page 580
all destinations (Scan to E-mail, Scan to FTP, Scan to Desktop, Scan to Network folder, Internet Fax, Fax, and Group) PULL SCAN FUNCTION (TWAIN) SPECIFICATIONS Supported protocol Supported client PC operating systems Colour modes Resolution settings Scanning area TCP/IP (IPv4) Windows XP / Server - Sharp MX-3140N | Operation Guide - Page 581
DOCUMENT FILING MODE 6-10 SAVING FILES WITH Scan to HDD 6-23 USING STORED FILES SEQUENCE FOR USING A STORED FILE. . . . . . 6-24 FOLDER AND FILE SELECTION SCREENS . . . . 6-26 • FOLDER SELECTION SCREEN 6-26 • FILE SELECTION SCREEN 6-27 SELECTING A FILE 6-29 • JOB SETTINGS SCREEN 6-30 PRINTING - Sharp MX-3140N | Operation Guide - Page 582
printed or transmitted as needed. Saving a file Scan Internet Fax Retrieving and using a stored file Print Send Fax Print Copy Hard drive Scan file management. A password can also be established to prevent the file from being retrieved up by others. This function scans a document and stores - Sharp MX-3140N | Operation Guide - Page 583
Folder Search Back File Name Paid holiday forms Daily report forms Business trip forms Daily report forms Daily report forms User Name Name 1 Name 1 Name 1 Name 1 Name 1 Date 1 04/04/2012 2 04/04/2012 04/04/2012 04/04/2012 04/04/2012 Switch Display All Files Multi-File Print Application - Sharp MX-3140N | Operation Guide - Page 584
file name are automatically assigned to each job. Main Folder Documents scanned using the [File] key are stored in this folder. When you store a job in the Main folder, you can specify a previously stored user name and assign a file name. A password can also be set when storing a file ([Confidential - Sharp MX-3140N | Operation Guide - Page 585
that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full colour original (Text and photo example) Size: A4 (8-1/2" x 11") Max. 4500 - Sharp MX-3140N | Operation Guide - Page 586
the "Administrator Settings List" in the system settings (administrator). To check information on the folders selected for file deletion: Print the "Document Filing Folder List" in the system settings. When "Automatic Deletion of File Settings" is enabled in the system settings (administrator), all - Sharp MX-3140N | Operation Guide - Page 587
user name must first be stored in "User List" in the system settings. File Name: A file name can be entered. Folder: Select which folder the file will be saved in. Confidential: A password (5 to 8 digits in cases provided for by law, SHARP Corporation bears no responsibility for any damages - Sharp MX-3140N | Operation Guide - Page 588
Ready to send. IMAGE SEND DOCUMENT FILING Resend Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Colour Mode Special Modes - Sharp MX-3140N | Operation Guide - Page 589
key. (2) Touch the [Scan to HDD] tab. [File Setting" in the Web page menu. In this print mode To use document filing in print mode, select document filing in the printer driver. For more information on using document filing in print mode, see "CONVENIENT PRINTER FUNCTIONS" (page 3-52) in "3. PRINTER - Sharp MX-3140N | Operation Guide - Page 590
FTP server is stored or a USB memory device is connected to the machine. "DIRECTLY PRINTING FROM THE MACHINE" (page 3-55) in "3. PRINTER" (6) [Search] key Touch this key to search for a file stored in a folder. You can search using the user name, file name, or folder name. SEARCHING FOR A STORED - Sharp MX-3140N | Operation Guide - Page 591
. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File" can be selected to save an image of the document to the Quick File folder. The image can retrieved at a later time, allowing - Sharp MX-3140N | Operation Guide - Page 592
, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [ User Name: User Unknown File Name: Mode_Day-Month-Year_Hour-Minute-Second (Example: Copy_04042012_112030) Stored to: Quick File Folder When user authentication is used, the user - Sharp MX-3140N | Operation Guide - Page 593
A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder. The image can retrieved at a later - Sharp MX-3140N | Operation Guide - Page 594
then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy User Name: User Unknown File Name: Mode_Day-Month-Year_Hour-Minute-Second (Example: Copy_04042012_112030) Stored to: Main Folder When user authentication is used, the user - Sharp MX-3140N | Operation Guide - Page 595
to view the file without permission. Specifying a user name 1 File Information Confidential Password User Name User Unknown File Name Stored to Copy_04042012_112030 Main Folder Cancel OK Touch the [User Name] key. When user authentication is used, the user name that was used for login is - Sharp MX-3140N | Operation Guide - Page 596
Stored to: Main Folder User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ (2) OK 1 2 Select the folder in which you want to store the file. (1) Touch the key of the folder where you want to store the file. If a password has been set - Sharp MX-3140N | Operation Guide - Page 597
password (5 to 8 digits) with the numeric keys. File Information (1) (2) 1 Confidential Password User Name File Name Stored to Name 1 file-01 User password can be entered. (2) Touch the [Password] key. Password Cancel OK 2 Enter password via the 10-Key pad. Enter a password (5 to 8 digits - Sharp MX-3140N | Operation Guide - Page 598
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document - Sharp MX-3140N | Operation Guide - Page 599
or key to adjust the exposure level. When finished, touch the [OK] key. (3) Exposure Scan to HDD/Exposure Auto Manual 1 3 5 Original Image Type Text Text/ Prtd.Photo Printed Photo Photo OK Text/Photo Map Moiré Reduction (2) (A) (1) (1) Select the appropriate original type for - Sharp MX-3140N | Operation Guide - Page 600
detects whether the original is colour or black and white and automatically selects full colour or black and white (greyscale) scanning. [START] key Full Colour The original is scanned in full colour. This mode is best for full colour originals such as catalogues. Even when the original is black - Sharp MX-3140N | Operation Guide - Page 601
you store the front and reverse sides of a card as a single file. (4) [Job Build] key This function lets you separate a many-page original into sets, scan each set using the automatic document feeder, and store all pages as a single file. Use this function when there are more original pages than can - Sharp MX-3140N | Operation Guide - Page 602
right or left by 90 degrees. The rotation applies to all pages in the file, not just the displayed page. (4) [Start Storing] key This starts Scan to HDD. (5) Display zoom key Use this to set the zoom ratio of the displayed image. Changes from the left in the order "Full Page - Sharp MX-3140N | Operation Guide - Page 603
). When Scan to HDD is performed without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Day-Month-Year_Hour-Minute-Second (Example: HDD_04042012_112030) Stored to: Main Folder When user authentication - Sharp MX-3140N | Operation Guide - Page 604
document filing and print or transmit web pages. Change the mode. COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD Folder Select HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD Quick File Folder EFGHI User 2 User 4 User 6 User 8 User 10 - Sharp MX-3140N | Operation Guide - Page 605
-05.tiff Switch Display All Files User Name Name 1 Name 2 Name 3 Name 4 Name 5 Date 1 04/04/2012 2 04/04/2012 04/04/2012 04/04/2012 04/04/2012 Multi-File Print • Select the folder in the folder selection screen. When the folder is selected, the files in the folder will appear. Select the file - Sharp MX-3140N | Operation Guide - Page 606
Folder EFGHI User 2 User 4 User 6 User 8 User 10 JKLMN OPQRST UVWXYZ Search 1 2 (4) When user authentication is enabled (1) (2) (3) (5) Folder Select My Folder Main Folder Quick File Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD EFGHI User 2 User 4 User 6 User 8 User 10 - Sharp MX-3140N | Operation Guide - Page 607
User Name Name 1 Name 2 Name 3 Name 4 Name 5 Date 1 04/04/2012 2 04/04/2012 04/04/2012 04/04/2012 04/04/2012 Multi-File Print File Retrieve Scan to HDD Main Folder Switch Display Filter by Job All Files Copy Scan Internet Fax OK Scan to HDD Printer Fax Display Style List Thumbnail If you - Sharp MX-3140N | Operation Guide - Page 608
in a folder for printing. MULTI-FILE PRINTING (page 6-33) (7) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order". Select "Date ", "Date ", "File Name ", "File Name ", "User Name ", or "User Name ". The - Sharp MX-3140N | Operation Guide - Page 609
