Ricoh 4110N User Manual

Ricoh 4110N - Aficio SP B/W Laser Printer Manual

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  • Ricoh 4110N | User Manual - Page 1
    User's Manual
  • Ricoh 4110N | User Manual - Page 2
    , the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates potentially hazardous situations, which if instructions are not followed, could result in death or serious injury. CAUTION: Indicates
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    or uneven surfaces may cause mechanical or paper-feeding problems. y Retain the box and packing materials for , stock certificates, bank drafts, checks, passports, driver's licenses. y This machine is equipped with Corporation. Microsoft, Windows, Windows NT, Windows XP, and Windows Vista are
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    class B digital device, pursuant to Part 15 of the FCC rules. Operation is in accordance with the instructions, may cause harmful the equipment off and on, the user is encouraged to try to correct the Consult your point of purchase or service representative for additional suggestions. CE Warning
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    Panel 5 Preinstallation Information 7 Internet Communication Features 10 Scan to E-mail 10 Scan to Folder 11 2 Installing Your Machine Printer Driver 18 Before Installing the Printer Driver 18 Selecting the Panel Display Language 18 Printing the Test Page 19 Installing the Printer Driver
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    Driver Installation Procedure 96 Scanner Operation 98 A Glance of the User Interface 99 Using the Basic Features 100 Using the Advanced Features 103 Using Other Tools 111 Printing Your Document 112 6 Troubleshooting is Not Performed 124 Troubleshooting When Using the Printer Function 125 7
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    Address 135 Adding A New Group 137 Modifying a Group 140 Deleting Groups 142 Managing Fax Phone Book 143 Adding a New Fax Number 143 Deleting or Modifying Phone Numbers 144 Adding a New Fax Group 145 Modifying a Phone Group 146 Deleting a Phone Group 146 Account Management 147 Setting up
  • Ricoh 4110N | User Manual - Page 8
    , more cost effective, and safer than any traditional methods such as mail, or courier. Features Digital Copying: Since the product includes a laser printer, it is able to perform digital copies with outstanding copy quality. With an intuitive control panel and a quality LCD-display, making digital
  • Ricoh 4110N | User Manual - Page 9
    product web page will be prompted. This web page allows the administrator to create up to 2000 e-mail addresses, 40 filing destinations, and 200 fax numbers to conveniently deliver the scanned documents to multiple recipients. 2
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    External View The Front View 1 2 7 3 4 5 6 1. Input Paper Tray and Paper Support 2. Paper Stopper 3. Document Cover 4. Handle 5. Control Panel 6. LCD-display 7. ADF Unit 3
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    5 6 7 8 1. Line Jack: 2. Telephone Jack: 3. LAN Port: 4. Printer Port: 5. USB Port: 6. ADF Port: 7. 24VDC/2.0A: 8. Power Switch: To is provided with the product. To connect network with a network cable.. To connect the printer with a USB cable. To connect a computer as a USB scanner. To connect
  • Ricoh 4110N | User Manual - Page 12
    The Control Panel Part A Part C Part B Part D Part A: LCD Display Used to display current operation. Part B: Function Keys: Used to select a working mode. Function Keys: Press to make copy. Press to send your scanned document to e-mail. Press to send your
  • Ricoh 4110N | User Manual - Page 13
    C: The Numeric Keypad: Used to enter copy quantity, or the fax number. Part D: Start & Other Keys: Used to select special requirements or the start key to start sending or copying your document(s). Select to access the user tools to set up the system. Select to clear current settings and return to
  • Ricoh 4110N | User Manual - Page 14
    Network Administrator to complete the information. 1. DHCP Enable: 2. IP Address: . . . 3. Subnet Mask: . . . 4. Gateway IP: . . . 5. DNS Server: . . . 6. SMTP Server: 7. SMTP Port: 25 8. POP3 Server: 9. POP3 Port: 10. LDAP Server: . . . 11. LDAP Port: 7
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    address of your SMTP mail server assigned by your network administrator. The port number of your SMTP Mail Server. 8. *POP3 Server: The IP address of your POP3 server. 9. *POP3 Port 10. *LDAP Server: 11. LDAP Port: The port number of your POP3 server. The IP address of your LDAP server. The port
  • Ricoh 4110N | User Manual - Page 16
    parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10 Directory Access Protocol. LDAP enables users to access directories and address books directly from external
  • Ricoh 4110N | User Manual - Page 17
    e-mails to your SMTP mail server, and then send these e-mails to your recipients through internet. Intranet MFP  PC ≈ E-mail Server Internet  PC ≈ MFP  PC 10
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    in a standard PDF, JPEG, JPEG_EXIF, TIFF, or MTIFF file format. CIFS is the sharing system of Microsoft Windows. What's unique about this filing function is to let entire corporate users share one machine to send documents to each desired file folder on a designated server or individual computer
  • Ricoh 4110N | User Manual - Page 19
    send e-mails from the product: • TCP/IP network • A SMTP and a optional POP3 server To file document(s) via intranet • FTP, HTTP, HTTPS, or CIFS protocol environment • Windows 98SE, Windows NT, Windows 2000, Windows Me, Windows XP, Windows Vista, HTTP or FTP server 12
  • Ricoh 4110N | User Manual - Page 20
    Unlocking the Scan Unit The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the machine. 1). Locate the lock switch beneath the scanner. 2). Move the lock switch to the "unlocked position". "Locked Position"
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    Installing the Input Paper Tray 1. Attach the Paper Support to the Input Paper Tray. Input Paper Tray Paper Support 2. Then, attach the Input Paper Tray to the machine. 14
