Ricoh 411402 Printer Guide - Page 64

Creating the variable document, Printing Variable Data Documents

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55-4 Printing Variable Data Documents Variable element Creating the variable document You can create the variable document with a word processing application that provides a mail merge function, a database application, or a page layout application that supports scripting. In all cases, information is taken from a list or database and merged into an existing document that is set up to accept the information. Each application has different controls for this function. For detailed instructions, see the specific application documentation. Before the variable elements can be added to the master document, they must be formatted to conform to the layout of the master document. To do this, you create a document with the correct formatting, and then add the variable information in the appropriate places. For efficient variable data printing, create a variable document that has significantly more pages than its corresponding FreeForm master. Variable document When you have created a variable document, print it to the EB-105EX and specify that it be combined with the corresponding FreeForm master (see page 5-9).

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5
5-4
Printing Variable Data Documents
Creating the variable document
You can create the variable document with a word processing application that provides
a mail merge function, a database application, or a page layout application that
supports scripting. In all cases, information is taken from a list or database and merged
into an existing document that is set up to accept the information. Each application
has different controls for this function. For detailed instructions, see the specific
application documentation.
Before the variable elements can be added to the master document, they must be
formatted to conform to the layout of the master document. To do this, you create a
document with the correct formatting, and then add the variable information in the
appropriate places.
For efficient variable data printing, create a variable document that has significantly
more pages than its corresponding FreeForm master.
When you have created a variable document, print it to the EB-105EX and specify
that it be combined with the corresponding FreeForm master (see
page 5-9
).
Variable document
Variable element