Ricoh MP 3554 User Guide
Ricoh MP 3554 Manual
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- Ricoh MP 3554 | User Guide - Page 1
User Guide What You Can Do with This Machine Getting Started Copy Fax Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting Information for This Machine For information not found in paper manuals, see the online manuals available on our web site (http://www.ricoh.com/ - Ricoh MP 3554 | User Guide - Page 2
- Ricoh MP 3554 | User Guide - Page 3
TABLE OF CONTENTS How to Read the Manuals...7 Symbols Used in the Manuals...7 Model-Specific Information...8 Names of Major Features...9 1. What You Can Do with This Machine Searching by What You Want to Do...11 Reducing my Costs...11 Using Scanned Files on the Computer...12 Registering - Ricoh MP 3554 | User Guide - Page 4
Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)...59 Changing the Display Language...61 Changing When the Authentication Screen is Displayed 80 User Code Authentication Using the Control Panel 80 Sided Combine...96 Two-Sided Combine...97 2 - Ricoh MP 3554 | User Guide - Page 5
Sort...103 Changing the Number Scanned 117 Storing a Document...119 Sending Stored Documents...120 Printing the Journal Manually...122 5. Print Quick Install...123 Displaying the Printer Driver Properties...124 Standard Printing...125 When Using the PCL 6 Printer Driver...125 Printing on Both Sides - Ricoh MP 3554 | User Guide - Page 6
Using the Printer Driver 130 Saving and Printing Using the Document Server 131 Storing Documents in Document Server 131 Managing Documents Stored in Document Server 132 6. Scan Basic Procedure When Using Scan to Folder 133 Creating a Shared Folder on a Computer Running Windows/Confirming - Ricoh MP 3554 | User Guide - Page 7
Loading Orientation-fixed Paper or Two-sided Paper 169 Recommended Paper...172 Recommended Paper Sizes and Types 172 Adding Toner...183 Sending Faxes or Scanned Documents When Toner Has Run Out 184 Disposing of Used Toner...185 10. Troubleshooting When a Status Icon Is Displayed...187 When the - Ricoh MP 3554 | User Guide - Page 8
...249 Energy Saving Functions...249 User Information on Electrical and Electronic Equipment (mainly Europe 252 Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) ...253 Environmental Advice for Users (mainly Europe 254 Notes to users in the state - Ricoh MP 3554 | User Guide - Page 9
How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates - Ricoh MP 3554 | User Guide - Page 10
region B model: • CODE XXXX -57, -58 • 120-127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model and "CODE XXXX -27, -64, -65, -67" is printed on the label, see " (mainly Europe)" also. • If your machine is a region A model and "CODE - Ricoh MP 3554 | User Guide - Page 11
Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Reverse Document Feeder ARDF • Auto Document Feeder ADF (in this manual, "ADF" refers to the ARDF and the one-pass duplex scanning ADF) • Large Capacity Tray LCT 9 - Ricoh MP 3554 | User Guide - Page 12
10 - Ricoh MP 3554 | User Guide - Page 13
by what you want to do. Reducing my Costs BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server. Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server - Ricoh MP 3554 | User Guide - Page 14
Files by E-mail", Scan. Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan. Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan. Storing scan files on media See "Basic Procedure for Saving Scan Files on a Memory - Ricoh MP 3554 | User Guide - Page 15
destination in the address book manually", Scan. Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax. Downloading destinations registered in the machine to the LAN-Fax driver destination list See "Using - Ricoh MP 3554 | User Guide - Page 16
Program as Defaults (Copier/Document Server/FAX/Scanner)) See "Changing the Default Functions of the Initial Screen", Convenient Functions. Registering frequently-used printing settings to the printer driver See "Using One Click Presets", Print. Changing the initial settings of the printer driver to - Ricoh MP 3554 | User Guide - Page 17
pages can be recalled easily by pressing the shortcut icons. • You can display only the icons of functions and shortcuts that you use. • You can change the order of the function and shortcut icons. • For details about the features on the [Home] screen, see "How to Use the [Home] Screen (When - Ricoh MP 3554 | User Guide - Page 18
Various Functions CJQ601 • You can print stamps on copies. Stamps can include background numbers, scanned images, dates, page numbers, Server. • Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by staple, and punch holes in your copies. See "Finishing", - Ricoh MP 3554 | User Guide - Page 19
stapling, see "Staple", Print. • You can print files stored on a removable memory device and specify print conditions such as print quality and print size. See "Direct Printing from a Memory Storage Device", Print. Utilizing Stored Document You can store files scanned in copier, facsimile, printer - Ricoh MP 3554 | User Guide - Page 20
Copy/ Document Server. • For details about the Document Server in copier mode, see "Document Server", Copy/ Document Server. • For details about the Document Server in printer mode, see "Saving and Printing Using the Document Server", Print. • For details about the Document Server in fax mode, see - Ricoh MP 3554 | User Guide - Page 21
check, print, delete, retrieve, or download documents using your computer (Storing received documents). • See "Confirming/Printing/Deleting Received ). CJQ605 • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • - Ricoh MP 3554 | User Guide - Page 22
xxx.xxx CJQ606 E-mail Transmission and Reception This machine converts scanned document images to e-mail format, and transmits and receives Print). See "Receiving E-mail by Internet Fax/Mail to Print", Fax. • Internet Fax compatible machines and computers that have e-mail addresses can receive email - Ricoh MP 3554 | User Guide - Page 23
is as same as that of for the machine with the fax unit. When a job has finished, confirm results displayed on sending history or printed on reports. • You can forward documents received by the main machine with the facsimile function to submachines. • For details, see "Sending/Receiving Documents - Ricoh MP 3554 | User Guide - Page 24
"Basic Procedure for Sending Scan Files by E-mail", Scan. • You can send scan files directly to folders (Sending scan files by Scan to Folder). See "Overview of Folder Transmission Function", Fax. See "Basic Procedure When Using Scan to Folder", Scan. • You can use Web Services on Devices (WSD) to - Ricoh MP 3554 | User Guide - Page 25
PDF], or [PDF/A]. • This function can optically recognize characters in various languages and up to approximately 40,000 characters a page. • See "Embedding Text Information in Scanned Data", Scan machine settings from being changed without authorization. • By setting passwords, you can prevent - Ricoh MP 3554 | User Guide - Page 26
the usage of functions for each user. • See Security Guide. Centrally Controlling Scan Conditions and Distribution You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to manage the destinations and scan settings for each individual user in a group and to use the - Ricoh MP 3554 | User Guide - Page 27
tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings. • See "Using Web Image Monitor", Connecting the Machine/ System Settings - Ricoh MP 3554 | User Guide - Page 28
the copy is unauthorized. • Using the copier function or the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in - Ricoh MP 3554 | User Guide - Page 29
2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components Guide to Components (mainly Europe) • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Front and left view 5 1 4 2 6 7 3 8 - Ricoh MP 3554 | User Guide - Page 30
(When Using the Standard Operation Panel)" or page 59 "Guide to the Names and Functions of the Machine's Control Panel switch on. 6. Internal tray 1 Copied/printed paper and fax messages are delivered here. 7. Front cover Open to replace the toner cartridge. 8. Paper trays (Trays 1-2) Load paper - Ricoh MP 3554 | User Guide - Page 31
of Components 1 2 3 4 5 6 7 DCG002 1. ADF's extender Pull this extender to support large paper. 2. Bypass tray Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper trays. 3. Paper guides When loading paper in the bypass tray, align the - Ricoh MP 3554 | User Guide - Page 32
this cover when a paper jam occurs. 7. Right cover Open this cover when a paper jam occurs. Rear and left view 1 1 1 1. Vents Prevent overheating. Guide to Components DCG003 (mainly Asia) • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. 30 - Ricoh MP 3554 | User Guide - Page 33
down here. 3. Vents Prevent overheating. 4. Control panel See page 56 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation switch on. 6. Internal tray 1 Copied/printed paper and fax messages are delivered here. 7. Front cover Open to replace the toner cartridge. 31 - Ricoh MP 3554 | User Guide - Page 34
Load paper here. 9. Lower paper trays Load paper here. Front and right view 1 2 3 4 5 6 7 DCG002 1. ADF's extender Pull this extender to support large paper. 2. Bypass tray Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper trays. 3. Paper - Ricoh MP 3554 | User Guide - Page 35
occurs. 7. Right cover Open this cover when a paper jam occurs. in the bypass tray. Rear and left view 1 1 1 1. Vents Prevent overheating. Guide to Components DCG003 (mainly North America) • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components - Ricoh MP 3554 | User Guide - Page 36