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    Installing the Paper Stopper Attach the Paper Stopper to the slot of the document cover as illustrated below. - If you are using A4 or letter size paper, pull the lever up to avoid document falling from the MFP to the floor. - If you are using legal size paper, press down the lever. Paper Stopper
  • Ricoh 4110N | User Manual - Page 23
    an available port of your Ethernet Hub. 2. Connect the other end to the LAN port at the back of the product. LAN Port Connecting the Printer Cable 1. Connect one end of the printer cable to the printer. 2. Connect the other end to the PRINTER port at the rear of the product
  • Ricoh 4110N | User Manual - Page 24
    Connecting the Telephone Line 1. Plug one end of the telephone line to the LINE jack at the left end of the rear panel. Line Jack 2. Plug the other end of telephone line to the "RJ-11" telephone jack provided by the telephone company. Connecting the Power and Turning on the Machine 1. Press the
  • Ricoh 4110N | User Manual - Page 25
    sure to set up the machine by following the procedures shown in the Quick Installation Guide. Before Installing the Printer Driver Selecting the Panel Display Language The default language setting for the printer display panel is English. Omit the following procedure if you want to use English on
  • Ricoh 4110N | User Manual - Page 26
    works properly by printing a test page (configuration page). However, you cannot check the connection between the printer and your computer by printing the test page. 1. Press the Menu key. 2. Press the ▼ or ▲ key to display List/Test Print, and then press the #
  • Ricoh 4110N | User Manual - Page 27
    the Printer Driver Using Network 1. Insert the provided CD-ROM into the CD-ROM drive. If Auto Run starts, click Cancel, and then Exit. 2. Open the Printers and Faxes window or Printers window. 3. Click Add a printer. This will start the Add Printer Wizard, and then click Next. 4. Click Local printer
  • Ricoh 4110N | User Manual - Page 28
    6. Click Next to run the Add Standard TCP/IP Printer Port Wizard. 7. Enter the scanner's IP address, and then click Next. For setting the scanner's IP address, see "Specifying the Product's Network Settings". 8. Click Have Disk.... 21
  • Ricoh 4110N | User Manual - Page 29
    Language)\DISK1 PCL6 printer driver D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1 D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1 PostScript 3 printer driver D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1 D:\DRIVERS\PS3\WIN9X_ME\(Language)\DISK1 10. Select the Setup Information file for the printer driver you want
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    OK. 12. Follow the on-screen instructions to complete the driver installation. Note: When you use the printer under Windows Vista, you have to download the printer driver from the following supplier's web site. Select this printer and the operating system you are using, and then download it. 23
  • Ricoh 4110N | User Manual - Page 31
    or destinations, the administrator can enter relevant value from the options of User Tools on the control panel. In addition to using the control panel, Monitor) or starting the Network Management Tool provided in the supplied Scanner Driver CD-ROM. The product's embedded web page (Web Image Monitor)
  • Ricoh 4110N | User Manual - Page 32
    machine. After warming up for a few seconds, the default working mode is prompted on the touch panel. For example, the following Copy mode. 2. Press the User Tools button on the control panel. This prompts the following User Tools screen. 25
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    , 5. Touch Return after completing entering your information to return to the Network Settings screen. 6. In the Network Settings screen, press OK to return to the User Tools screen. 26
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    appears. 3. Click each item on the menu to enter relevant value. For details on each setting, please refer to the subsequent section, Summary of the User Tools. 27
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    , or sending individual files to fax machine when they press the "Copy", "E-mail", "Folder", or "Facsimile" button on the control panel. However, if the users fail to set these settings, then the default settings will be automatically applied to the copier, e-mails, folder, or the fax sent by the
  • Ricoh 4110N | User Manual - Page 36
    Administrator Settings by the Network Management Tool 1. Place the Scanner Driver CD-ROM into your CD-ROM drive. In a second, the installation graphic appears. 2. Choose Network Management Tool and follow the on-screen instruction to complete the installation. 3. Start Network Management Tool by
  • Ricoh 4110N | User Manual - Page 37
    Menu. 9. Click each item on the menu to enter relevant value. For details on each setting, please refer to the subsequent section, Summary of the User Tools. Note: For more information on how to use the Network Management Tool, please refer to the online help of the Network Management Tool. 30
  • Ricoh 4110N | User Manual - Page 38
    Summary of the User Tools Information: Used to displays the product's basic information. Item Model Manufacturer MAC Address Serial Number System Firmware Version Scanner Firmware Version Homepage Version Page Count Description Displays the product's model name. Displays the manufacturer name.
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    General: Used to specify the product's general information. Item Machine Name Country Code Time Zone Date/Time Description Sets product's machine name. (The name that you wish to show in recipient's e-mail.) Select the country which you are located. This setting is required to perform the
  • Ricoh 4110N | User Manual - Page 40
    POP3 server IP or POP3 URL address. or URL Port # Enter the port number of the POP3 server. * 110 External Address Book LDAP Server IP Enter name. For example, if your domain name is "company" and your user name is "administrator", then your full login name is "company\administrator".
