Xerox 2121MB User Guide - Page 111

Operation Department code Control Use of the machine to authorized personnel only within each department by setting up a master department code and individual department codes. Assign one master code and up to 98 department codes. The machine can monitor the usage for each department. The master department code is used to setup and modify the department code information. During the setup procedure, enter a 4-digit master department code. This code is the supervisory master key required to perform any modifications. The master code department number is preset to 00 by the machine. Individual department codes are used to access and operate the machine. During the setup procedure, assign department numbers from 1-98. Enter a 4-digit department code for each department. As each department enters their assigned department code to access and operate the machine, the usage for each department is recorded on the department code report. Function management by the administrator By default, the "Department Code" function is deactivated when the machine is first put into service. Activating the department code M 881 OK - ADVANCED FUNCTIONS / DEPT. CODES / ACTIVATION ¾ Using the browser or keys, select WITH. ¾ Press OK to confirm; the function is activated. Deactivating the department code M 881 OK - ADVANCED FUNCTIONS / DEPT. CODES / ACTIVATION ¾ Using the browser or keys, select WITHOUT. ¾ Press OK to confirm; the function is deactivated. Setting the department codes The administrator must enter the department number to be created, between 01 and 98; the number 00 is reserved for the administrator to enter his or her own department code and department name before being able to record other codes for different users. 6-23