down here. 3. Vents Prevent overheating. 4. Control panel See page 56 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation switch on. 6. Internal tray 1 Copied/printed paper and fax messages are delivered here. 7. Front cover Open to replace the toner cartridge. 34 - Ricoh MP 3554 | User Guide - Page 37
. 9. Lower paper trays Load paper here. Front and right view Guide to Names and Functions of Components 1 2 3 4 5 6 7 DCG002 1. ADF's extender Pull this extender to support large paper. 2. Bypass tray Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded - Ricoh MP 3554 | User Guide - Page 38
2. Getting Started 4. Extender Pull this extender out when loading sheets larger than A4 5. Vents , 81/2 × 11 Prevent overheating. 6. Lower right cover Open this cover when a paper jam occurs. 7. Right cover Open this cover when a paper jam occurs. in the bypass tray. Rear and left view 1 - Ricoh MP 3554 | User Guide - Page 39
to Functions of the Machine's Options Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options Check which type of machine you have. See Read This First. External options for Type 1, 2, and 3 11 (mainly - Ricoh MP 3554 | User Guide - Page 40
multiple sheets of paper. 9. External tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 10. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on - Ricoh MP 3554 | User Guide - Page 41
External options for Type 1, 2, and 3 14 13 12 16 11 10 Guide to Functions of the Machine's Options (mainly Asia) 1 2 3 15 9 4 8 7 6 1. Exposure glass cover Lower this cover over originals. 2. ARDF Load a stack of originals here. They will - Ricoh MP 3554 | User Guide - Page 42
multiple sheets of paper. 12. External tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 13. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on - Ricoh MP 3554 | User Guide - Page 43
External options for Type 1, 2, and 3 13 12 11 15 10 9 Guide to Functions of the Machine's Options (mainly North America) 1 2 14 receiver when a fax unit is installed. Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a telephone. 3. Lower - Ricoh MP 3554 | User Guide - Page 44
multiple sheets of paper. 11. External tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 12. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on - Ricoh MP 3554 | User Guide - Page 45
External options for Type 4 and 5 10 14 9 8 7 13 Guide to Functions of the Machine's Options (mainly Europe) 12 6 1 11 5 4 3 2 DCG034 1. Lower paper tray Holds up to 550 sheets of paper. 2. Caster table for lower - Ricoh MP 3554 | User Guide - Page 46
multiple sheets of paper. 9. External tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 10. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on - Ricoh MP 3554 | User Guide - Page 47
External options for Type 4 and 5 14 18 13 12 11 17 Guide to Functions of the Machine's Options (mainly Asia) 1 2 3 4 16 10 15 9 8 7 1. Exposure glass cover Lower this cover over originals. 2. One-pass duplex scanning ADF Load a stack of originals here. They will feed in automatically. - Ricoh MP 3554 | User Guide - Page 48
multiple sheets of paper. 13. External tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 14. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on - Ricoh MP 3554 | User Guide - Page 49
Guide to Functions of the Machine's Options 18. Booklet Finisher SR3170 Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a telephone. 47 - Ricoh MP 3554 | User Guide - Page 50
multiple sheets of paper. 11. External tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 12. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on - Ricoh MP 3554 | User Guide - Page 51
Guide to Functions of the Machine's Options • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. 16. Booklet Finisher SR3170 Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple - Ricoh MP 3554 | User Guide - Page 52
multiple sheets of paper. 9. External tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 10. Finisher SR3140 Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift - Ricoh MP 3554 | User Guide - Page 53
Guide to Functions of the Machine's Options 13. Booklet Finisher SR3170 Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Consists of the following paper trays: • Finisher upper tray • - Ricoh MP 3554 | User Guide - Page 54
the output tray, copied/printed paper and fax messages are delivered here face down. 11. Finisher SR3140 Sorts, stacks, and staples multiple sheets of paper is installed on the finisher. 13. Finisher SR3160 Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays: • - Ricoh MP 3554 | User Guide - Page 55
Guide to Functions of the Machine's Options 14. Booklet Finisher SR3170 Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a telephone. 53 - Ricoh MP 3554 | User Guide - Page 56
the output tray, copied/printed paper and fax messages are delivered here face down. 12. Finisher SR3140 Sorts, stacks, and staples multiple sheets of paper is installed on the finisher. 14. Finisher SR3160 Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays: • - Ricoh MP 3554 | User Guide - Page 57
Guide to Functions of the Machine's Options 15. Booklet Finisher SR3170 Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Consists of the following paper trays: • Finisher upper tray • - Ricoh MP 3554 | User Guide - Page 58
Started Guide to keys No functions are registered to the function keys as a factory default. You can register often used functions, programs, and Web pages. Displays keys for each function, operation status, or messages. See "Changing Modes (When Using the Standard Operation Panel)" and "How to Use - Ricoh MP 3554 | User Guide - Page 59
Saving Energy", Getting Started. When the machine is in Sleep mode, the [Energy Saver] key flashes slowly. 9. [Login/Logout] key Press to log in or log out. 10. [User Tools/Counter] key • User Tools Press to change the default progress, such as copying, scanning, faxing, or printing. 16. [Clear] key - Ricoh MP 3554 | User Guide - Page 60
and the machine's maintenance information. 19. Data In indicator (facsimile and printer mode) Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print. 20. Communicating indicator, Fax Received indicator, Confidential File indicator • Communicating - Ricoh MP 3554 | User Guide - Page 61
to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel) Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel) 1 [Stop] key Press to stop a job in progress, such as copying, scanning, faxing, or printing. 59 - Ricoh MP 3554 | User Guide - Page 62
the job history and the machine's maintenance information. 6. Data In indicator (facsimile and printer mode) Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print. 7. Fax indicator Indicates the status of the fax functions. Flashes during data - Ricoh MP 3554 | User Guide - Page 63
the Display Language Changing the Display Language You can change the language used on the display. English is set as default. 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. CXX005 • When using the Smart Operation Panel Press - Ricoh MP 3554 | User Guide - Page 64
. 3. [Scanner] Press to scan originals and save images as files. For details about how to use the scanner function, see Scan. 4. [Printer] Press to make settings for using the machine as a printer. For details about how to make settings for the printer function, see Print. 5. Home screen image You - Ricoh MP 3554 | User Guide - Page 65
Functions. 10. [Document Server] Press to store or print documents on the machine's hard disk. For details about copier, facsimile, or scanner mode, or Web pages registered in Favorites using the browser function. You can also review . When user authentication is enabled, shortcuts to Web pages - Ricoh MP 3554 | User Guide - Page 66
Panel)", Convenient Functions. • You can change the position of icons. For details, see "Changing the Order of Icons on the [ the default [Home] screen, point to [Device Management], and then click [Device Home Management]. To add icons to a user's [Home] screen, point to [Customize Screen per User]. - Ricoh MP 3554 | User Guide - Page 67
How to Use the [Home] Screen (When Using the Standard Operation Panel) 2. Press the [User Tools/Counter] key. CXX005 3. Press [Edit Home]. 4. Press [Add Icon]. 65 - Ricoh MP 3554 | User Guide - Page 68
2. Getting Started 5. Press the [Program] tab. 6. Make sure that [Copier Program] is selected. 7. Select the program you want to add. 8. Specify the position where [Blank] is displayed. 66 - Ricoh MP 3554 | User Guide - Page 69
9. Press [OK]. How to Use the [Home] Screen (When Using the Standard Operation Panel) 10. Press the [User Tools/Counter] key. • Press on the upper-right corner of the screen to check the position on the simple screen. 67 - Ricoh MP 3554 | User Guide - Page 70
such as the Change Languages Widget to Home screen 3 is the default screen that appears first after user is displayed only when user authentication is enabled. 2. [Login]/[Logout] These keys are displayed when user authentication is enabled. When you press [Login Saving Energy", Getting Started. 68 - Ricoh MP 3554 | User Guide - Page 71
Panel)", Getting Started. You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home] Screen", Convenient Functions. 5. view Home screen 3, 2 icons are displayed at both the right and left sides. To view thumbnails of all five home screens, hold down . Adding - Ricoh MP 3554 | User Guide - Page 72