SEND DOCUMENT FILING File Retrieve Scan to HDD Folder Select HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD Quick File Folder EFGHI User 2 User 4 User 6 User 8 User 10 JKLMN OPQRST UVWXYZ Search 1 2 Select the folder that contains the file you - Sharp MX-3140N | Operation Guide - Page 610
this key to print the selected file. PRINTING A STORED FILE (page 6-31) (4) [Move] key Use this procedure to change the location of a file (move a file to a different folder). MOVING A STORED FILE (page 6-41) (5) [Send] key This is used to send a stored file by fax, Internet fax, scan send, or - Sharp MX-3140N | Operation Guide - Page 611
of copies, and other settings can be selected. For more information, see "PRINT SETTINGS SCREEN" (page 6-32). • When a long size document is stored from Scan to HDD or scan mode, the file cannot be printed. A file stored from scan mode that included fax mode or Internet fax mode destinations in - Sharp MX-3140N | Operation Guide - Page 612
select the output tray. (3) [2-Sided] key Use this key to select the orientation of the image on the reverse side of the paper for 2-sided printing. To have the front and back images oriented in the same direction, touch the [2-Sided Booklet] key. To have the front and back images oriented - Sharp MX-3140N | Operation Guide - Page 613
, touch the [Select All] key. The [Batch Print] key can be used to print all files of a particular user in a folder or all files that have the same password in a folder. For more information, see "Batch printing" (page 6-35). • Multi-file printing of confidential files is not possible. • A file - Sharp MX-3140N | Operation Guide - Page 614
and change the number with the numeric keys. (3) Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. If the [Print and Delete the Data] key is touched, the files will be automatically deleted after printing. If the [Print and Save the Data] key is touched, the files will - Sharp MX-3140N | Operation Guide - Page 615
DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. 1 Multi-File Print File Name file-01 file-02 file-03 file-04 file-05 Switch Display Select All - Sharp MX-3140N | Operation Guide - Page 616
DOCUMENT FILING 4 Batch Print User 1/ All Files User Name Password Name 1 Delete the Data Cancel Print and Delete the Data Print and Save the Data Change PRT.No. If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch - Sharp MX-3140N | Operation Guide - Page 617
FILE (page 6-29) 1 Job Settings file-01 Select the job. Print Move Name 1 Cancel A4 F. Colour Send Delete Property Change Image Check Entry file-01 F. Colour Send Settings Resolution 200X200dpi File Format PDF Special Modes Name 1 Select transmission settings. For information on the - Sharp MX-3140N | Operation Guide - Page 618
PDF (9) Special Modes (5) (1) Send mode tabs Touch the appropriate tab to select fax mode, scan -address and password for F-code communication. (4) [Send Settings] key This key appears in scan mode and / User name display This shows the icon of the file to be sent, the file name, the user name, - Sharp MX-3140N | Operation Guide - Page 619
from being moved, or automatically or manually deleted. Three properties are available for Password Select the property. (1) Touch the key of the desired property. When the [Confidential] key is touched, the [Password] key can be touched. Touch the [Password] key, enter a password (5 to 8 digits - Sharp MX-3140N | Operation Guide - Page 620
property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that - Sharp MX-3140N | Operation Guide - Page 621
1 3 User 3 User 5 User 7 User 9 User 2 1 2 User 4 User 6 User 8 User 10 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ The above screen shows the custom folders as an example. Select the destination folder. (1) Touch the key of the folder to which you want to move the file. If a password is - Sharp MX-3140N | Operation Guide - Page 622
DOCUMENT FILING 4 Job Settings / Move file-01 Name 1 Select the folder the file is moved to. File Name Move to: file-01 User 2 Cancel A4 F. Colour Move Touch the [Move] key. A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" - Sharp MX-3140N | Operation Guide - Page 623
Select the file that you wish to delete and touch the [Delete] key. SELECTING A FILE (page 6-29) 1 Job Settings file-01 Select the job. Print Move Name 1 Cancel A4 F. Colour Send Delete Property Change Image Check Detail Touch the [Delete] key. Delete the file data? Name 1 2 file-01 - Sharp MX-3140N | Operation Guide - Page 624
image, part of the image may be clipped off in the image check screen on the touch panel. 1 Job Settings file-01 Select the job. Print Move Name 1 Cancel A4 F. Colour Send Delete Property Change Image Check Detail Touch the [Image Check] key. Image Check file-01 2 Name 1 A4 F. Colour - Sharp MX-3140N | Operation Guide - Page 625
key This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the displayed page. A print file cannot be rotated. (5) [Detail] key This shows the detailed information screen. FILE SELECTION SCREEN (page 6-27) (6) Display zoom key Use this to set - Sharp MX-3140N | Operation Guide - Page 626
highlighted. Detail Priority Stop/Delete Print Job Scan to Fax Job Internet Fax Copy 10:13 04/04 001/001 OK 10:03 04/04 001/001 OK 10:01 04/04 003/003 OK 10:00 • If user authentication is enabled, and the [Call] key is touched when no users are logged in, the user authentication screen - Sharp MX-3140N | Operation Guide - Page 627
1 (1) (2) COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD Folder Select HDD Status Ex Data Access Main Folder Quick File Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD EFGHI User 2 User 4 User 6 User 8 User 10 JKLMN OPQRST UVWXYZ Search 1 2 Open the file search - Sharp MX-3140N | Operation Guide - Page 628
. To search for files of the selected user name that have a certain password, touch the [Password] key and enter the password. (It is not possible to search using a password only.) Using the file name or folder name to search Enter the file name or folder name in the text entry screen that appears - Sharp MX-3140N | Operation Guide - Page 629
DOCUMENT FILING Search User Name Name 1 File or Folder Name Password file-01 4 Cancel Start Search Touch the [Start in the list. When a folder key is touched, a list of the files in the folder appears. Touch the desired file in the list. • You can also use the Web pages to search for a file - Sharp MX-3140N | Operation Guide - Page 630
IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD Folder Select HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD Quick File Folder EFGHI User 2 User 4 User 6 User 8 User 10 JKLMN OPQRST UVWXYZ Search 1 2 Open the folder that you wish to search - Sharp MX-3140N | Operation Guide - Page 631
] key can be touched. To search for files of the selected user name that have a certain password, touch the [Password] key and enter the password. (It is not possible to search using a password only.) Using the file name or folder name to search Enter the file name in the text entry screen that - Sharp MX-3140N | Operation Guide - Page 632
(1) (2) Cancel Start Search User Name Name 1 File or Folder Name Password file-01 Search within Current Folder 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within - Sharp MX-3140N | Operation Guide - Page 633
the System Settings (General 7-5 System Settings (General) List 7-6 Total Count 7-10 • Job Count 7-10 • Device Count 7-10 Default Settings 7-11 • Clock Adjust 7-11 • Keyboard Select 7-12 List Print (User 7-12 Paper Tray Settings 7-13 • Tray Settings 7-13 • Paper Type Registration - Sharp MX-3140N | Operation Guide - Page 634
• Automatic Deletion of File Settings 7-88 List Print (Administrator 7-89 Security Settings 7-90 Enable/Disable Settings 7-91 Change Administrator Password 7-94 Product Key 7-94 Data Backup 7-95 Storing/Calling of System Settings 7-96 Sharp OSA Settings 7-97 SYSTEM SETTINGS FOR FAX System - Sharp MX-3140N | Operation Guide - Page 635
and paper type) • Storing destinations for the fax and scanner functions • Settings related to the printer function • Creating folders for document filing • Displaying the number of pages printed, scanned, and faxed. For more information, see "SYSTEM SETTINGS (GENERAL)" (page 7-5). System Settings - Sharp MX-3140N | Operation Guide - Page 636
OK III III JJJ JJJ Key Name: (2) Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Custom Index: User 1 (3) (8) Register this Address to be added to the [Frequent Use] index. (9) (10) (11) (1) "Sort" Use this to select the method of displaying destinations and the index type. Example: In - Sharp MX-3140N | Operation Guide - Page 637
