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Secure Document User Box System User Box

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7.11 Secure Document User Box (System User Box) 7 7.11 Secure Document User Box (System User Box) 7.11.1 Overview of the Secure Document User Box The Secure Document User Box is used to save a document that was printed with the specified ID and password. To print a document, you must enter the ID and password. The authentication procedure varies depending on the Prohibited Functions When Authentication Error setting in Administrator Settings - [Security Settings] - [Security Details]. For details, contact the administrator of this machine. d Reference For details on how to save a secure document, refer to the [User's Guide Print Operations]. 7.11.2 Authentication procedure 1 Follow the procedure below when Prohibited Functions When Authentication Error is set to [Mode 1] in [Security Settings] - [Security Details] of Administrator Settings. Press [Secure Document User Box] Enter the ID of the secure document Enter the password of the secure document A list of documents appears Select the document to be printed, and configure print settings 7.11.3 Authentication procedure 2 Follow the procedure below when Prohibited Functions When Authentication Error is set to [Mode 2] in [Security Settings] - [Security Details] of Administrator Settings. Reference - If [Mode 2] is selected, enter the password for each document even when the ID is the same. This is because you need to select the document first before entering the password. Therefore, the security level in this mode is higher than mode 1. Press [Secure Document User Box] Enter the ID of the secure document A list of documents appears Select the document to be printed, and enter the password of the secure document bizhub C360/C280/C220 7-79

