Brother International WP700D Owners Manual - English - Page 132

Preparing, Record, Merge, Printing

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Preparing the Record for Merge Printing RECORD LABEL DATA COPY ❑rrnon DC) T The WP application allows you to prepare master documents that contain merge symbols associated with a label number (see "Creating a Document with Merge Symbols" on page 77). When you print such a master document, you will get as many copies as you have "enabled" records in the Merge file (see below to learn how to enable or disable a record). In the first copy, the word processor will merge the data of the first enabled record. In the second copy, the word processor will merge the data of the second enabled record, and so on. (When creating the master file, you should remember what kind of data you have in each label - or refer to a printout of the Merge file.) An asterisk (*) to the left of a record indicates that the record is enabled. Since you may need to select only particular records for merge printing, the word processor allows you to toggle the records between enabled and disabled. (A new record is automatically enabled.) 1. Position the cursor on the record you want to enable or disable. a 2. Press (" ") to display the function menu. 3. Use HI and to select PRINT and press RETURN or ji to display the sub-menu. • Accelerator: Instead of (2), type "P". 4. Use and to select PRINT RECORD ON/OFF and press (RETURN . (If the record was enabled, it is now selected.) • Accelerator: Instead of (4), type "P". NOTES: • Press (CANCEL) at any time to cancel the operation. • The asterisks can also be used to select records that you want to print when you print the Merge file (see "Printing a Merge File" on page 125). Instead of the above method, you can also move the cursor to the asterisk and press ((SPACEBAR)). The asterisk of the selected record disappears. (Pressing ((SPACE BAR)) again will make the asterisk re-appear). 124

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Preparing
the
Record
for
Merge
Printing
RECORD
LABEL
DATA
COPY
❑rrnon
DC)
T
The
WP
application
allows
you
to
prepare
master
documents
that
contain
merge
symbols
associated
with
a
label
number
(see
"Creating
a
Document
with
Merge
Symbols"
on
page
77).
When
you
print
such
a
master
document,
you
will
get
as
many
copies
as
you
have
"enabled"
records
in
the
Merge
file
(see
below
to
learn
how
to
enable
or
disable
a
record).
In
the
first
copy,
the
word
processor
will
merge
the
data
of
the
first
enabled
record.
In
the
second
copy,
the
word
processor
will
merge
the
data
of
the
second
enabled
record,
and
so
on.
(When
creating
the
master
file,
you
should
remember
what
kind
of
data
you
have
in
each
label
—
or
refer
to
a
printout
of
the
Merge
file.)
An
asterisk
(*)
to
the
left
of
a
record
indicates
that
the
record
is
enabled.
Since
you
may
need
to
select
only
particular
records
for
merge
printing,
the
word pro-
cessor
allows
you
to
toggle
the
records
between
enabled
and
disabled.
(A
new
record
is
automatically
enabled.)
1.
Position
the
cursor
on
the
record
you
want
to
enable
or
disable.
2.
Press
("
")
to
display
the
function
menu.
3.
Use
HI
and
a
to
select
PRINT
and
press
RETURN
or
ji
to
display
the
sub
-menu.
•
Accelerator:
Instead
of
(2),
type
"P".
4.
Use
and
to
select
PRINT
RECORD
ON/OFF
and
press
(RETURN
.
(If
the
record
was
enabled,
it
is
now
selected.)
•
Accelerator:
Instead
of
(4),
type
"P".
NOTES:
•
Press
(CANCEL)
at
any
time
to
cancel
the
operation.
•
The
asterisks
can
also
be
used
to
select
records
that
you
want
to
print
when
you
print
the
Merge
file
(see
"Printing
a
Merge
File"
on
page
125).
Instead
of
the
above
method,
you
can
also
move
the
cursor
to
the
asterisk
and
press
((SPACEBAR)).
The
asterisk
of
the
selected
record
disappears.
(Pressing
again
will
make
the
asterisk
re
-appear).
((SPACE
BAR))
124