Epson WorkForce WF-2540 User Guide
Epson WorkForce WF-2540 Manual
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- Epson WorkForce WF-2540 | User Guide - Page 1
WF-2540 User's Guide - Epson WorkForce WF-2540 | User Guide - Page 2
- Epson WorkForce WF-2540 | User Guide - Page 3
WF-2540 User's Guide... Epson Email Print ...27 Using the Epson iPrint Mobile App 27 Using Epson Remote Print ...27 Using Epson Scan to Cloud...28 Using AirPrint ...28 Using Google Cloud Print ...29 Selecting Wireless Network Settings From the Control Panel 30 Loading Paper ...32 Loading Paper - Epson WorkForce WF-2540 | User Guide - Page 4
Basic Print Settings - Windows 57 Print Quality Options - Windows 60 Multi-Page Printing Options - Windows 60 Selecting Double-sided Printing Settings - Windows 60 Double-sided Printing Options - Windows 62 Selecting Additional Layout and Print Options - Windows 62 Custom Color Correction - Epson WorkForce WF-2540 | User Guide - Page 5
Color Options - Mac OS X 79 Selecting Printing Preferences - Mac OS X 79 Printing Preferences - Mac OS X 80 Printing Your Document or Photo - Mac OS X 81 Checking Print Status - Mac OS X 81 Cancelling Printing the Epson Scan Icon 87 Starting a Scan from a Scanning Program 90 Selecting Epson - Epson WorkForce WF-2540 | User Guide - Page 6
Restoring Photo Colors as You Scan 126 Convert Scanned Documents to Editable Text (OCR 127 Scanning Using OCR - Windows 127 Scanning Using OCR - Mac OS X Send and Receive Settings 144 Selecting Fax Communication Settings 145 Printing Fax Reports ...146 Restoring Default Fax Settings 147 Fax - Epson WorkForce WF-2540 | User Guide - Page 7
Status with Windows 185 Checking Cartridge Status with Mac OS X 188 Purchase Epson Ink Cartridges...190 Ink Cartridge Part Numbers ...190 Removing and Installing Ink Cartridges 191 Replacing Ink Cartridges Using a Computer Utility 197 Printing With Black Ink and Expended Color Cartridges 198 7 - Epson WorkForce WF-2540 | User Guide - Page 8
Software Installation Problems ...228 Control Panel Setup Problems ...229 Solving Network Problems ...229 Product Cannot Connect to a Wireless Router or Access Point 229 Network Software Cannot Find Product on a Network 230 Product Does Not Appear in Mac OS X Printer Window 231 Cannot Print Over - Epson WorkForce WF-2540 | User Guide - Page 9
Problems...234 Paper Feeding Problems...234 Paper Jam Problems ...235 Document Jams in the Automatic Document Feeder 237 Paper Ejection Problems ...241 Solving Problems Printing from a Computer 241 Nothing Prints ...242 Product Icon Does Not Appear in Windows Taskbar 243 Error After Cartridge - Epson WorkForce WF-2540 | User Guide - Page 10
Requirements ...266 Mac System Requirements ...266 Printing Specifications ...266 Scanning Specifications ...267 Automatic Document Feeder (ADF) Specifications 267 Fax Specifications ...268 Paper Specifications ...268 Printable Area Specifications ...269 Ink Cartridge Specifications...271 Dimension - Epson WorkForce WF-2540 | User Guide - Page 11
...278 Trademarks ...281 Copyright Notice...282 libTIFF Software Acknowledgment 282 A Note Concerning Responsible Use of Copyrighted Materials 283 Default Delay Times for Power Management for Epson Products 283 Copyright Attribution ...283 11 - Epson WorkForce WF-2540 | User Guide - Page 12
- Epson WorkForce WF-2540 | User Guide - Page 13
WF-2540 User's Guide Welcome to the WF-2540 User's Guide. 13 - Epson WorkForce WF-2540 | User Guide - Page 14
features of your product. Setting Up the Control Panel Product Parts Locations Scanning, Copying, and Faxing from the Control Panel The Sleep Timer Epson Connect Solutions for Smartphones, Tablets, and More Setting Up the Control Panel See these sections to set up the control panel for use. Control - Epson WorkForce WF-2540 | User Guide - Page 15
16 The Start B&W button 17 The Start Color button Parent topic: Setting Up the Control Panel Changing LCD Screen Language You can change the language used on the LCD screen. 1. Press the Menu button. 2. Press the up or down arrow buttons to select Printer Setup and press the OK button. You see - Epson WorkForce WF-2540 | User Guide - Page 16
off the sound heard when you press buttons on the control panel. 1. Press the Menu button. 2. Press the up or down arrow buttons to select Printer Setup and press the OK button. You see this screen: 16 - Epson WorkForce WF-2540 | User Guide - Page 17
3. Press the up or down arrow buttons to select Sound and press the OK button. 4. Press the up or down arrow buttons to select the Off setting and press the OK button. 5. Press the Menu button to exit. Parent topic: Setting Up the Control Panel Product Parts Locations See these sections to identify - Epson WorkForce WF-2540 | User Guide - Page 18
Product Parts - Top and Front 1 Edge guide 2 Sheet feeder 3 Paper support 4 Feeder guard 5 Output tray 6 Paper stopper 18 - Epson WorkForce WF-2540 | User Guide - Page 19
1 ADF cover 2 Automatic Document Feeder (ADF) 3 ADF edge guide 4 ADF input tray 5 ADF output tray 19 - Epson WorkForce WF-2540 | User Guide - Page 20
1 Document cover 2 Scanner glass 3 Control panel 4 USB port for external devices Parent topic: Product Parts Locations 20 - Epson WorkForce WF-2540 | User Guide - Page 21
Product Parts - Inside 1 Scanner unit 2 Ink cartridge holder in home position Parent topic: Product Parts Locations 21 - Epson WorkForce WF-2540 | User Guide - Page 22
a photo or document and save it on your computer or on a USB flash drive. You can even scan and send the file to an online service or to a remote printer. 22 - Epson WorkForce WF-2540 | User Guide - Page 23
You can place a photo or document on the scanner glass, or load pages in the automatic document feeder Sleep Timer Setting - Windows Changing the Sleep Timer Setting - Mac OS X Parent topic: Product Basics Changing the Sleep Timer Printer Setup and press the OK button. You see this screen: 23 - Epson WorkForce WF-2540 | User Guide - Page 24
, then press the OK button. 5. Press the Menu to exit. Parent topic: The Sleep Timer Changing the Sleep Timer Setting - Windows You can use the printer software to change the time period before the product enters sleep mode. 24 - Epson WorkForce WF-2540 | User Guide - Page 25
the Sleep Timer Setting - Mac OS X You can use the printer software to change the time period before the product enters sleep mode. 1. Do one of the following: • Mac OS X 10.6/10.7/10.8: In the Apple menu or the Dock, select System Preferences. Select Print & Fax or Print & Scan, select your product - Epson WorkForce WF-2540 | User Guide - Page 26
or computer. Epson offers these solutions to print and scan from anywhere: Epson Email Print, Epson iPrint Mobile App, Epson Remote Print, and Epson Scan to Cloud. Using Epson Email Print Using the Epson iPrint Mobile App Using Epson Remote Print Using Epson Scan to Cloud Using AirPrint Using Google - Epson WorkForce WF-2540 | User Guide - Page 27
described on the Start Here sheet. 2. If you did not already set up Email Print when you installed your product software, visit www.epson.com/connect to learn more about Email Print, check compatibility, and get detailed setup instructions. 3. Send an email with attachments to your product's Email - Epson WorkForce WF-2540 | User Guide - Page 28
this address during Remote Print setup. 4. Select the print command in your application and choose the Remote Print driver for your Epson product. Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More Using Epson Scan to Cloud The Epson Scan to Cloud service sends your scanned - Epson WorkForce WF-2540 | User Guide - Page 29
without drivers or cables. If you are setting up your product for the first time, set up your Epson product for wireless printing as described on the Start Here sheet. Note: Make sure your Epson printer and computer are connected to the same network before starting the Google Cloud Print setup. If - Epson WorkForce WF-2540 | User Guide - Page 30
product control panel. To install your product on a wireless network, follow the instructions on the Start Here sheet and install the necessary software from the product CD. The installer program guides you through network setup. 1. Press the Wi-Fi Setup button. You see this screen: 2. Press the OK - Epson WorkForce WF-2540 | User Guide - Page 31
4. Enter your wireless password (or network name and then password). • button. 5. Press the OK button to confirm Wi-Fi settings. 6. Select Yes if you want to print a network status report, or No if not, and press the OK button. The WiFi light should again. Related topics Solving Network Problems 31 - Epson WorkForce WF-2540 | User Guide - Page 32
Paper Before you print, load paper for the type of printing you will do. Loading Paper for Documents Loading Paper for Photos Loading Envelopes Paper Loading Capacity Available EPSON Papers Borderless Paper Type Compatibility Paper or Media Type Settings Loading Paper for Documents You can print - Epson WorkForce WF-2540 | User Guide - Page 33
2. Raise the paper support and its extension, pull out the output tray, then raise the paper stopper. 3. Slide the edge guide to the left. 33 - Epson WorkForce WF-2540 | User Guide - Page 34
your document faces. • Load letterhead or pre-printed paper top edge first. • Do not load paper above the arrow mark inside the edge guide. • Check the paper package for any additional loading instructions. • If you use paper with binder holes, load only one sheet at a time and use only these sizes - Epson WorkForce WF-2540 | User Guide - Page 35
Parent topic: Loading Paper Related references Paper Loading Capacity Loading Paper for Photos You can print photos on a variety of paper types and sizes. 1. Flip the feeder guard forward. 35 - Epson WorkForce WF-2540 | User Guide - Page 36
2. Raise the paper support and its extension, pull out the output tray, then raise the paper stopper. 3. Slide the edge guide to the left. 36 - Epson WorkForce WF-2540 | User Guide - Page 37
number of sheets. • Load paper short edge first, no matter which way your photo faces. • Do not load paper above the arrow mark inside the edge guide. • Check the paper package for any additional loading instructions. Parent topic: Loading Paper Related references Paper Loading Capacity 37 - Epson WorkForce WF-2540 | User Guide - Page 38
Loading Envelopes You can print on plain paper envelopes in this size: No. 10 (4.1 × 9.5 inches [105 × 241 mm]). 1. Flip the feeder guard forward. 38 - Epson WorkForce WF-2540 | User Guide - Page 39
2. Raise the paper support and its extension, pull out the output tray, then raise the paper stopper. 3. Slide the edge guide to the left. 39 - Epson WorkForce WF-2540 | User Guide - Page 40
them printable side up and flap edge left. 5. Slide the edge guide against the envelopes, but not too tightly. 6. Flip the feeder guard back. Always follow these loading guidelines: • If you have trouble loading a stack of envelopes, press each envelope flat before loading it or load one envelope at - Epson WorkForce WF-2540 | User Guide - Page 41
