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Konica Minolta bizhub 42 bizhub 36/42 Fax Operations User Guide - Page 185

The abbreviation for Network Basic Input Output System. This is a commu

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14.2 Glossary 14 Term MDN Memory Memory overflow Memory RX Memory TX Mixed Original n-memory proxy reception NDPS NDS NetBIOS NetWare Nprinter/ Rprinter OS Outline font Password TX Pause PB PC-FAX PDF PDL Peer-to-peer Description The acronym for Message Disposition Notifications, a message sent to confirm that the mail has been unsealed, a response to a sender when the sender requests for doing so. A storage device used for storing data temporarily. Some types of memory retain data even after the power is turned off, while others not. A condition where the fax memory becomes full while scanned documents or temporarily stored documents are saved. A function of storing received documents in memory, and printing them if required. A method to start a fax transmission after scanning documents and storing them in memory. If memory transmission is used, the total number of pages are automatically printed in the page number of the transmission source information and an image of the first page of the sent document is printed in the transmission report. However, the memory may become full if the document contains many pages, or a large volume of information because of the fine and minute image. A function of setting different sizes of documents, detecting the size of each document, and send them accordingly. A function of saving received documents automatically to memory when the machine is unable to print the documents for some reason such as running out of paper. When a proper action is taken such as refilling of paper, the temporarily saved document is printed out. The acronym for Novell Distributed Print Services. This provides a high performance printing solution in NDS environments. Using NDPS for the print server simplifies and automates complicated management activities related to printer use. For example, you can print to a desired printer or automatically download the printer driver for a newly installed printer. NDPS print servers also integrate management related to the network printers. The acronym for Novell Directory Services. This allows the centralized management in a hierarchical structure of shared resources such as servers, printers and users information on the network, as well as the access privilege and other information related to the users. The abbreviation for Network Basic Input Output System. This is a communication interface developed by IBM. A network operating system developed by Novell. This uses NetWare IPX/SPX for the communication protocol. A remote printer support module used when using a printer server in NetWare environments. Rprinter is used for NetWare 3.x, and Nprinter for NetWare 4.x. The acronym for Operating System. This is base software used to control the system of a computer. Windows, MacOS, or UNIX is an OS. A type of fonts represented using lines and curves to display an outline of a character. Larger-size characters can be displayed on a screen or printed with no jagged edges. The function of sending a fax with a password. If the recipient's fax machine is set to closed network reception, the sender's fax machine should transmit the same password as used for the closed network reception. A temporary break in dialing. In this machine, each pause creates a one second break during dialing. A push telephone line. A function to send a fax directly from a computer without using paper. The acronym for Portable Document Format. This is an electronically formatted document with file extension of ".pdf". PDF is a PostScript based format, and can be viewed using Adobe Acrobat Reader, a free viewer software. The acronym for Page Description Language. This is a language used to instruct a page printer about images being printed on each page. A type of network where the connected devices can be communicate with each other without using a dedicated server. bizhub 42/36 14-7