screen appears on the touch panel. System Settings Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control Admin Password Exit List Print (User) Fax Data Receive/Forward USB-Device Check Touch the item in this screen that you wish to - Sharp MX-3140N | Operation Guide - Page 638
Item Factory default setting - - Page 7-10 7-10 7-10 Default Settings Item P Default Settings N Print (User) Item P List Print (User) N All Custom Setting List N Printer Test Page N Sending Address List N Document Filing Folder List* * When the hard disk drive is installed. Factory default - Sharp MX-3140N | Operation Guide - Page 639
Manual Reception Key in Initial Screen X Forward Received Data * When the Internet fax expansion kit is installed. SYSTEM SETTINGS Factory default (11") 7-15 7-15 7-15 Factory default setting - User 1 - Page 7-16 7-16 7-18 7-21 Factory default setting - Enabled - Page 7-22 7-22 7-7 Contents - Sharp MX-3140N | Operation Guide - Page 640
Unit X Quick File*2 N PCL Settings X PCL Symbol Set Setting X PCL Font Setting X PCL Line Feed Code X Wide A4 N PostScript Setting*1 X Print PS Errors X Binary Processing *1 When the PS3 expansion kit is installed. *2 When the hard disk expansion kit is installed. SYSTEM SETTINGS Factory default - Sharp MX-3140N | Operation Guide - Page 641
expansion kit is installed. USB-Device Check Item P USB-Device Check Factory default setting Page 7-25 Factory default setting - Page 7-26 User Control Item Factory default setting Page P User Control* 7-26 N Amend User Information - 7-26 * When user authentication is enabled and the - Sharp MX-3140N | Operation Guide - Page 642
displays or prints out the printed directly from the machine such as list prints are included in the "Other Prints" count. • The items displayed (or printed print the counts of the peripheral devices installed on the machine. • Document feeder Each sheet is counted as two pages when two-sided scanning - Sharp MX-3140N | Operation Guide - Page 643
for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. - Sharp MX-3140N | Operation Guide - Page 644
the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and select the settings. List name Description All Custom Setting List This list shows the hardware status, software status, printer condition settings, paper tray settings, and total counts - Sharp MX-3140N | Operation Guide - Page 645
the "Type" is other than plain paper, recycled paper, coloured paper, or a user type, [Fax] and [Internet Fax] cannot be selected. • If the paper size from the size of paper that is loaded in a tray, a problem or misfeed may result when printing. To change the paper size in a tray, see "1. BEFORE - Sharp MX-3140N | Operation Guide - Page 646
Tray 3 (When a paper drawer is installed.) Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Colour, User Type A3, A4, A4R, A5, B4, B5, B5R, 216 (8-1/2" x 11") Tab Paper Auto-AB (A4), Auto-Inch (8-1/2" x 11") Envelope Com-10, Monarch, DL, C5 *1 Heavy Paper: 106 g/m2 to 200 g/m2 (28 lbs - Sharp MX-3140N | Operation Guide - Page 647
. Item Description Type Name Store any name. The factory default names are "User Type 1" - "User Type 7". Fixed Paper Side Disable Duplex Disable Staple Enable same size and type of paper is automatically selected and printing continues. Custom Size Registration (Bypass) If you frequently use - Sharp MX-3140N | Operation Guide - Page 648
Scan to FTP, Scan to Network Folder, and Scan to Desktop... Store Scan to FTP and Scan to Network addresses in the Web pages. Store Scan forwarding destination in the "Default Address Setting" (page 7-81) or "Inbound Routing Settings" / "Document Administration Function" (in the Web pages). - When - Sharp MX-3140N | Operation Guide - Page 649
number that has already been stored cannot be used. Address Name Enter a maximum of 36 characters for the address name. Initial Enter up to 10 characters for the initials. The initials you enter here determine the position of the one-touch key in the alphabetical index. Key Name Enter the - Sharp MX-3140N | Operation Guide - Page 650
the e-mail address of the receiving machine is "user@sample_domain.com" and the host name is "HOST" Enter "user@HOST" in the [Direct SMTP Address] text the compression mode and reception report cannot be selected. • Address Review: This displays a list of the selected addresses. Addresses can be - Sharp MX-3140N | Operation Guide - Page 651
2 AAA AAA BBB BBB CCC CCC DDD DDD 3 EEE EEE FFF FFF 4 5 (1-1000) (1-1000) 6 SYSTEM SETTINGS Touch the [Address Book] key. Touch the [Add New] key. Select "Group" from the [Address Type] list. Set the [Group Name], [Initial], and [Key Name] settings. (Other settings can be adjusted as - Sharp MX-3140N | Operation Guide - Page 652
key. Touch the [OK] key. Touch the [OK] key on the dialog box that appears. 10 The group key registration screen appears. If you want to finish, touch [Cancel] 11 key to name (maximum of 6 characters). The factory default names for the custom indexes are "User 1" to "User 6". 7-20 Contents - Sharp MX-3140N | Operation Guide - Page 653
9 Program 11 Program 2 Program 4 Program 6 Program 8 Program 10 Program 12 Back Add New • [Add New] key Use this currently stored addresses. Touch the [Setup] key to open the condition settings screen for an address which the address is used (Internet fax, scan, etc.) When a mode is selected, the - Sharp MX-3140N | Operation Guide - Page 654
Settings] is selected in the Web page menu. Manual Reception Key in Initial Screen This displays the [I-Fax Manual Reception] key in the base screen of Internet fax mode. Forward Received Data When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded - Sharp MX-3140N | Operation Guide - Page 655
printer expansion kit are installed. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing (Use Print per Unit) • (Do not use Print per Unit) • all lines are printed at a width of - Sharp MX-3140N | Operation Guide - Page 656
is received in binary format. Settings Item Print PS Error Binary Processing Description Selections When a PS (PostScript) error • (Enabled) occurs during PostScript printing, • (Disabled) this setting determines whether or not an error notice is printed. Receive PostScript data in binary - Sharp MX-3140N | Operation Guide - Page 657
used for another folder. Enter up to 10 characters for the initials. The initials you enter here determine the position of the one-touch key in the alphabetical index. To set a password for the folder, enter the desired number (5 to 8 digits). Select the desired user name from the user list. 7-25 - Sharp MX-3140N | Operation Guide - Page 658
, it may not be possible to use the settings below. Amend User Information The information of the currently logged in user can be edited. Settings Item User Name Initial Index Login Name Password My Folder E-mail Address Authentication Settings Pages Limit Group Authority Group Favourite Operation - Sharp MX-3140N | Operation Guide - Page 659
Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control Admin Password Exit List Print (User) Fax Data Receive/Forward USB-Device Check Touch the [Admin Password] key. System Settings Admin Password Cancel OK Enter the administrator - Sharp MX-3140N | Operation Guide - Page 660
User Selection Touch the [Admin Login] key. Back 6 12 18 Name 1 Name 2 1 Name 3 Name 4 2 Admin Login Name 5 1 Direct Entry Name 7 Name 9 Name 6 Name 8 Name 10 "User Name". • For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide. - Sharp MX-3140N | Operation Guide - Page 661
Login by user number User Authentication SYSTEM SETTINGS Touch the [Admin Login] key. OK Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can be used. Admin Login • In addition to - Sharp MX-3140N | Operation Guide - Page 662
Password Disabled N Other Settings X Actions when the Limit of Pages for Output Jobs X The Number of User Name Displayed Setting X A Warning when Login Fails X Disabling of Printing by Invalid User X Automatically print stored jobs after login X Default this in "User Control" in the Web pages. *2 - Sharp MX-3140N | Operation Guide - Page 663
SYSTEM SETTINGS Energy save Item P Energy Save N Toner Save Mode X Print X Copy* N Auto Power Shut-Off N Transitioning Time Setting X Display Language Setting X Default Display Settings X Disabling of Job Priority Operation X Disabling of Bypass Printing X Key Operation Setting ‹ Disable Auto - Sharp MX-3140N | Operation Guide - Page 664
