Konica Minolta magicolor 4695MF magicolor 4695MF Facsimile User Guide
Konica Minolta magicolor 4695MF Manual
View all Konica Minolta magicolor 4695MF manuals
Add to My Manuals
Save this manual to your list of manuals |
Konica Minolta magicolor 4695MF manual content summary:
- Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 1
magicolor ® 4695MF Facsimile User's Guide A0FD-9566-00A 1800865-001A - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 2
of the Fax functions, read this User's Guide, and then store it where it can immediately be referred to when necessary. Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. magicolor and PageScope are trademarks or registered - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 3
Menu 3 About the Control Panel 4 Fax Mode Screen 7 Main Screen 7 Entering Fax Mode 10 Symbol list 10 Configuration Menu Overview 11 Utility Menu 21 MACHINE SETTING 21 ADMIN. MANAGEMENT 23 DIAL REGISTER 27 FAX TX OPERATION 28 FAX RX OPERATION 30 REPORTING 33 Specifying - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 4
Settings 36 3 Sending Faxes 37 Basic Fax Operation 38 Sending a Fax Using the ADF 38 Sending a Fax Using the Original Glass 40 Adjusting the Image Quality 42 Adjusting the Resolution 42 Adjusting the Scan Fax Manually 54 Sending a Fax Manually After Using the Telephone 54 Sending a Fax Manually - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 5
62 Uninstalling the FAX Driver (for Windows) 63 Windows Vista/XP/Server 2003 63 Windows 2000 63 5 Receiving Faxes 65 Receiving Faxes Automatically 66 Receiving Faxes Manually 66 Forwarding Received Faxes 67 Printing Received Faxes 67 What Is the Guaranteed Imageable (Printable) Area? 67 Adding - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 6
GROUP DIAL LIST 87 8 Troubleshooting 89 Problems When Sending Faxes 90 Problems When Receiving Faxes 91 Other Problems 92 Error Messages on the Message Window 93 9 Appendix ...95 Technical Specifications 96 Entering Text 97 Key Operation 97 Entering Fax Numbers 97 Entering Names 98 Entering Email - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 7
Introduction - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 8
Document output tray 4 1-d-Document stopper 2-Tray 1 (Manual feed tray) 3-Tray 2 4-Control panel 3 5-Output tray 6 6-Original glass " The ADF may appear as "document cover" in some status and error messages. " Lower the document stopper when scanning Legal-size paper with the ADF - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 9
Control Panel and Configuration Menu - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 10
the Redial Function" on page 47. 4 On hook key Sends and receives transmissions with the receiver on the hook. For details, refer to "Sending a Fax Manually Using the On Hook Key" on page 55 or "Receiving Faxes - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 11
that is currently displayed. For details, refer to "Specifying Settings in Utility Menu" on page 34. 9 Error indicator Indicates an error condition. 10 Back key For details, refer to "Error Messages on the Message Window" on page 93. Clears the specified number of copies and entered - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 12
Screen" on page 7. 13 Scan key LED Enters Scan mode (Scan to E-mail, Scan to FTP, Scan to a shared folder on a computer, Scan to PC, or Scan to USB Memory). Lights up in green to indicate that the machine is in Scan mode. For details, refer to the Printer/Copier/Scanner User's Guide on the - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 13
memory available for ory scanning and fax operations. 3 Fax settings Allows the current settings to be checked and the various settings to be changed. For details, refer to "Fax settings" on page 8. 4 Status Depending on the situation, the machine status or an error message may appear. Fax - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 14
Fax settings 1 2 3 4 5 6 7 8 Press +/, Press +/, Press +/, No. Indication Description 1 Fax quality Indicates the fax quality that is selected. For details on selecting the fax quality, refer to "FAX TX OPERATION" on page 28 and "Adjusting the Image Quality" on page 42. 2 Fax destination - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 15
on page 52. 5 Single-sided/dou- Indicates the fax document scanning method (sin- ble-sided faxing gle-sided/double-sided) that is has been specified. 7 UTILITY Select this menu item to change the various machine settings. For details, refer to "Utility Menu" on page 21. " This menu - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 16