screen (when using the Smart Operation Panel) You can add shortcuts to programs registered on Copier, Facsimile, or Scanner mode. Even if you press [Program to Home] on the [ to register a program. 2. Press [Recall/Program/Change Program] on the bottom left of screen. 3. Register a program. 70 - Ricoh MP 3554 | User Guide - Page 73
4. Press the [Home] key. How to Use the [Home] Screen (When Using the Smart Operation Panel) CZP155 5. Select the screen to which you want to add a shortcut. 6. Press and hold down an area on the screen where no icons are displayed. 7. Press [Icon] on the [Add to Home] screen. 8. Press [Machine - Ricoh MP 3554 | User Guide - Page 74
widgets to the [Home] screen (when using the Smart Operation Panel) You can add widgets to the [Home] screen to show the remaining amount of toner or change the display language. 1. Press the [Home] key. CZP155 2. Select the screen to which you want to add a widget. 3. Press and hold down an area - Ricoh MP 3554 | User Guide - Page 75
(except for User Name, File Name, and Password), Auto Reduce / Enlarge, Create Margin, ID Card Copy, Finishing, Cover/Slip Sheet, Edit / Stamp, Dup./Combine/Series, Reduce / Enlarge, number of copies Document Server (on the initial document print screen): 2 Sided Copy Top to Top, 2 Sided Copy Top - Ricoh MP 3554 | User Guide - Page 76
the top left of the control panel. Flick the screen to the left, and then press the [Copier] icon on the Home screen 4. 2. Edit the copy settings so all functions you want to the Smart Operation Panel Press [Recall/Program/Change Program] on the bottom left of the screen. 4. Press [Program]. 74 - Ricoh MP 3554 | User Guide - Page 77
name varies depending on the functions as follows: • Copier: 34 characters • Document Server: 34 characters • the machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions , see "General Settings", Scan. • Folder destinations that have protection codes - Ricoh MP 3554 | User Guide - Page 78
mode cannot be registered to the [Home] screen. Example of Programs Copier mode Program name Program description Effect Eco copy Specify [Combine 2 Sides] in [Dup./Combine/Series]. You can save paper and toner. Dated confidential copy In [Edit / Stamp], specify [CONFIDENTIAL] under [Preset - Ricoh MP 3554 | User Guide - Page 79
to Store] in [Store File]. (replace XXXX by a folder name) You can use folders to organize stored files by user name or intended use. Scanner mode Program name Program description Effect Easy PDF scan Select [Full Color: Text / Photo] in [Scan Settings]. In [Send File Type / Name], select - Ricoh MP 3554 | User Guide - Page 80
can skip the procedures to specify them when sending a scanned file. Storage scan: XXXX Specify a folder in [Target Folder to Store] in [Store File]. (replace XXXX by a folder name) You can use folders to organize stored files by user name or intended use. Facsimile mode Program name Program - Ricoh MP 3554 | User Guide - Page 81
. When this switch is turned off, the main power turns off and the main power indicator on the right side of the control panel goes out. When this is done, machine power is off. When the fax unit is down. If the screen on the control panel does not disappear, contact your service representative. 79 - Ricoh MP 3554 | User Guide - Page 82
to log out of it to prevent unauthorized usage. • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide. • User Code to enter on User Code Authentication is the numerical value registered in the Address Book as - Ricoh MP 3554 | User Guide - Page 83
to the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set. 1. Press [Login] on the top right on the screen. 2. Press [User Name]. 3. Enter a Login User Name, and then press [Done]. 4. Press [Password]. 5. Enter a Login Password, and then press [Done]. 6. Press - Ricoh MP 3554 | User Guide - Page 84
explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set. • To prevent use , always log out when you have finished using the machine. 1. Press the [Login/Logout] key. CXV044 2. Press [Yes]. Logging Out Using the Control Panel - Ricoh MP 3554 | User Guide - Page 85
original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 DCG030 1. Positioning mark 3. Lower the ADF. Placing Originals on the Exposure Glass (mainly Asia) • Keep your hands away from the hinges and exposure glass - Ricoh MP 3554 | User Guide - Page 86
original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 DCG030 1. Positioning mark 3. Lower the ADF or the exposure glass cover. Placing Originals on the Exposure Glass (mainly North America) • Keep your hands - Ricoh MP 3554 | User Guide - Page 87
Placing Originals 1 DCG030 1. Positioning mark 3. Lower the ADF. Placing Originals in the Auto Document Feeder Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect the size of the original incorrectly or display a paper misfeed message. Also, be - Ricoh MP 3554 | User Guide - Page 88
2. Getting Started One-pass duplex scanning ADF 1 2 DCG008 1. Sensors 2. Original guide 1. Adjust the original guide to the original size. 2. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page - Ricoh MP 3554 | User Guide - Page 89
in the Auto Document Feeder". To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight of the paper you are using. For details, see "Tray Paper Settings", the top left of the control panel, and press the [Copier] icon on the [Home] screen. CXX002 87 - Ricoh MP 3554 | User Guide - Page 90
control panel. Flick the screen to the left, and then press the [Copier] icon on the Home screen 4. 2. Make sure that no previous settings remain. original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] - Ricoh MP 3554 | User Guide - Page 91
Auto Reduce / Enlarge Auto Reduce / Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select. CKN008 • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is - Ricoh MP 3554 | User Guide - Page 92
3. Copy 1. Press [Auto Reduce / Enlarge]. 2. Select the paper size. 3. Place the originals, and then press the [Start] key. 90 - Ricoh MP 3554 | User Guide - Page 93
is shifted to allow for the binding margin. CKN009 There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided page on one 2-sided page. The resulting copy image will differ according to the orientation in which you place your - Ricoh MP 3554 | User Guide - Page 94
Orientation Top to Top Copy 1. Press [Dup./Combine/Series]. Top to Bottom 2. Make sure that [Duplex] is selected. 3. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the document to be output. To change the original or copy orientation, press [Orientation]. 4. Press - Ricoh MP 3554 | User Guide - Page 95
]. Duplex Copying 8. Press the [Start] key. Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper. • Top to Top CKN011 • Top to Bottom CKN012 1. Press [Orientation]. 93 - Ricoh MP 3554 | User Guide - Page 96
3. Copy 2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. 3. Select [Top to Top] or [Top to Bottom] for [Copy:]. 4. Press [OK]. 94 - Ricoh MP 3554 | User Guide - Page 97
orientation and the number of originals to be combined. • Portrait ( ) originals CKN015 • Landscape ( ) originals CKN016 Placing originals (originals placed in the ADF) The default value for the copy order in the Combine function is [From Left to Right]. To copy originals from right to left in the - Ricoh MP 3554 | User Guide - Page 98
two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Combine 1 Side Copies four 1-sided originals to one side of a sheet. 1 Sided 8 Originals Combine 1 Side Copies eight 1-sided originals to one side of a sheet. 2 Sided 2 Pages Combine 1 Side Copies one 2-sided original to one side of - Ricoh MP 3554 | User Guide - Page 99
two 2-sided originals to one side of a sheet. 2 Sided 8 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. 1. Press [Dup./Combine/Series]. Combined Copying 2. Press [Combine]. 3. Select [1 Sided] or [2 Sided] for [Original:]. If you selected [2 Sided], you can change the - Ricoh MP 3554 | User Guide - Page 100
2 Sides Copies two 2-sided originals to one sheet with 2 pages per side. 2 Sided 8 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with 4 pages per side. 2 Sided 16 Pages Combine 2 Sides Copies eight 2-sided originals to one sheet with 8 pages per side. 1. Press [Dup./Combine/Series - Ricoh MP 3554 | User Guide - Page 101
5. Press [Orientation]. 6. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. 7. Select [Top to Top] or [Top to Bottom] for [Copy:], and then press [OK]. 8. Select the number of originals to combine. 9. Press [OK]. 10. Select - Ricoh MP 3554 | User Guide - Page 102
are delivered to Internal tray 2: Horizontal length: 148.0-457.2 mm (5.83-18.00 inches), vertical length: 90.0-304.8 mm (3.55-12.00 inches) • When prints are delivered to other trays: Horizontal length: 148.0-600.0 mm (5.83-23.62 inches), vertical length: 90.0-304.8 mm (3.55-12.00 inches) 1. Load - Ricoh MP 3554 | User Guide - Page 103
the weight of the envelopes you are printing on. For details about the relationship between Sizes and Types". About handling envelopes, supported envelope types, and how to load function is specified, press [1 sided 2 sided:TtoT] to cancel the setting. User Tools. For details, see "Tray - Ricoh MP 3554 | User Guide - Page 104
] key. Copying onto Envelopes from the Paper Tray Before using this function, specify the paper size and type under [Tray Paper Settings] in User Tools. For the paper type, select [Envelope]. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings. 1. Select the paper tray - Ricoh MP 3554 | User Guide - Page 105