Display N Remote Operation Settings X Remote Software Operation ‹ Operational Authority ‹ View Password Entry Screen SYSTEM SETTINGS Factory default setting Address Review File Quick File Page - - - - - All disabled Full Page Scan Send: Full Page Internet Fax Send: Full Page Fax Send: Full Page - Sharp MX-3140N | Operation Guide - Page 665
Item Factory default setting X Operation from Specified PC ‹ Operational Authority Prohibited ‹ Hostname or IP Address of PC - ‹ View Password Entry Screen Display in Both PC and MFP X Operation by User who Has Password ‹ Operational Authority Prohibited ‹ View Password Entry Screen - Sharp MX-3140N | Operation Guide - Page 666
off Immediately Pattern 1 Page 7-69 7-69 7-69 7-69 7-69 7-69 Factory default setting Page 7-70 Full Colour Varies depending on the machine configuration Auto 100% 1- 7-71 10 mm (1/2") 10 mm (1/2") 7-71 10 mm (1/2") 10 mm (1/2") 7-71 X: 86 mm (3-3/8"), Y: 54 mm (2-1/8") Disabled 10 mm (1/2") - Sharp MX-3140N | Operation Guide - Page 667
is Supplied the Paper X 600dpi x 600dpi Scanning Mode for Document Feeder* X Quick Scan from Document Glass X Auto Clear Before Copy NetBEUI N Reset the NIC N Ping Command Item SYSTEM SETTINGS Factory default setting Disabled Disabled Disabled Disabled Enabled Disabled Page 7-72 7-72 7-72 - Sharp MX-3140N | Operation Guide - Page 668
USB Memory Direct Print* X Disabling of Network Folder Direct Print* N Interface Settings X Hexadecimal Dump Mode* X I/O Timeout X Enable USB Port X USB 7-75 7-75 7-75 7-75 7-75 7-75 7-75 Factory default setting Scan (fax when fax is installed) Disabled Tab Switch: ABC, Address Type: All Page - Sharp MX-3140N | Operation Guide - Page 669
Scan Complete Sound Setting ‹ The Number of File Name/Subject/Body Keys Displayed Setting ‹ The Number of Direct Address Keys Displayed Setting ‹ Disable Switching of Display Order ‹ Hold Setting for Received Data Print ‹ Default Middle 12 10 Disabled Disabled Disabled 10 mm (1/2") 10 mm (1/2") All - Sharp MX-3140N | Operation Guide - Page 670
(FTP/Desktop/Network Folder) ‹ Bcc Setting • Enable Bcc • Display Bcc Address on the Job Status Screen ‹ Disable Scan Function • USB Memory Scan • PC Scan ‹ Pre-Setting Mail Signature X Default Address Setting N I-Fax Settings*1 X I-Fax Default Settings ‹ Auto Wake Up Print ‹ Compression Setting - Sharp MX-3140N | Operation Guide - Page 671
function is not available in some countries and regions. 7-39 Factory default setting - Middle Middle Print Out Error Report Only Page 7-82 7-82 Print Out Error Report Only Print Out All Report No Printed Report 7-82 Disabled Disabled Disabled Disabled Disabled 1 hour 2 Unlimited All Enabled - Sharp MX-3140N | Operation Guide - Page 672
X Default Mode Settings X Sort Method Setting X Administrator Authority Setting ‹ Delete File ‹ Delete Folder ‹ Change Password X Scan Complete Sound Setting X Default Output Tray*1 X Disable Stamp for Reprinting X Batch Print Settings ‹ Selection of [All Users] is not allowed. ‹ Selection of [User - Sharp MX-3140N | Operation Guide - Page 673
Fax)*3 ‹ Scan to HDD N Automatic Deletion of File Settings *1 When the exit tray unit is installed. *2 When the Internet fax expansion kit is installed. *3 When the facsimile expansion kit is installed. *4 When the hard disk expansion kit is installed. SYSTEM SETTINGS Factory default setting Page - Sharp MX-3140N | Operation Guide - Page 674
SYSTEM SETTINGS List Print (Administrator) Item Factory default setting P List Print (Administrator) N Administrator Settings List - N Image Sending Activity Report - N Data Receive/Forward List - N Web Settings List*1 - N Metadata Set List*2 - *1 When network connection is enabled. *2 - Sharp MX-3140N | Operation Guide - Page 675
of Auto Paper Selection N Printer Settings X Prohibit Notice Page Printing X Prohibit Test Page Printing X Exclude Bypass-Tray from Auto Paper Select X Disabling of USB Memory Direct Print*4 X Disabling of Network Folder Direct Print*4 SYSTEM SETTINGS Factory default setting Disabled Disabled - Sharp MX-3140N | Operation Guide - Page 676
Scan Function • PC Scan • USB Memory Scan X Settings to Disable Registration ‹ Disable Registering Destination from Operation Panel ‹ Disable Registering Destination on Web . Change Administrator Password Item P Change Administrator Password SYSTEM SETTINGS Factory default setting Disabled Disabled - Sharp MX-3140N | Operation Guide - Page 677
Item Factory default setting P Sharp OSA Settings* N External Account Setting X External Account Control X Enable Authentication by External Server Disabled Disabled N USB Driver Settings X External Keyboard X USB Memory X Level of Encryption Internal driver Internal driver None N Job - Sharp MX-3140N | Operation Guide - Page 678
(administrator) will lock. In this event, the administrator should touch the [Admin Password] key in the system settings screen and log in again. • To log in as a user other than the auto login user when [Allow Login by Different User] is enabled, press the [LOGOUT] key ( ) to cancel the auto - Sharp MX-3140N | Operation Guide - Page 679
be cancelled by clicking [User Control] - [Default Settings] - [Release the Lock on Machine Operation Panel] in the Web page menu. Automatically print stored jobs after login This function requires the hard disk drive. When retention is enabled in the printer driver and print data has been spooled - Sharp MX-3140N | Operation Guide - Page 680
: admin User: user Guest: guest Favourite Operation Group favourite Registration number of favourite operation group stored in the machine, or group name previously stored in the machine. Following the System Settings: system settings Attribute My Folder Name of attribute in factory default - Sharp MX-3140N | Operation Guide - Page 681
not the page counts of a user appear when the user logs in. User Information Print The following lists can be printed. • User List • List of Number group, and my folder. • If the access control obtained from the LDAP server is not registered in the machine, the factory default user authority will be - Sharp MX-3140N | Operation Guide - Page 682
be selected in the login user screen.) For settings related to each of the users, see the following table. User Name Administrator User Other User Login Name Password admin (See the Start Guide.)* 1 users users*1 Other - My Folder Main Folder Authentication Settings Login Locally - 7-50 - Sharp MX-3140N | Operation Guide - Page 683
in the user list. Up to 10 characters can be entered. Index Select the desired custom index. The custom index names are the same as those in the address book. User Number*2 Enter a user number (5 to 8 digits). Login Name*1 Enter the login name used when authentication by login name/password is - Sharp MX-3140N | Operation Guide - Page 684
user is stored. When the [Page Limit Group List] key is touched, the following screen appears. System Settings Page Limit Group List Group 1 Group 3 Group 5 Group 7 Group 9 Group 11 Group 2 Group 4 Group 6 Group 8 Group 10 To return a group to the factory default state, set "Select the Group Name - Sharp MX-3140N | Operation Guide - Page 685
for the group. For information on the settings, see "List of settings and factory default settings of template groups" (page 7-54). To return a group to the factory default state, select [Return to Administrator Authority], [Return to User Authority], or [Return to Guest Authority]. 7-53 Contents - Sharp MX-3140N | Operation Guide - Page 686
Printer Printer Approval Setting FTP Pull Print USB Memory Direct Print Network Folder Pull Print Image Send Approval Settings for Each Mode • E-mail • FTP • Desktop • Network Folder • USB Memory • PC Scan The factory default groups and their settings are shown below. Admin User Guest Allowed - Sharp MX-3140N | Operation Guide - Page 687
Backup Prohibited Custom Link Setting Prohibited Operation Manual Download Allowed *1 For information on each setting, see the system settings (general/administrator) lists. *2 All allowed except "Change Administrator Password". Only Black & White Allowed Prohibited Prohibited Prohibited - Sharp MX-3140N | Operation Guide - Page 688
only be configured in the Web pages. It cannot be configured Scan to HDD: Initial Status Settings Prints the default output tray for document filing print. Select printer driver and print data has been spooled to the machine, you can have the spooled print data automatically print out when the user - Sharp MX-3140N | Operation Guide - Page 689
