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3.3 Control Panel 3 3.3 Control Panel The Control Panel on the top of this machine allows you to directly operate this machine. The Message Window displays a message that indicates the status of this machine or the required operations. 1 2 3 45 6 7 8 Overview of This Machine Chapter 3 18 17 14 16 15 14 13 12 11 10 9 No. Name 1 Addressbook 2 Auto RX Indicator 3 Message Window 4 Error Indicator 5 Fax/Access 6 Scan/Sleep 7 Copy/Power 8 Stop/Reset 9 Start (Color) 10 Start Indicator 11 Start (B&W) 12 Keypad 13 Back Description Recalls the registered target destination (Favorites, Address Book, Group, or Program). Lights up when the fax receiving mode is set to Auto RX. Displays Utility items or messages. Lights up when an error has occurred. It also flashes when a service call has occurred. • Shifts to Fax mode. Lights up green in Fax mode. • If user authentication is enabled on this machine, hold down this key to log in or log out. For details, refer to Chapter 8 "Login Screen" in [User's Guide: Introduction]. • Shifts to Scan mode. Lights up green in Scan mode. • Holding down this key shifts to Sleep mode. For details, refer to page 3-6. • Shifts to Copy mode. Lights up green in Copy mode. • Holding down this key shifts to ErP Auto Power Off mode. For details, refer to page 3-6. Cancels a changed setting or stops a function. Starts copying, scanning, or sending a fax in color. Indicates the status of this machine via the lamp color, flashing, or a lamp lighting up. • Lights up blue: This machine is ready to begin operating. • Flashes blue: This machine is in Power Save mode, but it can re- ceive faxes or execute print jobs. • Flashes orange: This machine is not ready to begin operating be- cause it is in Power Save mode. • Lights up orange: This machine is not ready to begin operating. Starts copying, scanning, or sending a fax in black and white. Enter the number of copies. Also, enter the fax number, E-mail address, name, and other items. For details on how to enter characters, refer to page 3-11. • Cancels the entered character or numeric value. • Returns to the previous screen. • Cancels the displayed setting. [Quick Start Guide] 3-7

Section	Page
Table of contents	2
1 Introduction	7
1.1 Environmental Information	7
ENERGY STAR®	7
What is an ENERGY STAR® Product?	7
Environmental benefits of power management	7
Recycled Paper	7
Duplex printing	8
1.2 Safety information	9
Warning and precaution symbols	9
These are some of major exemplary graphical symbols.	9
<Power source connection>	9
<Installation>	11
<Using the product>	11
<Consumables>	13
1.3 Regulation notices	14
GS Certification	14
CE Marking (Declaration of Conformity) for users of the European Union (EU)	14
USER INSTRUCTIONS FCC PART 15 - RADIO FREQUENCY DEVICES (for U.S.A. users)	14
INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 5) (for Canada users)	15
Electromagnetic Interference	15
Laser Safety	15
Internal Laser Radiation	15
CDRH regulations	16
For European users	16
For Denmark users	16
For Finland, Sweden users	16
For Norway users	17
Laser safety label	17
Ozone Release	17
Dégagement d’ozone	17
Acoustic noise (for European users only)	17
Notification for California Customers	18
For EU member states only	18
For EU member states only	18
USB Host	18
1.4 Regulatory notices for telecommunication terminal equipment	19
1.4.1 Special Notice to User	19
For Canada	19
For U.S.A.	19
For New Zealand	20
For Europe	21
1.5 Caution notations and labels	22
1.6 Space requirements	23
Front view	23
Right view (with optional devices installed)	23
1.7 Operation precautions	24
Power source	24
Operating environment	24
Storage of copies	24
Data stored in this machine	24
Precautions for Carrying the Machine	24
1.8 Legal restrictions on reproduction	25
2 About Manuals	27
2.1 About Manuals	27
2.2 User's Guides	28
Booklet manuals	28
User's guides included in User's Guide CD-ROM	28
2.3 User's Guide CD-ROM	29
2.3.1 Operating environment	29
2.3.2 Displaying the top page	29
For Windows	29
For Mac OS	29
2.4 Notations and symbols used in this manual	30
Procedural instruction	30
Symbols used in this manual	30
Product and key names	30
Notations of application names	30
3 Overview of This Machine	33
3.1 About This Machine	33
3.1.1 Name of each part	33
Front side	33
Rear side	34
3.1.2 Option configuration	35
3.2 About Power Supply	36
3.2.1 Turning the Power Switch ON or OFF	36
3.2.2 Switching to Power Save mode	37
3.3 Control Panel	38
3.4 Screen Layout	40
3.4.1 Main screen	40
Copy mode	40
Scan mode	40
Fax mode	41
3.4.2 Help screen	41
3.5 Entering Characters	42
Changing the entry mode	42
Available characters	42
4 Loading Paper	45
4.1 Paper	45
4.1.1 Checking the available paper types	45
4.1.2 Checking the available paper sizes	45
4.1.3 Precautions for correct operations	46
Unavailable paper	46
Storing paper	47
4.2 Loading paper into the Manual Feed Tray	48
4.3 Loading paper into Tray 1	50
5 Initial Settings of This Machine	53
5.1 Preparation for network connection (for administrators)	53
Checking a LAN cable for connection	53
Assigning an IP address	53
5.2 Preparation for fax (for administrators)	54
Checking the modular cable connection	54
Specifying the type of telephone line	54
Preparing to use the machine in a Private Branch Exchange (PBX) environment	54
Selecting a receiving method	54
Registering the sender information	54
Setting the date and time for the machine	54
5.3 Hard disk (HDD) setting (for administrators)	55
6 Basic Usage	57
6.1 Using the print function (Windows environment)	57
6.1.1 Printer driver	57
6.1.2 Preparation for printing (network connection)	57
Checking a LAN cable for connection	57
Checking the network settings	57
Installing the printer driver	58
6.1.3 Preparation for printing (USB connection)	59
Changing the installation settings (Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2)	59
Installing the printer driver	60
6.1.4 Initial settings of the printer driver	62
6.1.5 How to print	63
6.2 Using the scan function	64
6.2.1 Available operations in the scan function	64
6.2.2 How to scan	65
6.3 Using Fax Functions	66
6.3.1 Fax functions	66
6.3.2 How to Send	66
6.3.3 Introduction of fax transmission function	67
6.3.4 Introduction of fax receiving function	67
6.4 Using the copy function	68
6.4.1 How to copy	68
6.4.2 Introduction of copy function	69
6.5 Printing a file stored in USB memory	70
Supported USB memory devices	70
How to print	70
6.6 Address Registration	72
Address book	72
Registering a fax destination	72
Registering E-mail addresses	72