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    the top and proceeds downward. Note: 1. The login name and password are case-sensitive and are up to 28 characters. 2. LDAP Search: y This machine supports two types of authentication, simple and anonymous, to login your LDAP servers. y This machine allows up to 100 match results in a single search
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    Copier Default: Used to specify the product's default copy settings. Note when system auto reset time is over or the device is turned on and off again, the copy settings will be reset to these values. Item Description Basic Image Density Adjust the image density in seven steps using the control
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    Stack" (e.g. pages 1,1,1/2,2,2/3,3,3) orders. Duplex Choose one of the three types for your duplex printing. Choice: *OFF, Short Edge, Long Edge (Check if your printer includes a duplex option.) Short Edge means the short edge of the paper will be printed first. Long Edge means the long edge of
  • Ricoh 4110N | User Manual - Page 44
    E-Mail Default: Used to specify the default settings set by the administrator when sending an e-mail from the product. The default settings mean the e-mail settings will be reset to these values when the system auto reset time is over or when the product turn off and on again. Default E-mail
  • Ricoh 4110N | User Manual - Page 45
    . You can view PDF files using Adobe Acrobat or Adobe Reader. TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications. Also, virtually all desktop scanners can produce TIFF images. JPEG (Joint Photographic
  • Ricoh 4110N | User Manual - Page 46
    screens. The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype file:\\IP\computer name\folder name, to set CIFS URL. Port # Enter the port number for the server which you want to store your scanned document. Default value: *ftp
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    Default Scan Options Item Description Document Choose your default document size. Size Choice: *A4/Letter/A5/B5/Legal. Resolution Choose your default resolution for the scanned document. The higher the resolution, the greater details for the scanned image yet it requires more disk space.
  • Ricoh 4110N | User Manual - Page 48
    . You can view PDF files using Adobe Acrobat or Adobe Reader. TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications. Also, virtually all desktop scanners can produce TIFF images. JPEG (Joint Photographic
  • Ricoh 4110N | User Manual - Page 49
    shades of gray. Note: Faxes are sent in the specified resolution if that resolution is supported by the receiving fax machine. Document Set default document size. Size Choice: A4, Letter, ON to avoid Mode transmission problems when faxing overseas. Choice: ON, *OFF *Factory Default 42
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    supported. The value of the station number will be printed as part of the fax header information of all outgoing faxes. Touch anywhere on the "Station Number . Redial Sets the number of redial attempts if the number dialed is busy. Choice: 0, 1, *2, 3, 4, 5, 6, 7, 8, 9, 10 (The Redial value
  • Ricoh 4110N | User Manual - Page 51
    the new fax number will be automatically contents of your receiving fax to fit into the paper of the printer. If this setting is disabled, an incoming image larger than Manual Choose Enable to perform manual receive fax function or Receive Disable to perform auto receive fax function. Manual
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    between sending and receiving fax machines.) The report may contain the information and result which is useful to troubleshoot a particular problem. Broadcast Report: Choose to print the group transmission report. Transmission Report: Choose to print the latest transmission report
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    . Single Dial Item Program Change Delete Group Dial Item Program Change Delete Description Enter a new name and phone number. Up to 200 phone numbers can be entered. Change a current phone number. Select a phone number you wish to change and then touch the Change button. Delete a current phone
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    last action. The factory default setting is 15 minutes. Choice: 5, *15, 30, 60, 240 minutes System Specify the system's auto reset time. If users have not Auto Reset performed any action during the limited reset time, the LCD (Timer) display will automatically return to the default operation
  • Ricoh 4110N | User Manual - Page 55
    's IP address in the URL field of your browser and choose Account Management to set users' privileges in the product's web page. (For more details, please see Appendix.) Account to enter the text. Port # Enter the port number if you choose HTTP, LDAP, or SMTP as your authenticating server. 48
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    . On the other hand, if IIS or HTTP server does not allow anonymous account for authentication connecting to the web page, the user will be prompted to enter the user name and password first while connecting to the web site. In this mode, the file saving feature is available only when entering
  • Ricoh 4110N | User Manual - Page 57
    system. The following uses the IIS setting for anonymous access to Microsoft Windows 2000 as an example, and assumes the HTP application is installed in the The settings for IIS anonymous access is as below: 1. Start "Internet service manager" in "Control Panel", select "Default Web site" and right
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    2. In the Xcabinet dialog box, select "Directory security" tab, and click "Edit" for "Anonymous Access and Authentication Control". Please make sure " Anonymous Access" is selected in "Authentication Methods" dialog box. 3. Click on "Edit" to Open "Account for anonymous access". Please make sure
  • Ricoh 4110N | User Manual - Page 59
    setting in anonymous access, start "Internet service manager" and select "Default Web site 1. Select C:\Inetpub\wwwroot\Xcabinet directory in Windows Explorer, and right click to select " List", "Read" and "Write". After that "every user" has the privilege to manage all files in the directory
  • Ricoh 4110N | User Manual - Page 60
    It contains only basic authentication mechanisms, and supports little privacy. HTTPS solves this problem by adding SSL, a secure transport layer Windows 2000 Server system. To check if SSL port and directory security have been selected, 1. Click Start>Program>Administrator Tools>Internet Service
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    3. In the Default Web Site Properties dialog, click the Directory Security tab and then click the Edit button from the Secure communication field. The Secure Communication dialog appears. 4. Check if "Require secure channel (SSL)" and "Ignore client certificates" have been selected. Or You may
  • Ricoh 4110N | User Manual - Page 62
    systems. Please set up the "shared directory" per the network settings for sharing in MS Windows. Generally, on the shared directory Properties dialog box under the Windows XP, select "Sharing" tab, and select "Share this folder". Click "Permissions" button to open "Permissions for the shared
  • Ricoh 4110N | User Manual - Page 63
    Specifying a Folder Template by the Product's Embedded Web Page For management purpose, the product allows the administrator to specify the Folder Template remotely only through the product's embedded web page. Please note it is not available to specify these settings on the Touch panel. To specify
  • Ricoh 4110N | User Manual - Page 64
    ://, http://, and file:\\, https://. Important note: You must use this CIFS filing format, file:\\IP\computer name\folder name, to set CIFS URL. The port number for your filing server. Default value: FTP:21, HTTP:80, CIFS:139, HTTPS:443 If the default value is different from the real case, input
  • Ricoh 4110N | User Manual - Page 65
    , Letter, Legal Note the legal size is available from the ADF only. * Factory Default * The default paper size depends on the main tray of the printer. 58
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    Editing a Folder by the Product's Web Page You can edit a folder by creating a new folder, modifying a current folder, or deleting a current folder. To add a new folder, 1. Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page. 2.
