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Konica Minolta bizhub 215 bizhub 215 Fax Operations User Guide - Page 115

Fax registration

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7.3 Fax registration 7 7.3 Fax registration This section explains registration items that are available for efficiently using the fax functions of this machine. 7.3.1 Fax registration items No. Fax registration 1 [MAIL BOX] 2 [RELAY BOX] Contents Specify the Confidential User Box ID to use confidential RX or polling TX. The confidential RX or polling TX is performed when the destination side uses the User Box ID specified in this item. Specify the Relay User Box ID to use this machine as a relay distribution station. When the sender specifies the User Box ID specified in this item, this machine receives the original from the sender once, and sends it to a destination (receiving station). 7.3.2 Registering the Confidential User Box To use the confidential RX, which saves received data in the Confidential User Box only when the User Box ID specified on this machine matches that sent from the sender, specify the User Box ID in advance. Tips - The same value cannot be registered between the Relay User Box ID and Confidential User Box ID. 1 Press the Utility key. 2 Use +, to select [FAX REGISTRATION], and press the OK key. 3 Use +, to select [MAILBOX], and press the OK key. 4 Enter a Confidential User Box number using the Keypad, and press the OK key. % For Confidential User Box number, specify a numeric value between 1 and 5. 5 Enter a 4-digit User Box ID using the Keypad, and press the OK key. % For User Box ID, specify a numeric value between 0000 and 9999. % To correct a User Box ID, press the Clear/Stop key. 6 Enter a 4-digit password using the Keypad, and press the OK key. bizhub 215 7-16

Section	Page
Table of contents	2
1 Introduction	9
1.1 Welcome	9
1.1.1 User's guides	9
1.1.2 User's Guide	9
1.2 Conventions used in this manual	10
1.2.1 Symbols used in this manual	10
To use this machine safely	10
Procedural instruction	10
Key symbols	11
1.2.2 Original and paper indications	11
Original and paper sizes	11
Original and paper indications	11
2 Before Using the Fax Function	13
2.1 Control Panel	13
2.1.1 Name and function of each part on Control Panel	13
2.1.2 Extended Operation Panel MK-733 (Optional)	16
2.1.3 Display message	17
List of pictograms in fax mode	18
2.1.4 Initial mode	18
2.2 Original	19
2.2.1 Using the ADF	19
2.2.2 Original types	19
2.2.3 Cautions on original	20
2.3 First required registration and setting check	21
2.3.1 Required registration	21
2.3.2 Checking the default settings	21
2.3.3 Specifying the current date and time	21
2.3.4 Specifying the time to switch to the daylight-saving time	22
2.3.5 Registering a local fax number	23
2.3.6 Registering a sender name	24
2.3.7 Specifying the line type	25
2.3.8 Specifying the line monitor sound	25
2.3.9 Specifying the communication line	26
3 How to Use the Fax Function	28
3.1 Transmission procedure	28
3.2 Loading the original	30
3.2.1 Loading the original into the ADF	30
3.2.2 Loading the original on the Original Glass	31
3.3 Specifying the fax image quality	32
3.3.1 Specifying the image quality	32
3.4 Specifying a destination	33
3.4.1 Specifying only one destination	33
3.4.2 Entering a fax number	33
3.4.3 One touch dial	34
3.4.4 Speed dial	35
3.4.5 Group dial	36
3.4.6 Program dial	37
3.4.7 Address Book (List, search)	38
3.4.8 Chain dial	39
3.4.9 Specifying multiple destinations (Sequential broadcast transmission)	39
3.4.10 Manual redialing	40
3.5 Operations during original scanning	41
3.5.1 If memory has overflowed	41
When [YES] is selected:	41
When [NO] is selected:	41
3.6 If a transmission fails	42
3.7 Sending a fax after calling (Manual transmission)	43
3.8 Canceling a transmission	44
3.8.1 Canceling a transmission	44
3.8.2 Canceling (deleting) a transmission reservation	44
3.9 Checking the communication result (Report/List)	45
3.9.1 Checking the communication result	45
3.9.2 Printing out a report or list	45
3.10 Report or List types	46
TX result report:	46
RX result report:	46
Activity report:	46
Memory image print:	46
One-touch dial list:	47
Speed dial list:	47
Key setting list:	47
