Xerox 8560MFP Evaluator Guide - Page 16

Section 2: Evaluating Multifunction Systems Evaluate Cost Control Controlling the cost of multifunction system and printer fleets is a critical capability for organisations of any size. Does your multifunction system provide you the tools you need to manage and track your employees' printing and copying, and the associated cost? Can your multifunction system vendor offer you an all-inclusive monthly contract that includes printing and maintenance costs? Does your vendor have the expertise to analyse your environment and your printing needs to help right-size your fleet to fit your company's needs? How the phaser 8560MFP exceeds the cost control requirement: Managing and Tracking Costs For any I.T. department managing a fleet of multifunction systems, it is crucial to be able to manage and track the costs of operating the systems. The Xerox Phaser 8560MFP includes the following utilities for tracking and managing costs: • Password Protection - Restrict access to colour printing capabilities to select individuals • Usage Analysis Tool - Improved to enable administrators to collect, organise and analyse job accounting data from multiple users. This is very helpful for calculating chargeback billing or planning an optimised printer and multifunction system deployment Another cost management option is a Xerox maintenance and supplies contract. With this contract, per-page printing costs are fixed, meaning the per page charge is consistent regardless of how much solid ink is used. Similarly, page size does not affect your page cost - A4, legal, index card - all page sizes carry the same cost. Assessing Your Environment Xerox can help you decrease your overall document costs by optimising and right-sizing your technology deployment. Three levels of assessment tools and services are available to help you deploy the right mix of equipment to best serve the needs of your environment: • Xerox Office Efficiency Calculator - A five minute, web-based "instant analysis" offers suggestions on your technology needs using information you enter on your environment and key, known industry metrics. • Xerox Office Productivity Advisor (XOPA) - More in-depth Web-based tool assesses your specific document environment. XOPA results suggest better ways to manage page volume between printing, copying and faxing - delivering end user satisfaction and cost efficiency. XOPA is a free service performed by your local Xerox sales representative. • Xerox Office Document Assessment (ODA) - An analytical model that measures and analyses your current document production infrastructure, the ODA provides in-depth improvement plans for significant cost savings and increased efficiency. The ODA is a six-sigma fee-based tool and consulting service oriented more at enterprise level organisations. 16 Xerox Phaser 8560MFP Evaluator Guide