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Kyocera KM-1650 Fax System (L) Operation Guide - Page 168

Checking the Result of Receptions, Communication Information, TX result on LCD, RX Transaction

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Managing Information About Your Fax Communications Checking the Result of Receptions Information for up to 50 of the most recent fax receptions can be checked in the message display. Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover plate to the left and press the Information key. 2 Press the S key or the T key to select Rx result on LCD [RX result display]. Communication Information: TX result on LCD RX result on LCD Edit 3 Press the Enter key. Information for the most recent reception will be displayed. 4 Pressing the T key will display the previous reception and pressing the S key will change the display back towards the most recent reception. RX Transaction Doc # :002 : Receive MAR 30 13:54 P01 Ok 5 Once you have finished checking the desired information, press the Enter key. The operation panel will return to the initial mode settings. If you press the T key when the information for the oldest reception is displayed, an exit menu will be displayed. If this happens, press the Enter key. The operation panel will return to the initial mode settings. 6-2

Section	Page
Introduction	6
CONTENTS	8
IMPORTANT! PLEASE READ FIRST.	12
INSTALLATION PRECAUTIONS	12
PRECAUTIONS FOR USE	13
1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)	15
Names of Parts	15
Main Body Parts and their Functions	15
Operation Panel and their Functions	17
Preparations	21
Designating the Type of Phone Line Being Used (\	21
Turning TTI Transmission ON/OFF (\	22
Registering the Information Identifying Your Facsimile (\	23
Setting the Current Date and Time (\	25
Features and Functions of this Fax	26
Switching from the Copy Operation Mode to the Fax Operation Mode	26
What is the “Initial Mode”?	27
What is the Administrator Password Used For?	27
When You Press the Reset Key...	28
Automatically Clearing the Current Settings (Auto Clear function)	28
Using a 3-digit Document Number to Manage Fax Communications (Document Number)	28
Automatically Engaging the Energy Saving Mode (Auto sleep function)	29
Sending a Fax Directly from a Network Computer (Network FAX functions [option])	30
Handling 2 Jobs Simultaneously (Dual Access function)	31
Sending Multiple Sets of Documents in One Batch (Batch Transmission function)	34
Rotating the Document Image for Transmission (Rotate & Transmit function)	34
Verifying IDs With the Other Party Using Subaddresses (Subaddress Communication)	34
Receiving Documents Even When Paper Has Run Out (Memory Reception function)	35
Backing Up Memory Even During a Power Failure (Image Memory Backup function)	35
Rotating Received Data to Fit the Available Paper (Rotate Received Data function)	35
2 Fax Operation (Basic Use)	37
Sending Documents	37
Receiving Documents Automatically (Automatic Fax Reception)	45
Canceling a Communication	47
Canceling a Memory Transmission	47
Canceling a Direct Feed Transmission	48
Canceling a Reception	48
Printing Out Received Documents Even During Copying (Fax Priority Printout function)	50
Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function)	50
Entering Characters	51
Character Table	51
Procedure	51
Dialing the Destination Using Only One Key (One-Touch Keys)	54
Registering New One-Touch Keys	54
Modifying and Deleting Registered Information	57
Dialing With a One-Touch Key	58
Printing Out a One-Touch Key List	59
Using a 3-Digit Number to Select the Destination (Abbreviated Numbers)	60
Registering New Abbreviated Numbers	60
Modifying or Deleting Registered Information	63
Dialing with an abbreviated number	64
Printing Out an Abbreviated Dial List	65
Dialing the Destination Using the Address Book (Address Book)	66
Searching for a Destination with the Address Book	66
How Do I Find a Destination in the Address Book?	66
Printing Out a Telephone Directory List	67
Dialing the Same Number Again (Redailing functions)	68
Automatic Redialing	68
Manual Redialing	68
3 Various Functions of this Fax	69
Sending 2-Sided Documents (Duplex Transmission)	69
Preparing the Next Documents During Another Communication (Standby Transmission)	71
Sending the Same Documents to Multiple Destinations (Broadcast Transmission)	73
Sending Important Documents Before Others (Interrupt Transmission)	75
Sending Documents at a Specified Time (Communication Using the Timer)	76
Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys)	78
Registering New Chain Dial Keys	78
Modifying or Deleting Registered Information	79
Dialing With a Chain Dial Key	80
Managing Information for a Scheduled Communication (Editing a Communication in Memory)	81
Printing Out a Sample Image of Waiting Documents	81
Force-Starting the Communication	82
Modifying the Contents of the Communication	83
Deleting the Communication	88
Initiating the Fax Connection Manually (Manual Fax Transmission)	90
4 Troubleshooting	91
When the Fax Data Indicator is Lit...	91
CAUTIONS before Disconnecting the Power Cord	91
