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Ricoh SP 204SFNw User Guide - Page 108

Receiving a fax in Auto mode

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6. Sending and Receiving a Fax Receiving a fax in Auto mode When the reception mode is set to Auto mode, the machine automatically answers all incoming calls in fax reception mode. • You can specify the number of times the external phone rings before the machine starts to receive a fax in the [Number of Rings] setting under [Fax Features]. • You can answer the call before the machine switches to the fax reception mode by picking up the external phone's handset while the phone is ringing. If you hear a fax calling tone or no sound, receive the fax manually. 106

Section	Page
Operating Instructions <User Guide>	1
TABLE OF CONTENTS	3
How to Read This Manual	8
Introduction	8
Legal Prohibition	8
Disclaimer	8
About IP Address	9
Differences in Performance/Functions between Different Models	9
Model-Specific Information	10
Important Safety Instructions	11
User Information on Electrical & Electronic Equipment	11
Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste	11
All Other Users	11
Environmental Advice for Users	11
Users in the EU, Switzerland and Norway	11
Note for the Battery and/or Accumulator Symbol (For EU countries only)	12
Notes to Users of Facsimile Unit	13
NOTICE TO USERS (NEW ZEALAND)	13
Important Safety Instructions	14
Notes to Users in the State of California	14
ENERGY STAR Program	15
1. Guide to the Machine	17
Guide to Components	17
Exterior	17
Interior	19
Control Panel	19
Initial Setup	21
What is Smart Organizing Monitor?	22
Configuring Network Settings	23
Switch the LAN Type	23
Configuring the IP Address Settings Using the Control Panel	23
Setting the machine to receive an IPv6 address automatically	24
Assigning the machine's IPv6 address manually	25
Configuring the Wireless LAN Settings	26
Configuring the Ad hoc mode using the control panel	26
Configuring the Ad hoc mode using Smart Organizing Monitor	28
2. Loading Paper	31
Supported Paper	31
Non-Recommended Paper Types	33
Print Area	34
Loading Paper	37
Loading Paper into Tray 1	37
Extending Tray 1 to load paper	39
Loading Paper into Bypass Tray	41
Specifying Paper Type and Paper Size Using Control Panel	42
Specifying the paper type	42
Specifying the standard paper size	43
Specifying a custom paper size	43
Specifying Paper Type and Paper Size Using Smart Organizing Monitor	44
Specifying the paper type and paper size	44
Changing the custom paper size	44
Placing Originals	46
About Originals	46
Recommended size of originals	46
Types of originals not supported by the Auto Document Feeder	46
Unscannable image area	47
Placing Originals on the Exposure Glass	48
Placing Originals in the Auto Document Feeder	48
3. Printing Documents	51
Basic Operation	51
Printing on Both Sides of Sheets	52
Canceling a Print Job	53
Canceling a print job before printing has started	53
Canceling a print job while printing	54
If a Paper Mismatch Occurs	55
Continuing Printing Using Mismatched Paper	55
Resetting the Print Job	55
4. Copying Originals	57
Copier Mode Screen	57
Basic Operation	58
Canceling a Copy	59
Making Enlarged or Reduced Copies	60
Specifying Reduce/Enlarge	61
Combining Multiple Pages	62
Specifying Combine for Copying	63
Copying Both Sides of an ID Card onto One Side of Paper	65
Copying an ID Card	65
Making 2-sided Copies	68
Specifying 2 Sided Copying	69
Specifying the Scan Settings	71
Adjusting Image Density	71
Selecting the Document Type According to Original	71
Specifying the Original Type	72
5. Scanning Originals	73
Scanner Mode Screen	73
Registering the Scan Destination	74
Registering the Scan Destination	74
Modifying or deleting scan destination	75
Basic Operation	77
Scan to E-mail/FTP/Folder	77
Basic Operation for Scan to USB	78
