HTC Touch Pro2 T-Mobile User Manual - Page 155

Working With Company Email and Meeting Appointments 155 Scheduled synchronization If you do not want to use Direct Push, you can set a regular schedule for synchronizing Outlook email and information. 1. In ActiveSync on your phone, tap Menu > Schedule. 2. Set the synchronization schedule for Peak times and Off-peak times. Tip You can select a shorter interval in the Peak times box and a longer interval in the Off-peak times box, so that your email messages are synchronized more frequently when you are working. To set the days and hours that make up your peak and off-peak times, tap the peak times link at the bottom of the screen. Instant download through Fetch Mail The Fetch Mail feature downloads an entire email immediately without the need for you to perform a full Send/Receive action. This limits the download to just the email message that you want and helps save data cost. Requirement Fetch Mail works for your phone only if your company is using Microsoft Exchange Server 2007 or later. 1. Tap Start > E-mail > Outlook E-mail. 2. Open an email message. 3. By default, only the first few words of the message are shown. To download the whole email, finger-scroll to the end of the message, then tap Get the rest of this message. 4. Wait for the remainder of the message body to download. Notes • For information about changing email sync options such as setting the download size for email, see "Customizing email settings" in Chapter 6. • When you receive an email that contains a link to a document such as a PDF or Microsoft Office document located on SharePoint or an internal file server, you can tap the link to view the document on your phone. You can view the document only if you have a Microsoft Outlook account that synchronizes with Microsoft Exchange Server 2007 or later. Exchange Server must also be set up to allow access to SharePoint document libraries or internal file servers.