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HDD Backup Utility

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4.5 HDD Backup Utility 4 4.5 HDD Backup Utility The HDD Backup Utility, which is to be installed in the PC of the Administrator of the machine, is application software used exclusively for accessing the HDD in this machine. The HDD Backup Utility functions performed by the Administrator of the machine allow the image data saved in the HDD of the machine to be backed up and restored. It is not possible to open directly the backup data. To gain access to the machine from the HDD Backup Utility, the user is authenticated to be an authorized Administrator by using an 8-digit Administrator Password. The Administrator Password entered during the authentication procedure is displayed as "*." When the Enhanced Security mode is set to [ON], the number of times in which authentication fails is counted. NOTICE Make sure that none of the general users of the machine will know the Administrator Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Technical Representative. 4.5.1 Backup 0 In Backup, neither the Administrator Password nor CE Password is backed up. 1 Start the HDD Backup Utility. 2 Select this machine and click [Backup]. 3 Enter the 8-digit Administrator Password registered in the machine in the "Administrator password" box. % If the "Save the administrator password" check box is selected, the Administrator Password entered is stored in the PC being used. If you do not want the Administrator Password stored, clear the "Save the administrator password" check box. bizhub 423/363/283/223 4-31

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	7
1.2 Security Functions	8
Check Count Clear Conditions	8
1.3 Data to be Protected	9
1.4 Precautions for Operation Control	10
Roles and Requirements of the Administrator	10
Password Usage Requirements	10
Network Connection Requirements for the Machine	11
User information control server control requirements	11
Security function operation setting operating requirements	11
Operation and control of the machine	11
Machine Maintenance Control	11
1.5 Miscellaneous	12
Password Rules	12
Precautions for Use of Various Types of Applications	12
Encrypting communications	13
IPP printing	13
Items of Data Cleared by Overwrite All Data Function	14
Fax functions	15
Bluetooth communication	15
2 Administrator Operations	17
2.1 Accessing the Administrator Settings	17
2.1.1 Accessing the Administrator Settings	17
2.1.2 Accessing the User Mode	19
2.2 Enhancing the Security Function	23
2.2.1 Items cleared by HDD Format	25
2.2.2 Setting the Enhanced Security Mode	25
2.3 Preventing Unauthorized Access	28
Setting Prohibited Functions When Authentication Error	28
2.4 Canceling the Operation Prohibited State	30
Performing Release Setting	30
2.5 Setting the Authentication Method	32
2.5.1 Setting the Authentication Method	32
2.5.2 Setting the External Server	34
2.6 ID & Print Setting Function	36
Setting ID & Print	36
2.7 System Auto Reset Function	38
Setting the System Auto Reset function	38
2.8 User Setting Function	40
Making user setting	40
2.9 Account Track Setting Function	46
Making account setting	46
2.10 User Box Function	51
2.10.1 Setting the User Box	51
2.10.2 Changing the user attributes and account attributes	57
2.11 Changing the Administrator Password	63
Changing the Administrator Password	63
2.12 Protecting Data in the HDD	65
2.12.1 Setting the Encryption Key (encryption word)	65
2.12.2 Changing the Encryption Key	71
2.13 Overwrite All Data Function	73
Setting the Overwrite All Data function	73
2.14 SSL Setting Function	75
2.14.1 Device Certificate Setting	75
2.14.2 SSL Setting	77
2.14.3 Removing a Certificate	78
2.15 S/MIME Communication Setting Function	79
2.15.1 Setting the S/MIME Communication	79
2.15.2 Registering the certificate	83
2.16 SNMP Setting Function	85
2.16.1 Changing the auth-password and priv-password	85
2.16.2 SNMP access authentication function	92
2.16.3 SNMP v3 setting function	92
2.16.4 SNMP network setting function	93
2.17 WebDAV Function	94
Setting the WebDAV Server Password	94
2.18 PC-Fax RX Setting Function	98
PC-Fax RX Setting	98
2.19 TSI User Box Setting Function	101
TSI User Box Setting	101
2.20 TCP/IP Setting Function	105
2.20.1 Setting the IP Address	105
2.20.2 Registering the DNS Server	106
2.21 NetWare Setting Function	107
Making the NetWare Setting	107
2.22 SMB Setting Function	108
Setting the NetBIOS Name	108
2.23 AppleTalk Setting Function	109
Making the AppleTalk Setting	109
2.24 E-Mail Setting Function	110
Setting the SMTP Server (E-Mail Server)	110
3 User Operations	112
3.1 User Authentication Function	112
3.1.1 Performing user authentication	112
3.1.2 Accessing the ID & Print Document	120
3.2 Change Password Function	122
Performing Change Password	122
3.3 Secure Print Function	125
Accessing the Secure Print Document	125
3.4 User Box Function	128
3.4.1 Setting the User Box	128
3.4.2 Changing the User Box Password and user attributes and account attributes	134
3.4.3 Accessing the User Box and User Box file	142
3.4.4 Sending S/MIME box files	146
4 Application Software	149
4.1 PageScope Data Administrator	149
4.1.1 Accessing from PageScope Data Administrator	149
4.1.2 Setting the user authentication method	152
4.1.3 Changing the authentication mode	154
4.1.4 Making the user settings	157
4.1.5 Making the account settings	158
4.1.6 Registering the certificate	159
4.1.7 SNMP Setting Function	161
4.1.8 DNS Server Setting Function	163
4.1.9 NetWare Setting Function	164
4.1.10 SMB Setting Function	165
4.1.11 AppleTalk Setting Function	166
4.1.12 E-Mail Setting Function	167
4.2 PageScope Box Operator	168
4.2.1 Accessing the User Box	168
4.2.2 Creating a User Box	170
4.2.3 Changing the User Box properties (user attributes, account attributes)	171
4.2.4 Accessing the User Box file	173
4.3 HDD TWAIN driver	174
Accessing from the HDD TWAIN driver	174
4.4 PageScope Direct Print	176
Printing through PageScope Direct Print	176
4.5 HDD Backup Utility	178
4.5.1 Backup	178

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4.5

HDD Backup Utility

4.5

HDD Backup Utility

The HDD Backup Utility, which is to be installed in the PC of the Administrator of the machine, is application

software used exclusively for accessing the HDD in this machine.

The HDD Backup Utility functions performed by the Administrator of the machine allow the image data saved

in the HDD of the machine to be backed up and restored. It is not possible to open directly the backup data.

To gain access to the machine from the HDD Backup Utility, the user is authenticated to be an authorized

Administrator by using an 8-digit Administrator Password. The Administrator Password entered during the

authentication procedure is displayed as "*." When the Enhanced Security mode is set to [ON], the number

of times in which authentication fails is counted.

NOTICE

Make sure that none of the general users of the machine will know the Administrator Password.

If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Tech-

nical Representative.

4.5.1

Backup

In Backup, neither the Administrator Password nor CE Password is backed up.

Start the HDD Backup Utility.

Select this machine and click [Backup].

Enter the 8-digit Administrator Password registered in the machine in the "Administrator password"

box.

If the "Save the administrator password" check box is selected, the Administrator Password en-

tered is stored in the PC being used. If you do not want the Administrator Password stored, clear

the "Save the administrator password" check box.