  • Ricoh 4110N | User Manual - Page 67
    Note: 9 If you have already specified the Folder Template, all the settings of the template will be automatically copied to your new folder settings so that you don't need to retype the same settings when adding a new folder. 9 The first five folder names that are often used appear on the Folder
  • Ricoh 4110N | User Manual - Page 68
    5. Click Add to temporarily save the latest data and return to the main screen. Your new folder name will be displayed in the main screen. Click Update to permanently save all the latest change or Exit to leave without saving any change. To modify a current folder, 1. Repeat Step 1 to 2 from the
  • Ricoh 4110N | User Manual - Page 69
    3. Modify your folder content and click Update to temporarily save the latest data, or Cancel to exit and then return to the Folder Manager screen. 4. In the Folder Manager screen, click Update to permanently save all the latest changes on the product, or Exit to leave without saving any latest
  • Ricoh 4110N | User Manual - Page 70
    To delete a folder, 1. Repeat Step 1 to 2 from the previous section, Adding a New Folder By the Product's Web Page. 2. Choose the folder you wish to delete in the Folder Manager screen. 3. Click Delete to erase the folder. A warning message appears to confirm your deletion. Click OK to confirm or
  • Ricoh 4110N | User Manual - Page 71
    Setting Required Fax Settings Setting Your Location Your location has to be set first to ensure the fax transcending signals are correct. To set your location, 1. Start Your Browser. 2. Type the IP address of your MFP in the URL field. The MFP's web page appears. 3. Click General from Menu to prompt
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    . Up to 32 characters or digits can be entered. 7. Enter the product's fax number in the Station Number field on the Fax Settings screen. Up to 20 digits can be entered and some characters such as "+", " "(space), are supported. The following is an example of the fax header. ID#: AAA Company Station
  • Ricoh 4110N | User Manual - Page 73
    your desired If you are pressing the phone book. , enter a fax number or select one number from 4. Press ("Black & White") or ("Color") button to start scanning and send the scanned document to your printer, e-mail address, filing server, or a remote fax machine. The following sections
  • Ricoh 4110N | User Manual - Page 74
    "). • Document(s) should be square or rectangular and in good condition (not fragile or worn). • Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes. • Document(s) should be free of staples, paper clips, paper sticky notes. • Keep the glass clean without document placed on it
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    time. 3. Place your document(s) with the text FACE UP in the ADF and make sure that the top of each page feeds in first. Paper Guide 4. Adjust the Paper Guides to center the document(s) in the ADF. 68
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    Placing Document(s) on the Glass 1. Open the document(s) cover to reveal the glass. 2. Place your document with the text FACE DOWN on the glass and align the document in the upper-left corner. Document Cover Document with Text Face Down 3. Close the document cover. 69
  • Ricoh 4110N | User Manual - Page 77
    Making Copies Basic Operation Important! Before making copies through your printer, please make sure your printer has been properly connected to the product and that the power of the printer has been turned on FIRST. Otherwise, the copy function may not work properly. Using the Default Settings 1.
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    main screen. 3. If you need to make more than one copy, enter your desired copy count with the numeric keypad on the control panel. The number of copy will appear on the upper right corner. 4. On the Basic screen, check if the original size, the present scaling percentage, the image density
  • Ricoh 4110N | User Manual - Page 79
    1, Tray 2, MP(Multi-purpose) Tray Please confirm if the paper size of the scanner's LCD has changed when you change the paper size of the printer. Sets your paper size. Choice: Legal, A4, Letter, A5, B5. Note Legal size is available on the ADF only. Use "Density" control to adjust image
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    Stack" (e.g. pages 1,1,1/2,2,2/3,3,3) orders. Duplex Choose one of the three types for your duplex printing. Choice: *OFF, Short Edge, Long Edge (Check if your printer includes a duplex option.) Short Edge means the short edge of the paper will be printed first. Long Edge means the long edge of
  • Ricoh 4110N | User Manual - Page 81
    Sending Your Document to E-mails Basic Operation Using the Default Setting 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the E-mail button on the control panel. The following E-mail main screen appears. The "To"/"CC"/ "BCC" Field The Address Book button
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    Advanced Operation Using Special Settings 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the E-mail button on the control panel. The following E-mail main screen appears. The "To"/"CC"/ "BCC" Field The Address Book button 3. Enter the e-mail address. -
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    bring you a default file name, image. Using #Y#M#D#h#m#s#n makes file name change as time goes. (Y), M, D, h, m, s, and n represent year, month, date, hour, minute, second and series number respectively.) For example, type file name: test#D#n will bring your filing file name as test0500001 76
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    From Enter the "From" address of your outgoing mails from the product. If an e-mail can not be sent, notification is returned to this address. If the administrator has not set the device's email account in the Mail Server settings, you can enter the email address here. This is the "From"
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    Note: 9 If you make a mistake during the process, press the Stop button on the control panel to cancel the operation. 9 The machine allows you to send the scanned document(s) to multiple e-mail addresses. After finishing entering your first e-mail address, simply press Enter to type your next
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    Using the Soft Keyboard In the E-mail main screen, the soft keyboard is used to enter your e-mail address, or message in the text field. To use the soft keyboard, 1. Whenever there is a soft keyboard icon shown in the blank field, for example, the following Subject field on the E-mail screen, touch
  • Ricoh 4110N | User Manual - Page 87
    Using the Address Book To select e-mail addresses, 1. Touch the Address Book icon on the E-mail main screen. The following Address Book screen appears. 2. Touch an e-mail address to select it. The selected one will be highlighted. (You may touch another address for multiple selections.) 3. Touch OK
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    To search an e-mail address or a group, 1. On the Address Book main screen, touch Search to prompt the following E-mail Search screen. 2. Choose your search type. (All means to search the addresses from current Address Book of the product. LDAP means to search the addresses from an external address
  • Ricoh 4110N | User Manual - Page 89
    Sending Your Document to Filing Servers Before sending your document to destination servers, you should set up a few folders first to speed up the process. A folder contains a list of parameters such as your filing protocol, directory, file name and other scanning parameters. On how to set up a new
  • Ricoh 4110N | User Manual - Page 90
    If not, change the settings to suit your needs. 5. Touch the Server Options tab to prompt the Server Options screen. If you are a registered user with a different login name displayed on the Server Options screen, please enter your own login name and password, your desired file name for the scanned
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    to stop scanning. Server Options Login Name If you are a registered user with a different login name displayed on the Server Options screen, please n represent year, month, date, hour, minute, second and series number respectively.) For example, type file name: test#D#n will bring your filing
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    Report to Enter an e-mail address if you wish to send the filing report E-mail to the e-mail. Create a Choose ON to enable the server to create a subfolder when Subfolder sending the scanned image to the destination server. (Check if you are authorized to write under the destination server.)
