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Using the Fax Functions

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6 Chapter Using the Fax Functions This section describes how to send faxes from the machine and specify the related settings to send and receive faxes. Basic Procedures for Sending Faxes Changing the Scan Settings (Fax) Resolution Settings Density Settings 2-Sided Original Sharpness Settings Specifying Destinations Specifying destinations by entering the fax number Specifying destinations using one-touch keys Specifying destinations using coded dial codes Specifying destinations using group addresses Specifying destinations using the address book Canceling Fax Jobs Redialing (Manual Redialing) Useful Features Notifying the Recipient of an Incoming Fax by Telephone (Manual Sending) Push-button Telephone for Tone Dialing Sending a Fax Abroad (Adding Pauses) Sending to Multiple Destinations at a Time (Sequential Broadcast) RX Mode RX Mode Auto mode Fax/Tel mode Answer mode Manual mode DRPD (Distinctive Ring Pattern Detection) mode Changing the Receive Mode Advanced Settings for the Fax/Tel Auto Switch Mode Forwarding Fax Documents Setting Document Transfer (Automatic Forwarding) Forwarding Received Faxes Stored in Memory to Other Destinations (Manual Forwarding) Configurating Operations for Transfer Errors Re-fowarding/Printing/Deleting Documents in Which Transfer Is Failed 6-2 6-3 6-3 6-3 6-3 6-3 6-4 6-4 6-4 6-4 6-5 6-5 6-6 6-7 6-8 6-8 6-8 6-9 6-10 6-11 6-11 6-11 6-12 6-13 6-13 6-13 6-14 6-14 6-15 6-15 6-15 6-16 6-17 Managing Faxes Stored in Memory 6-18 Checking and Canceling Fax Jobs 6-18 Combining and Printing the Received Documents You Saved 6-18 Checking and Deleting Received Faxes 6-19 Checking the History of Received/Sent Faxes 6-20 Changing the Default Fax Settings 6-21 Changing Fax Settings (Settings that Can Be Specified Using the [Menu] Button) 6-22 The steps to take for configuring the send settings 6-22 Options 6-22 Register Unit Telephone Number 6-22 Select Line Type 6-22 Off-Hook Alarm 6-23 Change Defaults 6-23 Register Unit Name (Fax) 6-23 ECM TX 6-23 Pause Time 6-23 Auto Redial 6-23 Sender ID 6-24 Check Dial Tone Before Sending 6-24 The steps to take for configuring the receiving settings 6-24 Options 6-25 ECM RX 6-25 Incoming Ring 6-25 Remote RX 6-25 Auto RX Switch 6-25 2-Sided Printing 6-25 Reduce RX Size 6-26 RX Page Footer 6-26 Continue Printing When Toner Is Low 6-26 The steps to take for configuring the system settings 6-26 Options 6-27 TX Start Speed 6-27 RX Start Speed 6-27 Memory Lock Settings 6-27 Select Country/Region 6-27 Address Book PIN 6-27 Restrict New Destinations 6-28 Allow Fax Driver TX 6-28 Restrict History TX 6-28 Fax No. Confirmation Re-Entry 6-28 Restrict Sequential Broadcast 6-28 6-1