being dialed. Ringing The machine is being called. Sending The document is being sent. Receiving A document is being received. Number of scan- The number of scanning document pages appears ning document next to the icon. pages Tone If Pulse is selected as the telephone line type, press the - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 17
structured as shown below. STD/ TEXT QUALITY (ORIGINAL) DENSITY FAX TO TIMER TX MEMORY TX 1-SIDE CANCEL RESERV. UTILITY MACHINE SETTING AUTO PANEL RESET PREHEAT MODE ENERGY SAVE MODE LCD CONTRAST KEY SPEED TIME TO START INTERVAL LANGUAGE LAMP OFF TIME LAMP WARMUP TIME Configuration - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 18
PAPER SETUP 12 BUZZER VOLUME INITIAL MODE TONER EMPTY TONER NEAR EMPTY I-UNIT NEAR EMPTY AUTO CONTINUE CALIBRATION TRAY1 PAPER PLAIN PAPER THICK PAPER THICK PAPER2 TRANSPARENCY LABELS LETTERHEAD GLOSSY GLOSSY2 ENVELOPE POSTCARD Configuration Menu Overview - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 19
TRAY2 PAPER ADMIN. MANAGEMENT ADMINISTRATOR NO. REMOTE MONITOR NETWORK SETTING TCP/IP IP ADDR. SETTING DNS Configuration Menu Overview DHCP BOOTP ARP/PING HTTP FTP SERVER FTP TX SMB BONJOUR DYNAMIC DNS IPP DNS AUTO SETTING SPECIFY 13 - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 20
RAW PORT SLP SNMP WSD PRINT IPSEC IP ADDR. FILTER IPv6 ACCESS PER. ACCESS REFUSE DISABLE/ ENABLE AUTO SETTING LINK LOCAL NETWARE GLOBAL ADDRESS GATEWAY ADDRESS APPLETALK SPEED/DUPLEX IEEE802.1X E-MAIL SETTING SMTP 14 Configuration Menu Overview - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 21
LDAP SETTING SENDER NAME E-MAIL ADDRESS DEFAULT SUBJECT SMTP SERVER ADDR. SMTP PORT NO. SMTP TIMEOUT TEXT INSERT POP BEFORE SMTP DISABLE/ ENABLE POP3 SERVER ADDR. POP3 PORT NO. POP3 TIMEOUT POP3 ACCOUNT SMTP AUTH. DISABLE/ENABLE POP3 PASSWORD DISABLE/ ENABLE SMTP USER NAME SMTP PASSWORD - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 22
LDAP SERVER ADDR. LDAP PORT NO. SSL SETTING SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIMEOUT MAX.SEARCH RESULTS AUTHENTICATION LDAP ACCOUNT LDAP PASSWORD DOMAIN NAME CAMERA DIRECT USB SETTING COMM. SETTING TONE/PULSE LINE MONITOR PSTN/PBX 16 Configuration Menu Overview - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 23
USER SETTING PTT SETTING DATE&TIME DATE FORMAT PRESET ZOOM USER FAX NUMBER USER NAME AUTO REDIAL NUMBER OF REDIAL INTERVAL SUPPLIES REPLACE TRANSFER BELT FUSER UNIT COPY SETTING PAPER PRIORITY QUALITY PRIORITY DENSITY PRIORITY DENSITY LEVEL TRANSFER ROLLER AUTO MANUAL OUTPUT PRIORITY - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 24
DIAL REGISTER FAX TX OPERATION FAX RX OPERATION 4IN1 COPY ORDER DUPLEX COPY FAVORITE SPEED DIAL GROUP DIAL DENSITY LEVEL QUALITY PRIORITY DEFAULT TX HEADER MEMORY RX MODE NO. of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY 18 Configuration Menu Overview - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 25
REPORTING SCAN SETTING ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT RESOLUTION IMAGE FORMAT CODING METHOD FILE SIZE QUALITY PRIORITY DENSITY LEVEL DIRECT PRINT IMAGE QUALITY PAPER SIZE N-UP LAYOUT REPORT/ STATUS TOTAL PRINT SUPPLY STATUS TX/RX RESULT REPORT TX RESULT REPORT RX RESULT - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 26
ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRINT FAVORITE LIST SPEED DIAL LIST GROUP DIAL LIST UTILITY MAP PS/PCL MENU MAP CONFIGURATION PAGE DEMO PAGE PS FONT LIST PCL FONT LIST DIRECTORY LIST 20 Configuration Menu Overview - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 27
" on page 34. " For details on specifying settings for options in the PAPER SETUP, COPY SETTING, E-MAIL SETTING, SCAN SETTING, DIRECT PRINT menus and for some options in the MACHINE SETTING and USER SETTING menus, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD. " For - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 28
when one or more color toners run out while black toner still remains. For details on specifying settings, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD. For details on specifying settings, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 29
6-digit administrator access code (default: 000000), and then press the Select key. ADMINISTRATOR NO. REMOTE MONITOR NETWORK SETTING E-MAIL SETTING LDAP SETTING CAMERA DIRECT USB SETTING For details on specifying settings, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 30
after checking which type of dialing system is used by your telephone line. " If PTT SETTING in the USER SETTING menu is set to U.S.A, CANADA or NEW ZEALAND, the settings cannot be changed. Settings OFF / LOW / HIGH Select the volume of the monitoring sound of the transmission signal. " Even - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 31
, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD. Enter your fax number. A maximum of 20 characters (consisting of numbers, spaces, + and -) can be entered. The specified number is printed in the header of outgoing faxes. The default setting is blank. Utility Menu - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 32
attempted if there is no answer, for example, when the line is busy. Settings 2-99 min (Default: Depends on PTT SETTING) Specify the interval between redial attempts. For details on specifying settings, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD. 26 Utility Menu - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 33
to "Favorite List" on page 76. Program speed dial numbers with fax numbers, allowing the recipient to be specified easily without the need to manually enter the number using the keypad. A maximum of 220 fax numbers can be programmed. For details on specifying speed dial numbers, refer to "Speed - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 34
. To change the density during transmission from the default setting specified here, refer to "Adjusting the Image Quality" on page 42. Settings STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO, S-FINE/PHOTO Select the default scanning resolution (fax document quality). STD/TEXT: Select - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 35
become full if there are many pages in the document or if the data is large due to the fine image becoming full. To change the method for sending documents during transmission from the default setting specified PTT SETTING in the USER SETTING menu is set to U.S.A, CANADA and KOREA, the settings cannot - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 36
reception is turned off (this function is set to OFF). A password can be set to specify the starting time or ending time of memory reception, For details on specifying settings, refer to "Setting Up the Memory RX Mode" on page 35. Settings 1-16 (Default: Depends on PTT SETTING) Enter the number - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 37
a connection by picking up the telephone receiver or pressing the On hook key, then pressing the Start key. For details on manual reception, refer to "Receiving Faxes Manually" on page 66. Settings OFF / ON / ON (PRINT) Select whether or not to forward received fax documents. OFF: Select this - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 38
TRAY Settings TRAY1: DISABLE / ENABLE TRAY2: DISABLE / ENABLE TRAY3: DISABLE / ENABLE Select which paper tray can be used to supply paper when printing received documents or transmission reports. A paper tray that cannot be used for supplying paper can also be specified. " If a lower feeder unit - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 39
results of the transmissions/receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached. Settings ON / ON(ERROR) / OFF Select whether the report showing the result of a transmission is printed automatically after the transmission is finished. ON - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 40
:00 to 8:00 and in normal reception mode, where faxes are printed after being received, from 8:00 to 18:00. Example 2: When ON TIME setting is set to 12:00 and OFF TIME setting is set to 12:00 (the start time and end time are the same) MEMORY RX MODE function is normally - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 41
type in the time when memory reception mode ends, and then press the Select key. The password input box appears. 7 Enter the password, and then press the Select key. Memory reception mode is set. " The password is required for turning off memory reception mode or changing the start/end times. Enter - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 42
password, and then press the Select key. Memory reception mode is canceled. " If faxes are saved in memory, printing of the faxes begins. Specifying Forwarding Settings , key to select FORWARD, and then press the Select key. The FORWARD setting appears. 4 Press the + or , key to select ON or ON ( - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 43
Sending Faxes - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 44
document may occur. " Do not open the ADF cover while documents loaded into the ADF are being scanned. 1 Press the Fax key to enter Fax mode. " If the initial mode (UTILITY - MACHINE SETTING - INITIAL MODE) is set to FAX, this step can be skipped. 2 Make sure that there is no document on the - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 45
(Broadcast Transmission)" on page 47. 7 Press the Start key. The document is scanned, and then the fax is sent. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. " If the fax could not - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 46