Section	Page
Table of contents	2
1 Introduction	9
1.1 Welcome	9
1.1.1 User's guides	9
1.1.2 User's Guide	9
1.2 Conventions used in this manual	10
1.2.1 Symbols used in this manual	10
To use this machine safely	10
Procedural instruction	10
Key symbols	11
1.2.2 Original and paper indications	11
Original and paper sizes	11
Original and paper indications	11
2 Before using the Fax function	13
2.1 Information	13
2.1.1 Fax function	13
Function type	13
Notes on using fax (G3)/PC-FAX functions	13
Notes on using Internet Fax/PC-FAX functions	14
Notes on using Internet Fax functions	14
2.1.2 User authentication	15
Device authentication	15
External server authentication	15
Account Track	16
2.1.3 Restriction of file name	16
2.2 Overview	17
2.2.1 Available operations with fax (G3) function	17
Sending/receiving fax (G3)	17
Polling	17
2.2.2 Available operations with Internet Fax function	18
2.2.3 Available operations with PC-FAX function	19
PC-FAX transmission	19
PC-FAX reception	20
3 Control Panel/Liquid Crystal Display	22
3.1 Control Panel	22
3.2 Touch Panel	24
3.2.1 Screen component	24
Icons that appear in the touch panel	24
3.2.2 Job	26
4 Registering the basic information	30
4.1 To begin operation	30
4.1.1 Environment and device requirements	30
4.1.2 Fax Settings	30
4.1.3 Connection of modular cable	31
4.1.4 Connection and settings of network cable	32
Connection of network cable	32
Network settings	32
Specifying an E-mail address for this machine	32
4.1.5 Connection of USB cable	33
4.1.6 Installation of fax driver	33
4.2 Store Address	34
4.2.1 Address Book	34
4.2.2 Group	34
4.2.3 Program destination	34
5 Installation of Fax Driver	36
5.1 Connection method and installation procedure	36
5.1.1 Windows Vista/7/Server 2008/Server 2008 R2	36
5.1.2 Windows XP/Server 2003	37
5.2 Installer-based auto install	38
5.2.1 Operating environment of the installer	38
5.2.2 Settings of this machine	38
TCP/IP settings of this machine	38
RAW port number/IPP setting of this machine	39
5.2.3 Installing	39
5.3 Installation using Add Printer Wizard	44
5.3.1 Settings of this machine	44
TCP/IP settings of this machine	44
RAW port number setting of this machine	44
LPD setting of this machine	44
5.3.2 Windows Vista/7/Server 2008/Server 2008 R2	44
5.3.3 Windows XP/Server 2003	48
5.4 Installing using plug and play	52
5.4.1 Windows Vista/7/Server 2008/Server 2008 R2	52
Making the installed fax driver known to the computer	52
Installing the fax driver when connecting the machine	52
Updating the driver after connecting this machine	53
5.4.2 Windows XP/Server 2003	54
5.5 Uninstalling the fax driver	55
5.5.1 When the fax driver uninstaller is installed	55
5.5.2 When the fax driver uninstaller is not installed	55
6 Sending (G3/I-FAX)	58
6.1 Operation flow	58
6.1.1 Fax (G3)	58
6.1.2 Internet Fax	60
6.1.3 Recalling a program destination	61
6.1.4 Broadcasting	63
6.2 Fax screen	65
6.2.1 Description of screen components	65
6.3 Favorites	66
6.4 Direct Input	67
6.4.1 Fax	67
6.4.2 Internet Fax	68
6.5 Others	69
6.5.1 Log	69
6.5.2 Memory RX	69
6.6 Address Book	70
6.6.1 LDAP (G3)	70
Search	71
Advanced Search	71
6.6.2 Search	72
Type	72
Name	72
6.7 Off-Hook (G3)	73
Manual transmission	73
6.8 Settings - Scan Settings	74
6.8.1 Original Type	74
6.8.2 Resolution	74
6.8.3 Separate Scan	75
6.8.4 Density	75
6.8.5 Background Removal	75
6.8.6 Sharpness	76
6.9 Settings - Comm. Settings	77
6.9.1 Line Settings (G3)	77
ECM OFF	77
V34 OFF	77
Check Dest. & Send	77
6.9.2 Comm. Method (G3)	77
Polling RX - Polling RX	77
Polling RX - Bulletin	78
Timer TX	78
Password TX	79
F-Code TX	79
6.9.3 E-mail Settings (I-FAX)	80
6.10 Settings - Original Settings	81
6.10.1 Original Size	81
[Standard Size]	81
[Custom Size]	81
6.10.2 Long Original	82
6.10.3 Simplex/Duplex	82
6.10.4 Binding Position	83
6.11 Mode Check	84
6.12 Redialing (G3)	85
6.12.1 Auto redialing	85
7 Receiving (G3/I-FAX)	87
7.1 Receiving (G3: Without external telephone connected)	87
7.1.1 Auto RX (Dedicated for fax line)	87
7.2 Receiving (G3: With external telephone connected)	88
7.2.1 Manual RX (Dedicated telephone line)	88
Remote RX	89
7.2.2 DRPD	89
7.3 Receiving (I-FAX)	90
Receiving E-mails automatically	90
7.4 In-memory proxy reception	91
7.4.1 In-memory proxy reception	91
7.5 Printing upon data reception	92
