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HP Officejet Pro L7400 User Guide - Page 48

Monitor the device, Use device management tools

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Chapter 7 Monitor the device This section provides instructions for monitoring the device. Use this tool... Control panel Toolbox (Windows) HP Printer Utility (Mac OS) to obtain the following information.... Obtain information about the status of jobs that are being processed, the operating status of the device, and the status of ink cartridges and printheads. Ink cartridge information: Click the Estimated Ink Levels tab to view the inklevel information, and then scroll to display the Cartridge Details button. Click the Cartridge Details button to view information about replacement ink cartridges and expiration dates.* Ink cartridge information: Open the Information and Support panel and click Supplies Status. * * The ink levels shown are an estimate only. Actual ink volumes may vary. Administer the device This section provides information about administering the device and modifying settings. Use this tool... Control panel Toolbox (Windows) HP Printer Utility (Mac OS) to do the following... • Language and country/region: Press Setup, and then open the Preferences menu. • Set the date and time: Press Setup, press Tools, and then press Date and Time. • Set the scanner bulb time: Press Setup, select Preferences, and then select Set Bulb Time. • Change tray settings: Click Paper Handling on the Services tab. • Perform device maintenance tasks: Click the Services tab. • Change tray settings: Click Paper Handling from the Printer Settings panel. • Perform device maintenance tasks: Open the Information and Support panel, and then click the option for the task that you want to perform. Use device management tools • Toolbox (Windows) • HP Printer Utility (Mac OS) 44 Configure and manage

Section	Page
Contents	5
Get started	10
Find other resources for the product	10
Understand the device parts	11
Front view	12
Printing supplies area	12
Back view	13
Control panel buttons and lights	13
Connection information	14
Install the accessories	15
Install the duplexer	15
Install Tray 2	15
Turn on accessories in the print driver	16
To turn on accessories on Windows computers	17
To turn on accessories on Macintosh computers	17
Use the device	18
Use control panel menus	18
Control-panel message types	18
Status messages	18
Warning messages	19
Error messages	19
Critical error messages	19
Change device settings	19
Use the HP Solution Center (Windows)	20
Use the HP photo and imaging software	20
Load originals	21
Load an original on the scanner glass	21
Select print media	22
Tips for selecting and using print media	22
Understand specifications for supported media	23
Understand supported sizes	23
Understand supported media types and weights	26
Set minimum margins	27
Load media	27
Configure trays	30
Print on special and custom-sized media	31
Print borderless	32
Print	34
Change print settings	34
Change settings from an application for current jobs (Windows)	34
Change default settings for all future jobs (Windows)	34
Change settings (Mac OS)	34
Print on both sides (duplexing)	35
Guidelines for printing on both sides of a page	35
Perform duplexing	35
Cancel a print job	37
Copy	38
Make copies from the control panel	38
Change the copy settings	38
Set the number of copies	39
Set the copy paper size	39
Set the copy paper type	39
Change copy speed or quality	40
Resize an original to fit onto letter or A4 paper	41
Copy a legal-size document onto letter paper	41
Adjust the lightness and darkness of your copy	42
Enhance blurred areas of your copy	42
Enhance light areas of your copy	43
Cancel a copy job	43
Scan	44
Scan an original	44
Scan an original to a program on a computer (direct connection)	44
Scan from a TWAIN-compliant or a WIA-compliant program	45
Scan from a TWAIN-compliant program	45
Scan from a WIA-compliant program	45
Edit a scanned original	45
Edit a scanned photo or graphic	46
Edit a scanned document using optical character recognition (OCR) software	46
Change scan settings	46
Cancel a scan job	46
Configure and manage	47
Manage the device	47
Monitor the device	48
Administer the device	48
Use device management tools	48
Toolbox (Windows)	49
Open the Toolbox	49
Toolbox tabs	49
HP Printer Utility (Mac OS)	50
Open the HP Printer Utility	50
HP Printer Utility panels	50
HP Instant Support	51
Security and privacy	51
To gain access to HP Instant Support	51
myPrintMileage	52
Understand the self-test diagnostic page	52
Configure the device (Windows)	54
Direct connection	54
Install the software before connecting the device (recommended)	54
Connect the device before installing the software	55
Share the device on a locally shared network	55
Configure the device (Mac OS)	56
Install the software for a direct connection	56
Share the device on a locally shared network	56
Uninstall and reinstall the software	57
Maintain and troubleshoot	60
Supported ink cartridges	60
Replace the ink cartridges	60
Maintain the printheads	61
Check printhead health	62
Print the print quality diagnostic page	62
Align the printheads	63
Calibrate the linefeed	64
Clean the printheads	64
Clean the printhead contacts manually	64
Replace the printheads	67
Store printing supplies	68
Store ink cartridges	69
Store printheads	69
Clean the device	69
Clean the scanner glass	69
Clean the exterior	70
Troubleshooting tips and resources	70
Solve printing problems	70
The device shuts down unexpectedly	71
Error message appears on control-panel display	71
The device is not responding (nothing prints)	71
Device does not accept printhead	72
Device takes a long time to print	72
Blank or partial page printed	72
Something on the page is missing or incorrect	73
Placement of the text or graphics is wrong	73
The device prints half a page, then ejects the paper	74
Poor print quality and unexpected printouts	74
Poor quality printouts	75
Meaningless characters print	75
Ink is smearing	76
Ink is not filling the text or graphics completely	76
Output is faded or dull colored	76
Colors are printing as black and white	76
Wrong colors are printing	77
Printout shows bleeding colors	77
Colors do not line up properly	77
Lines or dots are missing from text or graphics	77
Solve paper-feed problems	77
Optional Tray 2 cannot be inserted	78
Another paper-feed problem is occurring	78
Solve copy problems	79
No copy came out	79
Copies are blank	80
Documents are missing or faded	80
Size is reduced	80
Copy quality is poor	80
Copy defects are apparent	81
The device prints half a page, then ejects the paper	81
Solve scan problems	81
Scanner did nothing	82
Scan takes too long	82
Part of the document did not scan or text is missing	82
Text cannot be edited	83
Error messages appear	83
Scanned image quality is poor	83
Scan defects are apparent	84
Troubleshoot installation issues	85
Hardware installation suggestions	85
Software installation suggestions	86
Clear jams	87
Clear a jam in the device	87
Tips for avoiding jams	89
HP supplies and accessories	90
Order printing supplies online	90
Accessories	90
Supplies	90
Ink cartridges	90
Printheads	91
HP media	91
Support and warranty	92
Hewlett-Packard limited warranty statement	93
Obtain electronic support	94
Obtain HP telephone support	94
Before you call	94
Support process	95
HP support by phone	95
Phone support period	95
Telephone support numbers	95
Placing a call	97
After the phone support period	97
Additional warranty options	97
HP Quick Exchange Service (Japan)	98
Call HP Korea customer support	98
Prepare the device for shipment	99
Remove the ink cartridges and printheads before shipment	99
Remove the control-panel faceplate	100
Pack the device	101
Device specifications	103
Physical specifications	103
Product features and capacities	103
Processor and memory specifications	103
System requirements	104
Print specifications	105
Copy specifications	105
Scan specifications	105
Environmental specifications	105
Electrical specifications	106
Acoustic emission specifications (print in Draft mode, noise levels per ISO 7779)	106
Regulatory information	107
FCC statement	108
Notice to users in Korea	108
VCCI (Class B) compliance statement for users in Japan	109
Notice to users in Japan about the power cord	109
RoHS notices (China only)	109
LED indicator statement	109
Regulatory model number	109
Declaration of conformity	110
Environmental product stewardship program	111
Paper use	111
Plastics	111
Material safety data sheets	111
Product restricted material	111
Recycling program	111
HP inkjet supplies recycling program	111
Disposal of waste equipment by users in private households in the European Union	112
Energy consumption	112

