Aastra 1560 User Guide Aastra 1560/1560ip - Page 16

Settings: Outlook, Local Outlook integration Microsoft Exchange synchronization

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Working with the Aastra 1560/1560ip Settings: Outlook Local Outlook integration (Microsoft Exchange synchronization): Open Interfaces Platform (OIP)supports the integration of an Microsoft Exchange server for directory synchronization. Moreover, for this local Outlook integration, personal Outlook address books are synchronized with private OIP directories, and configured public contact folders with the public OIP directory. Contact your system administrator for more information. Activate Outlook synchronization: Activate the checkbox Enable local Outlook synchronisation and answer the security question to set the synchronization settings between Outlook and Aastra 1560/1560ip you want. Select from the following settings: Setting Use Outlook profile Synchronisation period Hotkey to launch synchronisation Synchronisation contents: • Synchronise contacts • Synchronise calendar Synchronisation direction: • Update Outlook data to Aastra 1560/1560ip • Update Aastra 1560/1560ip data to Outlook data Description Select the Outlook profile you want. Synchronization period Manual or automatically after time. Select the hotkey you want to use to start the synchronization. Select one or both options. Click the button to select a folder. Tick the checkbox Include subfolders in the popup window to enable the synchronisation of all subfolders of the selected folder. Note: Only private folders can be synchronized. Select the synchronization direction. Default setting is Update Outlook data to Aastra 1560/1560ip. Select the Master in case of any data conflicts. Setting up synchronization: Click or select Tools > Settings > Outlook. Tick Enable Outlook synchronisation to activate the synchronization between Outlook and Aastra 1560/1560ip. ➔You can select the Outlook profile you want, depending on the user rights given to you by the system administrator. Select the synchronisation settings you want and click Apply to confirm. ➔Aastra 1560/1560ip and Outlook will be synchronized according to your settings. 16 eud-1431/1.0 - OIP R8.3 - 02.2012

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Working with the Aastra 1560/1560ip
16
eud-1431/1.0 – OIP R8.3 – 02.2012
Settings: Outlook
Local Outlook integration (Microsoft Exchange synchronization):
Open Interfaces Platform (OIP)supports the integration of an Microsoft Exchange
server for directory synchronization. Moreover, for this local Outlook integration, per-
sonal Outlook address books are synchronized with private OIP directories, and con-
figured public contact folders with the public OIP directory. Contact your system
administrator for more information.
Activate Outlook synchronization:
Activate the checkbox
Enable local Outlook synchronisation
and answer the security
question to set the synchronization settings between Outlook and
Aastra 1560/1560ip you want.
Select from the following settings:
Setting
Description
Use Outlook profile
Select the Outlook profile you want.
Synchronisation period
Synchronization period
Manual
or automatically after time.
Hotkey to launch synchronisation
Select the hotkey you want to use to start the synchronization.
Synchronisation contents:
•
Synchronise contacts
•
Synchronise calendar
Select one or both options. Click the
button to select a
folder.
Tick the checkbox
Include subfolders
in the popup window to
enable the synchronisation of all subfolders of the selected
folder.
Note:
Only private folders can be synchronized.
Synchronisation direction
:
•
Update Outlook data to Aastra
1560/1560ip
•
Update Aastra 1560/1560ip data to
Outlook data
Select the synchronization direction. Default setting is
Update
Outlook data to Aastra 1560/1560ip
. Select the Master in case of
any data conflicts.
Setting up synchronization:
Click
or select
Tools
>
Settings
>
Outlook
.
Tick
Enable Outlook synchronisation
to activate the synchronization between
Outlook and Aastra 1560/1560ip.
➔
You can select the Outlook profile you want, depending on the user rights
given to you by the system administrator.
Select the synchronisation settings you want and click
Apply
to confirm.
➔
Aastra 1560/1560ip and Outlook will be synchronized according to your
settings.