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Ricoh Aficio SP W2470 Software Guide - Page 104

Hold Print, Auto Delete Temporary Jobs, Print, Hold Print Jobs

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Other Print Operations Hold Print Use this function to temporarily hold a file in the printer, and print it from the computer or the printer's control panel later. Important ❒ A Hold Print file cannot be stored if: • the total number of Sample Print, Locked Print, Hold Print, and Stored Print files in the printer is over 100. (The maximum number varies depend- ing on the volume of data in files.) 3 • the file contains over 1,000 pages. • sent or stored files in the printer contain over 3,000 pages in total. Note ❒ If a Hold Print file has not been stored properly, check the error log on the control panel. ❒ Even after you turn off the printer, stored documents in the printer remain. However, the [Auto Delete Temporary Jobs] or [Auto Delete Stored Jobs] settings are applied first. ❒ If the application has a collate option, make sure it is not selected before sending a print job. By default, Hold Print jobs are automatically collated by the printer driver. If a collate option is selected from the application's [Print] dialog box, more prints than intended may be produced. ❒ Hold Print files printed or deleted using Web Image Monitor, after you select [Hold Print Jobs] using the control panel will appear on the display panel. However, an error message will appear if you try to print or delete those Hold Print files. ❒ If stored files have similar and long file names, recognizing the file you want to print on the display panel may be difficult. Print the file you want to print either by checking the user ID or the time the file is sent, or by changing the file name to something that can be recognized easily. If you enter the document name on the printer driver's [Details...], that name appears on the display panel. ❒ It is possible, but not required, to set a file name or a password to a Hold Print file. Reference For details about the error log on the display panel, see p.103 "Checking the Error Log". For details about the [Auto Delete Temporary Jobs] and [Auto Delete Stored Jobs], p.125 "HD Management". 90