Self-adhesive Sheets Epson Iron-on Cool Peel Transfer paper User defined paper size of any type Any type of paper with binder holes Envelopes 10 envelopes * Based on 20 lb (75 g/m2) paper weight. Do not load paper above the arrow mark inside the edge guide. ** For two-sided printing, load up - Epson WorkForce WF-2540 | User Guide - Page 42
). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766). Paper Type Size Epson Bright White Paper Letter (8.5 × 11 inches [216 × 279 mm]) Epson Brochure & Flyer Paper Matte Double-sided Letter (8.5 × 11 inches [216 × 279 mm - Epson WorkForce WF-2540 | User Guide - Page 43
can print borderless photos on compatible paper types in compatible sizes: Borderless Paper Types • Epson Premium Presentation Paper Matte • Epson Premium Presentation Paper Matte Double-sided • Epson Ultra Premium Presentation Paper Matte • Epson Brochure & Flyer Paper Matte Double-sided • Epson - Epson WorkForce WF-2540 | User Guide - Page 44
Presentation Paper Matte Premium Presentation Paper Matte Epson Premium Presentation Paper Matte Doublesided Epson Ultra Premium Presentation Paper Matte Epson Brochure & Flyer Paper Matte Double-sided Envelopes Envelope Note: The settings listed here are available only when printing from - Epson WorkForce WF-2540 | User Guide - Page 45
Parent topic: Loading Paper Related references Paper Type Settings - Copying 45 - Epson WorkForce WF-2540 | User Guide - Page 46
Originals on the Product Follow the instructions here to place your original documents or photos on the product. Caution: Do not place anything on top of your product or use its cover as a writing surface to avoid damaging it. Placing Originals on the Scanner Glass Placing Originals in the Automatic - Epson WorkForce WF-2540 | User Guide - Page 47
the original to the edges of the indicated corner. Note: You can place multiple originals on the scanner glass. Just make sure they are at least 0.8 inch (20 mm) away from each other. creased or folded, and do not contain holes, staples, tape, or other materials that could obstruct the feeder. 47 - Epson WorkForce WF-2540 | User Guide - Page 48
1. Slide the ADF edge guide outward. 2. Fan your stack of originals and tap them gently on a flat surface to even the edges. 48 - Epson WorkForce WF-2540 | User Guide - Page 49
3. Insert the originals into the ADF faceup and top-edge first. The ADF light on the control panel turns on. 4. Slide the ADF edge guide against the originals, but not too tightly. Parent topic: Placing Originals on the Product Related references Automatic Document Feeder (ADF) Specifications 49 - Epson WorkForce WF-2540 | User Guide - Page 50
Related topics Copying Scanning 50 - Epson WorkForce WF-2540 | User Guide - Page 51
various sizes and types of paper, including Epson special papers. 1. Place your original document or photo on the scanner glass, or place multi-page in the ADF, your product may instruct you to copy using the scanner glass instead. 2. Load the paper you want to print on. Note: Load only the - Epson WorkForce WF-2540 | User Guide - Page 52
, and select the necessary settings. 7. When you are ready to copy, press one of the Start buttons. Note: To cancel printing, press the Stop/Reset button. Paper Type Settings - Copying Paper Size Settings - Copying Copying Options Parent topic: Copying Related references Automatic Document Feeder - Epson WorkForce WF-2540 | User Guide - Page 53
Flyer Paper Matte Double-sided Epson Ultra Premium Presentation Paper Matte Epson Premium Presentation Paper Matte Epson Premium Presentation Paper Matte Double-sided Epson Ultra Premium Photo Paper Glossy Epson Premium Photo Paper Semi-gloss Epson Premium Photo Paper Glossy Epson Photo Paper Glossy - Epson WorkForce WF-2540 | User Guide - Page 54
Adjusts printer settings for the selected paper type Provides lower quality for draft copies Provides good quality for most copies Provides the highest quality for special copies Parent topic: Copying Documents or Photos Copying ID Cards You can copy both sides of an ID card on one sheet of paper - Epson WorkForce WF-2540 | User Guide - Page 55
are ready to copy, press one of the Start buttons. You see instructions on the LCD screen. Press the OK button to see how to place your card. 7. Place your ID card facedown on the scanner glass. 8. Press the same Start button again. Your product scans the front side of the card. 9. When your - Epson WorkForce WF-2540 | User Guide - Page 56
Note: To cancel printing, press the Stop/Reset button. Parent topic: Copying Related topics Loading Paper Placing Originals on the Product 56 - Epson WorkForce WF-2540 | User Guide - Page 57
on Epson's support website. If you see a Software Update screen, select Enable automatic checking and click OK. The update scans your system to see if you have the latest product software. Follow the on-screen instructions. Printing with Windows Printing with Mac OS X Cancelling Printing Using - Epson WorkForce WF-2540 | User Guide - Page 58
to select Properties or Preferences to view your print settings. You see the Main tab of your printer settings window: 4. Select the size of the paper you loaded as the Document Size setting. Note: You can also select the User-Defined setting to create a custom paper size, but you will not be able - Epson WorkForce WF-2540 | User Guide - Page 59
select the Color setting. • To print text and graphics in black or shades of gray, select the Black/Grayscale setting. 10. To print on both sides of the paper, select the 2-Sided Printing checkbox and select the options you want. 11. To print multiple pages on one sheet of paper, or print one image - Epson WorkForce WF-2540 | User Guide - Page 60
Poster Prints one image on multiple sheets of paper to create a larger poster. Click the Settings button to select image layout and guideline options. Parent topic: Selecting Basic Print Settings - Windows Selecting Double-sided Printing Settings - Windows You can print on both sides of the paper by - Epson WorkForce WF-2540 | User Guide - Page 61
other settings you have chosen or if you are accessing the product over a network or as a shared printer. 1. Select the 2-Sided Printing checkbox. 2. Click the Settings button. You see this window: 3. Select the double-sided printing options you want to use. 4. Click OK to return to the Main tab. 61 - Epson WorkForce WF-2540 | User Guide - Page 62
6. Follow any instructions displayed on the screen during printing. Note: The surface of the paper may smear during double-sided printing. Make sure the ink has dried before reloading the paper. Double-sided Printing Options - Windows Parent topic: Printing with Windows Double-sided Printing Options - Epson WorkForce WF-2540 | User Guide - Page 63
image. • Select Custom and click the Advanced button to manually adjust the color correction settings or turn off color management in your printer software. • Select Image Options to access additional settings for improving printed images. 3. To add a watermark to your printout, select Watermark - Epson WorkForce WF-2540 | User Guide - Page 64
document, select Header/Footer, then select Settings to customize the text and location. 5. Select any of the Additional Settings options to customize your print. Custom Color Correction Options - Windows Image Options and Additional Settings - Windows Header/Footer Settings - Windows Parent topic - Epson WorkForce WF-2540 | User Guide - Page 65
to turn off Fix Photo to retain the special color effects. No Color Adjustment Turns off color management in your printer software so you can manage color using only your application software. Parent topic: Selecting Additional Layout and Print Options - Windows Image Options and Additional Settings - Epson WorkForce WF-2540 | User Guide - Page 66
the left, right, or center of the page. Note: These settings are not saved with your document. You can select to print the following information, which comes from the Windows Control Panel on your computer: • User Name • Computer Name • Date • Date/Time Parent topic: Selecting Additional Layout and - Epson WorkForce WF-2540 | User Guide - Page 67
2. Place your cursor over one of the Printing Presets to view its list of settings. 3. Use any of the available options on the screen to control your printing presets. 4. To choose an option for printing, select it. 5. Click OK. Parent topic: Printing with Windows Printing Your Document or Photo - - Epson WorkForce WF-2540 | User Guide - Page 68
only while you are printing in that program session. If you want to change the print settings you use in all your Windows programs, you can select new default print settings. 1. Right-click the product icon in the Windows taskbar. 2. Select Printer Settings. You see the printer settings window: 68 - Epson WorkForce WF-2540 | User Guide - Page 69
settings are now the defaults selected for printing. You can still change them as needed for printing in any program session. Changing the Language of the Printer Software Screens Parent topic: Printing with Windows Changing the Language of the Printer Software Screens You can change the language - Epson WorkForce WF-2540 | User Guide - Page 70
screens appear in the language you selected the next time you access them. Parent topic: Selecting Default Print Settings - Windows Changing Automatic Update Options Your printer software for Windows automatically checks for updates to the product software. You can change how often the software - Epson WorkForce WF-2540 | User Guide - Page 71
any Mac OS X printing program, as described in these sections. Selecting Basic Print Settings - Mac OS X Selecting Page Setup Settings - Mac OS X Selecting Print Layout Options - Mac OS X Managing Color - Mac OS X Selecting Printing Preferences - Mac OS X Printing Your Document or Photo - Mac OS - Epson WorkForce WF-2540 | User Guide - Page 72
Note: You may need to select a print icon on your screen, the Print option in the File menu, or another command. See your application's help utility for details. 3. Select your product as the Printer setting. 4. If necessary, click the arrow next to the Printer setting or the Show Details button to - Epson WorkForce WF-2540 | User Guide - Page 73
on the version of Mac OS X and the application you are using. 5. Select the Copies and Pages settings as necessary. Note: If you do not see these settings in the print window, check for them in your application before printing. 6. Select the page setup options: Paper Size and Orientation. Note - Epson WorkForce WF-2540 | User Guide - Page 74
that appear on the screen, such as those shown in the image above for the Preview application. 8. Select Print Settings from the pop-up menu. You see these settings: 9. Select the type of paper you loaded as the Media Type setting. Note: The setting may not exactly match the name of your - Epson WorkForce WF-2540 | User Guide - Page 75
the available print options. Print Quality Options - Mac OS X Print Options - Mac OS X Parent topic: Printing with Mac OS X Related references Paper or Media Type Settings Related tasks Selecting Page Setup Settings - Mac OS X Printing Your Document or Photo - Mac OS X Print Quality Options - Mac OS - Epson WorkForce WF-2540 | User Guide - Page 76