the My Menu to be the Registration Model Display Title Title Display User Name Display Date Background Image Select Template Key Layout of the Screen Key Enter a maximum of 70 characters for the title name. Show the currently logged-in user name on the My Menu. Show the date and time on the My Menu. - Sharp MX-3140N | Operation Guide - Page 690
• Counts of devices that are not installed do not appear. • A user count can be saved in the screen that appears when [User Control] - [User Count] - [Save User Count] is selected in the Web page menu. Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset - Sharp MX-3140N | Operation Guide - Page 691
Code in HID Mode Facility Code Import from Configuration file Card reading test Description Checks the facility code of the HID card. Enter the facility code reader is available.) Configure this setting if user authentication will be performed using an HID card service technician. 7-59 Contents - Sharp MX-3140N | Operation Guide - Page 692
• [Print] in Toner Save Mode is only effective when the machine's printer driver is not used. When the printer driver is used, the printer driver setting takes precedence. This function may not operate in some applications and operating systems. • [Copy] in Toner Save Mode is not available in United - Sharp MX-3140N | Operation Guide - Page 693
of minutes from 1 to 240. Preheat Mode will activate when the set duration of time elapses after printing ends and no further operations are performed. This function reduces your power costs, and at the same time helps conserve natural resources and reduce pollution. Select the time that best suits - Sharp MX-3140N | Operation Guide - Page 694
Setting The language that appears in the touch panel can be changed. When user authentication is enabled and a display language is specified in the favourite operation group, that setting is given priority. Default Display Settings Set the screen that appears after auto clear and login. You - Sharp MX-3140N | Operation Guide - Page 695
used. Initial Original Count Setting This specifies whether or not "Original Count" in the special functions is enabled for each function. Copy • Copy Image Send • Scan • Internet Fax • Fax Job • Data Entry Document Filing - Sharp MX-3140N | Operation Guide - Page 696
This returns all customized keys to their factory default state. This setting can only be configured in the Web pages. It cannot be configured in the can be changed using a gif file of up to 10 KB in size. Application Keys A shortcut to the Sharp OSA application and keys that appear in "My Menu" - Sharp MX-3140N | Operation Guide - Page 697
of 48 characters). Link Item Specify the function that you want to use in the key selected in "Key Number". * Does not appear when user authentication is not enabled. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. 7-65 Contents - Sharp MX-3140N | Operation Guide - Page 698
Authority This is used to allow a user who has a password to operate the machine. For information on the password, consult your service technician. View Password Entry Screen When a user who has a password operates the machine remotely, you can have a password entry screen appear on the machine, on - Sharp MX-3140N | Operation Guide - Page 699
set to operate by default in copy, Scan to HDD, and image machines are used as network printers using TCP/IP protocol, password are not used, the page count may not be added to the appropriate user count or only the master machine may print not possible: • Web page access, reception of print data • Use - Sharp MX-3140N | Operation Guide - Page 700
SYSTEM SETTINGS Original Size Detector Setting One of the 8 groups of standard original sizes shown below can be selected for detection by the original size detection function. Selections Detectable original sizes Document glass Document feeder tray (automatic document feeder)* AB-1 A3, A4, - Sharp MX-3140N | Operation Guide - Page 701
when the stapler unit of the finisher malfunctions. Fusing Control Settings These are used to control the toner fusing temperature according to the weight of the paper. These settings apply to plain paper, punched paper, pre-printed paper, letterhead paper, coloured paper, and user type paper. You - Sharp MX-3140N | Operation Guide - Page 702
to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the - Sharp MX-3140N | Operation Guide - Page 703
the number of copies (number of continuous copies). Any number from 1 to 999 can be specified. Erase Width Adjustment This is used to set the default erase width for erase copy. Specify a value from 0 mm (0") to 20 mm (1") in increments of 1 mm (1/8") for both edge erase and centre erase. Card Shot - Sharp MX-3140N | Operation Guide - Page 704
of one of these special media enters the reversing unit, a misfeed or damage to the unit may result. If special media for which two-sided When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower. When high quality mode - Sharp MX-3140N | Operation Guide - Page 705
address assigned to the machine may change automatically. If the IP address changes, printing will not be possible. IPv6 Settings When using the machine on a TCP manually enter an IP address. Manual Address Enter the IP address of the machine. Prefix Length Enter the prefix length (0 to 128). Default - Sharp MX-3140N | Operation Guide - Page 706
.) This setting is used to disable printing of files on USB memory. When this setting is enabled, "USB Memory" in the External Data Access screen cannot be used to print files. Disabling of Network Folder Direct Print (When the hard disk drive and printer expansion kit are installed.) This setting - Sharp MX-3140N | Operation Guide - Page 707
corresponding ASCII text. This allows you to check whether or not print data from the computer is being transmitted to the machine correctly. as those of "USB Port Emulation Switching". • Unless printer errors occur frequently, it is recommended that you use the factory default setting "Auto". - Sharp MX-3140N | Operation Guide - Page 708
] or [Manual]. When [Manual] is selected, the exposure can be set to one of 5 levels. Default Original Image Type Select the original type beforehand to enable transmission at a resolution suitable for the original (only in scan mode and USB memory mode). The settings are shown below. • Text/Printed - Sharp MX-3140N | Operation Guide - Page 709
. If a user attempts to enter Print] is enabled, enter the password (4-digit number). These settings can only be configured when there is no received data in the machine's memory (excluding data in a confidential or relay broadcast memory box). Default Verification Stamp (When a stamp unit - Sharp MX-3140N | Operation Guide - Page 710
of the address book when a program is stored. Configure the setting for each of the following items: • E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) • Fax Select All: Select all items. Clear Checked: Clear all selections. Disable Registration of Memory Box Disable - Sharp MX-3140N | Operation Guide - Page 711
machine and the name of the user. Sender Data Registration Use this to number or Internet sender address will be printed at the top of the received fax. digits of the number, touch the [-] key. To insert a space between digits of the number, touch the [Space] key. I-Fax Own Address Enter a default - Sharp MX-3140N | Operation Guide - Page 712
. Initial File Format Setting This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address is entered manually by touching the [Address Entry] key. File Format PDF, TIFF, JPEG*, Encrypt PDF, PDF/A, XPS * When [Black & White] is selected, the format is - Sharp MX-3140N | Operation Guide - Page 713
be appended is configured in the Web pages. This setting simply enables user can be set as the default address. • When this setting is enabled, the base screen changes to scan mode. • Only a single default address can be set for Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder - Sharp MX-3140N | Operation Guide - Page 714
Out All Report • Print Out Error Report Only • No Printed Report Broadcasting • Print Out All Report • Print Out Error Report Only • No Printed Report Receiving • Print Out All Report • Print Out Error Report Only • No Printed Report When a transaction report is printed, you can have part of the - Sharp MX-3140N | Operation Guide - Page 715
printed). • The Image Sending Activity Report can also be printed manually. See "List Print (Administrator)" (page 7-89) in the system settings (administrator). Body Text Print from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the - Sharp MX-3140N | Operation Guide - Page 716