Sort Sort The machine assembles copies as sets in sequential order. • You cannot use the bypass tray with Rotate Sort. Sort/Shift Sort Copies are assembled as sets in sequential order. To use Shift Sort, a finisher or the internal shift tray is required. Each time the copies of one set or a job are - Ricoh MP 3554 | User Guide - Page 106
the number keys. 4. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. 5. Press the [Start] key. Changing the Number of Sets You can change the number of copy sets during copying. • This function can be used only when the Sort function is selected. 1. While "Copying - Ricoh MP 3554 | User Guide - Page 107
Sort 2. Enter the number of copy sets with the number keys. 3. Press [Continue]. Copying starts again. 105 - Ricoh MP 3554 | User Guide - Page 108
can print them user name, file name, or password if necessary. 3. Specify a folder in which to store the document if necessary. 4. Press [OK]. 5. Place the originals. 6. Make the scanning settings for the original. 7. Press the [Start] key. Stores scanned - Ricoh MP 3554 | User Guide - Page 109
specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination can be specified simultaneously. • Power Failure Report is printed to help you check the list of deleted files. See "When an Error Is Notified via a Report or E-Mail", Troubleshooting. 1. Display the - Ricoh MP 3554 | User Guide - Page 110
4. Fax 3. Make sure [Immed. TX] is not highlighted. 4. Place the original into the ADF. 5. Make the scan settings such as scan size and resolution. 6. Configure the transmission settings such as [TX Mode] as necessary. 7. Specify a destination. You can enter the destination's number or address - Ricoh MP 3554 | User Guide - Page 111
you send documents to Internet Fax or e-mail destinations or enable the Email TX Results function, specify a sender. 10. Press the [Start] original face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original - Ricoh MP 3554 | User Guide - Page 112
screen to the left, and then press the [Address Book Management] icon on the Home screen 4. 2. Check that [Program / Change] is selected. 3. Press [New Program]. 4. Press [Change] under "Name". The name entry display appears. 5. Enter the name, and then press [OK]. 6. Press [ Next]. 7. Press the key - Ricoh MP 3554 | User Guide - Page 113
using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press [User Tools/Counter] ( ) on the top Book Management] icon on the Home screen 4. 2. Check that [Program / Change] is selected. 3. Select the name whose fax destination you want to - Ricoh MP 3554 | User Guide - Page 114
4. Fax 4. Press [Fax Dest.]. 5. Press [Change] under "Fax Destination". 6. Press [Delete All], and then press [OK] under "Fax Destination". 7. Press [OK]. 8. Close the Address Book screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation - Ricoh MP 3554 | User Guide - Page 115
while checking the connection to the destination. You can specify fax or IP-Fax destinations. If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the transmission mode is automatically switched to Memory Transmission. • It is recommended that you call - Ricoh MP 3554 | User Guide - Page 116
Exposure Glass (Immediate Transmission) 1. Press [Immed. TX]. 2. Place the first page face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original on the exposure glass within 10 seconds when you send multiple - Ricoh MP 3554 | User Guide - Page 117
Transmitting while Checking Connection to Destination (Immediate Transmission) 7. Press the [ ] key. 115 - Ricoh MP 3554 | User Guide - Page 118
Press [Reset] on the top right of the screen. Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned. If you cancel a transmission using the standard memory transmission function, you need to follow - Ricoh MP 3554 | User Guide - Page 119
the file is being sent, stored in memory, or if it fails to transmit. All the scanned data is deleted from memory. 1. Press the [Stop] key. CXX006 You can also press [TX/RX Status / Print], and then [Check / Stop Transmission File]. 2. If a confirmation message appears, press [Standby File List - Ricoh MP 3554 | User Guide - Page 120
4. Fax 5. Press [OK]. To cancel another file, repeat Steps 3 through 5. 6. Press [Exit]. After pressing [Check / Stop Transmission File] under [TX/RX Status / Print] in Step 1, press [Exit] twice. 118 - Ricoh MP 3554 | User Guide - Page 121
documents in the machine. A user name can be selected from the Address Book or entered manually. File Name You can specify a name for a stored document. If you do not specify a name, scanned documents will be automatically assigned names such as "FAX0001" or "FAX0002". Password You can set this - Ricoh MP 3554 | User Guide - Page 122
user name, file name, and password as necessary. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user The stored documents are sent with the scan settings made when they were stored. - Ricoh MP 3554 | User Guide - Page 123
order of selection. • Press [User Name] to place the documents in order by programmed user name. • Press [File Name . 3. If you select a document with a password, enter the password using the number keys, and then press [OK select any scan settings you require. 7. Specify the destination, and then press - Ricoh MP 3554 | User Guide - Page 124
Journal Manually To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User]. All Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print per User Prints the - Ricoh MP 3554 | User Guide - Page 125
dialog box. 5. Click [Install]. 6. Configure the user code, default printer, and shared printer as necessary. 7. Click [Continue]. The installation starts. 8. Click [Finish]. When you are prompted to restart your computer, restart it by following the instructions that appear. 9. Click [Exit] in the - Ricoh MP 3554 | User Guide - Page 126
5. Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default - Ricoh MP 3554 | User Guide - Page 127
Off] for the two-sided printing setting. • If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an error message might appear when the print job is complete. In this case, check if the document was printed. When Using the PCL 6 Printer Driver 1. Click the WordPad - Ricoh MP 3554 | User Guide - Page 128
the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. Click the [Detailed Settings] tab. 5. In the "Menu:" box, click [2 Sided/Layout - Ricoh MP 3554 | User Guide - Page 129
sheets at reduced size onto a single sheet. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. Click the [Detailed - Ricoh MP 3554 | User Guide - Page 130
5. Print 4 Pages per Sheet Right, then Down Down, then Right Left, then Down Down, then Left 128 - Ricoh MP 3554 | User Guide - Page 131
settings appropriately using both the printer driver and the control panel. Configuring Envelope Settings Using the Control Panel 1. Load envelopes in the paper tray. 2. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. CXX005 • When - Ricoh MP 3554 | User Guide - Page 132
on Envelopes Using the Printer Driver When using the PCL 6 printer driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Document Size:" list - Ricoh MP 3554 | User Guide - Page 133
window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, click [Document Server]. 5. Click [Details...]. 6. Enter a user ID, file name, password, and user name as required. 7. Specify the folder number - Ricoh MP 3554 | User Guide - Page 134
8. If the folder is protected by a password, enter the password in the "Folder Password:" box. 9. Click [OK]. 10. Change any other print settings if necessary. 11. Click [OK]. 12. Start printing from the application's [Print] dialog box. • You can print the documents stored in the Document Server - Ricoh MP 3554 | User Guide - Page 135
functions and operations. For information not included in this chapter, see Scan available on our website. Basic Procedure When Using Scan to Folder • Before performing this procedure, see "Preparation for Sending by Scan to Folder", Scan and confirm the details of the destination computer. See also - Ricoh MP 3554 | User Guide - Page 136
to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab. • Press [Original Feed Type], and then press [2 Sided Original]. • Press [PDF] under [Send File - Ricoh MP 3554 | User Guide - Page 137
(Be sure to put a space between "set" and "user".) 5. Confirm the user name. The user name is displayed under [USERNAME]. Step 2: Creating a shared folder on a computer running Microsoft Windows Create a shared destination folder in Windows and enable sharing. In the following procedure, a computer - Ricoh MP 3554 | User Guide - Page 138
in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box. Configure the access permissions for each group and user. 13. Click [OK]. Step 3: Specifying access privileges for the created shared folder If you want to specify access privileges for the created - Ricoh MP 3554 | User Guide - Page 139
on the right side of "Folder Authentication". When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in "Default User Name / Password (Send)" of File Transfer settings are applied. 10. Press [Change] under "Login User Name". 11. Enter the login user name of the - Ricoh MP 3554 | User Guide - Page 140
[OK]. 14. Enter the password again to confirm, and then press [OK]. 15. Press [Folder]. 16. Check that [SMB] is selected. 17. Press [Change] or [Browse Network], and then specify the folder. To specify a folder, you can either enter the path manually or locate the folder by browsing the network. 18 - Ricoh MP 3554 | User Guide - Page 141