" If memory is nearly full, scanning of the document is stopped and a message appears, allowing you to select whether to start the transmission or cancel that transmission job. If the selection is made to cancel the job, the pages of the document that have been scanned for that job are deleted. If - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 47
is scanned, and then the fax is sent. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. a Queued Transmission" on page 57. " If memory is nearly full, scanning of the document is stopped and a message appears, allowing you - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 48
documents containing fine images. - S-FINE/PHOTO: Select this setting for photo documents containing finer images. " The resolution returns to the default setting after the document is scanned with a normal transmission or after transmission after manual transmission. The default setting can be - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 49
Adjusting the Scan Density 1 Press the + or , key to select the current fax image quality, and then press the Select key. " STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/ PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION in the UTILITY menu. 2 Press the + - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 50
is added. A pause appears as P in the message window. " If the machine is connected to a PBX line access number) has been specified in the COMM. SETTING, enter "#" to dial the outside line access number Back key for about one second, or press the Stop/Reset key. 2 Press the Select key. 3 Press the + - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 51
the + or , key to select FINISH, and then press the Select key. The destination is specified. " To erase the selected destinations, press the Stop/Reset key. Using the List Function of the Phone Book If a recipient is registered with a speed dial number or a group dial number, the recipient can be - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 52
Select key again. 5 Press the + or , key to select FINISH, and then press the Select key. " To erase the selected destinations, press the Stop/Reset key. Using the Search Function of the Phone Book If a recipient is registered with a speed dial number or a group dial number, the recipient can be - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 53
" To erase the selected destinations, press the Stop/Reset key. Using the Redial Function To send a fax to fax number appears in the message window. Specifying Multiple Recipients A fax can image quality. " The document image quality can be adjusted. For details, refer to "Adjusting the Image - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 54
if Can Use AddressBook is dis- played. 5 Press the Start key. The document is scanned, and then the fax is sent. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. If this is done, all - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 55
To erase the selected destinations, press the Stop/Reset key. 5 Press the Start key. The document is scanned, and then the fax is sent. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 56
to "Adjusting the Image Quality" on page 42. 3 Press the + or , key to select TIMER TX, and then press the Select key. The TIMER TX SETTING screen appears. 4 recipients have been specified, press the Start key to begin scanning. After scanning is finished, the machine with enter a standby state. " - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 57
" From the UTILITY menu, batch transmission settings (transmission time) must have been registered with desired, adjust the image quality. " For details, refer to "Adjusting the Image Quality" on page 45. 4 Press the Start key to begin scanning, and then the machine enters trans- mission standby - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 58
starts after the entire document is scanned and stored in the memory. The full if there are many pages in the document or if the data is large due to the fine image without the memory becoming full. " As a default, MEMORY TX (memory transmission) is selected. The default setting can be changed from - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 59
the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. " The transmission method returns to the default setting after the docu- ment is scanned with a normal transmission or after transmission with a manual transmission. It - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 60
the Start key to begin scanning and sending the fax. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 61