If a Power Failure Report is Printed Out...	91
If an Error Occurs...	91
When One of These Message is Displayed...	92
Troubleshooting Tables	94
5 Other Features of this Fax	97
Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching)	97
Automatically Switching Between the Fax and an Answering Machine (TAD Reception)	99
Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]	101
Initiating Fax Reception From a Connected Telephone (Remote Switching)	103
Changing the Remote Switching Number	103
Initiating the Reception	104
Allowing the Receiving Party to Initiate Communication (Polling Communication)	105
Preparing Documents for a Polling Transmission	105
Receiving Documents Using Polling Reception	106
Communicating Using Subaddresses (Subaddress Communication)	109
What Subaddresses are used in this fax?	109
Communicating Confidentially (Subaddress-based Confidential Communication)	111
Registering New Subaddress Confidential Boxes	111
Modifying or Deleting Subaddress Confidential Boxes	112
Sending Documents Using Subaddress-based Confidential Transmission	114
Printing Out Documents from a Subaddress Confidential Box	116
Printing Out a Subaddress Confidential Box List	117
Entering Documents into a Subaddress Confidential Box	118
Receiving Documents from a Subaddress-based Bulletin Board	119
Using a Relay Station to Send Your Documents (Subaddress-based Relay Broadcast Communication)	120
Registering New Subaddress Relay Boxes	120
Modifying or Deleting Subaddress Relay Boxes	123
Sending Documents as a Subaddress-based Relay Broadcast Transmission	124
Printing Out a Subaddress Relay Box List	126
Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding)	127
Registering the Fax Forwarding Information	127
Modifying Registered Fax Forwarding Information	129
Turning Fax Forwarding ON/OFF	130
Dialing Multiple Destinations as a Group (Group Dial Keys)	131
Registering New Group Dial Keys	131
Modifying or Deleting Registered Information	133
Dialing With a Group Dial Key	134
Printing Out a Group Dial List	134
Saving Specific Communication Settings as a Single Program (Program Keys)	136
Registering New Program Keys	136
Modifying or Deleting Registered Information	142
Using a Program Key	143
Printing Out a Program Dial List	144
Enabling Communication Only When Certain Passwords Match (Password Check Communication)	145
Registering New Permit Telephone Numbers	145
Modifying or Deleting Permit Telephone Numbers	146
Registering New Permit IDs	147
Modifying or Deleting Permit IDs	148
Turning Password Check Communication ON/OFF	149
Communicating with Encrypted Documents (Encrypted Communication)	151
Registering New Encryption Keys	151
Modifying or Deleting Encryption Keys	154
Registering New Encryption Boxes	155
Modifying or Deleting Encryption Boxes	156
Performing the Operation at the Transmitting Fax	157
Performing the Operation at the Receiving Fax	158
Printing Out Documents from an Encryption Box	159
Printing Out an Encryption Key List	160
Printing Out an Encryption Box List	161
Managing Fax Use by Each Department (Restricted Access)	162
Sending a Fax under Restricted Access	163
Printing Out a Restricted Access Report	164
6 Managing Information About Your Fax Communications	167
Checking the Result of Each Communication (Communication Result Display)	167
Checking the Result of Transmissions	167
Checking the Result of Receptions	168
Printing the Different Management Reports/List (Management Reports/Lists Printout)	169
Printing Out an Activity Report	169
Printing Out a Confirmation Report	169
Printing Out a User Setting List	170
7 Various Settings and Registration	171
Turning Print Out of Each Report ON/OFF (\	171
Turning the Bulletin Board ON/OFF (\	173
Setting the Number of Rings [Auto Fax Reception] (\	174
Setting the Number of Rings [TAD Reception] (\	175
Setting the Number of Rings [FAX/TEL Switching] (\	176
Confirming the Destination Information Before Dialing (\	177
Making Volume Settings (\	178
Setting the Document Size for Scanning from the Document Processor (\	180
Setting the Default Transmission Mode (\	181
Selecting the Automatic Reception Mode (\	182
Turning Reception Date & Time Print Out ON/OFF (\	183
Selecting the Paper Feed Selection Mode (\	184
Turning 2 in 1 Reception ON/OFF (\	186
Turning Remote Diagnosis ON/OFF (\	187
Registering the Remote Test ID (\	188
Receiving Faxes at the Same Size or a Reduced Size (“Reception size” setting)	189
Turning Bulk Fax Reception ON/OFF (\	190
8 Optional Equipment	191
Duplex Unit	191
Turning Duplex Reception ON/OFF (Duplex RX setting)	191
Optional Memory	192
9 Network FAX Settings (Option)	193
Performing the Setup Procedure	194
Connecting the Fax Machine and the Computer	195
Making the Initial Settings on the Fax Machine	196
Turning Network FAX Reception ON/OFF	196
Turning the Save Transmitted Documents Function ON/OFF	197
Selecting the File Type	198
Printing Out a Network FAX Settings List	199
10 Reference Information	201
Specifications	201
Menu Flow Charts	202
Paper Size and Priority Feed Chart (Inch version)	205
Paper Size and Priority Feed Chart (Metric version)	206
Error Code Tables	207