Section	Page
Table of contents	2
1 Introduction	13
1.1 Welcome	13
1.1.1 User's guides	13
1.1.2 User's Guide	14
1.2 Conventions used in this manual	15
1.2.1 Symbols used in this manual	15
To use this machine safely	15
Procedural instruction	15
Key symbols	16
1.2.2 Original and paper indications	16
Original and paper sizes	16
Original and paper indications	16
1.3 To check the function you want to use	17
Understanding Operation Flow	17
Using Menu Tree	17
2 User Box Function Overview	19
2.1 User Box functions	19
2.1.1 Available User Box functions	19
Saving documents	19
Using documents	20
Organizing documents	22
2.1.2 Configuring settings for using the User Box functions	23
Registering a User Box	23
When using this machine as a relay device	23
The User Box to which data is saved for memory reception	23
2.2 Information	24
2.2.1 User authentication	24
MFP authentication	24
External server authentication	24
Account track authentication	25
2.2.2 Restriction of box registration	25
Public/Personal/Group User Boxes	25
Bulletin Board User Box	25
Polling TX User Box	25
Memory RX User Box	25
Relay User Box	26
2.2.3 Restriction of file name	26
2.3 Authentication and accessible User Boxes	27
2.3.1 When User Authentication or Account Track is not enabled	27
2.3.2 When only user authentication is enabled	27
2.3.3 When only account track is enabled	28
2.3.4 When user authentication and account track are enabled and synchronized	28
2.3.5 When user authentication and account track are enabled but not synchronized	29
3 Control Panel/Liquid Crystal Display	32
3.1 Control panel	32
3.2 Touch panel	34
3.2.1 Screen component	34
Icons that appear in the touch panel	34
3.2.2 Display and operation of Left panel	35
Job List	36
Job List - Delete	36
Job List - Job Details	37
User Box information	42
Use/File - Detail	42
Use/File - Check Job Settings	42
Use/File - Check Job Settings - Destination Settings	43
Use/File - Check Job Settings - Document Setting Contents	43
Use/File - Check Job Settings - Communication Settings	44
Use/File - Check Job Settings - Check E-Mail Settings	44
Preview	44
Preview	45
Preview (Print/Combine)	45
Preview (Send/Bind TX)	46
4 User Box Operation Flow	49
4.1 Saving documents in User Boxes	49
4.2 Printing documents from a User Box	51
4.3 Sending documents from a User Box	54
4.4 Saving a document in an external memory	57
4.5 Saving a Document from the External Memory into a User Box	59
4.6 Printing a document from an external memory	61
4.7 Filing documents in a User Box	63
4.8 Printing a Document Saved in a Cellular Phone or PDA	65
4.9 Saving a Document Stored in a Cellular Phone or PDA to a User Box	67
4.10 Menu tree of the User Box mode	69
4.10.1 Save Document	69
Public, Personal, or Group User Box	69
System User Box	70
4.10.2 Use/File	72
Print (for Public/Personal/Group User Boxes)	72
Send (for Public/Personal/Group User Boxes)	75
Filing Settings (for public/personal/group User Boxes)	78
Application (for Public/Personal/Group User Boxes)	79
System User Box	80
5 Accessing the User Box mode	85
5.1 Accessing the User Box mode	85
5.2 User Box Operation Menu	86
5.2.1 Save Document	86
5.2.2 Use/File	86
6 Save Document	88
6.1 Save Document Overview	88
6.1.1 Functions	88
Public/Personal/Group User Boxes	88
Annotation User Box	88
External Memory	88
6.1.2 Initial Window of Save Document	89
Public/Personal/Group User Boxes	89
System User Box	89
6.1.3 Save Document window	90
6.2 Scan Settings	91
6.2.1 Basic - Original Type	91
6.2.2 Basic - Simplex/Duplex	92
6.2.3 Basic - Resolution	92
6.2.4 Basic - File Type	93
File Type	93
Encryption	94
Encryption - Detail Settings	94
Outline PDF	96
Scan Setting	96
6.2.5 Basic - Density	97
6.2.6 Basic - Color	97
6.2.7 Scan Size	98
Standard size	98
Custom Size	98
Photo Size	98
6.2.8 Image Adjustment	99
Background Removal	99
Sharpness	100
6.2.9 Application - Frame Erase	100
6.2.10 Application - Book Copy	101
Book copy method	101
Book Erase - Frame Erase	101
Book Erase - Center Erase	102
Binding Position	102
6.2.11 Separate Scan	103
6.3 Original Settings	104
6.3.1 Special Original	104
6.3.2 Direction Settings - Original Direction	104
6.3.3 Direction Settings - Binding Position	105
6.3.4 Despeckle	105
7 Use/File	107
7.1 Overview of the Use/File operations	107
7.1.1 Functions of Use/File	107
Printing a document	107
Sending	107
Filing	107
Application settings	107
7.1.2 Detail of the Use Document screen	107
7.1.3 If a password is specified for a User Box	108
7.2 Print	109
7.2.1 Overview of the Print tab	109
Description of the Print tab	109
Print	109
Combine	110
7.2.2 Print	110
7.2.3 Combine	111
Document Order	111
Configurable items to combine and print documents	111
7.3 Print - Basic (Public, Personal, or Group User Box)	112
7.3.1 Copies	112
7.3.2 1-Sided/2-Sided	112
7.3.3 Color	113
7.3.4 Finishing	113
Sort/Group	114
Offset	114
Staple	114
Staple - Position Setting	114
Punch	114
Punch - Position Setting	115
Fold/Bind	115
7.3.5 Combine	116
7.3.6 Zoom	116
7.3.7 Continuous Print	117
7.4 Print - Application (Public, Personal, or Group User Box)	118
7.4.1 Page Margin	118
Page Margin	118
Image Shift	118
Image Shift - Change Back Shift	119
7.4.2 Sheet/Cover/Chapter Insert	119
7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet	120
7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet	121
7.4.5 Sheet/Cover/Chapter Insert - Chapters	122
7.4.6 Stamp/Composition	123
7.4.7 Stamp/Composition - Date/Time	123