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    Scan Options Item Description Color File format for documents to be sent in colors via filing from the product. Choice: 1. File Format: *PDF, JPEG, TIFF, JPEG_EXIF, MTIF(Multi-page TIFF) Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it to a single image
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    Adding A New Folder If your location to save current scanned document is not in current Folder list, add a new one by touching the Add New Folder button. This prompts the following New Folder screen. The New Folder screen contains server and scanning parameters that are almost the same with the
  • Ricoh 4110N | User Manual - Page 95
    a Subfolder Scan Options Item Paper Size Resolution Image Density Enter the port number for the server which you want to store your scanned document. Default the default value is different from the real case, input the correct port number in this field. Touch anywhere on the "Port" field to bring up
  • Ricoh 4110N | User Manual - Page 96
    Color File Format B&W File Format * Factory Default File format for the scanned documents to be sent in colors via filing from the product. Choice: 1. File Format: *PDF, JPEG, TIFF, JPEG_EXIF, MTIF(Multi-page TIFF) Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it
  • Ricoh 4110N | User Manual - Page 97
    glass. 2. Press the Facsimile button on the control panel to prompt the Fax main screen. The Phone Book button The Backspace button 3. Enter the fax number with the numeric keypad on the control panel. - Or you may touch the Phone Book button to bring up the telephone book and then select
  • Ricoh 4110N | User Manual - Page 98
    . 9 Up to 20 characters can be entered in the Fax Number field and some characters such as "-" and "P" (a 2-second pause) are supported. 9 When entering a phone number from the numeric keypad, include any PSTN access number (number to access the public telephone line, usually a 9 or 0), area codes
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    glass. 2. Press the Facsimile button on the control panel to prompt the Fax main screen. The Phone Book button The Backspace button 3. Enter the fax number with the numeric keypad on the control panel. - Or you may touch the Phone Book button to bring up the preset telephone book and then
  • Ricoh 4110N | User Manual - Page 100
    fax via (Date/Time) the soft keyboard. This frees you from the need to manually start the transmission. Polling Choose ON to use the product to poll other machines. Reception Overseas Mode Choose ON to avoid transmission problems when faxing overseas. Choice: ON, *OFF * Factory Default 93
  • Ricoh 4110N | User Manual - Page 101
    Canceling a Fax Job To cancel a fax during scanning, When the original documents are still scanning, press the Stop button to cancel sending the fax. To cancel a fax during waiting, If you wish to cancel a previous set delayed sent fax, touch the Cancel Fax Job tab to prompt the following Cancel Fax
  • Ricoh 4110N | User Manual - Page 102
    receiving name of the phone number of group does not appear in the screen, you may find the name by touching the Characters button for a quick search. -Or you may touch the Frequent or the Recent button to show the 10 frequently used or 10 recently used names of phone numbers or groups. 95
  • Ricoh 4110N | User Manual - Page 103
    most systems. However, if your system does not support auto launching CD-ROMs, press the Start button, choose RUN, type d:\driver\setup.exe (d: the CD-ROM drive in use), and then click OK. 5. Follow the on-screen instructions to complete the driver installation. 6. Connect the square end of the USB
  • Ricoh 4110N | User Manual - Page 104
    Windows 2000/XP, be sure to keep your scanner connecting to your computer. 2. This machine contains two USB devices, one for scanner the other for the printer. Therefore, after you have installed scanner driver and printer driver, your computer should detect two USB devices. Follow the instructions
  • Ricoh 4110N | User Manual - Page 105
    . 2. Pull down the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application's user's guide to determine how the TWAIN link is used. A dialog box with a list of scanning sources appears. 3. Select the model name of your product. You
  • Ricoh 4110N | User Manual - Page 106
    A Glance of the User Interface 7 8 1 9 2 10 3 11 4 5 6 1. Scan Method 2. Image Type 3. Resolution 4. Brightness: 5. Contrast 6. Further Tools 7. Invert 8. Mirror Function 9. Preview Auto Area 10. Paper Size 11. Measuring Unit Choice: ADF/Multipage, Flatbed. Choice: Black & White, Halftone1-4,
  • Ricoh 4110N | User Manual - Page 107
    from the automatic document feeder (ADF). Selecting a Proper Image Type Black & White Choose B&W if your original contains only B&W text, pencil or ink sketch. Halftone Halftones are reproduction of image that gives the illusion gray. An example of halftone imaged would be the pictures you see
  • Ricoh 4110N | User Manual - Page 108
    . The higher the contrast, the bigger the different grayscale. Enlarging Previewed Image Enlarge your previewed image to the max. of the preview window. Note this function only enlarging your preview image. This does not enlarge your real image. Inverting and Selecting Your Image The invert command
  • Ricoh 4110N | User Manual - Page 109
    Enhancing Your Image 1. Descreen Eliminates the moire patterns* commonly found in printed matter. 2. Sharpen Sharpen the scanned image. Before Descreen After Descreen Before Sharpen After Sharpen *Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of
  • Ricoh 4110N | User Manual - Page 110