Section	Page
Quick View- Perform Useful Tasks	2
Contents	8
Manuals for the Machine	11
Available Features	12
How to Use This Manual	13
Important Safety Instructions	14
Installation Requirements and Handling	18
Legal Notices	20
Laser Safety	24
1. Before Using the Machine	25
Parts and Their Functions	26
Front Side	26
Back Side	27
Interior	27
Handset	28
Operation Panel	29
FAX operation panel	30
LCD (Standby Mode)	31
Copy Mode	31
Fax Mode	31
Scan Mode	31
USB Direct Print Mode	31
Navigating the Menu	32
Entering the Menu Screen	32
Scrolling the Menu	32
Selecting a Menu Item	32
Configuring Menus Using the Navigation Keys	32
Returning to the Default Screen	33
Entering Text	34
Changing the Entry Mode	34
Entering Text, Symbols, and Numbers	34
Moving the Cursor (Entering a Space)	34
Deleting text, symbols, or numbers	34
Setting the Sleep Timer	36
Setting the Current Date and Time	37
2. Document and Paper Handling	39
Document Type	40
Supported Document Types	40
Scan Area	41
Copy	41
FAX	41
Scan	41
Placing Documents	42
Placing Documents on the Platen Glass	42
Placing Documents in the Feeder	42
Supported Paper Types	44
Paper Size	44
Paper Type	45
Printable Area	46
Loading Paper	47
In the Paper Drawer	47
In the Multi-Purpose Tray	48
Precautions when Loading Paper	50
Paper Loading Capacity	50
Paper Loading Orientation	51
When printing paper with a letterhead or logo (previously printed paper)	51
When printing on envelopes	51
Setting the Paper Size and Type	52
For the Paper Drawer	52
Setting a Custom Paper Size	52
Registering the Default Paper Settings for the Multi-purpose Tray	53
Selecting the Print Side	55
When <Print Speed Priority> is selected (the default setting)	55
When <Print Side Priority> is selected	55
3. Copying	57
Basic Copy Operations	58
Checking and Canceling Copy Jobs	59
Canceling a copy job using [ ] (Stop)	59
Checking and canceling a copy job using [ ] (Status Monitor/Cancel)	59
Copy Settings	60
Selecting Copy Papers	60
Adjusting the Density	61
Selecting the Document Type	61
Copy Settings	62
2-Sided Copying	62
Enlarging/Reducing Copies	63
Copying Multiple Documents onto One Sheet (N on 1)	63
Collating Copies	64
Erasing Dark Borders or Frame Lines (Frame Erase)	64
Emphasizing Emphasize the Outline of an Image (Sharpness)	64
Copying an ID Card	65
Copying by Saving Paper	66
Registering and Using Combination of Copy Settings (Mode Memory)	67
Registering Mode Memory	67
Deleting Mode Memory	67
Calling and Copying Mode Memory	68
Changing the Default Settings	69
Viewing Copy Settings	70
4. Printing from a Computer	71
Preparing to Print from Your Computer	72
Printing from a Computer	73
Scaling Documents	73
Printing Multiple Pages on One Sheet	73
1-sided Printing and 2-sided Printing	74
Checking and Canceling Print Jobs	75
5. Registering Destinations in the Address Book	77
Registering Destinations in the Address Book	78
One-touch keys	78
Coded dial	78
Group dialing	78
Registering and Editing One-Touch Keys	79
Registering and Editing from the Operation Panel	79
Registering and Editing One-Touch Keys using the Remote UI	81
Registering and Editing Coded Dial Codes	82
Registering and Editing from the Operation Panel	82
Registering and Editing a Coded Dial Code Using the Remote UI	84
Registering and Editing Destinations for Group Dialing	85
Registering and Editing a Destination Group from the Operation Panel	85
Registering and Editing a Destination Group Using the Remote UI	88
6. Using the Fax Functions	91
Basic Procedures for Sending Faxes	92
Changing the Scan Settings (Fax)	93
Resolution Settings	93
Density Settings	93
2-Sided Original	93
Sharpness Settings	93
Specifying Destinations	94
Specifying destinations by entering the fax number	94
Specifying destinations using one-touch keys	94
Specifying destinations using coded dial codes	94
Specifying destinations using group addresses	95
Specifying destinations using the address book	95
Canceling Fax Jobs	96
Redialing (Manual Redialing)	97
Useful Features	98
Notifying the Recipient of an Incoming Fax by Telephone (Manual Sending)	98
Push-button Telephone for Tone Dialing	98
Sending a Fax Abroad (Adding Pauses)	99
Sending to Multiple Destinations at a Time (Sequential Broadcast)	100
RX Mode	101
RX Mode	101
Auto mode	101
Fax/Tel mode	102
Answer mode	103
Manual mode	103
DRPD (Distinctive Ring Pattern Detection) mode	103
Changing the Receive Mode	104
Advanced Settings for the Fax/Tel Auto Switch Mode	104