7.5.1 Printing at full size	92
7.5.2 Printing at reduced size	92
7.5.3 Printing at reduced size to fit the paper size to be printed	93
Step 1: Select optimal paper size	93
Step 2: Select actual print paper size	93
Reducing and splitting	94
7.6 Footer Position	95
Inside Body Text	95
Outside Body Text	95
Not Printed	95
8 Sending a PC-FAX	97
8.1 Sending a PC-FAX	97
8.1.1 Sending operation	97
8.1.2 Selecting a recipient from a phone book	99
8.1.3 Selecting a recipient from an address book	100
8.1.4 Configuring the transmission conditions	101
8.1.5 Creating a fax cover sheet	102
8.2 Default settings of the fax driver	105
8.2.1 Displaying the Properties window	105
8.2.2 [Configure] tab	105
8.2.3 [Settings] tab	106
8.3 Common Settings	107
8.4 Parameter details	109
8.4.1 [FAX] tab	109
8.4.2 [Basic] tab	110
Configuring a custom size	110
Configuring user authentication settings	111
Configuring account track settings	112
8.4.3 [Layout] tab	113
Combining pages (N in 1 printing)	113
8.5 Using phone books	114
8.5.1 Adding recipients to a phone book	114
8.5.2 Editing a phone book	116
Changing the personal information	116
Changing group membership	116
Changing a group name	117
Creating a folder	117
Searching for personal information	117
8.6 Saving the fax driver settings	118
8.6.1 Saving the settings	118
8.6.2 Recalling settings	119
8.6.3 Editing settings	119
8.6.4 Importing settings/Exporting settings	120
9 Convenient functions (G3/I-FAX/PC-FAX)	122
9.1 Memory RX (G3/I-FAX)	122
9.2 Fax forwarding (G3/I-FAX)	123
9.3 Night reception (G3/I-FAX)	124
9.4 Closed network reception (G3)	125
9.5 Confidential transmission (G3/PC-FAX)	126
Sending by confidential transmission	126
9.6 Relay distribution (G3)	127
Sending by requests a relay transmission	127
9.7 PC-FAX reception (PC-FAX)	128
10 Description of reports and lists	130
10.1 Types of reports and lists	130
10.1.1 Reports	130
10.1.2 Lists	130
10.2 Common reports	131
10.2.1 [Communication Report]	131
Print sample	131
Information included in the list	132
10.2.2 [TX Result Report]	133
10.2.3 [Broadcast Result Report]	133
10.3 Report printed for fax (G3)/PC-FAX	134
10.3.1 [Reservation TX Report]	134
10.3.2 [Broadcast Reservation Report]	134
10.4 Report printed for Internet Fax	135
10.4.1 [Internet Fax Rx Error Report]	135
10.5 Report printed for PC-FAX	136
10.5.1 [PC-Fax TX Error Report]	136
10.6 Common lists	137
10.6.1 [Speed Address List]	137
Print sample	137
Information included in the list	137
10.6.2 [Group Address List]	138
Print sample	138
Information included in the list	138
10.6.3 [Program List]	139
Print sample	139
Information included in the list	139
10.6.4 [Fax Set UP Information List]	140
11 User Mode Settings	143
11.1 [Address Registration]	143
11.1.1 Fax	143
11.1.2 Program destination	145
Registering program destinations	145
Details	146
Delete	146
11.2 [User Settings]	147
11.2.1 Machine Settings - Fax Default Tab	147
11.2.2 Fax Settings	147
12 PageScope Web Connection	149
12.1 Using PageScope Web Connection	149
12.1.1 Operating environment	149
12.1.2 Accessing PageScope Web Connection	149
12.1.3 Web browser cache	150
For Internet Explorer	150
For Mozilla Firefox	150
12.2 Logging in and logging out	151
12.2.1 Login	151
Display Language	151
Logging in as a public user	151
Logging in as a registered user	152
Logging in to the administrator mode	152
12.2.2 Logout	152
12.3 Page Configuration	153
12.4 Current Status	154
12.5 User Mode Overview	155
12.5.1 System	155
12.5.2 Job	156
12.5.3 Print	157
12.5.4 Storage	158
[Scan to HDD]	158
[PC-Fax]	158
12.5.5 Address	159
[Address Book]	160
[Group]	162
[Program]	163
Program (New Registration)	164
Program (Edit)	165
[Subject]	167
[Text]	168
12.6 Administrator mode	169
13 Troubleshooting for fax problems	171
13.1 Cannot send faxes	171
13.1.1 Fax (G3)	171
13.1.2 Internet Fax sending	172
13.1.3 PC-FAX	173
13.2 Cannot receive faxes	174
13.2.1 Fax (G3)	174
13.2.2 Internet Fax	175
13.2.3 PC-FAX	175
13.3 Cannot configure settings/cannot send faxes according to the settings	176
13.4 Error messages	177
13.5 If [Service Call] is displayed	178
14 Appendix	180
14.1 Product specifications	180
14.1.1 Fax (G3) function	180
14.1.2 Internet Fax function	180
14.1.3 PC-FAX function	181
14.2 Glossary	182
15 Index	190
15.1 Index by item	190

