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Brother International FAX 575 Users Manual - English - Page 11

Quick Reference Guide, Sending faxes, Receiving faxes, Storing numbers, Dialing operations - manual

UPC - 012502612278

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Quick Reference Guide Sending faxes Automatic transmission 1 Insert the document face down in the ADF (up to 10 pages). 2 Enter the fax number you want to call. 3 Press Fax Start. Receiving faxes Select Receive Mode 1 Press Receive Mode to select FAX ONLY, FAX/TEL, TAD:ANSWER MACH. or MANUAL. If you select FAX/TEL, make sure you set Ring Delay and F/T Ring Time. (See Setting the Ring Delay on page 5-2 and Setting the F/T Ring Time (FAX/TEL mode only) on page 5-3.) Storing numbers Storing One-Touch Dial numbers 1 Press Menu/Set, 6, 1. 2 Press a One-Touch key where you want to store a number. 3 Enter a number (up to 20 digits), and then press Menu/Set. 4 Enter a name (up to 15 characters) or leave it blank, and then press Menu/Set. 5 Press ▲ or ▼ to select the type of number and press Menu/Set. 6 Press Stop/Exit. Storing Speed-Dial numbers 1 Press Menu/Set, 6, 2. 2 Using the dial pad, enter a two-digit Speed-Dial location number (00-99), and then press Menu/Set. 3 Enter a number (up to 20 digits), and then press Menu/Set. 4 Enter a name (up to 15 characters) or leave it blank, and then press Menu/Set. 5 Press ▲ or ▼ to select the type of number and press Menu/Set. 6 Press Stop/Exit. Dialing operations One-Touch Dialing 1 Insert the document face down in the ADF. 2 Press the One-Touch key of the number you want to call. 3 Press Fax Start. Speed-Dialing 1 Insert the document face down in the ADF. 2 Press Search/Speed-Dial, then press # and the two-digit Speed-Dial number. 3 Press Fax Start. ix