setting, you may see white borders on your printed photo. Parent topic: Selecting Basic Print Settings - Mac OS X Selecting Page Setup Settings - Mac OS X Depending on your application, you may be able to select the paper size and orientation settings from the print window. Note: If you do not see - Epson WorkForce WF-2540 | User Guide - Page 77
X Related references Borderless Paper Type Compatibility Selecting Print Layout Options - Mac OS X You can select a variety of layout options for your document or photo by selecting Layout from the popup menu on the print window. • To print multiple pages on one sheet of paper, select the number of - Epson WorkForce WF-2540 | User Guide - Page 78
Color - Mac OS X You can adjust the Color Matching and Color Options settings to fine-tune the colors in your printout, or turn off color management in your printer software. 1. Select Color Matching from the pop-up menu in the print window. 2. Select one of the available options. 3. Select Color - Epson WorkForce WF-2540 | User Guide - Page 79
on the Color Matching and Color Options menus. Color Matching Settings EPSON Color Controls Lets you manage color using controls in your printer software, or turn off color management. ColorSync Prints using standard color profiles for your product and paper to help match image colors. You can - Epson WorkForce WF-2540 | User Guide - Page 80
Lessens noise during printing when you select Plain Paper/Bright White Paper as the paper Type or Media Type setting. Permit temporary black printing Allows you to print using black ink when a color ink cartridge is expended. High Speed Printing Speeds up printing, but may reduce print quality. 80 - Epson WorkForce WF-2540 | User Guide - Page 81
to print. Click Print at the bottom of the print window. Checking Print Status - Mac OS X Parent topic: Printing with Mac OS X Checking Print Status - Mac OS X During printing, you can view the progress of your print job, control printing, and check ink cartridge status. 1. Click the printer icon - Epson WorkForce WF-2540 | User Guide - Page 82
marked "Hold" and click the Resume icon. • To pause printing for all queued print jobs, click the Pause Printer icon. • To check ink status, click the Supply Levels icon. Mac OS X 10.8: • To cancel printing, click the button next to the print job. • To pause a print job, click the button next to the - Epson WorkForce WF-2540 | User Guide - Page 83
Cancelling Printing Using a Product Button If you need to cancel printing, press the Stop/Reset button on your product. Parent topic: Printing From a Computer 83 - Epson WorkForce WF-2540 | User Guide - Page 84
with Mac OS X 10.6/10.7/10.8 Using Image Capture Scanning Special Projects Starting a Scan After placing your original documents or photos on your product for scanning, start scanning using one of these methods. Starting a Scan Using the Product Control Panel Starting a Scan Using the Epson Scan - Epson WorkForce WF-2540 | User Guide - Page 85
Epson Connect. • Scan to PC saves your scan as a JPEG file to your computer or as an image capture in Mac file to your computer or as an image capture in Mac OS X 10.6/10.7/10.8. • Scan to PC email such as Microsoft Outlook, Windows Live Mail, Mac Mail, and Entourage, but not web-based email such - Epson WorkForce WF-2540 | User Guide - Page 86
up or down arrow buttons to select the computer name from the list. 5. Press the Start Color button to start scanning. Scan to USB Device Options Changing Default Scan Button Settings Parent topic: Starting for e-mailing or posting on the web 300 dpi: for printing or OCR 600 dpi: for highest quality - Epson WorkForce WF-2540 | User Guide - Page 87
buttons. You do this using the Event Manager program. 1. Do one of the following to open Event Manager: • Windows 8: Navigate EPSON Software > Event Manager. • Mac OS X: Open the Applications folder, click Epson Software, and click Event Manager. 2. Open the Scanner (Windows) or Select Scanner (Mac - Epson WorkForce WF-2540 | User Guide - Page 88
Epson Software folder, and double-click the EPSON Scan icon. Note: With Mac OS X 10.6, 10.7, or 10.8, in addition to scanning with Image Capture, you can download and install Epson Scan scanning software. Epson FineReader. To download Epson Scan, visit Epson's driver download site (U.S. downloads or - Epson WorkForce WF-2540 | User Guide - Page 89
Parent topic: Starting a Scan Related tasks Scanning with Mac OS X 10.6/10.7/10.8 Using Image Capture Related topics Selecting Epson Scan Settings 89 - Epson WorkForce WF-2540 | User Guide - Page 90
software, such as ABBYY FineReader. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). 1. Open your scanning program and select its scanning option. (See your scanning program help for instructions.) 2. Select your product. Note: In certain programs - Epson WorkForce WF-2540 | User Guide - Page 91
Note: Epson Scan may start in a mode other than Home Mode when you first access it. Parent topic: Starting a Scan Related tasks Scanning with Mac OS X 10.6/10.7/10.8 Using Image Capture 91 - Epson WorkForce WF-2540 | User Guide - Page 92
Resolution Guidelines Selecting Scan File Settings Parent topic: Scanning Scan Modes Epson Scan provides a choice of scan modes with different levels of Mode You can manually customize all available settings, and preview and size your scanned image. Parent topic: Selecting Epson Scan Settings Related - Epson WorkForce WF-2540 | User Guide - Page 93
Related tasks Scanning in Home Mode Scanning in Office Mode Scanning in Professional Mode Scanning in Office Mode When you scan in Office Mode, Epson Scan automatically saves your scanned file in JPEG format in your operating system's Pictures or My Pictures folder, or opens it in your scanning - Epson WorkForce WF-2540 | User Guide - Page 94
2. Select the Image Type setting that matches your original. 3. Select the Document Source setting indicating where you placed your original. Note: If you are using the ADF, remove any documents from the scanner glass. 4. Select the Size and Orientation settings that match your original. 94 - Epson WorkForce WF-2540 | User Guide - Page 95
any of the necessary file save settings and click OK. Epson Scan scans your original, and saves the file in in the Windows Explorer or Mac OS X Finder, where you can view and print the image, if desired. for scanning. Document Table Selects the scanner glass as the location where the originals are - Epson WorkForce WF-2540 | User Guide - Page 96
Selecting a Scan Area - Office Mode You can select a specific area in your preview image to include in your scanned image. You can select the entire image area or a portion of it. You can even select multiple scan areas to create multiple scanned images of different areas. You can also use the scan - Epson WorkForce WF-2540 | User Guide - Page 97
. • To delete a marquee, click the marquee, then click the Delete Marquee icon. 3. Click inside each scan area and make any necessary settings in the Epson Scan window. Parent topic: Scanning in Office Mode Available Image Adjustments - Office Mode You can select these Image Adjustments options in - Epson WorkForce WF-2540 | User Guide - Page 98
and text recognition more accurate by separating the text from the graphics. Color Enhance Enhances the red, green, or blue shades in the scanned Note: You must place your original on the scanner glass when using Home Mode. 1. Start Epson Scan and select Home Mode as the Mode setting. You see this - Epson WorkForce WF-2540 | User Guide - Page 99
2. Select the Document Type setting that matches your original, such as Photograph or Text/Line Art. 3. Select the Image Type setting that matches your original. 99 - Epson WorkForce WF-2540 | User Guide - Page 100
post on the web. • Printer: Select this option for images you will print or documents you will convert the necessary file save settings and click OK. Epson Scan scans your original, and saves the file in the Windows Explorer or Mac OS X Finder, where you can view and print the image, if desired. - Epson WorkForce WF-2540 | User Guide - Page 101
sure to click inside the scan area before selecting the settings. 1. Do one of the following to select your scan area in the Preview image: • scan area is selected automatically, but you can change it. Place your cursor in one corner of the desired scan area, then click and drag the cursor to the - Epson WorkForce WF-2540 | User Guide - Page 102
• Normal preview: Click the Auto Locate icon to create a marquee (dotted line) on the preview image. 102 - Epson WorkForce WF-2540 | User Guide - Page 103
2. Do the following, as necessary, to work with the selected scan area: • If the marquee is correct, continue with the next step. • To move the marquee, click inside the scan area and drag the marquee where you want it. • To resize the scan area, place your cursor over the edge or corner of the - Epson WorkForce WF-2540 | User Guide - Page 104
3. Click inside the scan area and make any necessary settings in the Epson Scan window. Parent topic: Scanning in Home Mode Available Image Adjustments - preview image, only in your scanned image.) Color Restoration Restores the colors in faded photos automatically. Backlight Correction Removes - Epson WorkForce WF-2540 | User Guide - Page 105
image so you can use it to help crop the image in the correct proportions. 1. Click the Preview button to preview your image. 2. In the Epson Scan window, select the size you want your scanned image to be from the Target Size list. Note: If you need to rotate the orientation - Epson WorkForce WF-2540 | User Guide - Page 106
the scan area, place your cursor over the edge or corner of the marquee, then click and drag the edge where you want it. Note: Manually adjusting the marquee will not change the target size of the scanned file. The marquee only indicates the area of the image that will be - Epson WorkForce WF-2540 | User Guide - Page 107
automatically proportioned for your custom scan size. Parent topic: Scanning in Home Mode Scanning in Professional Mode When you scan in Professional Mode, Epson Scan automatically saves your scanned file in JPEG format in your operating system's Pictures or My Pictures folder, or opens it in your - Epson WorkForce WF-2540 | User Guide - Page 108
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using the ADF, remove any documents from the scanner glass. 4. Select the specific type of original you of the necessary file save settings and click OK. Epson Scan scans your original, and saves the file in the Windows Explorer or Mac OS X Finder, where you can view and print the image, if desired - Epson WorkForce WF-2540 | User Guide - Page 110
are placed on your product for scanning. Document Table Selects the scanner glass as the location where the originals are placed on your Type options in Epson Scan Professional Mode. 24-bit Color Select this setting for color photos. Color Smoothing Select this setting for color graphic images, - Epson WorkForce WF-2540 | User Guide - Page 111