7.4.8 Stamp/Composition - Page Number	124
Settings	124
Insert Sheet Setting	125
7.4.9 Stamp/Composition - Stamp	125
7.4.10 Stamp/Composition -Copy Security -Copy Protect	126
Copy Protect Type	127
Detail Settings	127
Position	127
7.4.11 Stamp/Composition - Copy Security - Copy Guard	128
Copy Guard Type	128
Detail Settings	129
7.4.12 Stamp/Composition - Copy Security - Password Copy	129
Stamp Type	130
Detail Settings	130
7.4.13 Stamp/Composition - Stamp Repeat	130
Stamp Repeat Type	131
Detail Settings	131
Position	131
7.4.14 Stamp/Composition - Header/Footer	132
Check/Change Temporarily	132
7.4.15 Stamp/Composition - Registered Overlay	133
Settings	133
Overlay Setting	134
7.5 Send	135
7.5.1 Overview of the Transmission Settings	135
Description of the Send tab	135
Send	136
Bind TX	136
7.5.2 Transmission Settings	137
7.5.3 Combine	138
Document Order	138
7.6 Send (Public, Personal, or Group User Box)	139
7.6.1 Address Book - Search	139
Address Type	139
Index	140
Detail Search	140
Detail Search - Search options	141
7.6.2 Direct Input	141
7.6.3 Direct Input - Fax	142
Next Destination	142
When the Confirm Address (TX) function is specified:	142
7.6.4 Direct Input - E-mail	142
Next Destination	142
7.6.5 Direct Input - Internet Fax	143
Next Destination	143
Receiver RX Ability	143
7.6.6 Direct Input - IP Address Fax	143
7.6.7 Direct Input - PC (SMB)	144
Host Name	144
File Path	144
User Name	144
Password	144
Reference	144
Next Destination	144
7.6.8 Direct Input - FTP	145
Host Name	145
File Path	145
User Name	145
Password	145
Detail Settings	145
Next Destination	145
7.6.9 Direct Input - WebDAV	146
Host Name	146
File Path	146
User Name	146
Password	146
Detail Settings	146
Next Destination	146
7.6.10 Job History	147
7.6.11 Address Search	147
7.6.12 LDAP Search - Search	148
7.6.13 LDAP Search - Advanced Search	148
Name	148
E-mail Addr.	148
Fax Number	148
Last Name	148
First Name	148
City	148
Company Name	149
Department	149
OR/AND/STARTS WITH/ENDS WITH	149
7.6.14 Overview of the Document Settings	149
7.6.15 Document Settings - Resolution	149
7.6.16 Document Settings - File Type	150
File Type	150
Encryption	151
Encryption - Detail Settings	151
Stamp Composition	153
Outline PDF	153
Scan Setting	154
7.6.17 Document Settings - Color	154
7.6.18 Overview of the Communication Settings	155
7.6.19 Communication Settings - Line Setting	155
Description of Line Settings	155
Overseas TX	155
ECM OFF	156
V.34 OFF	156
Check Dest. & Send	156
Select Line	156
7.6.20 Communication Settings - E-Mail Settings	157
E-mail Settings	157
Document Name	157
Subject	157
From	158
Body	158
7.6.21 Communication Settings - URL Notification Setting	159
URL Notification	159
Detail Search	159
Direct Input	159
7.6.22 Communication Settings - Communication Method Settings	160
Timer transmission (Timer TX)	160
Password transmission (Password TX)	161
F-Code transmission (F-Code TX)	161
7.6.23 Communication Settings - E-mail Encryption	162
7.6.24 Communication Settings - Digital Signature	162
7.6.25 Communication Settings - Fax Header Settings	162
7.6.26 Overview of the Application settings	163
7.6.27 Application - Stamp/Composition - Date/Time	163
7.6.28 Application - Stamp/Composition - Page Number	163
7.6.29 Application - Stamp/Composition - Stamp	163
7.6.30 Application - Stamp/Composition - Header/Footer	163
7.6.31 Application - Send & Print	164
7.7 Filing Settings (Public, Personal, or Group User Boxes)	165
7.7.1 Overview of the Filing Settings	165
Description of the Filing Settings tab	165
7.7.2 Deleting documents	166
7.7.3 Edit Name	166
7.7.4 Moving documents	166
7.7.5 Copy	167
7.7.6 Save in external memory	167
Document Settings	168
Document Settings - Resolution	168
Document Settings -File Type	168
Document Settings - Color	169
7.7.7 Document Details	169
Displaying detailed information	169
Preview	170
7.8 Application	171
7.8.1 Overview of the Application settings	171
Description of the Application tab	171
7.8.2 Edit Document	172
Edit Document - Delete Page	172
Edit Document - Rotate Page	173
Edit Document - Move Page	175
Preview/Set Range	176
Preview/Specify by Input	177
7.8.3 Register Overlay	178
Register Overlay - New	179
Register Overlay - Overwrite	180
Detail Settings	181
7.9 Bulletin Board User Box (System User Box)	182
7.9.1 Overview of the Bulletin Board User Boxes	182
7.9.2 Bulletin Board User Box screen	182
7.9.3 Printing a document in a Bulletin Board User Box	182
7.9.4 Deleting a document in the Bulletin Board User Box	182
7.10 Polling TX User Box (System User Box)	183
7.10.1 Overview of the Polling Transmission User Boxes	183
7.10.2 Printing a document in the Polling TX User Box	183
7.10.3 Deleting a document in the Polling TX User Box	183
7.11 Secure Document User Box (System User Box)	184
7.11.1 Overview of the Secure Document User Box	184
7.11.2 Authentication procedure 1	184
7.11.3 Authentication procedure 2	184
7.11.4 Print - Printing	185
Copies	185
Print	185
Color	185
Finishing	185
Combine	185
Zoom	185
Page Margin	185
Sheet/Cover/Chapter Insert	185
Stamp/Composition	185
7.11.5 Filing Settings	186
7.12 Memory RX User Box (System User Box)	187
7.12.1 Overview of the Memory RX User Box	187
7.12.2 Print	187
7.12.3 Filing Settings	187
7.13 Annotation User Box (System User Box)	188
7.13.1 Overview of the Annotation User Box	188
7.13.2 Print - Basic	188
7.13.3 Print - Page Margin	188
7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet	189