Forwarding Fax Documents	105
Setting Document Transfer (Automatic Forwarding)	105
Forwarding Received Faxes Stored in Memory to Other Destinations (Manual Forwarding)	105
Configurating Operations for Transfer Errors	106
Re-fowarding/Printing/Deleting Documents in Which Transfer Is Failed	107
Managing Faxes Stored in Memory	108
Checking and Canceling Fax Jobs	108
Combining and Printing the Received Documents You Saved	108
Checking and Deleting Received Faxes	109
Checking the History of Received/Sent Faxes	110
Changing the Default Fax Settings	111
Changing Fax Settings (Settings that Can Be Specified Using the [Menu] Button)	112
The steps to take for configuring the send settings	112
Options	112
Register Unit Telephone Number	112
Select Line Type	112
Off-Hook Alarm	113
Change Defaults	113
Register Unit Name (Fax)	113
ECM TX	113
Pause Time	113
Auto Redial	113
Sender ID	114
Check Dial Tone Before Sending	114
The steps to take for configuring the receiving settings	114
Options	115
ECM RX	115
Incoming Ring	115
Remote RX	115
Auto RX Switch	115
2-Sided Printing	115
Reduce RX Size	116
RX Page Footer	116
Continue Printing When Toner Is Low	116
The steps to take for configuring the system settings	116
Options	117
TX Start Speed	117
RX Start Speed	117
Memory Lock Settings	117
Select Country/Region	117
Address Book PIN	117
Restrict New Destinations	118
Allow Fax Driver TX	118
Restrict History TX	118
Fax No. Confirmation Re-Entry	118
Restrict Sequential Broadcast	118
7. Using the Scan Functions	119
Basic Scan Operations	120
Scanning Using Keys on the Operation Panel	120
Performing a Scan Using a Shortcut Key	121
Registering a Shortcut Key/Confirming the Destination Registered in the Shortcut Key	121
Performing a Scan Using a Shortcut Key	122
Saving Scanned Documents to USB Memory Device	123
E-mailing Scanned Documents	125
Sending Scanned Documents to a File Server	126
8. Maintenance	127
Cleaning the Machine	128
Cleaning the Exterior	128
Cleaning the Fixing Unit	128
Cleaning the Platen Glass	129
Cleaning the Feeder	129
Cleaning the Feeder Automatically	129
Precautions When Cleaning the Machine	130
Replacing Toner Cartridges	131
When a Message Appears	131
When White Streaks Appear on the Output or the Output Is Partially Faded	131
About the Supplied Toner Cartridge	132
About Replacement Toner Cartridge	132
Handling Toner Cartridge	132
Storing Toner Cartridges	133
Using the Toner Saver Mode	133
Purchasing Consumables	133
Before Replacing the Toner Cartridge	134
Replacing the Toner Cartridge	134
Precautions When Replacing Toner Cartridge	135
Recycling Used Cartridges	137
The Clean Earth Campaign	137
U.S.A. PROGRAM	137
Packaging	137
Shipping	138
CANADA PROGRAM-CANADA PROGRAMME	139
Relocating the Machine	140
Precautions When Relocating the Machine	141
9. Troubleshooting	143
Clearing Jams	144
Document Jams in the Feeder	144
Paper Jams in the Output Area	146
Paper Jams in the Multi-Purpose Tray	146
Paper Jams in the Paper Drawer (Drawer 1 or 2)	146
Paper Jams in the Back Cover and Duplex Unit	147
Paper Jams in the Front Cover	148
Paper Jams in the 2-sided Transport Guide	149
Onscreen Message	150
Error Codes	150
When <Incorrect Size/Setting> Appears	153
Troubleshooting	154
Check the Following First	154
Is the power switched ON?	154
Has the power switch been just turned ON?	154
Is the machine in the sleep mode?	154
Are the settings properly configured?	154
Is the Error indicator on or blinking?	154
Does a message appear on the screen?	155
Is the telephone line connected or configured properly?	155
If You Cannot Solve a Problem	155
When a Power Failure Occurs	156
Printing Results Are Not Good	157
Paper Curls	157
Paper Creases	158
Vertical Streaks Appear on the Output	159
Toner Smudges and Spatters Appear around Text and Images	160
The Bottom Edge of Paper or Following Paper Has Smudge Marks	160
A Portion of the Page Is Not Printed	161
When a Problem Cannot Be Resolved	162
Customer Support (U.S.A.)	162
Customer Support (Canada)	162
10. Registering/Setting the Various Functions	163
Setting Menu List	164
Printing a User Data List	164
Contents of the Setting Menu	164
11. Appendix	171
Main Specifications	172
Machine Specifications	172
Wireless LAN Specification	172
Copy Specifications	172
Printer Specification	172
Scanner Specifications	173
Fax Specifications	173
Telephone Specifications	173
Transmission Specification	173
Optional Drawer	174