1 to 15 can be selected. Recall in Case of Communication Error (This setting is only effective for Direct SMTP transmission.) This 5-1/2"). Duplex Reception Setting This is used to select whether or not received faxes are printed on both sides of the paper. When this setting is enabled and a fax - Sharp MX-3140N | Operation Guide - Page 717
reduces the fax to A4R size. When this setting is enabled, A4R size faxes are also reduced. Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is - Sharp MX-3140N | Operation Guide - Page 718
]. If you select [Manual], set the exposure to one of 5 levels. Default Original Type Select the original type beforehand to enable scanning at a resolution suitable for the original. The settings are shown below. • Text/Printed Photo • Text/Photo • Text • Photo • Printed Photo • Map • When the - Sharp MX-3140N | Operation Guide - Page 719
adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off. Default Output Tray (When the exit tray unit is installed.) This setting is used to select the default output tray for printing a file stored by Scan to HDD. The items that appear will vary depending - Sharp MX-3140N | Operation Guide - Page 720
that have been added to the machine. Item Print Scan Send Internet Fax Send (Incl. PC-I-Fax) Fax Send (Incl. PC folder separately, select [Folder Select] and select the desired folder. To select all folders, including the folder currently being created, select [All Folders (Including folders - Sharp MX-3140N | Operation Guide - Page 721
Sending Activity Reports can each be separately printed. • Image Sending Activity Report (Scan) • Image Sending Activity Report (Internet • Document Admin List Web Settings List (When network connection is enabled.) This prints a list of the settings that are configured in the Web pages. Metadata - Sharp MX-3140N | Operation Guide - Page 722
IEEE802.1X can be used to authenticate a user to allow use of the machine. IEEE802.1X printing, scanning, or Web page display. In this case, deselect this setting and change the Web page settings. Initialize Private Data/Data in Machine The system-set values can be restored to the factory default - Sharp MX-3140N | Operation Guide - Page 723
Printing by Invalid User Printing by users whose information is not stored in the machine, such as printing without entering valid user information in the printer driver or printing of a file on an FTP server from the Web the finisher, such as when the unit malfunctions. Disabling of Offset This - Sharp MX-3140N | Operation Guide - Page 724
setting is used to disable printing of files on USB memory. When this setting is enabled, "USB Memory" in the External Data Access screen cannot be used to print files. Disabling of Network Folder Direct Print This function requires the hard disk drive and printer expansion kit are installed. This - Sharp MX-3140N | Operation Guide - Page 725
control from the Web pages. • Group E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) • printed. Batch Print Settings When printing files by batch printing, this setting is used to prohibit the selection of the [All Users] key and the [User Unknown] key in the user - Sharp MX-3140N | Operation Guide - Page 726
the administrator password. Password Enter the new administrator password (5 to 32 characters). Password (confirmation) Enter the new password once again for confirmation purposes. For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide. Product - Sharp MX-3140N | Operation Guide - Page 727
which data can be imported, contact your SHARP dealer or nearest authorised service representative. Storage Backup Address book information and user information stored in the machine can be saved to and retrieved from USB memory. Export This exports data to USB memory. Import Use "Export" to import - Sharp MX-3140N | Operation Guide - Page 728
settings. If you wish to create a record of the current settings before restoring the factory default settings, print the current settings using "List Print (Administrator)" (page 7-89) in the system settings (administrator). When settings are changed, the changes will take effect after the machine - Sharp MX-3140N | Operation Guide - Page 729
speed of the animation in the Sharp OSA application. The following settings can be configured. • Printing • Balanced • LCD Animation Playback When select "Printing". USB Driver Settings When installing the external account module or application communication module, set the driver of the USB device - Sharp MX-3140N | Operation Guide - Page 730
Control P Address Control N Address Book N F-Code Memory Box Item Fax Data Receive/Forward Item P Fax Data Receive/Forward N Fax Settings X Receive Setting X Multiple Set Print X Staple* X Forward Received Data * When a finisher is installed. Factory default setting - - Page 7-99 7-99 7-101 - Sharp MX-3140N | Operation Guide - Page 731
The key is included in a group key. - The key is included in a program. - The key is specified as an end receiving machine in an F-code relay broadcast transmission. - When "Disable Registering Destination from Operation Panel" (page 7-77) is enabled. If the key is used in a reserved transmission or - Sharp MX-3140N | Operation Guide - Page 732
36 characters for the address name. Enter up to 10 characters for the initials. The initials you enter here digits of the number Touch the [-] key at the place where you wish to enter a pause. To enter an F-code the fax or interrupt the transmission. If errors frequently occur when sending a fax to a - Sharp MX-3140N | Operation Guide - Page 733
to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings F-Code Memory Box Sort Polling Memory Box 1 Box 3 Box 5 Box 7 Box 9 Box 2 Box 4 Box 6 Box 8 Box 10 Back Add New 1 2 • [Add New] key Use this - Sharp MX-3140N | Operation Guide - Page 734
perform an F-code relay request transmission Print PIN Set a "Print PIN" for confidential reception. Enter a 4-digit mode. • Address Review: This displays a list Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or nearest authorised service - Sharp MX-3140N | Operation Guide - Page 735
automatically begins fax reception. • Manual Reception: This can be used machine cannot print because it is out of paper or out of toner, received error occurred, the fax will be held in memory until it can be printed. • All faxes received are forwarded. Note, however, that faxes received to an F-code - Sharp MX-3140N | Operation Guide - Page 736
Volume • Line Monitor • Fax Receive Complete Signal • Fax Send Complete Signal • Fax Communication Error Signal ‹ Remote Reception Number Setting ‹ Original Print on Transaction Report Factory default setting Tone Enabled Varies depending on country and region Disabled Page 7-106 7-106 7-106 7-106 - Sharp MX-3140N | Operation Guide - Page 737
Error X Fax Receive Settings ‹ Number of Calls in Auto Reception ‹ Switching from Manual to Automatic Reception* ‹ Duplex Reception Setting ‹ Auto Receive Reduce Setting ‹ Print SETTINGS Factory default setting Page Print Out Error Report Only Print Out All Report No Printed Report Print Out - Sharp MX-3140N | Operation Guide - Page 738
scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Auto Wake Up Print When the [POWER Error Signal, the Tone Pattern and Transmission Complete Sound Time Setting can be selected in addition to the volume. Check on Setup - Sharp MX-3140N | Operation Guide - Page 739
Report can also be printed manually. See "List Print (Administrator)" (page 7-89). ECM Line conditions can sometimes distort a transmitted fax image. When ECM (Error Correction Mode) is turned on, pages that are distorted are automatically re-transmitted. If the other machine supports Super G3, ECM - Sharp MX-3140N | Operation Guide - Page 740
takes place at the same time as the remaining pages are being scanned. If you disable this setting, transmission will not begin until all pages have been scanned. Note that this setting does not apply to manual transmission. Printing Page Number at Receiver This setting is used to add the page - Sharp MX-3140N | Operation Guide - Page 741
United Kingdom 10 (default: 2) 1 to 14 (default: 2) 1 to 9 (default: 2) 1 to 3 (default: 2) 1 to 15 (default: 2) 1 to 5 (default: 2) The interval between attempts any number of minutes from 1 to 15 (default: 3) any number of minutes from 4 to 15 (default: 4) Recall in Case of Communication Error - Sharp MX-3140N | Operation Guide - Page 742