a marquee (dotted line) on the preview image. • Thumbnail preview: Your scan area is selected automatically, but you can change it. Place your cursor in one corner of the desired scan area, then click and drag the cursor to the opposite corner to create a marquee (dotted line) on the preview image - Epson WorkForce WF-2540 | User Guide - Page 112
2. Do the following, as necessary, to work with the selected scan area: • If the marquee is correct, continue with the next step. • To move the marquee, click inside the scan area and drag the marquee where you want it. • To resize the scan area, place your cursor over the edge or corner of the - Epson WorkForce WF-2540 | User Guide - Page 113
- Professional Mode You can select these Adjustments options in Epson Scan Professional Mode. Note: Not all adjustment settings may the image adjustment icon to access additional settings. Click the + (Windows) or (Mac OS X) icon next to a setting to change the level of adjustment. Unsharp Mask - Epson WorkForce WF-2540 | User Guide - Page 114
Balance Adjusts the balance of colors in the overall image. Color Palette Provides a graphical interface for adjusting mid-tone levels, such as skin tones, without affecting the highlight and shadow areas of the image. (For advanced users only.) Click the Color Palette icon to access the settings - Epson WorkForce WF-2540 | User Guide - Page 115
image so you can use it to help crop the image in the correct proportions. 1. Click the Preview button to preview your image. 2. In the Epson Scan window, select the size you want your scanned image to be from the Target Size list. Note: If you need to rotate the orientation - Epson WorkForce WF-2540 | User Guide - Page 116
the scan area, place your cursor over the edge or corner of the marquee, then click and drag the edge where you want it. Note: Manually adjusting the marquee will not change the target size of the scanned file. The marquee only indicates the area of the image that will be - Epson WorkForce WF-2540 | User Guide - Page 117
on the preview image. The marquee is automatically proportioned for your custom scan size. 6. To use additional sizing tools, click the + (Windows) or (Mac OS X) icon next to the Target Size setting and select options as desired. • Scale: Reduces or enlarges your image by the percentage you enter - Epson WorkForce WF-2540 | User Guide - Page 118
as a guide. There manually. If the Thumbnail checkbox is deselected, clicking the Preview button opens a normal preview. Parent topic: Selecting Epson Scan Settings Scan Resolution Guidelines If you plan to enlarge a scanned image so you can print and you will double the image size later, change - Epson WorkForce WF-2540 | User Guide - Page 119
the location, name, and format of your scan file on the File Save Settings window. You can also select various optional settings that control how Epson Scan behaves when you scan and save files. The File Save Settings window may appear after you click Scan on the - Epson WorkForce WF-2540 | User Guide - Page 120
your scanned image: • Click the button for one of the displayed folders. • Click the Other settings on the File Save Settings window in Epson Scan. File Formats Bitmap (*.bmp) A the images using a compatible program. PDF (*.pdf) A document format that is readable by Windows and Mac OS X systems - Epson WorkForce WF-2540 | User Guide - Page 121
Image Matching II (*.jpg or *.tif) File formats that include Epson PRINT Image Matching II data for enhanced quality and a wider color range (does not affect the way the image displays on the screen). TIFF (*.tif) A file format created for exchanging data between many programs, such as - Epson WorkForce WF-2540 | User Guide - Page 122
4. Select the Scan Mode setting indicating where you placed your original (if available). Select any other scan settings as necessary. 5. Select the folder in which you want to save your scanned file in the Scan To pop-up menu. 6. Click Scan. 122 - Epson WorkForce WF-2540 | User Guide - Page 123
. Color Restoration Restores the colors in faded photos automatically. Parent topic: Scanning with Mac OS Colors as You Scan Convert Scanned Documents to Editable Text (OCR) Parent topic: Scanning Scanning to a PDF File Using Epson Scan, you can scan a multi-page document and save it in one - Epson WorkForce WF-2540 | User Guide - Page 124
3. Select the scan mode you want to use. 4. Select the scan settings for your scan. 5. Preview your image. 6. When you finish selecting all your settings, click Scan. You see the File Save Settings window. 7. Select PDF as the Type setting. 8. Select any other settings you want to use on the File - Epson WorkForce WF-2540 | User Guide - Page 125
, if necessary. Epson Scan scans your original, and saves the PDF file in the selected folder or opens it in your scanning program. If the file was saved directly to your computer, you see the file in the Windows Explorer or Mac OS X Finder, where you can view and print the document, if - Epson WorkForce WF-2540 | User Guide - Page 126
, if necessary. Epson Scan scans your original, and saves the color-restored file in the selected folder or opens it in your scanning program. If the file was saved directly to your computer, you see the file in the Windows Explorer or Mac OS X Finder, where you can view and print the image, if - Epson WorkForce WF-2540 | User Guide - Page 127
use, then select your scanned file and follow the instructions on the screen. Note: With Mac OS X 10.6, 10.7, or 10.8, in addition to scanning with Image Capture, you can download and install Epson Scan scanning software. Epson Scan provides additional image adjustment and photo correction features - Epson WorkForce WF-2540 | User Guide - Page 128
either the Scan to Other Formats icon or the icon that corresponds with the program you want to scan to. 5. If you see the Select Scanner window, select your product and click OK. Note: Do not select a WIA option for your product; it will not work correctly. You see the scan - Epson WorkForce WF-2540 | User Guide - Page 129
instructions on the screen. Note: With Mac OS X 10.6, 10.7, or 10.8, in addition to scanning with Image Capture, you can download and install Epson Scan scanning software. Epson such as ABBYY FineReader. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads - Epson WorkForce WF-2540 | User Guide - Page 130
language used in the document you are going to scan as the Document Language setting. 5. Select the type of document you are going to scan. Epson Scan starts in the last scan mode you used. 6. Select your scan settings and click Scan. Your document is scanned and you see the - Epson WorkForce WF-2540 | User Guide - Page 131
You see the Save Converted File As window: 8. Click the Save button. The file is saved and then opened in an application associated with the file type you selected, if available on your system. Parent topic: Convert Scanned Documents to Editable Text (OCR) 131 - Epson WorkForce WF-2540 | User Guide - Page 132
Faxing See these sections to fax using your product. Note: This product allows you to store names, telephone numbers, and fax data in its memory even when the power is turned off. Make sure you restore all of the default settings if you give away or dispose of the product. This will erase all of - Epson WorkForce WF-2540 | User Guide - Page 133
1. Connect the phone cable to your telephone wall jack and to the LINE port on your product. Note: If you have a DSL or ISDN connection, you must connect the appropriate DSL filter, or ISDN terminal adapter or router to the wall jack to be able to use the line for faxing or voice calls using your - Epson WorkForce WF-2540 | User Guide - Page 134
1 Telephone wall jack 2 DSL filter 3 DSL modem ISDN connection (one phone number) 134 - Epson WorkForce WF-2540 | User Guide - Page 135
1 ISDN wall jack 2 Terminal adapter or ISDN router ISDN connection (two phone numbers) 135 - Epson WorkForce WF-2540 | User Guide - Page 136
1 ISDN wall jack 2 Terminal adapter or ISDN router 136 - Epson WorkForce WF-2540 | User Guide - Page 137
2. If you are connecting a telephone or answering machine to your product using a second phone cable, remove the cap from the EXT port on your product. 137 - Epson WorkForce WF-2540 | User Guide - Page 138
to the EXT port for your product to detect an incoming fax call when the phone is picked up. Epson cannot guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services such as FIOS. Parent topic: Faxing Related references Fax Receive Options Fax Communications Options 138 - Epson WorkForce WF-2540 | User Guide - Page 139
Using the Fax Utility - Windows Setting Up Fax Features Using the Fax Utility - Mac OS X Parent topic: Faxing Setting Up Fax Features Using the Product Control Panel See Send and Receive Settings Selecting Fax Communication Settings Printing Fax Reports Restoring Default Fax Settings Fax Sending - Epson WorkForce WF-2540 | User Guide - Page 140
1. Press the Menu button. 2. Press the up or down arrow buttons to select Printer Setup and press the OK button. You see this screen: 3. Press the up or down . 1. Press the Menu button. 2. Press the up or down arrow buttons to select Printer Setup and press the OK button. You see this screen: 140 - Epson WorkForce WF-2540 | User Guide - Page 141
3. Press the up or down arrow buttons to select Date/Time and press the OK button. You see this screen: 4. Press the up or down arrow buttons to select the date format you want to use and press the OK button. 5. Use the number buttons on the control panel to enter the current date, then press the OK - Epson WorkForce WF-2540 | User Guide - Page 142
setting to match the season. When you change from Winter to Summer, your product automatically sets its clock ahead one hour. When you change from Summer to Winter, it sets the clock back one hour. 10. Press the Menu button to exit. Parent topic: Setting Up Fax Features Using the Product Control - Epson WorkForce WF-2540 | User Guide - Page 143
5. Press the up or down arrow buttons to select Header and press the OK button. 6. Press the OK button to select Fax Header. You see this screen: 7. Use the keypad to enter the sender name for your fax source, such as your name or a business name. You can enter up to 40 characters. 8. Select Done - Epson WorkForce WF-2540 | User Guide - Page 144
the OK button. Parent topic: Setting Up Fax Features Using the Product Control Panel Selecting Fax Send and Receive Settings You can select the paper source, fax quality, and other settings for incoming and outgoing faxes. 1. Press the Fax button. 2. Press the Menu button. 3. Press the up or down - Epson WorkForce WF-2540 | User Guide - Page 145
4. Press the up or down arrow buttons to select Send Settings or Receive Settings and press the OK button. 5. Press the up or down arrow buttons to change any of the available settings. 6. Press the Menu button to exit. Parent topic: Setting Up Fax Features Using the Product Control Panel Related - Epson WorkForce WF-2540 | User Guide - Page 146
lists. Note: You can also select to print a report automatically after a fax is sent by pressing the Fax button, pressing the Menu button, then selecting Fax Settings > Send Settings > Last Transmission Report. 1. Make sure you loaded letter-size or larger paper in your product. 2. Press the Fax - Epson WorkForce WF-2540 | User Guide - Page 147