Relay Box list;	47
Machine status list:	47
Configuration page:	47
PCL font list:	47
3.11 Memory Transmission and immediate transmission	48
3.11.1 Memory transmission	48
3.11.2 Immediate transmission	48
3.12 Specifying the transmission time (Specified-time transmission)	49
3.13 Collectively sending multiple originals at the specified time (Batch transmission)	50
3.14 Receiving data	51
3.14.1 Memory receiving	51
3.14.2 Paper size of received document	51
3.14.3 Paper priority sequence of received document	51
3.14.4 Automatically receiving data (Fax only mode)	51
3.14.5 Manually receiving data	52
3.15 Making a call	53
3.16 Receiving a call	54
4 Convenient Transmission and Receiving Functions	56
4.1 Transmission with F-Code (F-Code TX)	56
4.1.1 Specifying an F code at fax transmission	56
4.1.2 Specifying an F code to register a destination	57
4.2 Using a Confidential User Box for sending and receiving (Confidential communication)	58
4.2.1 Registering a Confidential User Box	58
4.2.2 Sending data to a Confidential User Box (Confidential transmission)	58
4.2.3 Printing out an original received by confidential reception	59
4.3 Sending a document with a receiver's instruction (Polling TX)	60
4.3.1 Using Polling TX	60
4.3.2 Deleting a document sent by polling	61
4.4 Receiving a sender's document with an instruction of this machine (Polling RX)	62
4.5 Specify a relay distribution station for transmission (Relay Instruction transmission)	63
4.6 Specify this machine as a relay distribution station (Relay broadcasting)	65
4.7 Forwarding a received document to the specified destination (Forward)	66
5 Internet Fax	68
5.1 Transmitting an Internet fax	68
5.1.1 Transmitting an Internet fax	68
5.1.2 Basic transmission procedure	68
5.1.3 Using the Address Book for search (Address Search)	69
5.2 Configuring transmission settings	71
5.2.1 Specifying the transmission time	71
5.2.2 Selecting the Basic or Advanced mode	71
5.2.3 Specifying the maximum transmission size	72
5.2.4 Specifying the maximum transmission resolution	72
5.2.5 Specifying the compression coding method	72
5.3 Specifying the image quality and density when scanning the original	73
5.3.1 Specifying the image quality	73
5.3.2 Specifying the density	73
5.4 Adding functions	74
5.4.1 Specifying a title	74
5.4.2 Specifying a forward destination	74
5.4.3 Specifying header printing	75
5.5 Receiving an Internet fax	76
5.5.1 Receiving an Internet fax	76
5.5.2 Receivable data	76
5.5.3 Receiving an Internet fax automatically	77
5.5.4 Receiving an Internet fax manually	77
6 PC-FAX	79
6.1 Overview of PC-Fax	79
6.1.1 PC-FAX	79
6.1.2 Operating environment	80
6.1.3 Setup procedure	80
USB connection	80
Network connection	80
6.2 Installing the fax driver	82
6.2.1 Connection method and installation procedure	82
Windows Vista/7/Server 2008/Server 2008 R2	82
Windows XP/Server 2003	82
6.2.2 Automatic installation using the installer	83
Operating environment of installer	83
Installation (USB connection)	83
Installation (Network connection)	84
6.2.3 Manual installation using the Add Printer wizard (Windows Vista/7/Server 2008/Server 2008 R2)	84
For network connection (LPR/Port 9100)	84
For local connection	87
Updating the driver after connecting this machine	88
6.2.4 Manual installation using the Add Printer wizard (Windows XP/2003)	89
For network connection (LPR/Port 9100)	89
For local connection	90
6.2.5 Uninstalling the fax driver	91
Manual uninstallation	91
6.3 Sending a fax	93
6.3.1 Sending a fax	93
6.3.2 Creating a fax cover sheet	94
6.4 Configuring fax driver settings	95
6.4.1 Basic settings	95
6.4.2 Configuring sender information	96
6.4.3 Registering a destination in the address book	97
6.4.4 Editing a destination in the address book	97
6.4.5 Registering a group in the address book	98
6.4.6 Editing a group in the address book	98
6.4.7 Deleting a destination or group in the address book	98
6.4.8 Importing data to the address book	98
6.4.9 Exporting data from the address book	99
7 Utility and Fax Settings	101
7.1 Utility settings	101
7.2 Store Address	104
7.2.1 Registration items	104
7.2.2 Registering destinations in the one-touch dial	104
7.2.3 Changing or deleting a one-touch dial destination	106
7.2.4 Registering destinations in the speed dial	107
