Ricoh Aficio SP C231SF User Guide - Page 196
Basic Operation for Sending Faxes from a Computer, Save as new User, Save All as new, Overwrite
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Using the Fax Function D Click [OK]. If a destination with the same name is found during the import process, select one of the following operations: • [Skip]: Skips the destination, and imports the remaining data. • [Save as new User]: Imports the current destination as a separate destination under the same name as an existing destination. • [Save All as new]: Imports the current and subsequent destinations as separate destinations under the same names as existing destinations. • [Overwrite]: Imports the destination, overwriting the data in the LAN-Fax Address Book. • [Overwrite All]: Imports the current and subsequent destinations under the same names as existing destinations, overwriting the data in the LAN-Fax Address Book. • [Cancel]: Cancels the import operation. If a destination does not contain a name, or invalid characters are used in the telephone number or fax number, select one of the following operations: • [Skip]: Skips the destination, and imports the remaining data. 6 • [Save]: Imports the destination as is. • [Save All]: Imports the current and subsequent destinations as is. • [Cancel]: Cancels the import operation. Note ❒ CSV files are exported using Unicode encoding. ❒ LAN-Fax Address Book data can be imported from CSV files whose character encoding is Unicode or ASCII. ❒ Group data cannot be exported or imported. ❒ Up to 1000 destinations can be registered in the Lan-Fax Address Book. If this limit is exceeded during importing, the remaining destinations will not be imported. Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer. You can select the destination from the LAN-Fax Address Book or enter the fax number directly. You can send faxes to up to 100 destinations at one time. Important ❒ Before sending a fax, the machine stores all the fax data in memory. If the ma- chine's memory becomes full while storing this data, the fax transmission will be canceled. If this happens, lower the resolution or reduce the number of pages and try again. A Open the file you want to send. 186