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Konica Minolta bizhub C360 bizhub C220/C280/C360 Security Operations User Guid - Page 9

Data to be Protected

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1.3 Data to be Protected 1 1.3 Data to be Protected The underlying concept of this machine toward security is "to protect data that can be disclosed against the intention of users." The following types of image files that have been stored in the machine and made available for use by its users are protected while the machine is being used. - Image files stored by Secure Print - Image files stored as ID & Print Document when print data is to be registered using the ID & Print Setting function - Image files stored in Personal User Box, Public User Box and Group User Box The following types of data stored in the HDD are protected when use of a leased machine is terminated at the end of the leasing contract, the machine is to be discarded, or when the HDD is stolen. - Image files stored by Secure Print - Image files stored as ID & Print Document when print data is to be registered using the ID & Print Setting function - Image files stored in Personal User Box, Public User Box and Group User Box - Image files of a job in the queue - Image files other than Secure Print Document, ID & Print file and User Box file - Data files left in the data space used as image files - Temporary data files generated during print image file processing - Destination recipient data (e-mail address, telephone number) This machine offers specific functions as data protection methods: the SSL function that ensures confidentiality of images transmitted and received over the network and the S/MIME function that is used for encrypting image files. When transmitting and receiving highly confidential image data among different pieces of IT equipment within an office LAN, the machine carries out communications with the correct destination via encrypted and reliable paths, assuming an office environment that responds to most stringent security requirements. bizhub C360/C280/C220 1-5

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	7
1.2 Security Functions	8
Check Count Clear Conditions	8
1.3 Data to be Protected	9
1.4 Precautions for Operation Control	10
Roles and Requirements of the Administrator	10
Password Usage Requirements	10
Network Connection Requirements for the Machine	11
User information control server control requirements	11
Security function operation setting operating requirements	11
Operation and control of the machine	11
Machine Maintenance Control	11
1.5 Miscellaneous	12
Password Rules	12
Precautions for Use of Various Types of Applications	12
Encrypting communications	13
IPP printing	13
Items of Data Cleared by Overwrite All Data Function	14
Fax functions	14
2 Administrator Operations	16
2.1 Accessing the Administrator Settings	16
2.1.1 Accessing the Administrator Settings	16
2.1.2 Accessing the User Mode	18
2.2 Enhancing the Security Function	22
2.2.1 Items cleared by HDD Format	24
2.2.2 Setting the Enhanced Security Mode	24
2.3 Preventing Unauthorized Access	27
Setting Prohibited Functions When Authentication Error	27
2.4 Canceling the Operation Prohibited State	29
Performing Release Setting	29
2.5 Setting the Authentication Method	31
2.5.1 Setting the Authentication Method	31
2.5.2 Setting the External Server	33
2.6 ID & Print Setting Function	35
Setting ID & Print	35
2.7 System Auto Reset Function	37
Setting the System Auto Reset function	37
2.8 User Setting Function	39
Making user setting	39
2.9 Account Track Setting Function	45
Making account setting	45
2.10 User Box Function	50
2.10.1 Setting the User Box	50
2.10.2 Changing the user attributes and account attributes	56
2.11 Changing the Administrator Password	62
Changing the Administrator Password	62
2.12 Protecting Data in the HDD	64
2.12.1 Setting the Encryption Key (encryption word)	64
2.12.2 Changing the Encryption Key	69
2.13 Overwrite All Data Function	71
Setting the Overwrite All Data function	71
2.14 SSL Setting Function	73
2.14.1 Device Certificate Setting	73
2.14.2 SSL Setting	75
2.14.3 Removing a Certificate	76
2.15 S/MIME Communication Setting Function	77
2.15.1 Setting the S/MIME Communication	77
2.15.2 Registering the certificate	81
2.16 SNMP Setting Function	83
2.16.1 Changing the auth-password and priv-password	83
2.16.2 SNMP access authentication function	90
2.16.3 SNMP v3 setting function	90
2.16.4 SNMP network setting function	91
2.17 WebDAV Function	92
Setting the WebDAV Server Password	92
2.18 PC-Fax RX Setting Function	96
PC-Fax RX Setting	96
2.19 TSI User Box Setting Function	100
TSI User Box Setting	100
2.20 TCP/IP Setting Function	104
2.20.1 Setting the IP Address	104
2.20.2 Registering the DNS Server	105
2.21 NetWare Setting Function	106
Making the NetWare Setting	106
2.22 SMB Setting Function	107
Setting the NetBIOS Name	107
2.23 AppleTalk Setting Function	108
Making the AppleTalk Setting	108
2.24 E-Mail Setting Function	109
Setting the SMTP Server (E-Mail Server)	109
3 User Operations	111
3.1 User Authentication Function	111
3.1.1 Performing user authentication	111
3.1.2 Accessing the ID & Print Document	119
3.2 Change Password Function	120
Performing Change Password	120
3.3 Secure Print Function	123
Accessing the Secure Print Document	123
3.4 User Box Function	126
3.4.1 Setting the User Box	126
3.4.2 Changing the User Box Password and user attributes and account attributes	132
3.4.3 Accessing the User Box and User Box file	140
3.4.4 Sending S/MIME box files	144
4 Application Software	147
4.1 PageScope Data Administrator	147
4.1.1 Accessing from PageScope Data Administrator	147
4.1.2 Setting the user authentication method	149
4.1.3 Changing the authentication mode	151
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 Registering the certificate	156
4.1.7 SNMP Setting Function	158
4.1.8 DNS Server Setting Function	160
4.1.9 NetWare Setting Function	161
4.1.10 SMB Setting Function	162
4.1.11 AppleTalk Setting Function	163
4.1.12 E-Mail Setting Function	164
4.2 PageScope Box Operator	165
4.2.1 Accessing the User Box	165
4.2.2 Creating a User Box	167
4.2.3 Changing the User Box properties (user attributes, account attributes)	168
4.2.4 Accessing the User Box file	170
4.3 HDD TWAIN driver	171
Accessing from the HDD TWAIN driver	171
4.4 PageScope Direct Print	173
Printing through PageScope Direct Print	173
4.5 HDD Backup Utility	175
4.5.1 Backup	175

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bizhub C360/C280/C220

1-5

1.3

Data to be Protected

1.3

Data to be Protected

The underlying concept of this machine toward security is "to protect data that can be disclosed against the

intention of users."

The following types of image files that have been stored in the machine and made available for use by its

users are protected while the machine is being used.

Image files stored by Secure Print

Image files stored as ID & Print Document when print data is to be registered using the ID & Print Setting

function

Image files stored in Personal User Box, Public User Box and Group User Box

The following types of data stored in the HDD are protected when use of a leased machine is terminated at

the end of the leasing contract, the machine is to be discarded, or when the HDD is stolen.

Image files stored by Secure Print

Image files stored as ID & Print Document when print data is to be registered using the ID & Print Setting

function

Image files stored in Personal User Box, Public User Box and Group User Box

Image files of a job in the queue

Image files other than Secure Print Document, ID & Print file and User Box file

Data files left in the data space used as image files

Temporary data files generated during print image file processing

Destination recipient data (e-mail address, telephone number)

This machine offers specific functions as data protection methods: the SSL function that ensures confiden-

tiality of images transmitted and received over the network and the S/MIME function that is used for encrypt-

ing image files.

When transmitting and receiving highly confidential image data among different pieces of IT equipment within

an office LAN, the machine carries out communications with the correct destination via encrypted and reliable

paths, assuming an office environment that responds to most stringent security requirements.