Specifying the Scan Settings	79
Specifying the Scanning Size According to the Size of the Original	79
Adjusting Image Density	79
Specifying Resolution	80
Scanning from a Computer	82
Using TWAIN scanner	82
TWAIN Scanning	82
Settings you can configure in the TWAIN dialog box	83
Basic Operation for WIA Scanning	84
6. Sending and Receiving a Fax	85
Fax Mode Screen	85
Setting the Date and Time	86
Entering Characters	87
Registering Fax Destinations	88
Registering Fax Destinations	88
Modifying or Deleting Fax Destinations	89
Configuring Fax Destinations Using Smart Organizing Monitor	89
Sending a Fax	91
Selecting Transmission Mode	91
Basic Operation for Sending a Fax	92
Canceling a fax	93
Specifying the Fax Destination	94
Specifying the destination using Speed Dial	95
Specifying the destination using the redial function	96
Specifying the destination using the broadcast function	96
Useful Sending Functions	97
Sending a fax using On Hook Dial	98
Sending a fax after a conversation	99
Specifying the Scan Settings	100
Adjusting image density	100
Specifying the resolution	101
Using the Fax Function from a Computer (PC FAX)	102
Basic Operation for Sending Faxes from a Computer	102
Canceling a fax	103
Configuring Transmission Settings	103
Configuring the PC FAX Address Book	104
Opening the PC FAX address book	104
Registering destinations	104
Registering groups	104
Editing a Fax Cover Sheet	105
Receiving a Fax	106
Selecting Reception Mode	106
Receiving a fax in Manual mode	107
Receiving a fax in Auto mode	108
Lists/Reports Related to Fax	109
7. Configuring the Machine Using the Control Panel	111
Basic Operation	111
Copier Features Settings	112
Fax Features Settings	115
Scanner Features Settings	121
Address Book Settings	124
System Settings	125
Printing Lists/Reports	131
Printing the Configuration Page	131
Types of Report	131
Printer Features Settings	133
Network Settings	134
8. Configuring the Machine Using Utilities	139
Using Web Image Monitor	139
Displaying Top Page	139
Changing the Interface Language	140
Menu	140
Changing the Machine Settings	142
Settings List	143
Checking the System Information	143
Configuring the Interface Settings	144
Configuring the IPv4 settings	144
Configuring the IPv6 settings	146
Configuring the SNMP Settings	148
Configuring the Administrator Password	150
Resetting the Machine’s Settings	150
Checking the Machine Information	150
Using Smart Organizing Monitor	152
Checking the Status Information	152
Configuring the Machine Settings	153
Tab Settings	153
Printing the Configuration Page or Test Page	154
Updating the Firmware	154
9. Maintaining the Machine	157
Replacing the Print Cartridge	157
Cautions When Cleaning	159
Cleaning the Inside of the Machine	160
Cleaning the Exposure Glass	161
Cleaning the Auto Document Feeder	162
10. Troubleshooting	163
Common Problems	163
Paper Feed Problems	164
Removing Printing Jams	165
Removing Jammed Paper from Tray 1	166
Removing Jammed Paper from the Bypass Tray	168
Opening the Rear Cover to Remove Jammed Paper	168
Removing Scanning Jams	170
Print Quality Problems	172
Checking the Condition of the Machine	172
Printer Problems	173
Print Positions Do Not Match Display Positions	174
Copier Problems	175
Scanner Problems	176
Fax Problems	177
Error and Status Indicate on the Control Panel	180
Messages on the Screen	180
Error and Status Messages Appear on the Smart Organizing Monitor	187
Error and Status Messages Appear in the PC FAX Window	189
11. Appendix	191
Notes About the Toner	191
Moving and Transporting the Machine	192
Disposal	192
Where to Inquire	192
Consumables	193
Print Cartridge	193
Specifications of the Machine	194
General Function Specifications	194
Printer Function Specifications	196
Copier Function Specifications	196
Scanner Function Specifications	197
Fax Function Specifications	198
Trademarks	199