Xerox 3100MFP/S User Guide - Phaser 3100 MFP/X - Page 75

12 - PC Features Phaser 3100MFP/X Receive a fax The window MF Manager and MF Director show, using different messages, the reception of a fax. The icon is displayed at the bottom of the window MF Manager and the icon appears in the task bar. You can automatically print faxes on reception. To do this, you have to define this parameter, refer to paragraph Fax parameters, page 71. Follow-up of fax communications Follow-up of fax communications is by means of: • an outbox, • an inbox, • a sent item memory, • an outbox log, • an inbox log. The send memory (items sent) The sent memory is used to keep all faxes you have sent. The information in the send memory is: • the recipient of the fax, • the date the fax was created, • the date the fax was sent, • the size of the fax. The outbox log The outbox log is used to keep a history of all fax communications (successful or failed) that your machine processes. The log is printed automatically as soon as its contents fill a page. The DELETE button deletes the Important entire log, and not simply the selected message(s). These services enable you to always know exactly what communications are taking place on the machine, whether sending or receiving. The outbox and inbox logs are automatically printed when their contents fill a page. After automatic printout, the machine creates a new log. The outbox In the fax outbox, there are the following: • the requests being sent, • the send later requests, • the requests for which one or more send attempts have already been made, and which will soon be redialed, • the cancelled requests (calls not put through). The information held in the log is: • the recipient of the fax, • the date the fax was sent, • the status (sent, cancelled ...). The inbox log The inbox log is used to keep a history of all faxes received by your machine. The log is printed automatically as soon as its contents fill a page. The DELETE button deletes the Important entire log, and not simply the selected message(s). The information held in the inbox log is: • the sender of the fax, • the date and reception of the fax, • the status. The requests are displayed in the order in which they are executed. The cancelled requests are filed at the end of the list so that they are more accessible if you want to work with them (request a new send) or delete them. - 70 -