7.2.5 Changing or deleting a speed dial destination	108
7.2.6 Registering destinations in the group dial	109
7.2.7 Changing or deleting a Group dial destination	110
7.2.8 Registering destinations in the program dial	110
7.2.9 Changing or deleting the sequential broadcast transmission program	111
7.2.10 Changing or deleting the specified-time transmission program	112
7.2.11 Changing or deleting the confidential transmission program	112
7.2.12 Changing or deleting the polling RX program	113
7.2.13 Changing or deleting the relay instruction transmission program	113
7.3 Fax registration	115
7.3.1 Fax registration items	115
7.3.2 Registering the Confidential User Box	115
7.3.3 Deleting the Confidential User Box setting	116
7.3.4 Registering the Relay User Box	116
7.3.5 Deleting the Relay User Box setting	118
7.4 Fax TX setting	119
7.4.1 Fax TX setting items	119
7.4.2 Specifying the scanning density	119
7.4.3 Specifying the quality priority	119
7.4.4 Specifying the default TX mode	120
7.4.5 Configuring header printing	120
7.4.6 Configuring the fax number confirmation function	120
7.5 Fax RX setting	121
7.5.1 Fax RX setting items	121
7.5.2 Specifying the memory RX mode	122
7.5.3 Releasing the memory RX mode	122
7.5.4 Specifying the number of rings	123
7.5.5 Configuring the print reduction	123
7.5.6 Configuring the RX printing	123
7.5.7 Configuring the RX mode	123
7.5.8 Configuring the forward mode	124
7.5.9 Configuring footer printing	124
7.5.10 Selecting a tray	124
7.5.11 Configuring the closed network	125
7.6 Report setting	126
7.6.1 Report setting items	126
7.6.2 Selecting whether to automatically print out a Activity Report	126
7.6.3 Selecting whether to automatically print out a reservation report	126
7.6.4 Selecting whether to automatically print out a transmission result report	127
7.6.5 Selecting whether to automatically print out a receiving result report	127
8 PageScope Web Connection	129
8.1 Overview	129
8.1.1 Operating environments	129
8.2 How to use PageScope Web Connection	130
8.2.1 How to access	130
8.2.2 How to view the screen	130
8.2.3 User mode and administrator mode	131
8.2.4 How to operate	131
8.3 User mode	132
8.3.1 [System] - [Summary]	132
8.3.2 [System] - [Details]	132
8.3.3 [System] - [Maintenance] - [Counter]	133
8.3.4 [System] - [Maintenance] - [Power Save Setting]	133
8.3.5 [System] - [Online Assistance]	134
8.3.6 [Print Job] - [Print Job Manegement]	134
8.3.7 [Print Job] - [File Download]	135
8.3.8 [Print] - [Settings] - [Paper Handling]	135
8.3.9 [Print] - [Settings] - [Paper Layout]	136
8.3.10 [Print] - [Settings] - [Printer Setting]	136
8.3.11 [Print] - [Test Print]	137
8.3.12 [Print] - [Font Information]	137
8.3.13 [Address] - [One-Touch Dial Setting]	138
8.3.14 [Address] - [Speed Dial Setting]	138
8.3.15 [Address] - [Group Dial Setting]	139
8.3.16 [Network] - [Summary]	139
9 If This Message Appears	141
9.1 Primary messages and corrective actions	141
10 If you suspect a failure then do the following	144
10.1 Having problems sending a fax	144
10.2 Having problems receiving a fax	145
10.3 Having problems making a call	146
11 Others	148
11.1 Fax specifications	148
11.2 LSU	149
11.2.1 What is LSU?	149
11.2.2 LSU operating environment	149
11.2.3 Setup procedure	149
11.2.4 Installing LSU	150
11.2.5 Starting LSU	150
11.2.6 LSU screen	150
11.2.7 Connecting LSU to this machine	151
11.2.8 Downloading the registered information from this machine	151
11.2.9 Creating a new configuration file	151
11.2.10 Registering destinations in the one-touch dial	151
11.2.11 Editing a one-touch dial destination	152
11.2.12 Registering destinations in the speed dial	152
11.2.13 Editing a speed dial destination	152
11.2.14 Registering destinations in the group dial	153
11.2.15 Editing a destination in the group dial	153
11.2.16 Printing out the one-touch dial, speed dial, or group dial list	153
11.2.17 Saving settings in a computer	154
11.2.18 Saving settings on this machine	154
11.2.19 Saving the Utility settings	154
11.2.20 Configuring administrator settings	156
11.2.21 Viewing the total counter	158
11.2.22 Viewing the configuration page	158
11.2.23 Uninstalling LSU	158
11.3 Glossary	159
12 Index	161
12.1 Index by item	161