Section	Page
Operating Instructions Software Guide	1
Introduction	2
Important	2
Trademarks	2
Notes	2
Manuals for This Printer	3
How to Read This Manual	4
Symbols	4
Names of Major Options	4
Model-Specific Information	5
Using Keys	6
TABLE OF CONTENTS	7
1. Preparing for Printing	15
Quick Install	15
Confirming the Connection Method	17
Network Connection	17
Using this printer as the Windows printing port	17
Using as a network printer	19
Local Connection	20
Using the SmartDeviceMonitor Port	21
Installing DeskTopBinder-SmartDeviceMonitor for Client	21
Installing the RPCS Printer Driver (TCP/IP)	22
Installing the RPCS Printer Driver (IPP)	24
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)	26
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)	28
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)	30
Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)	32
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2 - TCP/IP)	34
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2 - IPP)	36
Changing the Port Settings for SmartDeviceMonitor for Client	38
Using the Standard TCP/IP Port	40
Installing the RPCS Printer Driver	40
Installing the PostScript 3 Printer Driver (Windows 2000)	42
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2)	44
Using the LPR Port	46
Installing the RPCS Printer Driver	46
Installing the PostScript 3 Printer Driver (Windows 2000)	48
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2)	49
Using as the Windows Network Printer	51
Installing the RPCS Printer Driver	51
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	53
Installing the PostScript 3 Printer Driver (Windows 2000)	54
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2)	55
Using as the NetWare Print Server/Remote Printer	56
When using the PostScript 3 Printer Driver	58
Form Feed	58
Banner Page	58
Printing after Resetting the Printer	59
Installing the Printer Driver Using USB	60
Windows Me - USB	60
Windows 2000 - USB	62
Windows XP, Windows Server 2003/2003 R2- USB	63
Having Problems Installing the Printer Driver from the CD-ROM	64
Making Option Settings for the Printer	66
Conditions for Bidirectional Communication	66
If Bidirectional Communication is Disabled	67
Memory Capacity and Paper Size	68
2. Setting Up the Printer Driver	69
RPCS - Accessing the Printer Properties	69
Windows 95/98/Me - Accessing the Printer Properties	69
Making printer default settings	69
Making printer settings from an application	70
Windows 2000 - Accessing the Printer Properties	71
Making printer default settings - the printer properties	71
Making printer default settings - printing preferences	72
Making printer settings from an application	72
Windows XP, Windows Server 2003/2003 R2 - Accessing the Printer Properties	73
Making printer default settings - the printer properties	73
Making printer default settings - printing preferences	74
Making printer settings from an application	74
Windows NT 4.0 - Accessing the Printer Properties	75
Making printer default settings - the printer properties	75
Making printer default settings - default	75
Making printer settings from an application	76
PostScript 3 - Setting Up for Printing	77
Windows 95/98/Me - Accessing the Printer Properties	77
Making printer default settings	77
Making printer settings from an application	78
Windows 2000 - Accessing the Printer Properties	79
Making printer default settings - the printer properties	79
Making printer default settings - printing preferences	79
Making printer settings from an application	80
Windows XP, Windows Server 2003/2003 R2 - Accessing the Printer Properties	81
Making printer default settings - the printer properties	81
Making printer default settings - printing preferences	81
Making printer settings from an application	82
Windows NT 4.0 - Accessing the Printer Properties	83
Making printer default settings - the printer properties	83
Making printer default settings - default	83
Making printer settings from an application	84
Mac OS - Setting Up for Printing	85
Making paper settings from an application	85
Setting up for printing from an application	85
3. Other Print Operations	87
Printing a PDF File Directly	87
Printing Method	87
Using DeskTopBinder Lite	88
PDF Direct Print Properties	91
Using Commands	92
Using the Print Job Function	93
Print Job Screen	93
Printing from the Print Job Screen	96
Sample Print	96
Printing a Sample Print file	97
Deleting Sample Print files	99
Locked Print	100
Printing a Locked Print file	101
Deleting Locked Print files	103
Hold Print	104
Printing a Hold Print file	105
Deleting Hold Print files	106
Stored Print	107
Printing a Stored Print file	108
Deleting Stored Print files	110
Printing from the User ID Screen	111
Printing the Selected Print Job	111
Printing All Print Jobs	112
Canceling a Print Job	114
Canceling a Print Job Using the Control Panel	114
Windows - Canceling a Print Job from the computer	115
Mac OS - Canceling a Print Job from the computer	116
Checking the Error Log	117
Collate	119
Spool Printing	121
Setting Spool Printing	122
Viewing or Deleting Spooled Jobs Using Web Image Monitor	122
Printing with the Folding Finisher	123
Fold Types	124
Folding Finisher Cautions	125
4. Making Printer Settings Using the Control Panel	127
Menu Chart	127
Paper Input Menu	130
Changing the Paper Input Menu	130
Automatic tray selection	130
Tray Priority	131
Paper Input Menu Parameters	132
Maintenance Menu	135
Changing the Maintenance Menu	135
Automatic deletion of temporary jobs in the hard disk	135
Maintenance Menu Parameters	136
General Settings	136
Timer Settings	138
HD Management	139
List/Test Print Menu	140
Printing a Configuration Page	140
Interpreting the Configuration Page	141
List/Test Print Menu Parameters	143
System Menu	144
Changing the System Menu	144
System Menu Parameters	145
Print Settings Menu	148
Changing the Print Settings Menu	148
Print Settings Menu Parameters	149
Security Options Menu	152
Changing the Security Options Menu	152
Security Options Menu Parameters	153
Host Interface Menu	157
Changing the Host Interface Menu	157
Host Interface Menu Parameters	158
Language Menu	164
Changing the Language Menu	164
Language Menu Parameters	164
5. Printing GL/2 and TIFF Files	165
Printable Files	165
To Print	166
Using Web Printing Tool	166
About Web Printing Tool	166
Displaying top page	168
Basic operations of Web Printing Tool	169
About password authentication	169
How to use help	169
Using From HDI Driver	170
Using From the Printing Commands	170
lpr	170
rcp	171
ftp	171
Print Settings for GL/2 & TIFF	173
Adjusting the Print Settings for GL/2 & TIFF	173
General Settings	175