the Start key to begin scanning and sending the fax. 7 Replace the handset to its cradle. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. Sending a Fax Manually Using the On Hook Key - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 62
2 If desired, adjust the image quality. " The document image quality can be adjusted. For details, refer to "Adjusting the Image Quality" on page 42. scanning and sending the fax. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 63
Cancelling a Queued Transmission Of the documents stored in memory and waiting to be sent, a specific document can be selected and deleted. 1 Press the + or , key to select CANCEL RESERV., and then press the Select key. The CANCEL RESERV. screen appears. " - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 64
key or with a direct transmission, multiple pages are not shown. " To print the header, specify the transmission source settings with ADMIN. MANAGEMENT/USER SETTING in the UTILITY menu, and then set FAX TX OPERATION/HEADER to ON. For details refer to "FAX TX OPERATION" on page 28. 58 About the - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 65
Faxing From a Computer (PC-FAX) - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 66
" In order to perform a PC-FAX operation, the fax driver must be installed. For details on installing the driver, refer to the Installation Guide. " The fax driver is not compatible with IPP (Internet Printing Protocol). PC-FAX Settings Common Buttons The buttons described below appear on each tab - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 67
the Start menu, click Control Panel, then Printers and Other Hardware, and then click Printers and Faxes to display the Printers and Faxes folder. 2 Right-click the KONICA MINOLTA magicolor 4695MF(FAX) printer icon, and then click Printing Preferences. Windows XP Professional/Server 2003 1 From the - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 68
of the document to be faxed. A dialog box appears, allowing you to specify the print settings. 2 Select KONICA MINOTA mc4695MF (FAX) as the printer. 3 Click the Print button. The Destination Settings dialog box appears. " The names of buttons that appear differ depending on the application. 4 In - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 69
dialog box appears, click the Yes button to uninstall. Windows 2000 1 From the Start menu, select Programs, KONICAMINOLTA, magicolor 4695MF, then Fax, and then select Uninstall. 2 When the Uninstall dialog box appears, click the Yes button to uninstall. Uninstalling the FAX Driver (for Windows) 63 - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 70
64 Uninstalling the FAX Driver (for Windows) - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 71
Receiving Faxes - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 72
"FAX RX OPERATION" on page 30. For details on specifying the settings for MEMORY RX MODE function, refer to "Setting Up the Memory RX Mode" on page 35. " This machine does not support polling reception. Receiving Faxes Manually " When the machine is turned off, faxes cannot be received. Therefore - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 73
Forwarding Settings" on page 36. Printing Received Faxes What Is the Guaranteed Imageable ( Printable) Area? The printable area on all media sizes is up to 4.0 mm (0.157") from the edges of the media. " The printable area of received faxes differs depending on the sender's scanning - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 74
. The following items in the footer. Item Description This machine's fax num- Shows the fax number specified for this machine ber with ADMIN. MANAGEMENT/USER SETTING in the UTILITY menu. Reception date/time Shows the date/time that the fax was received. The time is indicated in the 24-hour - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 75
that is actually printed is shown below. The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the FAX RX OPERATION menu. REDUCTION RX: ON " Images are only reduced in the vertical direction. Recording Footer Length of received Printing paper - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 76
Divide into 3 pages with 100% 1029 - Divide into 4 pages with 100%.... ON Less than 344 1 page with 100% 345 - 367 1 page with (343/image length)% reduction 368 - 680 Divide into 2 pages with 100% 681 - 1016 Divide into 3 pages with 100% 1017 - Divide into 4 pages with 100%.... Oficio - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 77
REDUCTION RX: OFF Recording Footer Length of received Printing paper size image [mm] A4 OFF Less than 289 1 page 290 - 570 Divide into 2 pages 571 - 851 Divide into 3 pages 852 - Divide into 4 pages or more ON Less - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 78