    Auto Level Automatically adjusts the highlight and shadow areas of the scanned image to optimize your image. Normal After Auto Level Using the Advanced Features The Switch button 1. Click the button to pop up the advanced settings bar at the right side. The advanced settings include Highlight/
  • Ricoh 4110N | User Manual - Page 111
    Adjusting Highlight/Shadow Levels Highlight refers the lightest point in a scanned image while shadow refers the darkest point. Using Highlight and Shadow tool together allows you to extend the range of color and reveal more details in a gray or color image. 1 2 3 4 1. Shadow: The darkest point
  • Ricoh 4110N | User Manual - Page 112
    When the value of highlight and shadow change, the image changes accordingly. Highlight: 255/Shadow: 0(Normal) Highlight: 210/Shadow:10 Highlight: 200/Shadow:0 Highlight: 255/Shadow: 50 Adjusting the Brightness Curve Adjusts the midtones of the image without dramatically altering then lightest
  • Ricoh 4110N | User Manual - Page 113
    Changing Color Hue/Saturation/Lightness Improve your image by changing the level of hue/saturation/lightness. (1) (2) (3) (1). Hue (2). Saturation (3). Lightness Adjust the hue by moving the triangle to the right or left. (Note the level of intensity for the color will be changed simultaneously
  • Ricoh 4110N | User Manual - Page 114
    Using Color Balance The Color Balance allows you to obtain an optimal image quality. Move the pointer toward Red, the image turns into a reddish hue. Move the pointer toward Green, the image turns into a greenish hue. 107
  • Ricoh 4110N | User Manual - Page 115
    G (Green), or B (Blue) color channel. This function is particularly useful when you need to convert text using OCR software. Note that this function supports only black & white and gray image. Therefore, be sure to choose any black & white or gray image type while applying this function. The effect
  • Ricoh 4110N | User Manual - Page 116
    Custom Settings Click the Custom Settings button to access a dialog box where you can save your scan settings and configuration settings. There are two tabs: Scan Settings and Configuration Settings. Scan Settings The Scan Settings tab allows you to save your scanning feature settings in a file,
  • Ricoh 4110N | User Manual - Page 117
    Configuration Settings The Configuration Settings tab allows you to customize some special settings. Energy Saving Mode-checks the Enable box to enable energy savings. You can specify a time delay in the Minutes box. Click the Apply button to save the changes. The default setting is 15 minutes. Hint
  • Ricoh 4110N | User Manual - Page 118
    Using Other Tools 1 2 3 4 1. Measuring Unit 2. Paper Size 3. Image Size 4. Lock Image A reminder of the measuring system in use. By clicking the button, you can change the measuring unit. Choice: Inch, cm, Pixel. Provide frequently used scan sizes. Choice: Card 4"x2.5", Photo 5"x3", Photo 6"x4",
  • Ricoh 4110N | User Manual - Page 119
    For the detailed instructions on using the print function, see the manual (Hardware Guide, Software Guide) provided with the printer. The options and the software supported for this machine's print function are listed below. When reading the manual supplied with the printer, skip the sections
  • Ricoh 4110N | User Manual - Page 120
    6 Troubleshooting Information Message printer. 4. If the message still appears, contact your nearest dealer. Detect printer Please turn the printer off and on before you turn the error scanner on. Paper size not Please set the supported paper size to the tray of the supported printer
  • Ricoh 4110N | User Manual - Page 121
    the IP address of the product from another Please check network settings. PC in DOS prompt. For example, type "Ping The address is invalid. 10.1.20.144" in Dos prompt. If the product has Please check network settings. no response, then perform the following steps. Network is down. 1. Check
  • Ricoh 4110N | User Manual - Page 122
    your network administrator for further SMTP service extension help. Mail server doesn't support Contact your network administrator to turn on SMTP login authentication. SMTP login option. SMTP login error Check your login user name. Mailbox Unavailable Check "To" address. Processing
  • Ricoh 4110N | User Manual - Page 123
    is valid. The Device Name can be found in User Tools>General. Or you may contact your network User not local Check "To" address. Service unavailable Contact your network administrator for further help. Mail server does not support Contact your network administrator for further SMTP service
  • Ricoh 4110N | User Manual - Page 124
    FTP server is not shut downing and port number is FTP server. correct. If the error Check the privilege of your account. denied. CIFS (User level) This account has not right to create . incorrect. Failed to connect Check if server supports CIFS(SMB) connection. CIFS CIFS Computer Make sure
  • Ricoh 4110N | User Manual - Page 125
    has correct authorization. Failed to connect Check Server IP and HTTP port. Make sure they are correct. Or, HTTP Check whether that server supports HTTP connection. HTTP Resource not That server can't save the files, contact your server administrator found for help. HTTP Forbidden This action
  • Ricoh 4110N | User Manual - Page 126
    LDAP server login error LDAP server IP error LDAP port error LDAP user password error Check login name and password. Check IP address of LDAP server. Or contact your network administrator for help. Check if the port number is correct. Check if the password is correct. 119
  • Ricoh 4110N | User Manual - Page 127