Table United Kingdom, problem prevents the machine from printing a received fax, the received fax can be forwarded to another fax machine. This setting is used to program the fax number of the destination fax machine. Only one forwarding fax number can be programmed (maximum of 64 digits - Sharp MX-3140N | Operation Guide - Page 743
are also reduced. Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or be specified (maximum of 50 numbers). Enter the number (maximum of 20 digits) and touch the [Store] key. Registration Number List A list of the stored - Sharp MX-3140N | Operation Guide - Page 744
fax numbers of the machines that are allowed to poll your machine. The stored fax numbers are called passcode numbers. Up to 10 passcode numbers can be stored (maximum of 20 digits each). Passcode Number Key List This shows a list of the stored passcode numbers. A number can be selected to delete it - Sharp MX-3140N | Operation Guide - Page 745
MENU System Settings Entering Administrator's Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check User Control User Control Energy Save Operation Settings Device - Sharp MX-3140N | Operation Guide - Page 746
at Broadcasting Bcc Setting Default Colour Mode Settings Maximum Size of E-mail Attachments (E-mail) Disable Scan Function Initial File Format Setting Maximum Size of Data Attachments Pre-Setting Mail Signature (FTP/Desktop/Network Folder) Auto Wake Up Print Compression Setting Speaker Volume - Sharp MX-3140N | Operation Guide - Page 747
been enabled. Use these descriptions as a quick manual to help you configure the settings. TROUBLESHOOTING PROBLEMS FREQUENTLY ASKED QUESTIONS • Making a copy of a non-standard size original . . . . 8-3 • I can't print from a computer 8-4 • Printing on an envelope 8-5 • Changing the paper size - Sharp MX-3140N | Operation Guide - Page 748
the event a problem occurs. Use it as a troubleshooting guide. Check this chapter first You may find a solution to your problem here. Ask the administrator for help Inform the machine's administrator of the nature of the problem and ask for help. Refer to other instruction manuals You can sometimes - Sharp MX-3140N | Operation Guide - Page 749
TROUBLESHOOTING FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The ) is less than 131 mm (5-1/8"), place the original on the document glass. For a thin original, use "Slow Scan Mode". 3 Place paper in the bypass tray. The bypass tray is used here to copy onto paper that is - Sharp MX-3140N | Operation Guide - Page 750
is selected in the Print dialog box, and select the machine if it is not. If your machine is not listed, the printer driver is not installed. Install the printer driver and try again. Checking port settings in the printer driver SHARP MX-XXXX Display the printer driver's Properties dialog box and - Sharp MX-3140N | Operation Guide - Page 751
Envelope DL Paper Property Disable Duplex Disable Staple Copy Print Feeding Approved Job Fax I-Fax Back Change 5 5 Doc. Filing Type: Envelope Size: Select the envelope size 3 Select settings in the printer driver. (1) Click the [Paper] tab. (1) (2) (3) (2) Select the size of the - Sharp MX-3140N | Operation Guide - Page 752
of the machine's paper trays, follow the steps below to change the paper size. 1 Check details on the job. Print Job Job Queue 1 Copy 2 Computer01 3 Copy 4 1234567890 Scan to Fax Job Internet Fax Sets / Progress 020 / 001 Status Copying 020 / 000 002 / 000 Paper Empty 1 1 Waiting - Sharp MX-3140N | Operation Guide - Page 753
TROUBLESHOOTING Adjusting the volume of the ringer If the ringing sound made Default Settings] [Speaker Settings] - [Ringer Volume] in that order, and then select the desired volume. The machine starts printing when I try to forward data... Before forwarding received fax data to a shared folder - Sharp MX-3140N | Operation Guide - Page 754
. Fusing unit Transfer belt REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched, instructions for removing - Sharp MX-3140N | Operation Guide - Page 755
TROUBLESHOOTING PAPER MISFEED ILLUSTRATIONS If you require more information when reading the instructions in the touch panel, see 10): page 8-10 (1) (2) (3) (4) (7) (5) (6) (1) Original misfeed Open the document feeder cover and remove the misfed originals. (3) Paper misfeed in the fusing unit - Sharp MX-3140N | Operation Guide - Page 756
Open the fusing unit paper guide by pushing down its protrusion, and carefully remove the misfed paper. TROUBLESHOOTING (4) Paper misfeed in the right tray Gently open the right tray cover. Remove the misfed paper. Caution The fusing unit is hot. Do not touch it when removing misfed paper, as it - Sharp MX-3140N | Operation Guide - Page 757
Gently pull the tray out and remove the misfed paper. TROUBLESHOOTING (7) Paper misfeed in the finisher (when a finisher (MX-FN23) is installed) Open the front cover. Gently push the tray into the machine. Close the side cover. (6) Paper misfeed in the transport area Open - Sharp MX-3140N | Operation Guide - Page 758
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER FINISHER Open the cover. 1 While pressing the lever over to the left, slide - Sharp MX-3140N | Operation Guide - Page 759
TROUBLESHOOTING Lower the lever at the front end of the staple case. 5 Replace the staple case. Push the staple case in until it clicks into place. 6 - Sharp MX-3140N | Operation Guide - Page 760
PROBLEMS" (page 8-37). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main power switch. Wait at least 10 Solution When user authentication is enabled, the functions that you can use may be restricted in your user settings. Check - Sharp MX-3140N | Operation Guide - Page 761
TROUBLESHOOTING Problem to a type that can be used for two-sided printing. ž System Settings > "Paper Tray Settings" > copying, see "SPECIFICATIONS" in the Start Guide. Are you copying using settings that do user authentication is enabled, the functions that you can use may be restricted in your user - Sharp MX-3140N | Operation Guide - Page 762
TROUBLESHOOTING PROBLEMS RELATED TO COPY RESULTS Problem balance for copying an original which contains both text and printed photographs, such as a magazine or catalogue. • Text/ an inch (AB) size original, specify the original size manually. When using the document glass, the original must be - Sharp MX-3140N | Operation Guide - Page 763
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place 8-17 • Two-sided printing does not take place 8-19 • Direct printing of a file in a shared folder on a computer is not possible 8-19 • A tray, finisher, or other peripheral device installed on the - Sharp MX-3140N | Operation Guide - Page 764
TROUBLESHOOTING Problem Printing does not take place. Point to check Is the IP address selected correctly? (Windows) Are you using a printer port created using Standard TCP/IP Port? (Windows printer driver. ž System Settings > "List Print (User)" > "All Custom Setting List" Software Setup Guide - Sharp MX-3140N | Operation Guide - Page 765
TROUBLESHOOTING Problem Printing does not take place. Two-sided printing does not take place. Direct printing of a file in a shared folder on a computer is not possible. A tray, finisher, or other peripheral device installed on the machine cannot be used. Point to check Was a Notice Page printed? - Sharp MX-3140N | Operation Guide - Page 766
TROUBLESHOOTING PROBLEMS RELATED TO PRINT RESULTS Problem The image is grainy. Point to check Are the printer driver settings appropriate for the print job? Solution Check the settings of the printer driver. When selecting print settings, you can set the print mode to [Normal], [High Quality]. - Sharp MX-3140N | Operation Guide - Page 767
loaded in a fixed orientation, this may result in the image being printed upside down. The 180 degree rotation setting is selected as follows: Windows: On the [Main] tab of the printer driver. Macintosh: On the [Page Setup] menu. (Landscape orientation only.) Be sure to set the appropriate binding - Sharp MX-3140N | Operation Guide - Page 768
time 8-25 PROBLEMS RELATED TO RECEPTION • Printing does not take place after reception 8-25 • Manual reception / polling PROBLEMS" (page 8-37). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main power switch. Wait at least 10 - Sharp MX-3140N | Operation Guide - Page 769
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Transmission does not take place. Point to check Is the telephone line connected securely? Is the correct dial mode set for your line? Is a busy signal received? Did a communication error occur? Does a message appear indicating that the - Sharp MX-3140N | Operation Guide - Page 770