7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet	189
7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters	189
7.13.7 Print - Stamp/Composition - Date/Time	189
7.13.8 Print - Stamp/Composition - Page Number	189
7.13.9 Print - Stamp/Composition - Stamp	189
7.13.10 Printing Preferences - Stamp/Composition - Copy Security - Copy Protect	189
7.13.11 Printing Preferences - Stamp/Composition - Copy Security - Copy Guard	189
7.13.12 Print - Stamp/Composition - Copy Security - Password Copy	189
7.13.13 Print - Stamp/Composition - Stamp Repeat	189
7.13.14 Print - Stamp/Composition - Registered Overlay	189
7.13.15 Description of the Send tab	189
7.13.16 Send - Direct Input - E-mail	189
7.13.17 Send - Direct Input - PC (SMB)	189
7.13.18 Send - Direct Input - FTP	190
7.13.19 Send - Direct Input - WebDAV	190
7.13.20 Send - Job History	190
7.13.21 Send - LDAP Search - Search	190
7.13.22 Send - LDAP Search - Advanced Search	190
7.13.23 Send - Document Settings - Resolution	190
7.13.24 Send - Document Settings - File Type	190
7.13.25 Send - Document Settings - Color	190
7.13.26 Send - Communication Settings - E-mail Settings	190
7.13.27 Send - Communication Settings - URL Notification Setting	190
7.13.28 Send - Communication Settings - E-mail Encryption	190
7.13.29 Send - Communication Settings - Digital Signature	190
7.13.30 Send - Application - Stamp/Composition - Date/Time	190
7.13.31 Send - Application - Stamp/Composition - Page Number	190
7.13.32 Send - Application - Stamp/Composition - Stamp	191
7.13.33 Send - Application - Send & Print	191
7.13.34 Send - Application - Stamp Element	191
Secondary Field	191
Date/Time	191
Density	191
Number Type	192
Print Position	192
7.13.35 Filing Settings	193
7.13.36 Application - Register Overlay	193
7.14 Fax Retransmit User Box (System User Box)	194
7.14.1 Overview of the Fax Retransmit User Box	194
7.14.2 Print - Proof Print	194
7.14.3 Send - Fax	194
7.14.4 Filing Settings - Delete	195
7.15 Password Encrypted PDF User Box (System User Box)	196
7.15.1 Overview of the Password Encrypted PDF User Box	196
7.15.2 Print/Save -Print/Save	196
7.15.3 Filing Settings - Delete	196
7.16 ID & Print User Box (System User Box)	197
7.16.1 Overview of the ID & Print User Box	197
Viewing documents	197
7.16.2 Print - Print	198
7.16.3 Filing Settings - Delete	198
7.17 External Memory (System User Box)	199
7.17.1 External memory device	199
Supported external memory devices	199
Connecting the external memory device	199
7.17.2 External memory screen	200
Entering a file path	200
Selecting a file	200
Printing encrypted PDF data	200
Moving to the parent folder	200
Opening a folder	200
Print	200
Document Details	201
7.17.3 Print - Basic	201
Copies	201
Color	201
Print	201
Binding Position	201
Finishing	201
Paper	202
7.17.4 Print- Application	202
Stamp/Composition - Date/Time	202
Stamp/Composition - Page Number	202
Stamp/Composition - Stamp	202
Stamp/Composition - Copy Security - Copy Protect	202
Stamp/Composition - Copy Security - Copy Guard	202
Stamp/Composition - Copy Security - Password Copy	202
Stamp/Composition - Stamp Repeat	202
7.17.5 Filing Settings-Save in User Box	203
7.18 Mobile/PDA (System User Box)	204
7.18.1 Operating environment	204
7.18.2 Mobile/PDA - Print	205
Entering the PIN code	205
Check printing preferences	205
7.18.3 Mobile/PDA - Save	206
Entering the PIN code	206
8 User Box Settings	208
8.1 Menu tree of User Box Settings	208
8.1.1 User mode	208
8.1.2 Administrator Settings	209
8.2 User mode settings	211
8.2.1 Creating a User Box	211
Public, Personal, or Group User Box	211
Delete Empty User Box(es) (Administrator Settings)	212
Bulletin Board User Box	212
Relay User Box	214
8.2.2 Custom Display Settings - User Box Setting	215
Default Tab	215
Shortcut key	215
8.2.3 Cellular Phone/PDA Setting - Link File Error Notification	216
8.2.4 Cellular Phone/PDA Setting - Proxy Server Use	216
8.2.5 Cellular Phone/PDA Setting - Print Settings	217
Basic - Print	217
Basic - Color	217
Basic - Paper	217
Basic - Finishing	218
Application - Margin	218
Application - Stamp/Composition - Date/Time	218
Application - Stamp/Composition - Page Number	218
Application - Stamp/Composition - Stamp	218
Application - Stamp/Composition - Copy Security - Copy Protect	218
Application - Stamp/Composition - Copy Security - Copy Guard	218
Application - Stamp/Composition - Copy Security - Password Copy	218
Application - Stamp/Composition - Stamp Repeat	219
8.3 Administrator Settings	220
8.3.1 User Box permissions	220
User types	220
Public User Box and Personal or Group User Box	220
8.3.2 Creating a User Box	220
8.3.3 Creating Public, Personal, or Group User Box	221
8.3.4 Creating Bulletin Board User Box	221
8.3.5 Creating Relay User Box	221
8.3.6 Creating Annotation User Box	221
8.3.7 Maximum Number of User Boxes	223
Public, Personal, or Group User Box	223
Max. No. Of Use Boxes	223
Maximum Number of User Boxes	224
8.3.8 User Box Setting	224
Delete Unused User Box	224
Delete Secure Print Documents	225
Auto Delete Secure Document	225
Encrypted PDF Delete Time	226
ID & Print Delete Time	226
Document Hold Setting	227
External Memory Function Settings	227
Allow/Restrict User Box	228
ID & Print Delete after Print Setting	228
Document Delete Time Setting	229
ID & Print Settings	229
8.3.9 Cellular Phone/PDA Setting	230
8.3.10 User Box Administrator Setting	230
Setting User Box administrator	230
Logging in to this machine as the User Box administrator	230