    when a problem occurs only" in the "Transmission Report" option when you press the "User Tools" button and choose Fax Settings and then Options in succession. use another line. 3. If the error still occurs, please call service. The remote fax machine may be disconnected. Check the remote fax machine
  • Ricoh 4110N | User Manual - Page 128
    line. 3. If the error still occurs, please call service. Memory Full 1. Check if the printer is connected. If the printer is not connected, the scanned image will be stored in MFP's memory. 2. Your printer may have error message. Check and solve the problems. 3. Check Send Later jobs. These jobs are
  • Ricoh 4110N | User Manual - Page 129
    Clearing a Paper Jam In the event of a paper jam, follow the procedures below to remove the paper: 1. Gently open the ADF front cover to the left. 2. Carefully pull the paper out of the ADF unit. 3. Close the ADF front cover. The product is now ready to use. ADF Front Cover 122
  • Ricoh 4110N | User Manual - Page 130
    Removing the Abnormal Line Image When the scanned image is with abnormal lines on it, clean the white area on the glass as indicated below with a clean lintless cloth. White Area 123
  • Ricoh 4110N | User Manual - Page 131
    When a Job is Not Performed If you are not able to carry out your job, it may be that the machine is being used by another function. Wait until the current job is completed before trying again. In certain cases, you can carry out another job using a different function while the current job is being
  • Ricoh 4110N | User Manual - Page 132
    Troubleshooting When Using the Printer Function Q. An error message appears when the properties dialog box for the printer driver is opened. A. Disable bidirectional communication in the properties dialog box for the printer driver. 1. On the Start menu, click Printers and Faxes. 2. Click the icon
  • Ricoh 4110N | User Manual - Page 133
    Machine Cleaning the Glass The product is designed to be maintenance-free. However, it still needs to be cleaned occasionally white sheet beneath the document cover to remove the dust or any toner particles. 4. Close the document cover. The product is now ready for use. 1 2 1.
  • Ricoh 4110N | User Manual - Page 134
    Cleaning the LCD-display To clean the display surface, use a soft cloth, either dry or moistened with neutral detergent or ethanol. Do not use any organic solvents, acid or alkali solution. LCD-display 127
  • Ricoh 4110N | User Manual - Page 135
    Cleaning the ADF From time to time the pad assembly and feeding rollers may become contaminated with ink, toner particles or paper dust. In this case the product may not feed documents smoothly. If this occurs please follow the cleaning procedures to return your
  • Ricoh 4110N | User Manual - Page 136
    After scanning approximately 30,000 pages through the ADF, the pad may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the pad module with a new one. For ordering the pad module, please consult your nearest dealer and follow the
  • Ricoh 4110N | User Manual - Page 137
    browser, Microsoft I.E. 5.0 or higher, or Netscape Communicator 6.0 or higher, or Mozilla Firefox. 2. Type IP address of the product in the URL field. For example, http://10.1.30.83. The product's embedded web page appears as shown below. 130
  • Ricoh 4110N | User Manual - Page 138
    3. Click Address Book Manager and you will be prompted to enter a password. 4. Click Login since the machine is shipped with no specific login name and password to prompt the Address Book Manager screen. (You can assign your password later.) 5. Click the E-mail icon and choose New to prompt the
  • Ricoh 4110N | User Manual - Page 139
    7. Click Update to permanently save the new e-mail address, or Exit to leave without saving the address. Note: Up to 300 e-mail addresses can be entered in the Address Book. 132
  • Ricoh 4110N | User Manual - Page 140
    Modifying an E-mail Address To modify an e-mail address, 1. Repeat Step 1 to Step 4 from the previous section, Adding an E-mail Address. The Address Book Manager dialog appears. 2. Choose the address you want to modify from the list and choose Modify to prompt the Modify an E-Mail Address dialog box
  • Ricoh 4110N | User Manual - Page 141
    4. Click Update to temporarily save the latest data, or Cancel to return to the Address Book Manager screen. 5. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change. 134
  • Ricoh 4110N | User Manual - Page 142
    Deleting an E-mail Address To delete an e-mail address, 1. Repeat Step 1 to Step 4 from the previous section, Adding An E-mail Address. The Address Book Manager dialog appears. 2. Choose the address you want to delete from the list and then choose Delete to erase the address. A Confirmation dialog
  • Ricoh 4110N | User Manual - Page 143
    Note: You can make multiple selections by choosing one email and then pressing the Shift key to delete them at once. 136
  • Ricoh 4110N | User Manual - Page 144
    Adding A New Group To send multiple addresses simultaneously at one time, you can create address group to speed up the process. Up to 99 addresses can be included in one group and a total of 20 groups can be created in the Address Book. To add a new group, 1. Repeat Step 1 to Step 4 from the
  • Ricoh 4110N | User Manual - Page 145
    3. Enter your group name. 4. Choose the address from the right side and click » to add a member to the group. 5. Click Add to temporarily save the latest data, or Cancel to return to the Address Book Manager screen. 138
  • Ricoh 4110N | User Manual - Page 146
    6. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change. 139
  • Ricoh 4110N | User Manual - Page 147
    Modifying a Group To modify a group, 1. In the Address Book Manager screen, click the Group icon and choose Modify to prompt the Modify a Group Set dialog box. Or you may double click the group to prompt the Modify a Group Set dialog box. 2. Modify your group information. Choose the group member you