Basic Procedure When Using Scan to Folder If the network does not allow automatic obtaining of IP addresses, include the destination computer's IP address in the path. For example: if the IP address of the destination computer is "192.168.0.191", and the folder name is "Share", the path will be \\ - Ricoh MP 3554 | User Guide - Page 142
Scan Deleting an SMB Registered Folder the Home screen 4. 2. Check that [Program / Change] is selected. 3. Select the name whose folder you want to delete. Press the name key, the registered name, user code, fax number, folder name, e-mail address, or IPFax destination. 4. Press [Folder]. 5. Press - Ricoh MP 3554 | User Guide - Page 143
Procedure When Using Scan to Folder Entering the Path to the Destination Manually 1. Press [Manual Entry]. 2. Press [SMB]. 3. Press [Manual Entry] on the right side of the path field. 4. Enter the path for the folder. In the following example path, the shared folder name is "user" and the computer - Ricoh MP 3554 | User Guide - Page 144
Basic Procedure for Sending Scan Files by Email 1. Display the initial scanner screen. • When using the standard operation panel Press the [Home] key 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key. 3. Press the [Email] tab. 4. Place originals. 142 - Ricoh MP 3554 | User Guide - Page 145
scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab. • Press [Original Feed Type], and then press [2 Sided Original]. • Press [PDF when the email recipient has - Ricoh MP 3554 | User Guide - Page 146
6. Scan 6. Press [ Next]. 7. Press the key for the classification you want to use under "Select Title". items in the selected title. You can select [Frequent] and one more key for each title. 8. Press [Email]. 9. Press [Change] under "Email Address". 10. Enter the e-mail address. 11. Press [OK]. 144 - Ricoh MP 3554 | User Guide - Page 147
for Sending Scan Files by E-mail 12. Select [Email / Internet Fax Destination] or [Internet Fax Destination Only]. If [Email / by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 4. Press [Email]. 5. Press [Change] under "Email Address". 6. Press [ - Ricoh MP 3554 | User Guide - Page 148
6. Scan Press [User Tools/Counter] ( ) on the top right of the screen. Entering an E-mail Address Manually 1. Press [Manual Entry]. 2. Enter the e-mail address. 3. Press [OK]. 146 - Ricoh MP 3554 | User Guide - Page 149
for each stored file. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to store important files. - Ricoh MP 3554 | User Guide - Page 150
6. Scan 4. Press [Store File]. 5. Press [Store to HDD]. 6. If necessary, specify the stored file's information, such as [User Name], [File Name], [Password], and [Select Folder]. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], - Ricoh MP 3554 | User Guide - Page 151
1. Press [Select Stored File]. Basic Procedure for Storing Scan Files 2. Specify the folder in which to save the stored files. 3. From the list of stored files, select the file you want to check. You can select more than one file. 4. Press [Preview]. 149 - Ricoh MP 3554 | User Guide - Page 152
, sending stored files by e-mail or Scan to Folder, and saving files on a memory storage device. You can select one of the following file types: • Single Page: [TIFF / JPEG], [PDF] If you select a single-page file type when scanning multiple originals, one file is created for each single page and - Ricoh MP 3554 | User Guide - Page 153
Specifying Scan Settings 1. Press [Scan Settings]. Specifying Scan Settings 2. Specify resolution, scan size, and other settings, as required. 3. Press [OK]. 151 - Ricoh MP 3554 | User Guide - Page 154
6. Scan 152 - Ricoh MP 3554 | User Guide - Page 155
Users", Connecting the Machine/ System Settings. Password To prevent unauthorized printing, you can specify a password for any stored document. A protected document can only be accessed if its password is entered. If a password is specified for the documents, the lock icon appears on the left side - Ricoh MP 3554 | User Guide - Page 156
. For double-check, enter the password again, and then press [OK]. 12. Place the original. 13. Specify the original scanning conditions. 14. Press the [Start] key. The original is scanned. The document is saved in the Document Server. After scanning, a list of folders will be displayed. If the list - Ricoh MP 3554 | User Guide - Page 157
Slip Sheet]) • [Edit / Stamp] ([Margin Adj.], [Stamp]) • [2 Sided Copy Top to Top], [2 Sided Copy Top to Bottom], [Booklet], [Magazine] For details about each function, see Copy/ Document Server. 1. Select a folder. 2. Select a document to be printed. 3. When printing two or more documents at a time - Ricoh MP 3554 | User Guide - Page 158
7. Document Server 156 - Ricoh MP 3554 | User Guide - Page 159
a menu item, its content will be shown. 2. Header area Display icons for the links to Help and the keyword search function. This area also displays [Login] and [Logout], which allow you to switch between the administrator and guest mode. 157 - Ricoh MP 3554 | User Guide - Page 160
to update the machine information. Click the web browser's [Refresh] button to refresh the entire browser screen. (Help): Use Help to view or download Help file contents. 4. Basic Information area Display the basic information of the machine. 5. Work area Display the contents of the item selected in - Ricoh MP 3554 | User Guide - Page 161
9. Adding Paper and Toner This chapter describes how to load paper into the paper tray 2. • Check the paper edges are aligned at the right side. • If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place. • When loading a low - Ricoh MP 3554 | User Guide - Page 162
the paper and load it print side up. Do not stack paper over the limit mark. DCG016 3. Carefully push the paper tray fully in. • Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and end fence. For details, see "Changing the Paper Size in Paper - Ricoh MP 3554 | User Guide - Page 163
. DCG017 2. Load the paper face down until you hear the beep. 3. Align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur. DCG018 . For details, see page 169 "Loading Orientation-fixed Paper or Two-sided Paper". 161 - Ricoh MP 3554 | User Guide - Page 164
of [Bypass Tray] is [Machine Setting(s): Any Type]. • Settings remain valid until they are changed. • For details about setting printer drivers, see "Printing Documents", Print. • The default setting for [Printer Bypass Paper Size] in [Tray Paper Settings] is [Auto Detect]. Specifying regular sizes - Ricoh MP 3554 | User Guide - Page 165
key on the top left of the control panel. Flick the screen to the left, and then press the [User Tools] icon ( ) on the Home screen 4. 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Select the paper size. 5. Press [OK]. 6. Close the initial settings screen. • When using the - Ricoh MP 3554 | User Guide - Page 166
the screen to the left, and then press the [User Tools] icon ( ) on the Home screen 4. 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Press [Custom Size]. If a custom size is already specified, press [Change Size]. 5. Press [Horizontal]. 6. Enter the horizontal size using - Ricoh MP 3554 | User Guide - Page 167
OHP transparencies can be used for printing. Be sure to load them with the print side down. • When printing onto OHP transparencies, remove printed sheets one by one. 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. CXX005 • When - Ricoh MP 3554 | User Guide - Page 168
Toner 8. Press [OK]. 9. Close the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press [User to print on A4 from Tray 3 (LCT), contact your service representative. • When paper loaded in the right side of - Ricoh MP 3554 | User Guide - Page 169
1. Carefully pull out the paper tray until it stops. Loading Paper CVA017 2. Square the paper and load it print side up. Do not stack paper over the limit mark. • Whole tray pulled out CVA018 • Left half of the tray pulled out CVA019 3. Carefully push the - Ricoh MP 3554 | User Guide - Page 170
capacity tray (LCT) can hold 81/2 × 11 paper only. If you want to print on A4 or B5 JIS from the large capacity tray (LCT), contact your service representative. • Check the paper edges are aligned at the left side. 1. Check that paper in the paper tray is not being used, and then open - Ricoh MP 3554 | User Guide - Page 171
sided paper (for example, letterhead paper, punched paper, or copied paper) might not be printed correctly, depending on how the originals and paper are placed. Settings for the User Tools • Copier or load paper scanned or printed side face up. Place or load paper scanned or printed side face down. - Ricoh MP 3554 | User Guide - Page 172
9. Adding Paper and Toner Original orientation Exposure glass ADF Unreadable orientation • Copy • Scanner • Paper orientation • Copier mode Copy side One-sided Trays 1-4 Tray 3 (LCT) Large capacity tray (LCT) Bypass tray Two-sided • Printer mode Print side One-sided Trays 1-4 Tray 3 - Ricoh MP 3554 | User Guide - Page 173
], you must specify [Letterhead] as the paper type in the printer driver's settings. • If a print job is changed partway through printing from one-sided to two-sided printing, onesided output after the first copy may be printed facing a different direction. To ensure all paper is output facing - Ricoh MP 3554 | User Guide - Page 174
