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Brother International MFC-790CW Software Users Manual - English - Page 151

PC-FAX receiving (Not available for MFC-250C and MFC-290C - troubleshooting

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Brother PC-FAX Software (MFC models only) PC-FAX receiving (Not available for MFC-250C and MFC-290C) 6 The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines. When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC. If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine LCD will display the number of stored faxes received, for example: PC Fax Msg:001 When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC. 6 To enable the PC-FAX Receive Software, do the following: „ Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the machine. „ Run the Brother PC-FAX Receive software on your PC. (We recommend you select the Add to Startup folder check box, so that the software automatically runs and can transfer any faxes on PC startup.) Note • See Troubleshooting and Routine Maintenance in the User's Guide or visit the Brother Solutions Center (http://solutions.brother.com) for more information. • To use PC-FAX receiving with a Windows® XP and Windows Vista® computer that is protected by a firewall, the Network PC-FAX receiving program must be excluded from the firewall setting. If you are using Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. For more information, see Firewall settings (For Network users) on page 151. • (For 11 × 17 printing models) If you receive a fax containing multiple paper sizes (for example, a page of Letter data and a page of Ledger data) the machine creates a new file each time it receives a different paper size. When your PC is turned off, the machine stores the files in its memory. The LCD will show that more than one fax job has been received. 143