Section	Page
USER’S GUIDE	1
Brother numbers	3
Register your product (USA only)	3
Frequently Asked Questions (FAQs)	3
For Customer Service	3
Brother fax back system (USA only)	4
Ordering accessories and supplies	4
Safety precautions	9
To use the fax machine safely	9
Choosing a location	10
Quick Reference Guide	11
Table of Contents	13
1 Introduction	17
Using this Guide	17
Finding information	17
Fax Test Sheet and Product Registration (USA only)	18
Part names	19
Control panel overview	20
About fax machines	22
Custom features	22
Fax tones and handshake	23
ECM (Error Correction Mode)	23
Connections	24
Connecting an external telephone	24
Connecting an external telephone answering device (TAD)	24
Special line considerations	27
Multi-Line connections (PBX)	29
Custom features on your phone line	29
2 Paper	30
About paper	30
Handling and using plain paper	30
How to load paper	31
3 On-Screen Programming	32
User-friendly programming	32
Menu table	32
Memory Storage	32
Navigation keys	33
4 Initial Setup	38
Getting started	38
Setting the Date and Time	38
Turning on Automatic Daylight Savings Time	38
Setting the Station ID	39
Setting the Beeper Volume	41
Setting the Speaker Volume	41
Choosing the Handset Volume (For Volume Amplify)	41
Setting Volume Amplify	42
Setting the Ring Volume	43
Setting Tone and Pulse dialing mode (Canada Only)	43
Setting up your area code (USA only)	43
5 Setup Receive	44
Basic receiving operations	44
Choosing the Receive Mode	44
Setting the Ring Delay	45
Setting the F/T Ring Time (FAX/TEL mode only)	46
Easy Receive	46
Printing a reduced incoming fax (Auto Reduction)	47
Setting Paper Size	47
Receiving a fax at the end of a conversation	47
Advanced receiving operations	48
Operation from extension telephones	48
For FAX/TEL mode only	48
Using a cordless external handset	48
Changing the remote codes	49
Printing a fax from the memory	49
Polling	49
Telephone services	51
Distinctive Ring	51
Registering the Distinctive Ring pattern	52
Caller ID	53
Call Waiting/Caller ID	56
6 Setup Send	57
How to dial	57
Manual dialing	57
One-Touch dialing	57
Speed-Dialing	57
Search	57
Fax Redial	58
How to fax	58
Automatic transmission	58
Manual transmission	59
Sending a fax at the end of a conversation	59
Basic sending operations	59
Sending faxes using multiple settings	59
Contrast	60
Fax resolution	60
Multiple Resolution Transmission	61
Canceling a fax in progress	61
Canceling a scheduled job	61
Advanced sending operations	62
Composing the electronic Cover Page	62
Broadcasting	64
Overseas Mode	64
Call Reservation	65
Delayed Fax	66
Setting up Polled Transmit	67
Memory Transmission	68
Out of Memory message	68
Interrupting Delayed Fax and Polled Transmit jobs	69
7 Quick-Dial numbers and dialing options	70
Storing numbers for easy dialing	70
Storing One-Touch Dial numbers	70
Storing Speed-Dial numbers	71
Changing One-Touch and Speed-Dial numbers	72
Setting up Groups for Broadcasting	73
Dialing options	74
Manual dialing	74
One-Touch dialing	74
Speed-Dialing	75
Access codes and credit card numbers	75
Search	76
Pause	76
Hold	76
Redial (Telephone)	76
Redial (Fax)	76
Tone or Pulse (Canada only)	76
8 Remote Fax Options	77
Fax Forwarding	77
Setting up Fax Forwarding	77
Programming your pager number	78
Setting Fax Storage	79
Turning off Remote Fax Options	79
Setting your remote access code	79
Remote Retrieval	80
Using your remote access code	80
Remote commands	81
Retrieving fax messages	82
Changing your Fax Forwarding number	82
9 Printing reports	83
FAX settings and activity	83
Customizing the Transmission Verification Report	83
Setting the Journal Period	83
Printing reports	84
How to print a report	84
10 Making copies	85
Using the fax machine as a copier	85
Copy operations	85
Making a single copy	85
Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge	86
11 Important information	87
Standard telephone and FCC Notices	87
These notices are in effect on models sold and used in the United States only.	87
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	88
Important safety instructions	90
Trademarks	91
Shipment of the fax machine	91
12 Troubleshooting and routine maintenance	92
Troubleshooting	92
Error messages	92
Compatibility	95
Document Jam or Paper Jam	95
If you are having difficulty with the fax machine	97
Routine maintenance	99
Cleaning the print head	99
Cleaning the scanner	100
Changing the ribbon	100
Glossary	103
Specifications	106
General	106
Copy	106
Fax	107
Index	108

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Quick Reference Guide

Sending faxes

Automatic transmission

Insert the document face

down in the ADF (up to 10

pages).

Enter the fax number you

want to call.

Press

Fax Start

Receiving faxes

Select Receive Mode

Press

Receive Mode

select

FAX ONLY

FAX/TEL

TAD:ANSWER MACH.

MANUAL

. If you select

FAX/TEL

, make sure you

set Ring Delay and F/T

Ring Time. (See

Setting

the Ring Delay

on page

5-2 and

Setting the F/T

Ring Time (FAX/TEL

mode only)

on page 5-3.)

Storing numbers

Storing One-Touch Dial

numbers

Press

Menu/Set

Press a One-Touch key

where you want to store a

number.

Enter a number (up to 20

digits), and then press

Menu/Set

Enter a name (up to 15

characters) or leave it

blank, and then press

Menu/Set

Press

▲

▼

to select the

type of number and press

Menu/Set

Press

Stop/Exit

Storing Speed-Dial numbers

Press

Menu/Set

Using the dial pad, enter a

two-digit Speed-Dial

location number (00-99),

and then press

Menu/Set

Enter a number (up to 20

digits), and then press

Menu/Set

Enter a name (up to 15

characters) or leave it

blank, and then press

Menu/Set

Press

▲

▼

to select the

type of number and press

Menu/Set

Press

Stop/Exit

Dialing operations

One-Touch Dialing

Insert the document face

down in the ADF.

Press the One-Touch key

of the number you want to

call.

Press

Fax Start

Speed-Dialing

Insert the document face

down in the ADF.

Press

Search/Speed-Dial

, then

press

and the two-digit

Speed-Dial number

Press

Fax Start