Match case Limit results 1 per page

Monitor the device

This section provides instructions for monitoring the device.

Use this tool...

to obtain the following information

....

Control panel

Obtain information about the status of jobs

that are being processed, the operating status

of the device, and the status of ink cartridges

and printheads.

Toolbox (Windows)

Ink cartridge information:

Click the

Estimated Ink Levels

tab to view the ink-

level information, and then scroll to display

the

Cartridge Details

button. Click the

Cartridge Details

button to view information

about replacement ink cartridges and

expiration dates.*

HP Printer Utility (Mac OS)

Ink cartridge information:

Open the

Information and Support

panel and click

Supplies Status

. *

* The ink levels shown are an estimate only. Actual ink volumes may vary.

Administer the device

This section provides information about administering the device and modifying

settings.

Use this tool...

to do the following...

Control panel

•

Language and country/region:

Press

Setup

and then open the

Preferences

menu.

•

Set the date and time:

Press

Setup

, press

Tools

, and then press

Date and Time

•

Set the scanner bulb time:

Press

Setup

select

Preferences

, and then select

Set Bulb

Time

Toolbox (Windows)

•

Change tray settings:

Click

Paper Handling

on the

Services

tab.

•

Perform device maintenance tasks:

Click the

Services

tab.

HP Printer Utility (Mac OS)

•

Change tray settings:

Click

Paper Handling

from the

Printer Settings

panel.

•

Perform device maintenance tasks:

Open

the

Information and Support

panel, and then

click the option for the task that you want to

perform.

Use device management tools

•

Toolbox

(Windows)

•

Printer

Utility

(Mac

OS)

Chapter 7

Configure and manage