TROUBLESHOOTING Problem Transmission does not take place. Point to check Does the job instructions in the display, unfold the original, place it in the automatic document feeder again, and rescan. If a folded original is placed in the automatic document feeder, an error will occur and scanning - Sharp MX-3140N | Operation Guide - Page 771
Problem Printing does not take place after reception. Manual reception / polling reception are not possible. The received image is faint. Point to check Does a message appear in the display instructing you to add toner or paper? (Printing is not possible when this screen appears.) Does a password - Sharp MX-3140N | Operation Guide - Page 772
TROUBLESHOOTING Problem The machine does not begin fax reception. Point to check Has the reception mode been set to "Manual Reception" in the system settings? Is little free memory remaining? Solution Set the reception mode to "Auto Reception". When the reception mode is set to "Manual Reception - Sharp MX-3140N | Operation Guide - Page 773
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A Print (User)" > "Sending Address List" > "Program List" Is the key that you wish to edit or delete stored as a relay destination of an F-code (in the Web pages), editing/deleting will not be possible. 8-27 - Sharp MX-3140N | Operation Guide - Page 774
is pre-selected 8-30 • Cannot write to USB memory. (When using USB Memory Scan 8-30 PROBLEMS RELATED TO SCAN RESULTS • The scanned image is clipped 8-30 • The quality of the scanned image is poor 8-31 • The scanned image is blank 8-31 • The scanned image is upside down or on its side - Sharp MX-3140N | Operation Guide - Page 775
TROUBLESHOOTING Problem scanning to a shared folder instructions in the display, unfold the original, place it in the automatic document feeder again, and rescan. If a folded original is placed in the automatic document feeder, an error will occur and scanning the colour mode manually. When the colour - Sharp MX-3140N | Operation Guide - Page 776
TROUBLESHOOTING Problem The received image file cannot be opened. Transmission takes a long time. A destination is pre-selected. Cannot write to USB memory. (When using USB Memory Scan.) Point to check Does the viewer program used by the recipient support the format of the received image data? - Sharp MX-3140N | Operation Guide - Page 777
TROUBLESHOOTING Problem The quality of the scanned image is poor. Point to check Is the original printed matter such as a book or magazine? When scanning a can be selected to reduce the moiré effect. (only in scan mode and USB memory scan mode) It may also be possible to reduce the moiré effect - Sharp MX-3140N | Operation Guide - Page 778
TROUBLESHOOTING Problem The image is too light or too dark. (When using PC Scan.) Point to check Is the threshold value suitable? Are the brightness and contrast settings suitable? Solution Check the "B/W Threshold" setting. When scanning from the TWAIN driver > "List Print (User)" > "Sending - Sharp MX-3140N | Operation Guide - Page 779
TROUBLESHOOTING Problem A one individual and group keys are stored. ž System Settings > "List Print (User)" > "Sending Address List" > "Program List" Check with your administrator has enabled "Default Address Setting" (on the machine) or "Inbound Routing Settings" (in the Web pages), editing/ - Sharp MX-3140N | Operation Guide - Page 780
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place 8-34 • A filed data can not be printed 8-34 • A job cannot be stored in a custom folder 8-35 PROBLEMS RELATED TO FILE MANAGEMENT • A stored file has disappeared 8-35 • A file cannot be deleted 8- - Sharp MX-3140N | Operation Guide - Page 781
TROUBLESHOOTING Problem A job cannot be stored in a custom folder. Point to check Do custom folders appear in "Folder Information"? (When printing) Does the custom folder have a password? Solution Click the [Get Folder Name] button in the document filing save screen of the printer driver to call - Sharp MX-3140N | Operation Guide - Page 782
TROUBLESHOOTING Problem A file name is cut off. Point to check Was the file name stored in the advanced transmission settings during a scan or Internet fax transmission? Solution If the name was stored in the advanced transmission settings before Quick File or File settings were configured, that - Sharp MX-3140N | Operation Guide - Page 783
42 PROBLEMS RELATED TO QUALITY / PRINT RESULTS • Lines appear in the scanned image 8-43 • Smudges appear on printed output 8-43 • Toner does not printed on the specified paper 8-44 PROBLEMS RELATED TO PERIPHERAL DEVICES • The connected USB device cannot be used 8-45 • The connected USB memory - Sharp MX-3140N | Operation Guide - Page 784
without having performed logout yourself 8-47 • You forgot the administrator password 8-47 If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds, and then switch on the main power switch and the - Sharp MX-3140N | Operation Guide - Page 785
has occurred that requires service. In this event, stop using the machine, unplug the power plug, and contact your dealer or nearest authorised service representative. (When contacting your dealer or nearest authorised service representative, inform them of the displayed error code.) 8-39 Contents - Sharp MX-3140N | Operation Guide - Page 786
TROUBLESHOOTING Problem Printing is not possible or stops during a job. The original size is not automatically selected or the wrong size is selected. The displayed bypass tray paper size is not correct. Point to check Is a tray out of paper? Is the machine out of toner? Has a paper misfeed - Sharp MX-3140N | Operation Guide - Page 787
TROUBLESHOOTING PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem using the automatic document feeder to scan a long original, set the scan size to [Long Size]. (Note the bypass tray guides to the width of the paper. When loading a large size of paper, pull out the extension. Clean the surface - Sharp MX-3140N | Operation Guide - Page 788
TROUBLESHOOTING Problem The paper misfeeds. Paper does not feed from the paper tray. mode (copy, print, fax, Internet fax, and document filing)? Is too much paper loaded in the bypass tray? Are the bypass tray guides adjusted to the width of the paper? Are the original guides adjusted to the width - Sharp MX-3140N | Operation Guide - Page 789
TROUBLESHOOTING PROBLEMS RELATED TO QUALITY / PRINT RESULTS Problem Lines appear in the scanned image. Smudges appear on printed output. Toner does not adhere well or creases appear in the paper. Print quality is poor. Point to check Are the scanning areas of the document glass or automatic - Sharp MX-3140N | Operation Guide - Page 790
TROUBLESHOOTING Problem Part of the image is cut off. Point to check Has the correct paper size been set? Was the original placed in the correct position? Printing takes place on the wrong side of the paper. Is the paper loaded with the print side facing in the correct direction? A cover or - Sharp MX-3140N | Operation Guide - Page 791
appear in the touch panel? "Call for service. Code:xx-xx* Finisher trouble." *Letters and numbers appear in xx-xx. Have functions been disabled by the administrator? Does a message appear instructing you to check the staple unit? Does a message appear instructing you to add staples? Is a different - Sharp MX-3140N | Operation Guide - Page 792
TROUBLESHOOTING Problem Stapling does not take place. Point to check Is the paper type setting of the tray selected in the printer driver set to a paper type that cannot be stapled? Have functions been disabled by the administrator? The stapling position is not correct. Is the stapling position - Sharp MX-3140N | Operation Guide - Page 793
user authentication is used, the currently logged in user will be automatically logged out if Auto Clear activates. (Except when in PC scan service representative. For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide. After changing the password - Sharp MX-3140N | Operation Guide - Page 794
Operation Guide MODEL: MX-M264N MX-M314N MX-M354N MXM354N-UK-ZZ
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 |
 |
COPIER
PRINTER
FACSIMILE
SCANNER / INTERNET FAX
DOCUMENT FILING
TROUBLESHOOTING
BEFORE USING THE MACHINE
SYSTEM SETTINGS
About Operation Guide
MAKE A COPY
PRINT A DOCUMENT
SEND A FAX
SCAN AN IMAGE /
SEND AN INTERNET FAX
SAVE A JOB AND
REUSE IT LATER
MAINTAIN
THE MACHINE
Search based on
what you want to do
Search based on
what you want to do
Search using the
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table of contents
OPERATION GUIDE