the available reports and press the OK button. Note: If you select Fax Log, additionally select Print and press the OK button. 6. Press one of the Start buttons to print the report. Parent topic: Setting Up Fax Features Using the Product Control Panel Related references Fax Report Options Restoring - Epson WorkForce WF-2540 | User Guide - Page 148
3. Press the up or down arrow buttons to select one of the available options and press the OK button. You see scan resolution and print quality for most faxes. Provides best scan resolution and print quality for faxes of small print and line art. Provides best scan resolution and print quality for - Epson WorkForce WF-2540 | User Guide - Page 149
Error On Send Off Description Prints a report on the last transmitted fax only if a fax error occurs (default setting). Prints a report on the last transmitted fax after every fax you send. Does not print printing options you want to use for incoming faxes. Setting Auto Answer Paper Size to Print - Epson WorkForce WF-2540 | User Guide - Page 150
Options Description All Single Double Triple Double&Triple If you are using a Distinctive Ring Service on your phone line, service. On Turns on Error Correction Mode (ECM) to automatically request retransmission of faxes received with detected errors (default setting). Off Turns off Error - Epson WorkForce WF-2540 | User Guide - Page 151
Select the fax report or list you want to print. Fax Log View or print a report on recent fax transmissions. Last Transmission Print a report on your last fax transmission. Speed Dial List Print a list of your speed dial entries. Group Dial List Print a list of your group dial entries. Reprint Faxes - Epson WorkForce WF-2540 | User Guide - Page 152
1. Do one of the following: • Windows 8: Navigate to the Start screen. • Windows (other versions): Click 2. Select FAX Utility. You see this window: or Start > Programs or All Programs > EPSON Software. 3. Select Fax Settings for Printer. (Select your product, if prompted.) You see this window: - Epson WorkForce WF-2540 | User Guide - Page 153
Options & Supplies. Select Utility and select Open Printer Utility. • Mac OS X 10.5: In the Apple menu or the Dock, select System Preferences. Select Print & Fax, select the FAX option for your product, and select Open Print Queue. Select Utility. 2. Double-click FAX Utility, if necessary. You see - Epson WorkForce WF-2540 | User Guide - Page 154
3. Select your FAX product in the Printer list. 4. Select Fax Settings. 5. Follow the prompts that Lists Using the Fax Utility - Windows Setting Up Speed/Group Dial Lists Using the Fax Utility - Mac OS X Parent topic: Faxing Setting Up Speed/Group Dial Lists Using the Product Control Panel You can - Epson WorkForce WF-2540 | User Guide - Page 155
Speed Dial List Creating Group Dial List Entries Printing Your Group Dial List Parent topic: Setting Up Fax button. 2. Press the Menu button. 3. Press the up or down arrow buttons to select Speed Dial Setup and press the OK button. 4. Press the up or down arrow buttons to select Create and press the - Epson WorkForce WF-2540 | User Guide - Page 156
for the speed dial entry. You can enter up to 30 characters. 9. Select Done and press the OK button. You return to the Speed Dial Setup screen. 156 - Epson WorkForce WF-2540 | User Guide - Page 157
the Product Control Panel Related tasks Entering Numbers and Characters for Faxing Printing Your Speed Dial List You can print your speed dial list for easy reference. 1. Make sure you loaded letter-size or larger paper in your product. 2. Press the Fax button. 3. Press the Menu button. 4. Press - Epson WorkForce WF-2540 | User Guide - Page 158
5. Select Speed Dial List and press the OK button. 6. Press one of the Start buttons to print the report. Parent topic: Setting Up Speed/Group Dial Lists Using the Product Control Panel Creating Group Dial List Entries You can create a group dial - Epson WorkForce WF-2540 | User Guide - Page 159
2. Press the Menu button. 3. Press the up or down arrow buttons to select Group Dial Setup and press the OK button. 4. Press the up or down arrow buttons to select Create and press the OK button. You see this screen: 5. Select - Epson WorkForce WF-2540 | User Guide - Page 160
When you are finished, press the OK button. You return to the Group Dial Setup screen. 11. Do the following as necessary: • To create additional entries, Related tasks Entering Numbers and Characters for Faxing Printing Your Group Dial List You can print your group dial list for easy reference. - Epson WorkForce WF-2540 | User Guide - Page 161
arrow buttons to select Fax Report and press the OK button. You see this screen: 5. Select Group Dial List and press the OK button. 6. Press one of the Start buttons to print the report. Parent topic: Setting Up Speed/Group Dial Lists Using the Product Control Panel 161 - Epson WorkForce WF-2540 | User Guide - Page 162
back up fax numbers stored in your product's memory. Note: You can create up to 60 speed dial and group dial entries combined. 1. Do one of the following: • Windows 8: Navigate to the Start screen. • Windows (other versions): Click 2. Select FAX Utility. You see this window: or Start > Programs - Epson WorkForce WF-2540 | User Guide - Page 163
4. Select Speed Dial/Group Dial List. You see this window: 163 - Epson WorkForce WF-2540 | User Guide - Page 164
click the icon. Note: To edit an entry, select it and click the icon. To delete an entry, select it and click the icon. 6. Do one of the following: • To create a speed dial entry, select Speed Dial, enter a name and fax number, and click OK. • To create a group dial entry, select - Epson WorkForce WF-2540 | User Guide - Page 165
Options & Supplies. Select Utility and select Open Printer Utility. • Mac OS X 10.5: In the Apple menu or the Dock, select System Preferences. Select Print & Fax, select the FAX option for your product, and select Open Print Queue. Select Utility. 2. Double-click FAX Utility, if necessary. You see - Epson WorkForce WF-2540 | User Guide - Page 166
5. To add an entry, double-click an empty entry. Note: To edit an entry, select it and change the information. To delete an entry, select it and press the Delete key on your keyboard. 6. Do one of the following: • To create a speed dial entry, select Speed Dial, enter a name and fax number, and - Epson WorkForce WF-2540 | User Guide - Page 167
Using the Fax Utility - Windows Sending Faxes Using the Fax Utility - Mac OS X Parent topic: Faxing Sending Faxes from the Product Control Panel See these sections to send faxes using the product's control panel. Manually Dialing or Redialing Fax Numbers Selecting Fax Numbers From Speed or Group - Epson WorkForce WF-2540 | User Guide - Page 168
press the Menu button. 5. Press one of the Start buttons. Note: If your recipient's fax machine does not print in color, your fax is automatically sent in fax. Note: If the number is busy or there is a communication problem, your product displays a redialing message and will redial the number in a - Epson WorkForce WF-2540 | User Guide - Page 169
you finish selecting settings, press the Menu button. 6. Press one of the Start buttons. Your product scans your original and prompts you to place additional pages, if necessary. Note: If your recipient's fax machine does not print in color, your fax is automatically sent in blackand-white. To - Epson WorkForce WF-2540 | User Guide - Page 170
When you finish selecting settings, press the Menu button. 6. Press one of the Start buttons. Your product scans your original and prompts you to place additional pages, if necessary. Note: If your recipient's fax machine does not print in color, your fax is automatically sent in blackand-white. To - Epson WorkForce WF-2540 | User Guide - Page 171
OK button. 4. Do the following as necessary: • Use the numeric keypad to manually enter fax numbers. Press the down arrow button to add additional fax numbers. • , select where you placed your document (Automatic Document Feeder or scanner glass). Note: To cancel faxing, press the Stop/Reset button - Epson WorkForce WF-2540 | User Guide - Page 172
After scanning your originals, your product dials the number and sends the fax. Note: If the number is busy or there is a communication problem, your product displays a redialing message and will redial the number in a few minutes. Parent topic: Sending Faxes from the Product Control Panel Sending a - Epson WorkForce WF-2540 | User Guide - Page 173
your document (Automatic Document Feeder or scanner glass). Note: To cancel faxing the number is busy or there is a communication problem, your product displays a redialing message and will the Fax Utility - Windows You can send a fax from a printing program in Windows. You can fax up to 100 pages at - Epson WorkForce WF-2540 | User Guide - Page 174
Paper Size, Orientation, Color, Image Quality, or Character Density settings, click the Preferences or Properties button. Note: If you see a Setup, Printer, or Options button, click it. Then click Preferences or Properties on the next screen. For more information about selecting fax print settings - Epson WorkForce WF-2540 | User Guide - Page 175
of numbers for future use, then click Next. Note: For detailed instructions on using the Epson FAX Utility, click Help. 8. If you added a cover sheet to Sending Faxes Sending Faxes Using the Fax Utility - Mac OS X You can send a fax from a Mac OS X printing program using the FAX Utility. You can fax - Epson WorkForce WF-2540 | User Guide - Page 176
. See your application's help utility for details. 3. Select your product FAX option as the Printer setting. 4. If necessary, click the arrow next to the Printer setting or the Show Details button to expand the print window. 5. Select the number of pages you are faxing as the Pages setting. Note - Epson WorkForce WF-2540 | User Guide - Page 177
7. Do one of the following to choose your recipient: • Select a name or group from the Recipient List. • Enter a name, company, and fax number and click the + button. • - Epson WorkForce WF-2540 | User Guide - Page 178
the Color and manually. This allows you to check for a fax tone using the telephone and press a button on your product to receive the fax. Make sure to load paper in your product and select your fax settings before receiving a fax. Note: If you run out of paper during fax printing, load more paper - Epson WorkForce WF-2540 | User Guide - Page 179
topic: Receiving Faxes Receiving Faxes Automatically (Auto Answer) To receive and print faxes automatically, you can turn on Auto Answer mode. If an Selecting Fax Communication Settings Receiving Faxes Manually You can set up your product to receive faxes manually by turning off Auto Answer mode. - Epson WorkForce WF-2540 | User Guide - Page 180
active as you receive the fax transmission. 3. Follow the instructions on the screen to receive the fax. When fax transmission is finished, you see the previous LCD screen. 4. Hang up the phone. 5. Press one of the Start buttons to print the fax. Parent topic: Receiving Faxes Related tasks Selecting - Epson WorkForce WF-2540 | User Guide - Page 181