Match case Limit results 1 per page

bizhub 42/36

14-7

14.2

Glossary

MDN

The acronym for Message Disposition Notifications,

a message sent to confirm that the mail has been unsealed, a response to a

sender when the sender requests for doing so.

Memory

A storage device used for storing data temporarily. Some types of memory

retain data even after the power is turned off, while others not.

Memory overflow

A condition where the fax memory becomes full while scanned documents

or temporarily stored documents are saved.

Memory RX

A function of storing received documents in memory, and printing them if re-

quired.

Memory TX

A method to start a fax transmission after scanning documents and storing

them in memory. If memory transmission is used, the total number of pages

are automatically printed in the page number of the transmission source in-

formation and an image of the first page of the sent document is printed in

the transmission report. However, the memory may become full if the docu-

ment contains many pages, or a large volume of information because of the

fine and minute image.

Mixed Original

A function of setting different sizes of documents, detecting the size of each

document, and send them accordingly.

n-memory proxy recep-

tion

A function of saving received documents automatically to memory when the

machine is unable to print the documents for some reason such as running

out of paper. When a proper action is taken such as refilling of paper, the

temporarily saved document is printed out.

NDPS

The acronym for Novell Distributed Print Services. This provides a high per-

formance printing solution in NDS environments. Using NDPS for the print

server simplifies and automates complicated management activities related

to printer use. For example, you can print to a desired printer or automatically

download the printer driver for a newly installed printer. NDPS print servers

also integrate management related to the network printers.

NDS

The acronym for Novell Directory Services. This allows the centralized man-

agement in a hierarchical structure of shared resources such as servers,

printers and users information on the network, as well as the access privilege

and other information related to the users.

NetBIOS

The abbreviation for Network Basic Input Output System. This is a commu-

nication interface developed by IBM.

NetWare

A network operating system developed by Novell. This uses NetWare

IPX/SPX for the communication protocol.

Nprinter/

Rprinter

A remote printer support module used when using a printer server in Net-

Ware environments. Rprinter is used for NetWare 3.x, and Nprinter for Net-

Ware 4.x.

The acronym for Operating System. This is base software used to control the

system of a computer. Windows, MacOS, or UNIX is an OS.

Outline font

A type of fonts represented using lines and curves to display an outline of a

character. Larger-size characters can be displayed on a screen or printed

with no jagged edges.

Password TX

The function of sending a fax with a password. If the recipient's fax machine

is set to closed network reception, the sender's fax machine should transmit

the same password as used for the closed network reception.

Pause

A temporary break in dialing. In this machine, each pause creates a one sec-

ond break during dialing.

A push telephone line.

PC-FAX

A function to send a fax directly from a computer without using paper.

PDF

The acronym for Portable Document Format. This is an electronically format-

ted document with file extension of ".pdf". PDF is a PostScript based format,

and can be viewed using Adobe Acrobat Reader, a free viewer software.

PDL

The acronym for Page Description Language. This is a language used to in-

struct a page printer about images being printed on each page.

Peer-to-peer

A type of network where the connected devices can be communicate with

each other without using a dedicated server.

Term

Description