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7.11

Secure Document User Box (System User Box)

7.11

Secure Document User Box (System User Box)

7.11.1

Overview of the Secure Document User Box

The Secure Document User Box is used to save a document that was printed with the specified ID and pass-

word. To print a document, you must enter the ID and password. The authentication procedure varies de-

pending on the Prohibited Functions When Authentication Error setting in Administrator Settings - [Security

Settings] - [Security Details]. For details, contact the administrator of this machine.

Reference

For details on how to save a secure document, refer to the [User's Guide Print Operations].

7.11.2

Authentication procedure 1

Follow the procedure below when Prohibited Functions When Authentication Error is set to [Mode 1] in [Se-

curity Settings] - [Security Details] of Administrator Settings.

7.11.3

Authentication procedure 2

Follow the procedure below when Prohibited Functions When Authentication Error is set to [Mode 2] in [Se-

curity Settings] - [Security Details] of Administrator Settings.

Reference

If [Mode 2] is selected, enter the password for each document even when the ID is the same. This is

because you need to select the document first before entering the password. Therefore, the security

level in this mode is higher than mode 1.

Press [Secure Document User Box]

Enter the ID of the secure document

Enter the password of the secure document

A list of documents appears

Select the document to be printed, and configure print settings

Press [Secure Document User Box]

Enter the ID of the secure document

A list of documents appears

Select the document to be printed, and enter the password of the secure document