Product Follow the instructions here to work your product is connected to your computer using a USB cable, do one of the following: • Windows: Open the My Computer, Computer, or card (listed as a removable disk) and select Eject. • Mac OS X: Drag the removable disk icon for your memory card from - Epson WorkForce WF-2540 | User Guide - Page 182
setting or you may lose data from the flash drive. 1. Press the Menu button. 2. Press the up or down arrow buttons to select File Sharing Setup and press the OK button. 3. Press the up or down arrow buttons to select your connection type and press the OK button. Parent topic: Transferring - Epson WorkForce WF-2540 | User Guide - Page 183
drive into the USB port on the front of your product. 3. Do one of the following to access your flash drive files from your computer: • Windows: Select the Computer or My Computer utility, then select the removable disk icon. • Mac OS X with a USB connection: Look for the removable disk icon on your - Epson WorkForce WF-2540 | User Guide - Page 184
for more information. Check Cartridge Status Purchase Epson Ink Cartridges Removing and Installing Ink Cartridges Replacing Ink Cartridges Using a Computer Utility Printing With Black Ink and Expended Color Cartridges Conserving Low Black Ink with Windows Check Cartridge Status Your product and its - Epson WorkForce WF-2540 | User Guide - Page 185
Removing and Installing Ink Cartridges Checking Cartridge Status with Windows A low ink reminder appears if you try to print when ink is low, and you can check your cartridge status at any time using a utility on your Windows computer. 1. To check your cartridge status, double-click the product - Epson WorkForce WF-2540 | User Guide - Page 186
2. Replace or reinstall any ink cartridge indicated on the screen. Note: Depending on the color of the expended cartridge and how you are printing, you may be able to continue printing temporarily. Note: If any of the cartridges installed in the product is broken, incompatible with the product model - Epson WorkForce WF-2540 | User Guide - Page 187
4. Deselect the See Low Ink Reminder alerts checkbox at the bottom of the screen. 5. To disable promotional offers, deselect the Display Epson Offers checkbox. Parent topic: Check Cartridge Status Related tasks Removing and Installing Ink Cartridges 187 - Epson WorkForce WF-2540 | User Guide - Page 188
Printing With Black Ink and Expended Color Cartridges Checking Cartridge Status with Mac OS X You can check your cartridge status using a utility on your Mac. 1. Do one of the following: • Mac OS X 10.6/10.7/10.8: In the Apple menu or the Dock, select System Preferences. Select Print & Fax or Print - Epson WorkForce WF-2540 | User Guide - Page 189
Do the following as necessary: • To update the ink cartridge status, click Update. • Replace or reinstall any ink cartridge indicated on the screen. Note: Depending on the color of the expended cartridge and how you are printing, you may be able to continue printing temporarily. Note: If any of the - Epson WorkForce WF-2540 | User Guide - Page 190
: We recommend that you use genuine Epson cartridges and do not refill them. The use of other products may affect your print quality and could result in printer damage. The cartridges included with the printer are designed for printer setup and not for resale. After some ink is used for priming, the - Epson WorkForce WF-2540 | User Guide - Page 191
before you begin. You must install new cartridges immediately after removing the old ones. Caution: Leave your old cartridges in the printer until you are ready to replace them to prevent the print head nozzles from drying out. Do not open ink cartridge packages until you are ready to install the - Epson WorkForce WF-2540 | User Guide - Page 192
2. Lift up the scanner unit. Caution: Do not move the print head by hand; otherwise, you may damage your product. Do not touch the flat white cable inside the printer. Caution: Do not lift up the scanner unit when the document cover is open. 192 - Epson WorkForce WF-2540 | User Guide - Page 193
3. Squeeze the tab on the cartridge and lift the cartridge straight up to remove it. Note: Dispose of used cartridges carefully. Do not take the used cartridge apart or try to refill it. 193 - Epson WorkForce WF-2540 | User Guide - Page 194
: Do not shake the cartridges after opening the packages, or ink may leak. 5. Remove the cartridge from the package. Caution: Do not touch the green chip or the small window on the cartridge. Install the new cartridge immediately after removing the old one; if you do not, the print head may dry out - Epson WorkForce WF-2540 | User Guide - Page 195
6. Remove the yellow tape from the side of the cartridge. Caution: Do not remove any other labels or seals, or ink will leak. 7. Insert the new cartridge into the holder and push it down until it clicks into place. 195 - Epson WorkForce WF-2540 | User Guide - Page 196
: If you replace a cartridge while copying a document or photo on the scanner glass, cancel printing and make sure your original is still placed correctly on the document table. Then copy your original again. Parent topic: Replacing Ink Cartridges Related concepts Purchase Epson Ink Cartridges 196 - Epson WorkForce WF-2540 | User Guide - Page 197
view on-screen instructions for replacing an ink cartridge. This method allows you to replace a cartridge before it is low or expended (if it is too old, for example). 1. Do one of the following: • Windows: Right-click the product icon in the Windows taskbar and select Printer Settings. Then click - Epson WorkForce WF-2540 | User Guide - Page 198
icon and follow the on-screen instructions to replace your ink cartridges as necessary. Parent topic: Replacing Ink Cartridges Related concepts Purchase Epson Ink Cartridges Printing With Black Ink and Expended Color Cartridges When a color ink cartridge is expended, you can temporarily continue - Epson WorkForce WF-2540 | User Guide - Page 199
Basic Print Settings - Windows Cancelling Printing Using a Product Button Printing With Expended Color Cartridges - Mac OS X If printing stops, you can cancel your print job and select settings to temporarily print with only black ink on plain paper or on an envelope. 1. Click the printer icon - Epson WorkForce WF-2540 | User Guide - Page 200
2. If you see a message telling you that you can temporarily print with only black ink, click the Delete icon to cancel your print job. Mac OS X 10.8: Click the button to cancel your print job. If an error message is displayed, click the OK button. Note: If the message screen appears on another - Epson WorkForce WF-2540 | User Guide - Page 201
Select Plain Paper/Bright White Paper or Envelope as the paper type setting. 13. Select the Grayscale option. 14. Click Print to print your document. Parent topic: Printing With Black Ink and Expended Color Cartridges Related tasks Selecting Basic Print Settings - Mac OS X Cancelling Printing Using - Epson WorkForce WF-2540 | User Guide - Page 202
Parent topic: Replacing Ink Cartridges 202 - Epson WorkForce WF-2540 | User Guide - Page 203
to run a utility to clean or align the print head. If running these utilities does not solve the problem, you may need to replace the ink cartridges. Print Head Maintenance Cleaning the Paper Path Related topics Replacing Ink Cartridges Print Head Maintenance If your printouts become too light, or - Epson WorkForce WF-2540 | User Guide - Page 204
press the OK button. You see this screen: 4. Press the up or down arrow buttons to select Nozzle Check and press the OK button. 5. Press one of the Start buttons. After the nozzle pattern prints, you see this screen: 204 - Epson WorkForce WF-2540 | User Guide - Page 205
to see if there are gaps in the lines. Print head is clean Print head needs cleaning 7. Do one of the following: • If there are no gaps, select Finish Nozzle Check and press the OK button. • If there are gaps or the pattern is - Epson WorkForce WF-2540 | User Guide - Page 206
not improve, one of the ink cartridges may be old or damaged and needs to be replaced. Parent topic: Print Head Nozzle Check Checking the Nozzles Using a Computer Utility You can check the print head nozzles using a utility on your Windows or Mac computer. 1. Load a few sheets of plain paper in the - Epson WorkForce WF-2540 | User Guide - Page 207
4. Click Print. 5. Check the printed pattern to see if there are gaps in the lines. Print head is clean 207 - Epson WorkForce WF-2540 | User Guide - Page 208
Print head needs cleaning 6. If there are no gaps, click Finish. If there are gaps or the pattern is faint, clean the print head. Parent topic: Print Head Nozzle Check Related concepts Print Head Cleaning 208 - Epson WorkForce WF-2540 | User Guide - Page 209
Parent topic: Print Head Maintenance Related concepts Print Head Nozzle Check Related topics Replacing Ink Cartridges Cleaning the Print Head Using the Product Control Panel You can clean the print head using the control panel on your product. 1. Load a few sheets of plain paper in the product - Epson WorkForce WF-2540 | User Guide - Page 210
4. Press the up or down arrow buttons to select Head Cleaning and press the OK button. You see this screen: 5. Press the OK button to begin the cleaning cycle. Caution: Never turn off the product during a cleaning cycle or you may damage it. The power light flashes throughout the cleaning cycle and - Epson WorkForce WF-2540 | User Guide - Page 211
replaced. Parent topic: Print Head Cleaning Related topics Replacing Ink Cartridges Cleaning the Print Head Using a Computer Utility You can clean the print head using a utility on your Windows or Mac computer. 1. Load a few sheets of plain paper in the product. 2. Do one of the following: • Windows - Epson WorkForce WF-2540 | User Guide - Page 212
or you may damage it. 5. When the power light stops flashing and remains on, you can check to see if the nozzles are clean; click Print Nozzle Check Pattern and click Print. 6. Check the printed pattern to see if there are gaps in the lines - Epson WorkForce WF-2540 | User Guide - Page 213
head again. If you don't see any improvement after cleaning the print head up to 4 times, leave the product turned on and wait at least 6 hours. Then try cleaning the print head again. If quality still does not improve, one of the ink cartridges may be old or damaged and needs to be replaced. Parent - Epson WorkForce WF-2540 | User Guide - Page 214
Related topics Replacing Ink Cartridges Print Head Alignment If your printouts become grainy or blurry, you notice misalignment of vertical lines, or you see dark or light horizontal bands, you may need to align the print head. Note: Banding may also occur if your print head nozzles need cleaning. - Epson WorkForce WF-2540 | User Guide - Page 215
Alignment and press the OK button. You see this screen: 5. Press one of the Start buttons to print an alignment sheet. Note: Do not cancel printing while you are printing a head alignment pattern. You see this screen: 6. Check the printed pattern and press the up or down arrow buttons to choose the - Epson WorkForce WF-2540 | User Guide - Page 216