332 - 654 Divide into 2 pages 655 - 977 Divide into 3 pages 978 - Divide into 4 pages or more REDUCTION RX: CUT " If an image does not fit within a page, any part of the image exceeding 24 mm is cut off and printed on the next page. Recording Footer Length of received Printing paper size - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 79
Recording Footer Length of received Printing paper size image [mm] Letter OFF Less than 271 1 page 272 - 295 Print into 1 page. 1-24mm of end is cut. 296 - 534 Divide into 2 pages 535 - 558 Divide - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 80
Recording Footer Length of received Printing paper size image [mm] Oficio OFF Less than 335 1 page 336 - 359 Print into 1 page. 1-24mm of end is cut. 360 - 662 Divide into 2 pages 663 - 686 Divide - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 81
Registering Recipients - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 82
numbers can be registered with the DIAL REGISTER function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: Favorite: Frequently used speed dial and group dial destinations can be registered on the favorite list - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 83
in the favorite list. " To return to the Fax mode screen, press the Back key until the Fax mode screen appears, or press the Stop/Reset key. Deleting Destinations from the Favorite List A destination registered in the favorite list can be deleted. 1 Press the + or , key to select UTILITY, and then - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 84
until the Fax mode screen appears, or press the Stop/Reset key. Speed Dialing Registering a Speed Dial Destination Frequently specified fax settings have been specified, a screen allowing MAN- UAL SETTING or LDAP SEARCH to be selected appears after the Select key is pressed. Select MANUAL SETTING - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 85
press the Select key. The batch transmission settings are specified. Continue with step 11. . Continue with step 11. " If a transmission error occurs, select 14.4 or 9.6 for the modem speed Fax mode screen appears, or press the Stop/Reset key. Changing/Deleting Speed Dial Information The registered - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 86
are deleted. This completes the procedure when it is deleted. 6 If desired, edit the name, fax number, modem speed and batch transmis- sion settings, and then press the Select key. The edited information is registered with the speed dial number. " If the edited speed dial destination is registered - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 87
the group dial destination. " To return to the Fax mode screen, press the Back key until the Fax mode screen appears, or press the Stop/Reset key. Group Dialing 81 - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 88
is displayed. Continue with step 6. - If DELETE was selected, the settings programmed for the group dial number are deleted. This completes the procedure when key to select the destination to be deleted, and then press the Stop/Reset key. Check that YES is selected, and then press the Select key. - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 89
Confirmation Mode - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 90
, key to scroll through the screen until TOTAL SCAN appears. Check the total number of scans made with faxes. " To return to the Fax mode screen, press the Stop/Reset key. Checking the Transmission/Reception Result From the Message Window The results of a maximum of 60 fax transmissions/receptions - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 91
, number of document pages, time required, mode, and transmission result are printed. " The machine can also be set to print this report with each transmis- sion, only when an error occurs, or not at all. For details, refer to "REPORTING" on page 33. SESSION FUNCTION NO. DESTINATION STATION - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 92
of reception, number of pages received, time required, mode, and reception result are printed. " The machine can also be set to print this report with each reception, only when an error occurs, or not at all. For details, refer to "REPORT- ING" on page 33. SESSION FUNCTION NO. DESTINATION STATION - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 93
MEMORY IMAGE PRINT A reduced image of the first page of the document waiting to be sent HEAD OFFICE FA-04 0P02345678 DESTINATION NUMBER 012345678 098765432 024682468 0224466880 SPEED 33.6 33.6 33.6 12.8 SET DATE JAN.20.2006 JAN.20.2006 FEB.12.2006 FEB.12.2006 SPEED DIAL LIST The recipients - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 94