Paper and Toner Recommended Paper Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use paper that curls, either because it is too dry or too damp, a staple clogging or paper jam may occur. • Do not use paper designed for inkjet printers, as - Ricoh MP 3554 | User Guide - Page 175
Recommended Paper Paper type and weight Paper size Paper capacity 60-300 g/m2 (16 lb. Bond- 110 lb. Cover) Plain Paper 1-Thick Paper 4 Select the paper size using the Tray Paper Settings menu: 550 sheets A5 , A6 , B6 JIS , 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , - Ricoh MP 3554 | User Guide - Page 176
9. Adding Paper and Toner *1 When loading paper with a vertical length of more than 279.4 mm (11.0 inches) in Tray 1, use paper that has a horizontal width of 420 mm (16.6 - Ricoh MP 3554 | User Guide - Page 177
Env , C6 Env , DL Env 50 sheets 1 sheet 30 sheets 10 sheets *1 Select the paper size. For copier mode, see "Copying onto Regular Size Paper from the Bypass Tray", Copy/ Document Server. For printer mode, see page 162 "Specifying regular sizes using the control panel". *2 Enter the paper size. For - Ricoh MP 3554 | User Guide - Page 178
9. Adding Paper and Toner Paper type and weight 60-300 g/m2 (16 lb. Bond- 110 lb. Cover) Plain Paper 1-Thick Paper 4 Paper size *1 81/2 × 11 Paper capacity 1000 sheets × 2 A4 *1 To load paper any of the sizes specified above, contact your service representative. Large capacity tray (LCT) Paper - Ricoh MP 3554 | User Guide - Page 179
Print quality will decrease if the paper you are using is close to the minimum or maximum weight. Change not indicate a problem and print quality is unaffected. Orientation-fixed Paper or Two-sided Paper". • If you load is called Auto Tray Switching. This saves interrupting a copy run to replenish - Ricoh MP 3554 | User Guide - Page 180
9. Adding Paper and Toner • When printing on OHP transparencies from the computer, see page 165 " Also, be sure to position the side fences flush against the paper stack. • Jams and misfeeds can occur when printing on thick smooth paper. To prevent such problems, be sure to fan smooth paper - Ricoh MP 3554 | User Guide - Page 181
Prints might have prominent vertical creases. • Prints might be noticeably curled. Flatten out prints if they are creased or curled. Envelopes This section gives you various details about and recommendations concerning envelopes. • Do not use window ruler across them. In copier mode The way to load - Ricoh MP 3554 | User Guide - Page 182
toward the left of the machine • Side to be scanned: face down • Flaps: open • Bottom side of envelopes: toward the right of the machine • Side to be printed: face up • Flaps: open • Bottom side of envelopes: toward the left of the machine • Side to be printed: face down • Flaps: closed • Bottom - Ricoh MP 3554 | User Guide - Page 183
the back of the machine • Side to be printed: face down When loading envelopes, select "Envelope" as the paper types using both [Tray Paper Settings] and printer driver and specify the thickness of envelopes. For details, see "Printing on Envelopes", Print. To print on envelopes that are loaded - Ricoh MP 3554 | User Guide - Page 184
Adding Paper and Toner • Output quality on envelopes may be uneven if parts of an envelope have differing thicknesses. Print one or two envelopes to check print quality. • Copied or printed sheets are delivered to the internal tray even if you specified a different tray. • Flatten out prints if they - Ricoh MP 3554 | User Guide - Page 185
This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store - Ricoh MP 3554 | User Guide - Page 186
repeatedly install and remove toner cartridges. This will result in toner leakage. Follow the instruction on the screen regarding how to replace a toner cartridge. • If "Toner Cartridge is almost empty." appears, the toner has almost run out. Have a replacement toner cartridge at hand. • If appears - Ricoh MP 3554 | User Guide - Page 187
Scanner] icon on the Home screen 4. • Any reports are not printed. Disposing of Used Toner This section describes what to do with used toner. Toner cannot be re-used. Pack used toner containers in the container's box or a bag to prevent the toner from leaking out of the container when you dispose of - Ricoh MP 3554 | User Guide - Page 188
9. Adding Paper and Toner 186 - Ricoh MP 3554 | User Guide - Page 189
Paper icon : Add Toner icon : Add Staple icon : Waste Toner Full icon : Hole Punch Receptacle Full icon : Service Call icon : Open Cover icon Status Appears when a paper misfeed occurs. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. Appears when an original - Ricoh MP 3554 | User Guide - Page 190
details about how to resolve the problems described in error messages, see "When Messages Appear", Troubleshooting. 3. Messages Displays a message that . This icon may also appear if the toner is running low. The following table explains problems that cause the indicator lamp for the [Check Status] key - Ricoh MP 3554 | User Guide - Page 191
Problem Documents and reports do not print out. Documents and reports do not print out. An error has occurred. The machine is unable to connect to the network. Cause Solution The paper output tray is full. Remove the prints , see "When Messages Appear", Troubleshooting. You can use other functions - Ricoh MP 3554 | User Guide - Page 192
or screen, or the entered password was incorrect. Single long beep Job completed successfully. A Copier/Document Server Features job has finished The machine requires user attention because paper has jammed, the toner needs replenishing, or other problems have occurred. • Users cannot mute the - Ricoh MP 3554 | User Guide - Page 193
Problem Cause Solution When the machine is turned on, the only icon that appears on the home screen is the [Copier] icon. (When using the standard operation panel) Functions other than the copier function are not yet ready. Wait a little longer. The machine has just been turned on and the User - Ricoh MP 3554 | User Guide - Page 194
10. Troubleshooting Problem Cause Solution The power turns off automatically. The Weekly Timer setting is set to [Main Power Off]. Change the Weekly Timer setting. For details about the Weekly Timer setting, see "Timer Settings", Connecting the Machine/ System Settings. The user code entry - Ricoh MP 3554 | User Guide - Page 195
When You Have Problems Operating the Machine Problem Misfeeds occur frequently. Misfeeds occur frequently. Cause Using curled paper often causes misfeeds, soiled paper edges, or slipped positions while staple or stack printing is performed. The tray's side or end fences may not be set properly. - Ricoh MP 3554 | User Guide - Page 196
. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. • Do not place anything on the output tray. Cannot print in duplex mode. You have selected a paper tray that is not set for duplex printing. Change the setting for "Apply Duplex" in [Tray Paper Settings] to - Ricoh MP 3554 | User Guide - Page 197
print volume limits are specified, users cannot print beyond their print volume limit. Print jobs selected by users who have reached their print volume limits will be canceled. • For details about specifying print volume limits, see Security Guide. • To view the status of a print job, see [Print - Ricoh MP 3554 | User Guide - Page 198
10. Troubleshooting Wait until the current job is completed before trying again. In certain cases, you can carry out another job using a different function while the current job is being performed. For details about Function Compatibility, see "Function Compatibility", Troubleshooting. 196 - Ricoh MP 3554 | User Guide - Page 199
paper type, paper size or paper capacity problems, use recommended paper. For details about recommended details about locked files, see original. Security Guide. The original placed on the exposure glass is detect the size of the original, specify the size manually - do not use Auto Paper Select mode or - Ricoh MP 3554 | User Guide - Page 200
10. Troubleshooting Message Cause Solution "Cannot display preview of The image data may have this page." been corrupted. Press [Exit] to display the preview screen without a thumbnail. If the selected document contains several pages, press [Switch] on the "Display Page" area to change the - Ricoh MP 3554 | User Guide - Page 201
quantity. You can change the maximum copy quantity from [Max. Copy Quantity] in [General Features] under [Copier / Document Server Features]. For details about Max. Copy Quantity, see "General Features", Copy/ Document Server. "Memory is full. nn originals have been scanned. Press [Print] to copy - Ricoh MP 3554 | User Guide - Page 202
10. Troubleshooting Message "Stapling capacity exceeded." "The selected folder is locked. Please contact the file administrator." Cause Solution The number of sheets per set is over the staple capacity. Check the stapler capacity. For details about the stapler capacity, see "Specifications for - Ricoh MP 3554 | User Guide - Page 203
or folder entered as the destination is wrong. Check that the computer name and the folder name for problem with the fax. Record the code number shown on the screen, and then contact your service representative. Other functions can be used. "Memory is full. Cannot The memory is full. scan - Ricoh MP 3554 | User Guide - Page 204
Troubleshooting Message "Some page(s) are near blank." Cause The first page of the document is almost blank. Solution The original's blank side might have been scanned see "Initial Settings", Fax. • For details about network problems, contact your administrator. • Check that the correct gate - Ricoh MP 3554 | User Guide - Page 205