GL/2 Print Settings	177
TIFF/CALS Print Settings	178
Using the HDI Driver for AutoCAD	179
Setup CD-ROM	179
CD-ROM Folders	180
Installing the HDI Driver	181
Displaying and Printing Help	182
Displaying Help	182
Printing Help	182
Printable GL/2 Files	183
HP-GL Specifications	183
HP-GL command syntax	183
Plotter setup commands	183
Commands for plotting Circles, Ovals, and Multiple Shapes	183
Commands for plotting basic characters	184
Commands for extended character sets	184
Commands for changing the plotting domain	184
Plotter control commands	185
Digitization commands	186
Commands for obtaining plotter information	186
Line attribute commands	186
HP-GL/2 filter coordinates	187
HP-GL/2 Specifications	188
Character group commands	188
Label default status	188
Character codes that can be used with LB commands	188
Font specification and selection	188
Parameters that can be used with SD and AD commands	189
HP-RTL Specifications	192
Logical Operation (ESC\|#o\|ESC\|#o)	192
Printable TIFF Files	193
TIFF Data Specifications	193
TIFF files that can be processed	193
TIFF header	193
TIFF directory	193
TIFF tags	194
Bitmap images	195
Printable CALS Files	197
CALS Data Specifications	197
CALS files that can be processed	197
CALS headers	197
Bitmap image data	198
6. Monitoring and Configuring the Printer	199
Using Web Image Monitor	199
Displaying Top Page	201
When User Authentication is Set	202
Login (using Web Image Monitor)	202
Log Off (using Web Image Monitor)	202
About Menu and Mode	203
Access in the Administrator Mode	205
Displaying Web Image Monitor Help	205
Downloading Help	205
Linking the URL of the Help File to the Help Button	206
Using SmartDeviceMonitor for Admin	207
Installing SmartDeviceMonitor for Admin	209
Changing the Network Interface Board Configuration	210
Locking the Menus on the Printer’s Control Panel	211
Changing the Paper Type	212
Managing User Information	213
Starting User Management Tool	213
Displaying the Number of Sheets Printed	213
Exporting the information about the number of pages printed	214
Resetting the number of pages printed to 0	214
Restricting Functions	215
Setting Applicable Functions to New Users	216
Configuring the Energy Saver Mode	217
Setting a Password	218
Checking the Printer Status	219
Changing Names and Comments	220
Viewing and Deleting Spool Print Jobs	221
Using SmartDeviceMonitor for Client	222
Monitoring Printers	222
Checking the Printer Status	222
When Using IPP with SmartDeviceMonitor for Client	223
Printer Status Notification by E-Mail	224
Auto E-mail Notification	226
On-demand E-mail Notification	226
Mail authentication	227
Sending On-demand E-mail	228
Remote Maintenance by telnet	231
Using telnet	231
access	232
autonet	233
bonjour (rendezvous)	234
devicename	235
dhcp	236
diprint	237
dns	238
domainname	240
help	240
hostname	241
ifconfig	242
info	243
ipp	244
ipv6	245
lpr	245
netware	246
passwd	247
pathmtu	248
prnlog	248
route	249
set	251
show	253
slp	253
smb	254
snmp	255
sntp	258
spoolsw	259
ssdp	259
ssh	260
status	261
syslog	261
upnp	261
web	262
wiconfig	263
wins	266
SNMP	267
Getting Printer Information over the Network	268
Printer configuration	271
Understanding the Displayed Information	272
Print Job Information	272
Print Log Information	273
Configuring the Network Interface Board	274
Message List	281
System Log Information	281
7. Using a Printer Server	289
Preparing Printer Server	289
Printing notification via SmartDeviceMonitor for Client	290
Setting the print server	290
Setting a Client	291
Using NetWare	292
Setting Up as a Print Server (NetWare 3.x)	294
Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5)	296
Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment	298
Setting Up as a Remote Printer (NetWare 3.x)	300
Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5)	302
8. Special Operations under Windows	305
Printing Files Directly from Windows	305
Setup	305
Using a Host Name Instead of an IPv4 Address	306
When using DNS	306
When setting the “IPv4 address” of a printer using DHCP	306
In other cases	306
Printing Commands	308
lpr	308
rcp	309
ftp	309
9. Mac OS Configuration	311
Mac OS	311
Installing the PostScript 3 Printer Driver and PPD File	311
Setting Up PPD Files	313
Creating a Desktop Printer Icon	313
Setting Up Options	314
Installing Adobe Type Manager	315
Installing Screen fonts	316
Changing to EtherTalk	316
Mac OS X	317
Installing the PPD Files	317
Setting Up the PPD File	318
Setting Up Options	318
Using USB Interface	319
Using Bonjour (Rendezvous)	320
Changing to EtherTalk	320
Configuring the Printer	321
Using PostScript 3	322
Job Type	322
Using Sample Print	324
Using Locked Print	326
Using Hold Print	328
Using Stored Print	330
User Code	332
Paper Size	332
Fit to Paper	333
Input Slot	333
Resolution	333
Orientation Override	334
Toner Saving	334
Collate	334
Paper Type	335
Dithering	335
Printer Utility for Mac	336
Installing Printer Utility for Mac	336
Starting Printer Utility for Mac	337
Mac OS	337
Mac OS X	337
Printer Utility for Mac Functions	338
Downloading PS Fonts	338
Displaying Printer Fonts	339
Deleting Fonts	339
Initializing the Printer Disk	340
Page Setup	340
Printing Font Catalog	340
Printing Font Sample	341
Renaming the Printer	341
Restarting the Printer	342
Downloading PostScript Files	342
Selecting the Zone	343
Displaying the Printer Status	344
Launching the Dialogue Console	344
10. Security Measures Provided by this Printer	345
Using Authentication and Managing Users	345
Preventing Information Leaks	346
Limiting and Controlling Access	347
Enhanced Network Security	348
Configuring SSL Encryption	349
11. Appendix	351
Software and Utilities Included on the CD-ROM	351
Printer Drivers for This Printer	352
SmartDeviceMonitor for Admin	353
DeskTopBinder - SmartDeviceMonitor for Client	354
Cautions to Take When Using in a network	356
Connecting a Dial-up Router to a Network	356
Configuring the router	356
Configuring the printer with NetWare	356
Configuring the printer without NetWare	356
Using DHCP	357
Using AutoNet	358
Configuring the WINS Server	359
Using Web Image Monitor	359
Using telnet	359
Using the Dynamic DNS Function	360
Updating	360
DNS servers targeted for operation	361
DHCP servers targeted for operation	361
Setting the dynamic DNS function	361
Installing Font Manager 2000	362
Using Adobe PageMaker Version 6.0, 6.5, or 7.0	363
When Using Windows Terminal Service/MetaFrame	364
Operating Environment	364
Supported Printer Drivers	364
Limitations	365
Copyright Information about Installed Applications	367
expat	367
JPEG LIBRARY	367
NetBSD	368
Authors Name List	369
Samba(Ver 2.2.2-1.1)	370
RSA BSAFE	370