88 About the Reports and Lists - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 95
Troubleshooting - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 96
error messages, refer to "Error Messages on the Message Window" on page 93. For details on troubleshooting procedures for document misfeeds, paper misfeeds, poor print quality, or empty consumables, refer to the Printer/Copier/Scanner User's Guide again. There may be a problem Make a copy to check - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 97
. " For details on the error messages, refer to "Error Messages on the Message Window" on page 93. For details on troubleshooting procedures for document misfeeds, paper misfeeds, poor print quality, or empty toner, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 98
to Set the machine to autoreceive faxes manually. matic reception. Memory is full. Load paper if it is empty, and then print the faxes stored in memory. The telephone line is incorrectly connected. Check the telephone line connection. If it is disconnected, connect it. There may be a problem - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 99
is not possible because of a problem with the recipient/caller's fax machine. Check Fax Mode A fax error occurred Press the Fax key to check the while an operation was error condition, and take approbeing performed in Copy priate measures. mode or Scan mode. FAX DATA LOST Data stored - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 100
scanned image has exceeded the capacity of the memory. REDIAL ALL FAILED All redial attempts failed Check the condition of the recipi- because either the recip- ent's line, and then try sending ient's line is busy or the fax again. there was no answer. 94 Error Messages on the Message Window - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 101
A Appendix - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 102
dpi Super Fine: 203 × 392 dpi Operating system: Windows 2000 Service Pack 4 Windows Server 2003 (32-bit/64-bit) Windows XP (32-bit/64-bit) Windows Vista (32-bit/64-bit) Interface: USB 2.0 Network (TCP/IP(RAW port,LPR)) PC requirements: Minimum specifications: CPU speed: Pentium 200MHz RAM: 128 MB - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 103
" For details on other specifications, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD. Entering Text When specifying the user name or programming the recipient name, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 104
Entering Names Keypad Key 1 2 3 4 5 6 7 8 9 0 Available characters [1] [A] 1 .,'?¿!¡"1-()@/:;_ 2 ABC2abc 3 DEF3defÐèéêëð 4 GHI4ghiìíîï 5 JKL5jkl€£¢ 6 MNO6mno 7 PQRS7pqrsß$ 8 TUV8tuvùúûü 9 WXYZ9wxyzÞýþ 0 (space)0 # # Entering Email Addresses Keypad Key 1 2 3 4 5 6 - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 105
Changing Input Mode Each press of the key switches the input mode between numbers and letters. [1...]: Numbers can be typed in. [A...]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using "NJ Office" as an example. 1 Press the 6 key twice. "N" is - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 106
Correcting Text And Input Precautions To erase all entered text, hold down the Back key. To delete only part of the entered text, use the * or ) key to move the cursor (_) to the character that you want to delete, and then press the Back key. If the same key is to be used to enter two - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 107
Favorite list 77 Group dial 82 Speed dial 79 Confirm 83 Control panel 2 menu 11 Counters 84 Fax printing 84 Total scans 84 D Deleting Memory 57 Density, Adjusting 43 Dialing, direct 44 Direct transmission 52 Document feed tray 2 Document guide 2 Double-sided document 53 Duplex document 53 101 - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 108
Reception 66 Transmission 54 Manual transmission On hook key 55 Using telephone 54 Memory Cancel/delete 57 Queue 57 Memory reception 34 Memory RX mode 34 Setting up 35 Turning off 36 Memory transmission 52 Menu Control panel 11 Utility 21 Message window 4 Multiple recipients Broadcast 47 Group - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 109
MEMORY IMAGE PRINT 87 manual setting) 78 Specifying recipient 45 Start key 4 Stop/Reset key 4 Symbol, Message window 10 T Timer transmission 50 Transmission method 52 Changing transmission method 52 Direct transmission 52 Memory transmission 52 Transmission result 84, 85 Troubleshooting 89 Error - Konica Minolta magicolor 4695MF | magicolor 4695MF Facsimile User Guide - Page 110
104 Index
magicolor
4695MF
Facsimile User’s
Guide
®
A0FD-9566-00A
1800865-001A