Ricoh Aficio MP C3000 Security Guide - Page 110

Preventing Data Leaks Due to Unauthorized Transmission Preventing Data Leaks Due to Unauthorized Transmission If user authentication is specified, the user who has logged on will be designated as the sender to prevent data from being sent by an unauthorized person masquerading as the user. You can also limit the direct entry of destinations to prevent files from being sent to destinations not registered in the address book. Restrictions on Destinations 3 This can be specified by the user administrator. Make the setting to disable the direct entry of e-mail addresses and phone numbers under the scanner and fax functions. By making this setting, the destinations can be restricted to addresses registered in the address book. If you set [Restrict Use of Destinations] to [On], you can prohibit users from directly entering telephone numbers, e-mail addresses, or Folder Path in order to send files. If you set [Restrict Use of Destinations] to [Off], [Restrict Adding of User Destinations] appears. In [Restrict Adding of User Destinations], you can restrict users from registering data in the address book. If you set [Restrict Adding of User Destinations] to [Off], users can directly enter destination telephone numbers, e-mail addresses, and Folder Path in [Program Dest.] on the fax and scanner screens. If you set [Restrict Adding of User Destinations] to [On], users can specify destinations directly, but cannot use [Program Dest.] to register data in the address book. When this setting is made, only the user administrator can change the address book. For details, see p.151 "Changing the Extended Security Functions". Preparation For details about logging on and logging off with administrator authentication, see p.23 "Logging on Using Administrator Authentication", p.26 "Logging off Using Administrator Authentication". A Press the {User Tools/Counter} key. 101