Match case Limit results 1 per page

Other Print Operations

Hold Print

Use this function to temporarily hold a file in the printer, and print it from the

computer or the printer’s control panel later.

Important

❒

A Hold Print file cannot be stored if:

•

the total number of Sample Print, Locked Print, Hold Print, and Stored

Print files in the printer is over 100. (The maximum number varies depend-

ing on the volume of data in files.)

•

the file contains over 1,000 pages.

•

sent or stored files in the printer contain over 3,000 pages in total.

Note

❒

If a Hold Print file has not been stored properly, check the error log on the

control panel.

❒

Even after you turn off the printer, stored documents in the printer remain.

However, the

[

Auto Delete Temporary Jobs

]

[

Auto Delete Stored Jobs

]

settings

are applied first.

❒

If the application has a collate option, make sure it is not selected before send-

ing a print job. By default, Hold Print jobs are automatically collated by the

printer driver. If a collate option is selected from the application’s

[

]

dia-

log box, more prints than intended may be produced.

❒

Hold Print files printed or deleted using Web Image Monitor, after you select

[

Hold Print Jobs

]

using the control panel will appear on the display panel.

However, an error message will appear if you try to print or delete those Hold

Print files.

❒

If stored files have similar and long file names, recognizing the file you want

to print on the display panel may be difficult. Print the file you want to print

either by checking the user ID or the time the file is sent, or by changing the

file name to something that can be recognized easily. If you enter the docu-

ment name on the printer driver’s

[

Details...

]

, that name appears on the display

panel.

❒

It is possible, but not required, to set a file name or a password to a Hold Print

file.

Reference

For details about the error log on the display panel, see p.103 “Checking the

Error Log”.

For details about the

[

Auto Delete Temporary Jobs

]

and

[

Auto Delete Stored Jobs

]

p.125 “HD Management”.