Match case Limit results 1 per page

[Quick Start Guide]

3-7

3.3

Control Panel

Overview of This Machine

Chapter 3

3.3

Control Panel

The

Control Panel

on the top of this machine allows you to directly operate this machine. The

Message Win-

dow

displays a message that indicates the status of this machine or the required operations.

No.

Name

Description

Addressbook

Recalls the registered target destination (Favorites, Address Book,

Group, or Program).

Auto RX Indicator

Lights up when the fax receiving mode is set to Auto RX.

Message Window

Displays Utility items or messages.

Error Indicator

Lights up when an error has occurred. It also flashes when a service

call has occurred.

Fax/Access

•

Shifts to Fax mode. Lights up green in Fax mode.

•

If user authentication is enabled on this machine, hold down this

key to log in or log out. For details, refer to Chapter 8 "Login

Screen" in [User's Guide: Introduction].

Scan/Sleep

•

Shifts to Scan mode. Lights up green in Scan mode.

•

Holding down this key shifts to Sleep mode. For details, refer to

page 3-6.

Copy/Power

•

Shifts to Copy mode. Lights up green in Copy mode.

•

Holding down this key shifts to ErP Auto Power Off mode. For de-

tails, refer to page 3-6.

Stop/Reset

Cancels a changed setting or stops a function.

Start (Color)

Starts copying, scanning, or sending a fax in color.

Start Indicator

Indicates the status of this machine via the lamp color, flashing, or a

lamp lighting up.

•

Lights up blue: This machine is ready to begin operating.

•

Flashes blue: This machine is in Power Save mode, but it can re-

ceive faxes or execute print jobs.

•

Flashes orange: This machine is not ready to begin operating be-

cause it is in Power Save mode.

•

Lights up orange: This machine is not ready to begin operating.

Start (B&W)

Starts copying, scanning, or sending a fax in black and white.

Keypad

Enter the number of copies. Also, enter the fax number, E-mail ad-

dress, name, and other items.

For details on how to enter characters, refer to page 3-11.

Back

•

Cancels the entered character or numeric value.

•

Returns to the previous screen.

•

Cancels the displayed setting.