  • Ricoh 4110N | User Manual - Page 148
    4. Click Update to permanently save all the latest change on the product, or Exit to leave the screen without saving any latest change. 141
  • Ricoh 4110N | User Manual - Page 149
    Deleting Groups To delete a group, 1. In the Address Book Manager screen, click the Group icon and choose a group you wish to delete. 2. Click Delete to erase the group. A Confirmation dialog box appears to confirm your deletion. Click OK to delete or Cancel to exit. 3. Click Update to permanently
  • Ricoh 4110N | User Manual - Page 150
    the time entering your number. Adding a New Fax Number To add a new fax number, 1. Start your browser, Microsoft I.E. 5.0 or higher, or Netscape Communicator 6.0 or higher, or Mozilla Firefox. 2. Type IP address of the product in the URL field. For example, http://10.1.30.83 The product's embedded
  • Ricoh 4110N | User Manual - Page 151
    5. Click Update after completing your entry or Exit to leave the screen without saving your changes. Deleting or Modifying Phone Numbers To delete or modify current phone number, simply make your changes in the Phone Book Manager screen and then click Update to save the changes. 144
  • Ricoh 4110N | User Manual - Page 152
    group, 1. In the Phone Book screen, click Phone Group at the upper right corner to prompt the following Phone Group List screen. 2. Click a new group number to prompt the following Add a New Group Set screen. 3. Enter the name of the group, and select group members by the arrow keys as illustrated
  • Ricoh 4110N | User Manual - Page 153
    return to the Phone Group List screen. Deleting a Phone Group To delete a phone group, 1. In the Phone Group List screen, click Delete beneath the group number which you wish to delete. 2. A Confirmation dialog box is prompted. Click Yes to delete or No to cancel. 146
  • Ricoh 4110N | User Manual - Page 154
    chapter describes how to set up the Account Management. If you wish to assign local users and their privileges in using the individual product feature such as the Copy, E-mail, the product in the URL field. For example, http://10.1.30.83. The product's embedded web page appears as shown below. 147
  • Ricoh 4110N | User Manual - Page 155
    server. Information Touch anywhere on the URL field to bring up the soft keyboard IP or URL to enter the text. Port # Enter the port number if you choose HTTP, LDAP, or SMTP as your authenticating server. Default value: http:80, CIFS:139, https:443 148
  • Ricoh 4110N | User Manual - Page 156
    Account List dialog box, as shown below. 7. Click the New Account button to open the New Account dialog box, as shown below. 8. Set up your user name and password respectively in the Name and Password fields. The name and password are case-sensative and up to 64 characters can be entered
  • Ricoh 4110N | User Manual - Page 157
    Facsimile function. The New Account settings are demonstrated as below. 10. Click Update to save the settings and return to the Account List screen. Copy Account: If you wish to permit other users to use the same privileges as one user, simply select the account from the account list and then click
  • Ricoh 4110N | User Manual - Page 158
    the settings or Cancel to return to the Account Management screen without saving any latest changes. Delete: If you wish to delete a current local user, select the account from the account list and click the Delete button. A warning message appears to confirm your deletion. Click OK to confirm or
  • Ricoh 4110N | User Manual - Page 159
    Type Memory Size Flash Memory Size Light Source Specification IS800C/Aficio IS800C A4 Flatbed with ADF System: 64Mbytes, Image:64Mbytes 24 bits Color, 8 bits Gray 4 bits CMYK, 1 bit mono 600х600 dpi Network Connection 10/100 Mbits auto-negotiation Dimensions (W x D x H) 444 x 412 x 272 mm (with
  • Ricoh 4110N | User Manual - Page 160
    ~ 28 lb (60g/m2 ~ 105 g/m2) (0.002"~0.006") Recommended Daily Scans Up to 1,000 pages a day Specification of Copy Copy Port USB 2.0 Host Rev 2.0 Printer Language PCL5 Multi-Copy Speed(ADF) B&W Speed mode Text mode 18 CPM (copies per minute) 11 CPM 11 CPM Multiple Copies(Copy count) Copy
  • Ricoh 4110N | User Manual - Page 161
    ), 4 in 1 (portrait) Collate Sort/Stack Duplex(printer) On/Off Network Specification Configuration Requirement E-mail Specification Protocol Supported LDAP Server Windows 2003 Active Directory with SFU( Service for Unix) Windows Server 2000 + MS Exchange 5.5 Lotus Notes R5 Supported
  • Ricoh 4110N | User Manual - Page 162
    Yes Busy Tone Detection Yes Redial Automatic / Manual Immediate Transmission N/A Memory Transmission Yes Specification of B/W Raw, G3, G4 Gray JPEG Color JPEG Compression Level Low / Medium / High Supported Resolution 75, 100, 150, 200, 300, 400, 600 dpi Default Resolution B/W: 200
  • Ricoh 4110N | User Manual - Page 163
    Management, 48, 147 ADDING A NEW FAX GROUP, 145 ADDING A NEW FAX NUMBER, 143 ADDING A NEW GROUP, 137 ADDING AN EMAIL ADDRESS, 130 ADDRESS BOOK Internet Communication Features Scan to E-mail, Scan to Folder,, 10 INVERT, 101 IP Addres, 9 JPEG, 38, 41 LAN, 16 LDAP, 9 Lightness, 106 Loading Your Paper
  • Ricoh 4110N | User Manual - Page 164
    , Gateway IP, DNS Server, 26 New Account, 149 N-Up (Paper Saving) 1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (portrair), 36, 73 Paper Jams, 122 Paper Support, 14 PDF, 38, 41 Phone Book, 95 POP3, 9 PSTN, 43 quality type Standard, Fine, Extra Fine, Photo, 93 resolution, 76 RESOLUTION, 101 Saturation
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User's Manual