Section	Page
SOFTWARE USER’S GUIDE	1
Table of Contents	3
Windows®	9
1 Printing	10
Using the Brother printer driver	10
Features	10
Choosing the right type of paper	11
Simultaneous printing, scanning and faxing	11
Clearing data from the memory	11
Status Monitor	12
Monitoring the machine’s status	12
Turning off the Status Monitor	13
Printer driver settings	14
Accessing the printer driver settings	14
Basic tab	15
Media Type	16
Quality	16
Paper Size	17
To do borderless printing	17
Color Mode	18
Page Layout	18
Page Order	18
Border Line	18
Orientation	18
Copies	19
Collate	19
Reverse Order	19
Automatic Duplex Printing (MFC-6890CDW only)	20
Guidelines for printing on both sides of the paper	20
Duplex Setting	20
Advanced tab	22
Color/Grayscale	23
Color Settings	23
Color Enhancement (True2Life®)	24
Use Watermark	24
Watermark Settings	25
Other Print Options	27
Support	36
Using FaceFilter Studio for photo printing by REALLUSION	38
Starting FaceFilter Studio with your Brother machine turned On	39
Starting FaceFilter Studio when your Brother machine is turned Off	40
Printing an image	41
Smart Portrait	43
Red-eye Reduction	43
Print Expression List	44
Uninstalling FaceFilter Studio	44
2 Scanning	45
Scanning a document using the TWAIN driver	45
Scanning a document into the PC	45
Pre-Scanning to crop a portion you want to scan	47
Settings in the Scanner Setup dialog box	48
Scan (Image Type)	48
Resolution	48
Scan Type	49
Brightness	49
Contrast	49
Document Size	50
Scanning a document using the WIA driver (For Windows® XP/Windows Vista®)	52
WIA compliant	52
Scanning a document into the PC	52
Pre-Scanning and cropping a portion using the scanner glass	54
Brother Scanner Utility	56
Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users)	58
Scanning a document into the PC	58
Pre-Scanning and cropping a portion using the scanner glass	60
Using the Scan key (For USB cable users)	62
Scan to E-mail	62
Scan to Image	63
Scan to OCR	64
Scan to File	65
Scan to Media	66
How to set a new default for Scan to Media	70
For 1 or 2 Line LCD models	70
For Color LCD models	71
For Touchscreen models	72
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™	73
Viewing items	74
Organizing your items in folders	75
Quick links to other applications	75
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit	75
Importing items from other applications	76
Exporting items into other formats	76
Exporting an image file	76
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR	76
For Windows® 2000 Professional	76
For Windows® XP	76
For Windows Vista®	76
3 ControlCenter3	77
Using ControlCenter3	77
Switching the user interface	79
Turning the AutoLoad feature off	79
SCAN	80
File Type	81
Image (example: Microsoft® Paint)	81
OCR (Word Processing program)	83
E-mail	84
File	85
CUSTOM SCAN	86
File Type	87
Customizing a user-defined button	88
Scan to Image	88
Scan to OCR	89
Scan to E-mail	90
Scan to File	91
PHOTOCAPTURE	92
Open PCC Folder (PCC: PhotoCapture Center®)	92
Copy From PCC	93
Creating the Copy Folder	93
Copy To Application	93
Creating the Copy Folder	94
FaceFilter Studio	94
Creating the Copy Folder	95
COPY	96
PC-FAX (MFC models only)	98
Send	99
Receive/View Received (Not available for MFC-250C and MFC-290C)	99
Address Book	100
Setup	100
DEVICE SETTING	101
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)	102
Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C)	102
Ink Level	103
User’s Guide	103
4 Network Scanning (For models with built-in network support )	104
Before using Network Scanning	104
Network license	104
Configuring Network Scanning	105
Using the Scan key	108
Scan to E-mail (PC)	108
Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW)	110
Scan to Image	113
Scan to OCR	114
Scan to File	115
How to set a new default for Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW)	117
Setting the new default	117
Factory reset	118
Scan to FTP (For MFC-5890CN and MFC-6490CW)	119
Pre-configuring your FTP profiles	119
Creating a user defined File Name	121
Scan to FTP using FTP Server Profiles	121
Scan to FTP Manual Method	123
How to set a new default for Scan to FTP	125
Setting the new default	125
Factory reset	126
Scan to FTP (For MFC-6890CDW)	127
Pre-configuring your FTP profiles	127
Creating a user defined File Name	128
Scan to FTP using FTP Server Profiles	129
Scan to FTP Manual Method	130
How to set a new default for Scan to FTP	131
Setting the new default	131
Factory reset	132
Entering Text	133
For MFC-5890CN and MFC-6490CW	133
For MFC-6890CDW	134
Inserting spaces	134
Making corrections	134
Repeating letters	134
5 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)	135
Remote Setup	135
6 Brother PC-FAX Software (MFC models only)	137
PC-FAX sending	137
Setting up user information	137
Sending setup	138
Setting up a cover page	139
Entering cover page information	139
Sending a file as a PC-FAX using the Facsimile style user interface	140
Sending a file as a PC-FAX using the Simple style user interface	141
Address Book	143
Brother Address Book	144
Setting up a member in the Address Book	144
Speed Dial setup	145
Setting up a group for broadcasting	146
Editing member information	146
Deleting a member or group	147
Exporting the Address Book	147
Exporting the whole current Address Book	147
Importing to the Address Book	149
PC-FAX receiving (Not available for MFC-250C and MFC-290C)	151
Enabling the PC-FAX Receiving software on your machine	152
Running the PC-FAX Receiving software on your PC	153
Setting up your PC	153
Configuring the Network PC-FAX Receiving Settings	154
Viewing new PC-FAX messages	155
7 PhotoCapture Center®	156
Using PhotoCapture Center®	156
For Network Users (For models with built-in network support)	158
8 Firewall settings (For Network users)	159
Before using the Brother software	159
For Windows® XP SP2 users	159
For Windows Vista® users	161
Apple® Macintosh®	163
9 Printing and Faxing	164
Setting up your Macintosh®	164
Choosing the right type of paper	164
Simultaneous printing, scanning and faxing	164
Clearing data from the memory	164
Status Monitor	165
Using the Brother Ink driver	166
Choosing page setup options	166
To do borderless printing	167
Automatic Duplex Printing (MFC-6890CDW only)	168
Guidelines for printing on both sides of the paper	168
For Mac OS® X 10.2.x	168
For Mac OS® X 10.3.x to 10.4.x	169
For Mac OS® X 10.5.x	169
Choosing printing options	170
Basic settings	171
Media Type	171
Quality	172
Color Mode	172
Advanced settings	173
Color/Grayscale	174
Other Print Options	176
Support	177
Sending a fax (MFC models only)	178
Drag a vCard from the Mac OS® X Address Book application (For Mac OS® X 10.2.x to 10.4.x)	181
Using Mac OS® X 10.5.x Addresses panel	182
10 Scanning	184
Scanning from a Macintosh®	184
Accessing the scanner	184
Scanning an image into your Macintosh®	185
Scanning a whole page	185
Pre-Scanning an image	185
Settings in the Scanner window	186
Resolution	186
Scan Type	187
Document Size	188
Adjusting the Image	189
Using the Scan key (For USB cable users)	190
Scan to E-mail	190
Scan to Image	191
Scan to OCR	192
Scan to File	193
Scan to Media	194
How to set a new default for Scan to Media	198
For 1 or 2 Line LCD models	198
For Color LCD models	199
For Touchscreen models	200
Using Presto! PageManager	201
Features	201
System requirements for Presto! PageManager	201
Technical support	202
11 ControlCenter2	204
Using ControlCenter2	204
Turning the AutoLoad feature off	205
SCAN	206
File types	207
Image (example: Apple® Preview)	207
OCR (word processing application)	209
E-mail	210
File	211
CUSTOM SCAN	212
File types	212
User-defined button	213
Scan to Image	213
Scan to OCR	214
Scan to E-mail	215
Scan to File	216
COPY / PC-FAX (PC-FAX is MFC models only)	217
DEVICE SETTINGS	219
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)	220
Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C)	220
Ink Level	221
12 Network Scanning (For models with built-in network support )	222
Before using Network Scanning	222
Configuring network scanning	222
Using the Scan key	224
Scan to E-mail (PC)	224
Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW)	226
Scan to Image	228
Scan to OCR	230
Scan to File	231
How to set a new default for Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW)	233
Setting the new default	233
Factory reset	234
Scan to FTP (For MFC-5890CN and MFC-6490CW)	235
Pre-configuring your FTP profiles	235
Creating a user defined File Name	237
Scan to FTP using FTP Server Profiles	237
Scan to FTP Manual Method	238
How to set a new default for Scan to FTP	240
Setting the new default	240
Factory reset	241
Scan to FTP (For MFC-6890CDW)	242
Pre-configuring your FTP profiles	242
Creating a user defined File Name	243
Scan to FTP using FTP Server Profiles	244
Scan to FTP Manual Method	245
How to set a new default for Scan to FTP	246
Setting the new default	246
Factory reset	247
Entering Text	248
For MFC-5890CN and MFC-6490CW	248
For MFC-6890CDW	249
Inserting spaces	249
Making corrections	249
Repeating letters	249
13 Remote Setup & PhotoCapture Center®	250
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)	250
PhotoCapture Center®	252
For USB cable users	252
For network users (For models with built-in network support)	254
Index	255

