Konica Minolta bizhub C258 bizhub C368/C308/C258 Security Operations User Manu - Page 120

bizhub C368/C308/C258

3-2

3.1

User Authentication Function

3

3

User Operations

3.1

User Authentication Function

When [ON (MFP)] or [External Server Authentication] (Active Directory) is set for Authentication Method of the

Administrator Settings, the machine authenticates a user as an authorized user of this machine through the

User Password that meets the Password Rules before he or she actually uses it. During the authentication

procedure, the User Password entered for the authentication purpose appears as "*" or "

-

" on the display.

After authentication by a user is successful using the User Name and Password entered from the control pan-

el with the ID & Print Setting function set in the machine, the user can automatically print his or her print data

saved in the ID & Print User Box. Because printing occurs after user authentication is performed via the con-

trol panel of this machine, it is suitable for printing highly confidential documents. Operate the machine with

the ID & Print Setting function set.

When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is count-

ed.

NOTICE

If [ON (MFP)] is set for the authentication method and [Pause] is set for a user or account by the administrator,

that particular user or account cannot log onto the machine. For details, contact the administrator.

The user who is given the administrative right by the administrator can access the Administrator Mode when

logging on as the user administrator. For details of logging-on, see page 2-2.

If a screen appears that warns that the job log has reached its upper limit, contact the administrator.

For the user administrator, the number of failed authentication attempts is counted as access by the same

user, independent of the mode in the Administrator Mode or the User Mode that the user logs on to.

If the machine is set into the access lock state by the operation of the user administrator, the user adminis-

trator cannot log on to the Administrator Mode or the User Mode. To cancel the access lock state, the admin-

istrator must perform the Release Setting. Contact the administrator.

3.1.1

Performing user authentication

<From the Control Panel>

0

Before operating the machine, the user him/herself should change the User Password from that regis-

tered by the administrator. For details of changing the User Password, see page 3-8. For details of User

Name and User Password, ask the administrator.

0

If the User Password is changed by the administrator during operation of this machine, the user

him/herself should immediately change the User Password.

0

Make absolutely sure that your User Password is not known by any other users.

0

Do not leave the machine while you are in the user (account) operation mode. If it is absolutely neces-

sary to leave the machine, be sure first to log off from the user (account) operation mode.

0

If any User Name not registered with this machine is authenticated through User Authentication when

[External Server Authentication] (Active Directory) is set for Authentication Method, the User Name is

automatically registered with this machine.

1

Touch the keyboard icon in the [User Name] field.

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator of the machine	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	16
1.4 Miscellaneous	17
Password Rules	17
Precautions for Use of Various Types of Applications	18
Encrypting communications	18
Print functions	18
IPP printing	19
Items of Data Cleared by Overwrite All Data Function	19
Fax functions	20
USB keyboard	20
Different types of boxes	20
Hardware and software used in the machine	21
Firmware integrity verification function	21
IPsec setting	21
CS Remote Care function	21
Terminating a Session and Logging out	22
Authentication error during external server authentication	22
2 Administrator Operations	24
2.1 Accessing the Administrator Mode	24
2.1.1 Accessing the Administrator Mode	24
2.1.2 Accessing the User Mode	30
2.2 Enhancing the Security Function	34
2.2.1 Items cleared by HDD Format	36
2.2.2 Setting the Password Rules	37
2.2.3 Setting the Enhanced Security Mode	39
2.3 Protecting Machine from Illegal Firmware Update	42
Setting the FW Update (USB) Password	42
2.4 Preventing Unauthorized Access	43
Setting Prohibited Functions When Authentication Error	43
2.5 Canceling the Operation Prohibited State	45
Performing Release Setting	45
2.6 Setting the Authentication Method	47
2.6.1 Setting the Authentication Method	47
2.6.2 Setting the External Server	50
2.7 ID & Print Setting Function	53
Setting ID & Print	53
2.8 System Auto Reset Function	55
Setting the System Auto Reset function	55
2.9 User Setting Function	57
Making user setting	58
2.10 Account Track Setting Function	63
Making account setting	63
2.11 User Box Function	68
2.11.1 Setting the User Box	68
2.11.2 Changing the user/account attributes and box password	73
2.11.3 Setting Memory RX	78
2.12 Changing the Administrator Password	81
Changing the Administrator Password	81
2.13 Protecting Data in the HDD	84
2.13.1 Setting the Encryption Key (encryption word)	84
2.13.2 Changing the Encryption Key	88
2.13.3 Setting the Overwrite HDD Data	90
2.14 Overwrite All Data Function	92
Setting the Overwrite All Data function	92
2.15 Obtaining Job Log	95
2.15.1 Obtaining and deleting a Job Log	95
2.15.2 Downloading the Job Log data	97
Job Log data	99
2.16 Setting time/date in machine	106
2.16.1 Setting time/date	106
2.16.2 Setting daylight saving time	109
2.17 SSL Setting Function	111
2.17.1 Device Certificate Setting	111
2.17.2 SSL Setting	113
2.17.3 Removing a Certificate	114
2.18 TCP/IP Setting Function	115
2.18.1 Setting the IP Address	115
2.18.2 Registering the DNS Server	116
2.19 AppleTalk Setting Function	117
Making the AppleTalk Setting	117
2.20 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	126
Performing Change Password	126
3.3 Secure Print Function	129
Accessing the Secure Print Document	129
3.4 User Box Function	132
3.4.1 Setting the User Box	132
3.4.2 Changing the user/account attributes and box password	137
3.4.3 Accessing the User Box and User Box file	143
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156
4.1.7 AppleTalk Setting Function	157

Konica Minolta bizhub C258 bizhub C368/C308/C258 Security Operations User Manu - Page 120

User Operations, 3.1 User Authentication Function, 3.1.1 Performing user authentication

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