, see "Initial Settings", Fax. • For details about network problems, contact your administrator. The password registered for the SIP server is not the same as the password registered for this machine. For details about network problems, contact your administrator. In [Effective Protocol], the IP - Ricoh MP 3554 | User Guide - Page 206
10. Troubleshooting Message "Check whether there are any network problems." [13-26] "Check whether there are any network problems." [14-01] Cause Settings. • Check that the folder for transfer is correctly specified. • Check that the computer in which the folder for transfer is specified is - Ricoh MP 3554 | User Guide - Page 207
that the user ID and password for the computer with the folder for forwarding are correctly specified. • Check that the folder for forwarding is correctly specified. • Confirm that the computer with the folder for forwarding is properly working. • For details about network problems, contact your - Ricoh MP 3554 | User Guide - Page 208
Connecting the Machine/ System Settings. • For details about network problems, contact your administrator. • Check that the correct User Name and Password are listed in [Fax Email Account] of [System Settings]. For details about Fax Email Account, see "File Transfer", Connecting the Machine/ System - Ricoh MP 3554 | User Guide - Page 209
to the machine. • For details about network problems, contact your administrator. • Check that the following settings in [System Settings] are listed correctly. • the user name and password for [Fax Email Account] • the user name and password for POP before SMTP authentication For details about - Ricoh MP 3554 | User Guide - Page 210
user authentication, see Security Guide. "Authentication with remote machine failed. Check remote machine's auth. settings." User Code Authentication is set on the device connected via the remote fax function. The remote fax function does not support User Code Authentication. Disable the User - Ricoh MP 3554 | User Guide - Page 211
machine, contact your administrator. • For details about network problems, contact your administrator. "Connection with the remote A network remote machine status." remote fax function. • Check that the main machine supports the remote fax function. • Check that the main machine is working - Ricoh MP 3554 | User Guide - Page 212
10. Troubleshooting Message Cause Solution "Connection with the remote machine has failed. There is a problem with the remote machine structure. Contact the administrator." The hard disk became full after using the remote fax function to scan an original. Delete unnecessary files. 210 - Ricoh MP 3554 | User Guide - Page 213
other messages appear, follow their instructions. Messages Displayed on the Control Panel When You Use the Printer Function • Before turning off the contact your service representative. Turn off the power, and then back on again. If the message appears again, contact your service representative. - Ricoh MP 3554 | User Guide - Page 214
load paper of the size selected in the printer driver into the input tray. For details about how to change the paper size, see "Changing the Paper Size", Paper Specifications and Adding Paper. • Select the tray manually to continue printing, or cancel a print job. For details about how to select the - Ricoh MP 3554 | User Guide - Page 215
can also be changed in User Tools." (A tray name is placed at n.) The type of the paper in the tray Select a tray containing paper that is does not match the paper type the same type as the specified paper specified in the printer driver. type. "Parallel I/F board has a problem." An error has - Ricoh MP 3554 | User Guide - Page 216
• An error occurred when the user used the Direct printing function to print from a memory storage device. Save the file to a different memory storage device, and then print again. Messages Printed on the Error Logs or Reports When You Use the Printer Function This section describes likely causes - Ricoh MP 3554 | User Guide - Page 217
and print jobs stored when print configuration errors occur, see "Printing of Documents Stored When Print Configuration Errors Occur", Print. " ." The [Enter User Text:] field on the [Unauthorized Copy Prevention for Pattern Details] screen is blank. On the printer driver's [Detailed Settings - Ricoh MP 3554 | User Guide - Page 218
see the printer driver Help. "Collate Cancelled" Collate was canceled. Turn off the power, and then back on again. If the message appears again, contact your service representative. "You reach the usage limit. This job has been cancelled." The number of pages the user is permitted to print has - Ricoh MP 3554 | User Guide - Page 219
Cause The classification code is not supported with the printer driver. "Duplex Cancelled" Duplex printing was canceled. "Exceeded Max. Pages Changed" The output tray was changed because the paper size of the specified output tray is limited. "Print Overrun" Images were discarded while printing - Ricoh MP 3554 | User Guide - Page 220
Troubleshooting Message "Punch Cancelled" "Staple Cancelled" Cause Solution Punch printing was canceled. Check the paper orientation, print orientation, and then punch position. Certain settings can produce print results that might not be as expected. Stapling printing see Security Guide. " - Ricoh MP 3554 | User Guide - Page 221
Displayed When You Use the Printer Function Message Cause Solution "Exceeded max. number of files. (Auto)" While you were using the error job store function to store Normal Print jobs as Hold Print files, the maximum file capacity for file storage or Hold Print file management (automatic) was - Ricoh MP 3554 | User Guide - Page 222
10. Troubleshooting When there is not enough free hard disk space Message "HDD Full" "HDD Full" "HDD is full. (Auto)" Cause Solution When you were printing with the PostScript 3 printer driver, the hard disk capacity for fonts and forms was exceeded. Delete unneeded forms or fonts registered - Ricoh MP 3554 | User Guide - Page 223
no privileges to print the PDF document you tried to print. Contact the owner of the document. "You do not have a privilege to use this function. This job has been cancelled." The entered login user name or login password is not correct. Check that the user name and password are correct. "You - Ricoh MP 3554 | User Guide - Page 224
using the Direct printing function, see "Direct Printing from a Memory Storage Device", Print. An RPCS command error occurred. Check using the following procedure: • Check if the communication between the computer and the machine is working correctly. • Check if the correct printer driver is being - Ricoh MP 3554 | User Guide - Page 225
printer. • Check that the program you used to compress the data is functioning correctly. "Data Storage Error" You tried to print a Sample Print, Locked Print, Hold Print, or Stored Print again, contact your service representative. "File system is full." PDF file does not print out because the - Ricoh MP 3554 | User Guide - Page 226
the number of files being sent to the machine. PCL 6 On the printer driver's [Detailed Settings] tab, click [Print Quality:Advanced] in "Menu:", and then select [Raster service representative. If printing does not start, contact your service representative. • The contents of errors may be printed - Ricoh MP 3554 | User Guide - Page 227
"Cannot find the specified path. Please check the settings." "Entered user code is not correct. Please re-enter." Cause Solution The destination computer name or folder name is invalid. Check whether the computer name and the folder name for the destination are correct. An antivirus program or - Ricoh MP 3554 | User Guide - Page 228
10. Troubleshooting Message Cause to 100 jobs can be placed on standby by the OCR function. Scan the next document after the current jobs have finished being stored. "File program contain a folder destination for which one of the following destinations is set: manually entered destination, WSD - Ricoh MP 3554 | User Guide - Page 229
specified in the Sending Scan Files to Folders function cannot contain the following characters: The file name cannot start or end with a period ".". "The program is recalled. Cannot recall the destination(s) for which access privileges are required." The currently logged-in user does not have - Ricoh MP 3554 | User Guide - Page 230
Troubleshooting When documents cannot be scanned properly Message Cause Solution "All the pages are detected as blank. No file was created." No PDF file was created because all the pages of the scanned the original is set upside down. Change [OCR Scanned PDF: Blank Page Sensitivity] in [Scanner - Ricoh MP 3554 | User Guide - Page 231
delete unneeded files. For details about how to delete files, see "Deleting Stored Documents", Copy/ Document Server. "Not all of the image will be scanned." If the scaling factor specified in "Specify Reproduction Ratio" is too large, part of the image may be lost. Reduce the scaling factor in - Ricoh MP 3554 | User Guide - Page 232
following measures: • Wait for a while, and then retry the scan operation. • Reduce the scan area or scanning resolution. For details about changing scan area and scanning resolution, see "Scan Settings" of Various Scan Settings, Scan. • Delete unneeded stored files. For details about how to delete - Ricoh MP 3554 | User Guide - Page 233