Head Using a Computer Utility You can align the print head using a utility on your Windows computer or Mac. 1. Load a few sheets of plain paper in the product. 2. Do one of the following: • Windows: Right-click the product icon in the Windows taskbar. • Mac OS X 10.6/10.7/10.8: In the Apple menu - Epson WorkForce WF-2540 | User Guide - Page 217
the closest one in each set and click Realignment. Then print another alignment sheet and check it. Note: Click Skip (where available) if you want to skip a particular alignment sheet. 6. When you are done, click Finish. Parent topic: Print Head Alignment Cleaning the Paper Path If you see ink on - Epson WorkForce WF-2540 | User Guide - Page 218
2. Use the product control panel to make a copy, but without placing a document on the scanner glass. 3. Check the back of the ejected paper to see if it is clean. 4. Repeat as necessary until the paper comes out clean. Parent topic: Adjusting Print Quality Related topics Copying 218 - Epson WorkForce WF-2540 | User Guide - Page 219
clean it several times a year. Close the output tray and paper support when you are not using the product to protect it from scanner glass with a soft, lint-free cloth (microfiber is recommended), moistened with a little glass cleaner. If you see lines in your scans or copies, clean the left side - Epson WorkForce WF-2540 | User Guide - Page 220
6. Open the ADF cover and use a soft, dry, lint-free cloth (microfiber is recommended) to clean the rollers and the interior of the ADF. 220 - Epson WorkForce WF-2540 | User Guide - Page 221
Related tasks Cleaning the Paper Path Transporting Your Product ink may leak. • Leave the ink cartridges installed. Removing the cartridges can dry out the print head and may prevent the product from printing. 1. Turn off the product. 2. Lift up the scanner unit and check to see if the ink cartridge - Epson WorkForce WF-2540 | User Guide - Page 222
paper support. 9. Place the product in its original packing materials, if possible, or use equivalent materials with cushioning around the product. Keep the product level during transportation. Be sure to remove the tape from the ink cartridge holder before turning on your product. If print quality - Epson WorkForce WF-2540 | User Guide - Page 223
good idea to check Epson's support website for free updates to your product software. You can select Download the Latest Software from the Home screen of this manual or visit Epson's driver download site (U.S. downloads or Canadian downloads). With Windows, your printer software automatically checks - Epson WorkForce WF-2540 | User Guide - Page 224
error has occurred Epson for support. A printer's ink pad is nearing the end of its service life. The ink pad is near the end of its service life. Contact Epson for support. (To continue printing, press one of the Start buttons.) A printer's ink pad is at The ink pad is at the end of its service - Epson WorkForce WF-2540 | User Guide - Page 225
Related references Paper Jam Problems Document Jams in the Automatic Document Feeder Where to Get Help Related tasks Connecting a Telephone down arrow buttons to select Nozzle Check and press the OK button. 6. Press one of the Start buttons. After the nozzle pattern prints, you see this screen: 225 - Epson WorkForce WF-2540 | User Guide - Page 226
your printer software. • If the page prints but the nozzle check pattern has gaps, clean or align the print head. • If the page does not print, the product may have a problem. Check the other solutions in this manual. If they do not work, contact Epson. Parent topic: Solving Problems Related - Epson WorkForce WF-2540 | User Guide - Page 227
: 3. Press the up or down arrow buttons to select one of these options and press the OK button. • Fax Send Problems Solving Setup Problems Check these sections if you have problems while setting up your product. Noise After Ink Installation Software Installation Problems Control Panel Setup Problems - Epson WorkForce WF-2540 | User Guide - Page 228
if charging is still in progress. If it is still in progress, contact Epson for help. Parent topic: Solving Setup Problems Related topics Replacing Ink Cartridges Software Installation Problems If you have problems while installing your product software, try these solutions: • Make sure your product - Epson WorkForce WF-2540 | User Guide - Page 229
Not Appear in Mac OS X Printer Window Cannot Print Over a Network Cannot Scan Over a Network Printing a Network Status Sheet Parent topic: Solving Problems Product Cannot Connect to a Wireless Router or Access Point If your product has trouble finding or connecting to a wireless router or access - Epson WorkForce WF-2540 | User Guide - Page 230
MAC address, print a network status sheet. Then follow the instructions in your router or access point documentation to add the address to the list. • If your router or access point does not broadcast its network name (SSID), follow the instructions that came with your product to enter your wireless - Epson WorkForce WF-2540 | User Guide - Page 231
. • If you are connecting the product wirelessly via EpsonNet Setup and the WiFi light on your product is not solid green, make sure your product software was installed correctly. If necessary, reinstall your software. Parent topic: Solving Network Problems Cannot Print Over a Network If you cannot - Epson WorkForce WF-2540 | User Guide - Page 232
Setup and the WiFi light on your product is not solid green , make sure your product software was installed correctly. If necessary, reinstall your software. Parent topic: Solving Network Problems Related tasks Printing a Network Status Sheet Cannot Scan Over a Network If you cannot start Epson - Epson WorkForce WF-2540 | User Guide - Page 233
Fi/Network Settings and press the OK button. 4. Press one of the Start buttons twice to print the network status sheet. (Press the Stop/Reset button if Product Makes Noise When It Sits for a While Parent topic: Solving Problems Product Makes Noise, But Nothing Copies If your product makes a noise, - Epson WorkForce WF-2540 | User Guide - Page 234
to separate the sheets, and reload it. • If paper jams when you load only one or two sheets, try loading more sheets at a time. Do not load more than the recommended number of sheets. • If paper jams when you print on both sides of the paper, try loading fewer sheets. • For best results, follow - Epson WorkForce WF-2540 | User Guide - Page 235
Jam Problems If you have problems with paper jams, try these solutions: 1. Cancel the print job from your computer, if necessary. 2. Gently pull out any jammed paper from the output tray and sheet feeder. 3. Lift up the scanner unit. Caution: Do not touch the flat white cable inside the printer - Epson WorkForce WF-2540 | User Guide - Page 236
4. Remove any jammed paper or torn pieces. 236 - Epson WorkForce WF-2540 | User Guide - Page 237
are inside the product. 5. Lower the scanner unit. 6. Follow the steps on the LCD screen to resume printing. 7. Carefully follow all paper loading instructions when you load new paper. Parent topic: Solving Paper Problems Related references Document Jams in the Automatic Document Feeder Related - Epson WorkForce WF-2540 | User Guide - Page 238
1 ADF cover 2 Paper feeder Caution: Do not remove paper jammed inside the ADF without opening the cover or you could damage the ADF. 4. Leave the ADF cover open, then lift the paper feeder. 238 - Epson WorkForce WF-2540 | User Guide - Page 239
1 ADF cover 2 Paper feeder 5. Remove any jammed paper or torn pieces. 239 - Epson WorkForce WF-2540 | User Guide - Page 240
6. Lower the paper feeder (but don't close the ADF cover). 7. Raise the ADF input tray. 8. Carefully remove any jammed paper. 9. Lower the ADF input tray and reload your originals. 240 - Epson WorkForce WF-2540 | User Guide - Page 241
a Product Button Related topics Loading Paper Solving Problems Printing from a Computer Check these sections if you have problems while printing from your computer. Nothing Prints Product Icon Does Not Appear in Windows Taskbar Error After Cartridge Replacement Printing is Slow Parent topic: Solving - Epson WorkForce WF-2540 | User Guide - Page 242
. (Or open the Control Panel, select Printers and Other Hardware, if necessary, and select Printers and Faxes.) Right-click your product name, select Open, right-click the stalled print job, click Cancel, and click Yes. Parent topic: Solving Problems Printing from a Computer Related tasks Running - Epson WorkForce WF-2540 | User Guide - Page 243
, follow the instructions on replacing an ink cartridge in this manual to move it. 2. Remove and reinsert the ink cartridge you replaced, making sure to push it all the way into its slot. 3. Complete the ink cartridge installation steps. Parent topic: Solving Problems Printing from a Computer - Epson WorkForce WF-2540 | User Guide - Page 244
the following settings: • High Speed Copies • Always spool RAW datatype • Page Rendering Mode • Print as Bitmap Parent topic: Solving Problems Printing from a Computer Related references Paper or Media Type Settings Windows System Requirements Mac System Requirements Related tasks Selecting Basic - Epson WorkForce WF-2540 | User Guide - Page 245
on when you print on Epson Iron-on Cool Peel Transfer paper, if available for your product. Parent topic: Solving Page Layout and Content Problems Related tasks Selecting Additional Layout and Print Options - Windows Selecting Basic Print Settings - Mac OS X Too Many Copies Print Make sure that - Epson WorkForce WF-2540 | User Guide - Page 246
as the printer in your printing program. Parent topic: Solving Page Layout and Content Problems Related concepts Print Head Cleaning Print Head Nozzle Check Related tasks Selecting Basic Print Settings - Windows Selecting Basic Print Settings - Mac OS X Selecting Printing Preferences - Mac OS - Epson WorkForce WF-2540 | User Guide - Page 247
: Solving Page Layout and Content Problems Related references Borderless Paper Type Compatibility Related tasks Selecting Basic Print Settings - Windows Selecting Basic Print Settings - Mac OS X Selecting Page Setup Settings - Mac OS X Incorrect Characters Print If incorrect characters appear in - Epson WorkForce WF-2540 | User Guide - Page 248
settings in your printing program and printer software. • Make sure your paper is positioned correctly for feeding into the printer. You can use the preview option in your printer software to check your margins before you print. Parent topic: Solving Page Layout and Content Problems Related tasks - Epson WorkForce WF-2540 | User Guide - Page 249
the edge guide against the edge of the paper. • Select a higher print quality setting in your printer software. • Align the print head. • Make sure the product is not printing while tilted or at an angle. Parent topic: Solving Page Layout and Content Problems Related concepts Print Head Alignment - Epson WorkForce WF-2540 | User Guide - Page 250
loaded the printable side of the paper correctly for your product. • Turn off any high speed settings in your product software. • Align the print head. • You may need to replace the ink cartridges. Parent topic: Solving Print Quality Problems Related concepts Print Head Cleaning Print Head Nozzle - Epson WorkForce WF-2540 | User Guide - Page 251
- Mac OS X Cleaning the Paper Path Related topics Loading Paper Faint Printout or Printout Has Gaps If your printouts are faint or have gaps, try these solutions: • Run a nozzle check to see if any of the print head nozzles are clogged. Then clean the print head, if necessary. • The ink cartridges - Epson WorkForce WF-2540 | User Guide - Page 252
Selecting Basic Print Settings - Windows Selecting Basic Print Settings - Mac OS X Cleaning the Paper Path Related topics Loading Paper Replacing Ink Cartridges Grainy Printout If your printouts are grainy, try these solutions: • Make sure you loaded the printable side of the paper correctly for - Epson WorkForce WF-2540 | User Guide - Page 253
. Try using the color management options in your printer software. • For best results, use genuine Epson ink and paper. Parent topic: Solving Print Quality Problems Related concepts Print Head Cleaning Print Head Nozzle Check Related references Available EPSON Papers Related tasks Selecting Basic - Epson WorkForce WF-2540 | User Guide - Page 254
FineReader. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). Parent topic: Solving Scanning Problems Related references Windows System Requirements Mac System Requirements Cannot Start Epson Scan If you cannot start Epson Scan, try these solutions - Epson WorkForce WF-2540 | User Guide - Page 255
TWAIN-compliant OCR scanning software, such as ABBYY FineReader. To download Epson Scan, visit Epson's driver download site (U.S. downloads or Canadian downloads). Parent topic: Solving Scanning Problems Related tasks Scanning with Mac OS X 10.6/10.7/10.8 Using Image Capture Related topics Starting - Epson WorkForce WF-2540 | User Guide - Page 256
Do Not Match Original Colors Scan Area is Not Adjustable in Thumbnail Preview Scanned Image Edges are Cropped Parent topic: Solving Problems Related topics Solving Print Quality Problems Image Consists of a Few Dots Only If your scanned image consists only of a few dots, try these solutions: • Make - Epson WorkForce WF-2540 | User Guide - Page 257
warped. This may prevent the original from laying flat on the scanner glass. • Do not move your original or your product during Problems Related topics Selecting Epson Scan Settings Image Colors are Patchy at the Edges If you are scanning a thick or warped original, cover its edges with paper - Epson WorkForce WF-2540 | User Guide - Page 258
and scan again. Parent topic: Solving Scanned Image Quality Problems Scanned Image Colors Do Not Match Original Colors Printed colors can never exactly match the colors on your computer monitor because printers and monitors use different color systems: monitors use RGB (red, green, and blue) and - Epson WorkForce WF-2540 | User Guide - Page 259
are affecting the palette of colors you see on your screen. To adjust the colors in your scanned image, adjust these Epson Scan settings (if available) setting. Parent topic: Solving Scanned Image Quality Problems Related topics Selecting Epson Scan Settings Scan Area is Not Adjustable in Thumbnail - Epson WorkForce WF-2540 | User Guide - Page 260
machines are designed to work over analog phone lines. Epson cannot guarantee that fax transmission will work when using VoIP. If your phone line includes voice mail answering services, calls or faxes may be inadvertently received by your voice mail service. Parent topic: Solving Faxing Problems 260 - Epson WorkForce WF-2540 | User Guide - Page 261
or Answering Machine Printing Fax Reports Selecting Fax Communication Settings Related topics Loading Paper Placing Originals on the you have problems transferring files to or from a USB flash drive inserted in your product, try these solutions: • Make sure your flash drive is compatible with the - Epson WorkForce WF-2540 | User Guide - Page 262
All Programs or Programs. Select EPSON, select your product, then click EPSON Printer Software Uninstall. Note: If you see a User Account Control window, click Yes or Continue. In the next window, select your product and click OK. Then follow any on-screen instructions. 4. Do one of the following to - Epson WorkForce WF-2540 | User Guide - Page 263
the printer driver and your product name remains in the Print & Fax or Print & Scan window, select your product name and click the - (remove) icon to remove it. Parent topic: When to Uninstall Your Product Software Where to Get Help If you need to contact Epson for technical support services, use - Epson WorkForce WF-2540 | User Guide - Page 264
Internet Support Visit Epson's support website at www.epson.com/support (U.S.) or www.epson.ca/support (Canada) for solutions to common problems. You can download drivers and documentation, get FAQs and troubleshooting advice, or e-mail Epson with your questions. Speak to a Support Representative - Epson WorkForce WF-2540 | User Guide - Page 265
EPEAT Registration Windows System Requirements Mac System Requirements Printing Specifications Scanning Specifications Automatic Document Feeder (ADF) Specifications Fax Specifications Paper Specifications Printable Area Specifications Ink Cartridge Specifications Dimension Specifications Electrical - Epson WorkForce WF-2540 | User Guide - Page 266
10.5.8 • Mac OS X 10.6.x • Mac OS X 10.7.x • Mac OS X 10.8.x Note: Visit Epson's support website at www.epson.com/support (U.S.) or www.epson.ca/support (Canada) for the latest in compatibility and drivers for your product. Parent topic: Technical Specifications Printing Specifications Paper path - Epson WorkForce WF-2540 | User Guide - Page 267
Related references Paper Loading Capacity Scanning Specifications Scanner type Photoelectric device Effective pixels Document size Scanning resolution Output resolution Image data Light source Flatbed, color CIS 10,200 × 14,040 pixels at 1200 dpi Scanning area may be restricted if resolution - Epson WorkForce WF-2540 | User Guide - Page 268
Note: Since the quality of any particular brand or type of paper may be changed by the manufacturer at any time, Epson cannot guarantee the quality of any non-Epson brand or type of paper. Always test a sample of paper stock before purchasing large quantities or printing large jobs. 268 - Epson WorkForce WF-2540 | User Guide - Page 269
by Epson 0.003 (0.08 mm) to 0.004 inch (0.11 mm) 17 lb (64 g/m2) to 24 lb (90 g/m2) Envelopes Size Paper types Weight No. 10 (4.1 × 9.5 inches [105 × 241 mm]) Plain paper 20 lb (75 g/m2) to 24 lb (90 g/m2) Parent topic: Technical Specifications Printable Area Specifications Note: When printing - Epson WorkForce WF-2540 | User Guide - Page 270
Single sheets 1 Top: 0.12 inch (3 mm) minimum 2 Left: 0.12 inch (3 mm) minimum 3 Right: 0.12 inch (3 mm) minimum 4 Bottom: 0.12 inch (3 mm) minimum Envelopes 270 - Epson WorkForce WF-2540 | User Guide - Page 271
: We recommend that you use genuine Epson cartridges and do not refill them. The use of other products may affect your print quality and could result in printer damage. The cartridges included with the printer are designed for printer setup and not for resale. After some ink is used for priming, the - Epson WorkForce WF-2540 | User Guide - Page 272
Dimension Specifications Height Width Depth Weight (without ink cartridges) Stored: 8.7 inches (221 mm) Printing: 11.5 inches (291 mm) Stored: 15.4 inches (392 mm) Printing: 15.4 inches (392 mm) Stored: 14.8 inches (377 mm) Printing: 21.3 inches (540 mm) 13.0 lb (5.9 kg) Parent topic: Technical - Epson WorkForce WF-2540 | User Guide - Page 273
, or exFAT Note: Epson cannot guarantee the compatibility of your external USB device. Parent topic: Technical Specifications Network Interface Specifications Wireless LAN standard Wireless security Frequency band IEEE 802.11 b/g/n WPA-PSK (TKIP/AES); WPA2 compliant with support for WPA/WPA2 - Epson WorkForce WF-2540 | User Guide - Page 274
60950-1 EMC: CAN/CSA-CEI/IEC CISPR 22 Class B This equipment contains the following wireless module: • Manufacturer: Askey Computer Corporation • Type: WLU6117-D69 (RoHS) This product device. To prevent radio interference to the licensed service, this device is intended to be operated indoors - Epson WorkForce WF-2540 | User Guide - Page 275
epson.com/recycle for information on how to return your products for proper disposal. FCC Compliance Statement Software Notices Trademarks Copyright Notice FCC Compliance Statement For United States Users compatible modular jack that is also compliant. See installation instructions of service may be - Epson WorkForce WF-2540 | User Guide - Page 276
maintain uninterrupted service. If you have problems with this product and require technical or customer support, please visit www.epson.com for more order to program this information into your fax machine, follow the instructions in "Entering Fax Header Information". According to the FCC's - Epson WorkForce WF-2540 | User Guide - Page 277
cause interference to radio and television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: • Reorient or relocate the receiving antenna. • Increase the separation between the - Epson WorkForce WF-2540 | User Guide - Page 278
each is defined in Section 6) until five (5) years after the discontinuation of same model of this printer product. If you desire to receive the source code above, please contact the customer support of your region. You shall comply with the license terms of each open source software program. 3. The - Epson WorkForce WF-2540 | User Guide - Page 279
source software program "Bonjour " which applies the terms and conditions provided by owner of the copyright to the "Bonjour ". Net-SNMP license This printer product includes the open source software program "Net-SNMP" which applies the terms and conditions provided by owner of the copyright to the - Epson WorkForce WF-2540 | User Guide - Page 280
list of BSD Programs: busybox-1.2.2.1 util-linux-2.12 mount-2.12 mvlutils-2.8.4 netkit-ftp-0.17 netkit-base-0.17 portmap-5beta Sun RPC License This printer product includes the open source software programs which apply the Sun RPC License ("Sun RPC Programs"). The list of Sun RPC Programs: busybox - Epson WorkForce WF-2540 | User Guide - Page 281
" MD5 ". AES license This printer product includes the open source software Epson Corporation. EPSON iPrintTM and Remote PrintTM are trademarks of Seiko Epson Corporation. Apple, iPad, iPhone, iPod touch, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. AirPrint - Epson WorkForce WF-2540 | User Guide - Page 282
or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than - Epson WorkForce WF-2540 | User Guide - Page 283
THIS SOFTWARE. Parent topic: Copyright Notice A Note Concerning Responsible Use of Copyrighted Materials Epson encourages each user to be responsible and respectful of the copyright laws when using any Epson product. While some countries' laws permit limited copying or reuse of copyrighted material
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WF-2540 User's Guide