Sony Ericsson Xperia X1 User Guide - Page 25

Company e-mails and appointments Synchronizing your phone with an Exchange Server To keep up-to-date with your company e-mails and meeting schedules when you are out of the office, you can connect your phone to the Internet wirelessly and synchronize these information with your company Exchange Server. You can also access your company address book any time. Your company must have a mail server that is running Microsoft® Exchange Server with Exchange ActiveSync. Setting up an Exchange Server connection Before you can start to synchronize with, or access information from, an Exchange Server, you need to set up an Exchange Server connection in your phone. You may need the following information from your network administrator: • Exchange Server name (must be the Outlook Web Access server name) • Domain name • User name and password that you use at work To set up an Exchange Server connection 1 Tap > Messaging > Setup E-mail. 2 Enter your e-mail address and tap Next. 3 Unmark the Try to get e-mail settings automatically from the Internet check box, then tap Next. 4 In the Your e-mail provider list, select Exchange server, then tap Next. 5 Tap Next again. 6 Make sure the e-mail address is correct, then tap Next. 7 In the Server address box, enter the Exchange Server name, then tap Next. 8 Enter your user name, password and domain, then tap Next. 9 Mark the check boxes for the types of information items that you want to synchronize with the Exchange Server. 10 To change synchronization settings of an information type, for example, E-mail, select the type of information, and tap Settings. 11 Tap Finish. Your phone automatically starts synchronization. If you synchronized emails with your PC before, open ActiveSync in your phone and tap Menu > Add Server Source to set up an Exchange Server connection. When you are prompted to select information types for synchronization, you need to clear the Email check box under the Windows PC item first before you can select the E-mail check box under Exchange Server. To change Exchange Server settings 1 Tap > Programs > ActiveSync. 2 Tap Menu > Configure Server. Starting synchronization Before you start synchronizing with the Exchange Server, make sure your phone has been set up with a data connection to the Internet so that you can synchronize wirelessly. Your phone automatically starts synchronization when you finish setting up an Exchange Server connection. If you connect your phone to an office computer using a USB or Bluetooth connection, you can use this connection to the PC to access the network and download Outlook e-mails and other information to your phone. To start synchronization manually 1 Tap > Programs > ActiveSync. 2 Tap Sync. Working with company e-mails You can use your phone to get instant access to your company e-mails and manage your messages easily. You can use many tools, for example, Direct Push, Fetch Mail, Remote e-mail search, and e-mail flags, to manage your e-mails on the phone. Some messaging features depend on the Microsoft Exchange Server version used in your company. Please check with your network administrator for the availability of these features. Automatic synchronization through Direct Push You can use Direct Push technology (push e-mail feature) to receive new e-mails in your phone as soon as they arrive in your Inbox on the Exchange Server. This feature also works for items such as contacts, calendar and tasks. You need a GPRS connection in your phone to make Direct Push work. You also need to perform a full synchronization between your phone and the Exchange Server first before Direct Push can be enabled. When both the GPRS and Wi-Fi connections are turned on at the same time, the Direct Push feature will always opt for Wi-Fi. The Direct Push feature works for your phone only if your company is using Microsoft Exchange Server 2003 Service Pack 2 (SP2) with Exchange ActiveSync or higher version. To enable Direct Push using ActiveSync 1 Tap > Programs > ActiveSync. 2 Tap Menu > Schedule. 3 Select As items arrive in both Peak times and Off-peak times boxes. Frequent updates may be costly. To enable Direct Push using Comm Manager 1 Tap > Programs > Comm Manager. 2 Select ON for Microsoft Direct Push . Frequent updates may be costly. Scheduled synchronization If you do not want to use Direct Push, you can set a regular schedule for synchronizing Outlook e-mail and information. Set how often to synchronize during Peak times (which usually refer to your working hours) when e-mail volume is high, as well as Off-peak times when e-mail volume is low. To set schedule for synchronization 1 Tap > Programs > ActiveSync. 2 Tap Menu > Schedule. 3 In the Peak times box and Off-peak times box, select time interval as you need. 4 Tap ok. To set the days and hours that make up your peak and off-peak times, tap peak times in the sentence at the bottom of the screen. Instant download through Fetch Mail With the Fetch Mail feature, you can download an entire e-mail immediately without performing a full Send/Receive action. This limits the download to just the e-mail message that you want and helps save data cost. Fetch Mail works for your phone only if your company is using Microsoft Exchange Server 2007 or higher. To download through Fetch Mail instantly 1 Tap > Messaging > Outlook E-mail. 2 Tap an e-mail message to open it. 3 If the e-mail message is only partly downloaded, scroll to the bottom of the message, then tap Get the rest of this message. 4 Wait for the remainder of the message body to be downloaded. The initial download size limit for e-mail sync is changeable. To change initial download size limit for e-mail 1 In ActiveSync in you phone, tap Menu > Options. 2 Tap E-Mail, then tap Settings. 3 In the Download size limit box, select an option. 4 Tap ok. Company e-mails and appointments 25 This is an Internet version of this publication. © Print only for private use.