Match case Limit results 1 per page

6-1

Chapter

Using the Fax Functions

This section describes how to send faxes from the machine and specify the related settings

to send and receive faxes.

Basic Procedures for Sending Faxes

6-2

Changing the Scan Settings (Fax)

6-3

Resolution Settings

6-3

Density Settings

6-3

2-Sided Original

6-3

Sharpness Settings

6-3

Specifying Destinations

6-4

Specifying destinations by entering the fax number

6-4

Specifying destinations using one-touch keys

6-4

Specifying destinations using coded dial codes

6-4

Specifying destinations using group addresses

6-5

Specifying destinations using the address book

6-5

Canceling Fax Jobs

6-6

Redialing (Manual Redialing)

6-7

Useful Features

6-8

Notifying the Recipient of an Incoming Fax by Telephone

(Manual Sending)

6-8

Push-button Telephone for Tone Dialing

6-8

Sending a Fax Abroad (Adding Pauses)

6-9

Sending to Multiple Destinations at a Time

(Sequential Broadcast)

6-10

RX Mode

6-11

RX Mode

6-11

Auto mode

6-11

Fax/Tel mode

6-12

Answer mode

6-13

Manual mode

6-13

DRPD (Distinctive Ring Pattern Detection) mode

6-13

Changing the Receive Mode

6-14

Advanced Settings for the Fax/Tel Auto Switch Mode

6-14

Forwarding Fax Documents

6-15

Setting Document Transfer (Automatic Forwarding)

6-15

Forwarding Received Faxes Stored in Memory

to Other Destinations (Manual Forwarding)

6-15

Configurating Operations for Transfer Errors

6-16

Re-fowarding/Printing/Deleting Documents

in Which Transfer Is Failed

6-17

Managing Faxes Stored in Memory

6-18

Checking and Canceling Fax Jobs

6-18

Combining and Printing the Received Documents You Saved

6-18

Checking and Deleting Received Faxes

6-19

Checking the History of Received/Sent Faxes

6-20

Changing the Default Fax Settings

6-21

Changing Fax Settings (Settings that Can Be Specified

Using the [Menu] Button)

6-22

The steps to take for configuring the send settings

6-22

Options

6-22

Select Line Type

6-22

Off-Hook Alarm

6-23

Change Defaults

6-23

ECM TX

6-23

Pause Time

6-23

Auto Redial

6-23

Sender ID

6-24

Check Dial Tone Before Sending

6-24

The steps to take for configuring the receiving settings

6-24

Options

6-25

ECM RX

6-25

Incoming Ring

6-25

Remote RX

6-25

Auto RX Switch

6-25

2-Sided Printing

6-25

Reduce RX Size

6-26

RX Page Footer

6-26

Continue Printing When Toner Is Low

6-26

The steps to take for configuring the system settings

6-26

Options

6-27

TX Start Speed

6-27

RX Start Speed

6-27

Memory Lock Settings

6-27

Select Country/Region

6-27

Address Book PIN

6-27

Restrict New Destinations

6-28

Allow Fax Driver TX

6-28

Restrict History TX

6-28

Fax No. Confirmation Re-Entry

6-28

Restrict Sequential Broadcast

6-28