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Aastra 1560 User Guide Aastra 1560/1560ip - Page 92

General, Your system administrator has con d your Aastra 1560/1560ip with default pro

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Configuration Click . ➔The Profile switch window opens. Select the profile you want for each presence status and event and confirm with OK. ➔The settings are stored. General Your system administrator has configured your Aastra 1560/1560ip with default profiles. You can use these default profiles or adapt them to your needs, depending on the user rights given to you by the system administrator. Setting Name Profile availability Deactivation locked for profile switch Presence state Absence reason Subject City Description Profile name. • Private (available to its owner only), • Public (available to all OIP users; can be activated/deactivated individually), • Template (used as a template for creating public and private profiles. The template cannot be used directly as a profile and therefore cannot be activated), • System (generated by an OIP service; as a rule cannot be modified). The profile can only be deactivated manually and not through the profile switch. For further information refer to Chapter "Profile switch", page 91. for instance Available, Meeting. Is inserted in the user field in the presence indicator. Further information see chapter "Presence state", page 89. for instance Business, Vacation, Doctor. Is inserted in the user field in the presence indicator. Text inserted in the user field in the presence indicator. Is inserted in the user field in the presence indicator. Open the Configuration. Select the Profile dialog box. Highlight the profile you want and select the General tab. Select the settings you want and click Apply to confirm. ➔The settings are stored. 92 eud-1431/1.0 - OIP R8.3 - 02.2012

Section	Page
Aastra 1560/1560ip as of OIP R8.3	1
eud-1431/1.0 – OIP R8.3 – 02.2012	6
Content	7
Working with the Aastra 1560/1560ip	9
Starting the Aastra 1560/1560ip	10
Using the Aastra 1560/1560ip on different workplaces	10
Setting up the Aastra 1560/1560ip	11
Settings: Operation	11
Settings: Hotkeys	12
List of hotkeys	13
Settings: Connection	15
Settings: Outlook	16
Settings: Logging	17
Phoning via the Aastra 2380ip (Aastra 1560 only)	17
Help	17
Exiting the Aastra 1560/1560ip	18
Display symbols, operator prompting and settings	19
Operating and display elements	20
Operating elements	20
External display	21
Display symbols	21
Using the display and operating elements	24
User console	24
Keyboard operation	25
Audio settings	26
Activate/deactivate acoustic signalling	26
Ring output settings (Aastra 1560ip only)	26
Voice output settings (Aastra 1560ip only)	27
Telephony settings	28
General tab	28
Dialling by name tab	28
Window settings	29
Selecting windows	29
Adjusting the layout	29
Selecting a column, sorting a list	30
Select font	30
Printing lists	31
Printing a user list	31
Printing an absence list	31
Printing the journal	32
Printing user data	32
Contact details	33
Displaying information about a contact	33
Call queue	34
Call queue	35
Call queue settings	35
Working in direct mode	37
Substitution	38
Journal	39
Settings of the Journal	40
Settings	40
Display symbols	40
Call lists	42
Call list of unanswered calls	42
Call list of answered calls	42
Redial	43
Text messages and voice messages	44
Text messages	44
Voice messages	45
Additional functions in the journal	46
Actions	46
Phone book	47
Settings of the phone book	48
Settings	48
Display symbols	48
Phone Book Management	49
Available phone books	49
Editing Phone Books	50
Creating a New Phone Book Entry	51
Editing or deleting a phone book entry	51
Functions in phone book	52
Searching in phone book	52
Calling from the phone book	53
Presence indicator and Calendar	54
Presence indicator settings	55
Settings	55
Item field	56
Display symbols	57
Personal presence state	59
Setting the presence state	59
Groups and items (Presence indicator)	60
Adding or deleting a group	60
Group settings	60
Adding/editing/deleting users	61
Adding/editing/deleting function keys	62
Actions in the presence indicator	64
Initiating actions	64
Personal calendar	65
Settings	65
Actions in the calendar	66
Displaying/adding/editing/deleting a calendar entry	66
Operator groups	67
Agent control	68
Operating elements	68
Display symbols	68
Working in operator groups	69
Properties of an operator group	69
Call distribution	70
Log in/log out operator groups	70
Making and answering calls	71
Answering a call	71
Answering a call to a personal call number	71
Ending a call	72
Ending a call to a personal call number	72
Initiating calls	72
Initiating calls via a personal call number	73
Park call	73
Switching active lines	73
Opening a caller's or call party's contact	74
Making a note about the call	74
E-mail integration	74
Text message integration	75
Making calls in the two-company configuration	76
Properties of a two-company configuration	76
Answering a call on a two-company configuration	76
Making a call on a two-company configuration	77
Configuration	78
Settings in the configuration	79
User	79
Private settings	79
Destinations	81
Protection	81
Line access	82
Personal call routings	82
Phone	83
Audio	83
General	83
Display	85
Configurable keys/Expansion key module	85
Function commands	87
Function codes	88
Profile	89
Presence state	89
New profile, copy profile, delete profile	90
Activate profile	91
Profile switch	91
General	92
Call forwarding profiles	93
Voice mail profiles	94
Voice mail greetings	94
Notification profiles	95
Notifications	96
Function profiles	96
Index	100
A	100
B	100
C	100
D	100
E	101
F	101
G	101
H	101
I	101
J	101
K	101
L	101
M	101
N	101
O	101
P	101
Q	102
R	102
S	102
T	102
U	102