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Brother PC-FAX Software (MFC models only)

143

PC-FAX receiving

(Not available for MFC-250C and MFC-290C)

The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed

when you install the MFL-Pro Suite and works on locally or network connected machines.

When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will

automatically be sent to your PC.

If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine

LCD will display the number of stored faxes received, for example:

PC Fax Msg:001

When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC.

To enable the PC-FAX Receive Software, do the following:

Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the

machine.

Run the Brother PC-FAX Receive software on your PC. (We recommend you select the Add to Startup

folder check box, so that the software automatically runs and can transfer any faxes on PC startup.)

Note

•

See

Troubleshooting and Routine Maintenance

in the

User’s Guide

or visit the Brother Solutions Center

(http://solutions.brother.com

) for more information.

•

To use PC-FAX receiving with a Windows

XP and Windows Vista

computer that is protected by a

firewall, the Network PC-FAX receiving program must be excluded from the firewall setting. If you are using

Windows

Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings

have already been made. For more information, see

Firewall settings (For Network users)

on page 151.

•

(For 11

17 printing models)

If you receive a fax containing multiple paper sizes (for example, a page of Letter data and a page of

Ledger data) the machine creates a new file each time it receives a different paper size. When your PC is

turned off, the machine stores the files in its memory. The LCD will show that more than one fax job has

been received.