, press [Scanned Files Status]." The entered user name or password was invalid. • Check that the user name and password are correct. • Check that the ID and password for the destination folder are correct. • A password of 128 or more characters may not be recognized. "Exceeded max. email size - Ricoh MP 3554 | User Guide - Page 234
10. Troubleshooting When data cannot be sent because a currently used file is selected Message "Selected file is currently in use. File name cannot be changed." "Selected file is currently in use. Password cannot be changed." "Selected file is currently in use. User name cannot be changed." "Some - Ricoh MP 3554 | User Guide - Page 235
WSD (Scanner) protocol is disabled. For details about how to enable or disable the WSD protocol, see Security Guide. "Cannot start scanning Scan Profile is not set on the because communication was client computer. failed." Set Scan Profile. For details about how to do this, see "Creating a New - Ricoh MP 3554 | User Guide - Page 236
the memory storage device appears to have sufficient free space, data might not be saved if the maximum number of files that can be saved is exceeded. • Replace the memory storage device. • If the document is scanned as single-page or divided into multiple pages, data already written to the memory - Ricoh MP 3554 | User Guide - Page 237
. The maximum number of registrable scan modes has been exceeded. Solution Check your login user name, login password, or driver encryption key, and then enter them correctly. For details about login user name, login password, and driver encryption key, see Security Guide. For details about how to - Ricoh MP 3554 | User Guide - Page 238
details about jammed paper, see "Removing Jammed Paper", Troubleshooting. • When a misfeed occurs, replace the jammed originals. • Check whether the originals are suitable to be scanned by the machine. An error has occurred in the driver. • Check whether the network cable is connected correctly - Ricoh MP 3554 | User Guide - Page 239
service representative. • Close all the unnecessary applications running on the client computer. • Uninstall the TWAIN driver, and then reinstall it after restarting the computer. • Reset the scan settings, see TWAIN driver Help. The problem may be due to the following: • Scanning cannot be performed - Ricoh MP 3554 | User Guide - Page 240
Windows Copier function. • Wait for a while, and then connect to the network again. • Cancel the job that is being processed. Press the [Stop] key. Follow the instructions problem connecting to the scanner Message Cause "Cannot connect to the scanner. Check the network Access Mask settings in User - Ricoh MP 3554 | User Guide - Page 241
Solution Check whether the main power of the scanner used for the previous scan is turned on. • Check that the previously used scanner is connected to the personal firewall of the client computer. For details about firewall, see Windows Help. • Use an application such as telnet to make sure SNMPv1 or - Ricoh MP 3554 | User Guide - Page 242
Troubleshooting firewall function of the client computer. For details about firewall, see Windows Help. • Use an application such as telnet to make sure SNMPv1 host name is specified in the Network Connection Tool. For the WIA driver, check the [Network Connection] tab in the properties. • Use Web - Ricoh MP 3554 | User Guide - Page 243
. If the message appears again, contact your service representative. "Clean the scanning glass. (Located next to the exposure glass.)" The scanning glass or guide plate of the ADF is dirty. Clean the scanning glass or guide plate. See "Maintaining Your Machine", Maintenance and Specifications - Ricoh MP 3554 | User Guide - Page 244
10. Troubleshooting Message "Internal cooling fan is active." "Self checking..." "XXX is not responding." (This message may appear while you are using the Smart Operation Panel. "XXX" in this message indicates the function is being used.) Cause Solution Large print runs will cause the machine's - Ricoh MP 3554 | User Guide - Page 245
then press the [Stop] key. Follow the instructions in the message that appears and exit the function that is running. When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel) Message "The image data size is not valid. See the manual for required data." Cause The image data - Ricoh MP 3554 | User Guide - Page 246
10. Troubleshooting Message "The format of the image data is not valid. See the manual for required data." Cause Solution The file format of the shortcut The file format of shortcut images to be image to be added is not added must be PNG. Specify the supported. image again. When the Address - Ricoh MP 3554 | User Guide - Page 247
destinations, and/or folder destinations, either of email address and the administrator's e-mail address do not match. For details about how to set SMTP authentication, see "File Transfer", Connecting the Machine/ System Settings. When the Machine Cannot Be Operated Due to a Problem with the User - Ricoh MP 3554 | User Guide - Page 248
digital signature or PDF/A with digital signature), see Security Guide. "XXX cannot be YYY because there is a problem with the Digital Signature's device certificate. Check the device certificate." (XXX and YYY indicate the user action.) There is no device certificate (PDF with digital signature - Ricoh MP 3554 | User Guide - Page 249
, see Security Guide. When Problems Occur While Logging In Message "Authentication has failed." "Authentication has failed." Cause Solution The entered login user name or login password is not correct. For details about the correct login user name and login password, see Security Guide. The - Ricoh MP 3554 | User Guide - Page 250
10. Troubleshooting When the LDAP Server Cannot Be Used Message Cause "Connection with LDAP server has failed. server, see "Programming the LDAP server", Connecting the Machine/ System Settings. Configure settings correctly for the user name and the password for LDAP server authentication. 248 - Ricoh MP 3554 | User Guide - Page 251
products are computers, monitors, printers, facsimiles, copiers, scanners, and multi-function devices. Energy Star standards and logos are internationally uniform. • For details about the "default delay time", see page 249 "Energy Saving Functions". Energy Saving Functions To reduce its power - Ricoh MP 3554 | User Guide - Page 252
entering Sleep mode is 1 minute. This default time can be changed. • The machine can print jobs from computers and receive faxes while When using a model equipped with scanner and printer functions as standard. *4 Achieves ENERGY STAR energy savings; product fully qualifies when packaged with (or - Ricoh MP 3554 | User Guide - Page 253
. *2 When using a model equipped with copy functions as standard. *3 When using a model equipped with scanner and printer functions as standard. *4 Achieves ENERGY STAR energy savings; product fully qualifies when packaged with (or used with) a duplex tray and the duplex function is enabled as an - Ricoh MP 3554 | User Guide - Page 254
ENERGY STAR energy savings; product fully qualifies when packaged with (or used with) a duplex tray and the duplex function is enabled as an option. • Specifications can vary depending on which options are installed on the machine. • For details about how to change the default interval, see "Timer - Ricoh MP 3554 | User Guide - Page 255
. By following these instructions you ensure that this service representatives. Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II, the above symbol is printed - Ricoh MP 3554 | User Guide - Page 256
you print. Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations. For details about the return program, please refer to the Web page below or consult your service person. https://www.ricoh-return - Ricoh MP 3554 | User Guide - Page 257
Information on Environmental Regulations Notes to users in the state of California (Notes to Users in USA) (mainly North America) Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate 255 - Ricoh MP 3554 | User Guide - Page 258
11. Information for This Machine 256 - Ricoh MP 3554 | User Guide - Page 259
Sided Print 11 A Adding toner Changing the display language 61 Changing Copier 87, 197 Copy orientation 93 Creating a shared folder 134 Custom size paper 100, 163 D Data In indicator 58, 60 Data security for copying 25 Destination 245 Direct print 214 Display panel 56 Distributed scan users - Ricoh MP 3554 | User Guide - Page 260
159, 160, 166, 168, 169 Locked Print 17 Logging in the machine 80, 81, 247 Logging out the machine 82 Login/Logout key 57 Lower paper tray.... 37, scanning ADF 45 One-sided combine 96 Options 37 Orientation-fixed paper 169 Original orientation 91, 93 P Paper capacity 172 Paper guides - Ricoh MP 3554 | User Guide - Page 261
on the power 79 Two-sided combine 97 Two-sided paper 169 Two-sided printing 126 U Unauthorized copy prevention 25 Used toner 185 User certificate 245 User Code Authentication 80 User information on electrical and electronic equipment 252 User Tools/Counter key 57 Using scanned files on the - Ricoh MP 3554 | User Guide - Page 262
W Web Image Monitor 24, 157 Widget 72 WSD scanner 22, 233 260 EN GB EN US EN AU D202-7003 - Ricoh MP 3554 | User Guide - Page 263
© 2014 - Ricoh MP 3554 | User Guide - Page 264
EN GB EN US EN AU D202-7003
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For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.
For information not found in paper manu-
als, see the online manuals available on our
web site
Information for This Machine
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide