Adobe 22001438 Accessibility Guide - Page 53

Tagging Adobe PDF forms by using Adobe PDF Forms Access

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ADOBE ACROBAT 7.0 46 Section 8: Making Adobe PDF forms accessible Tagging Adobe PDF forms by using Adobe PDF Forms Access Adobe PDF Forms Access is designed to tag Adobe PDF forms that you have prepared in Acrobat Professional. Follow the workflow in "Using Acrobat 7.0 Professional to make Adobe PDF forms accessible" on page 44 to add fillable fields in the PDF document. Also add descriptions to the fields and set the tab order to Use Document Structure. Step 1: Tag and edit the tags of the Adobe PDF form The Adobe PDF Forms Access tool automatically creates tags for a form as you open the form in the Adobe PDF Forms Access tool. It shows the tags for one page at a time. Note: If Adobe PDF Forms Access cannot process a PDF document, the document already has tags in the tag tree. If the Document Properties dialog box reads Yes for the Tagged PDF entry, do not attempt to retag the document. If the Document Properties dialog box reads No for the Tagged PDF entry, you must delete all the tags from the tree to enable Adobe PDF Forms Access to tag the form. Open the document in Acrobat Professional, view the tag tree in the Tags tab, and choose Options > Clear Tags to delete any tags that are in the tree. Save the document, and then reopen the form in Adobe PDF Forms Access. The tag tree of an Adobe PDF Forms Access document The success that Adobe PDF Forms Access has in analyzing and tagging a form depends largely on the form's original formatting and layout, and on the types of fields that the form uses. Because forms are complex and contain many components, the initial tagging process generally produces a tag tree hierarchy that does not completely reflect the logical reading order of the form. Sometimes, for instance, the tagging process doesn't place form elements such as identifying numbers, text labels, or special instructions in the right sequence in the tag tree. Because a screen reader reads the elements of a tag tree in order down the tree, you may need to edit the tree to reflect a logical sequence, so that the final order makes sense to a listener. For instructions on editing the tag tree, see Adobe PDF Forms Access Help.

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46
ADOBE ACROBAT 7.0
Section 8: Making Adobe PDF forms accessible
Tagging Adobe PDF forms by using Adobe PDF Forms Access
Adobe PDF Forms Access is designed to tag Adobe PDF forms that you have prepared in Acrobat Professional. Follow
the workflow in “Using Acrobat 7.0 Professional to make Adobe PDF forms accessible” on page 44 to add fillable
fields in the PDF document. Also add descriptions to the fields and set the tab order to Use Document Structure.
Step 1: Tag and edit the tags of the Adobe PDF form
The Adobe PDF Forms Access tool automatically creates tags for a form as you open the form in the Adobe PDF
Forms Access tool. It shows the tags for one page at a time.
Note:
If Adobe PDF Forms Access cannot process a PDF document, the document already has tags in the tag tree. If the
Document Properties dialog box reads Yes for the Tagged PDF entry, do not attempt to retag the document. If the
Document Properties dialog box reads No for the Tagged PDF entry, you must delete all the tags from the tree to enable
Adobe PDF Forms Access to tag the form. Open the document in Acrobat Professional, view the tag tree in the Tags tab,
and choose Options > Clear Tags to delete any tags that are in the tree. Save the document, and then reopen the form in
Adobe PDF Forms Access.
The tag tree of an Adobe PDF Forms Access document
The success that Adobe PDF Forms Access has in analyzing and tagging a form depends largely on the form’s original
formatting and layout, and on the types of fields that the form uses. Because forms are complex and contain many
components, the initial tagging process generally produces a tag tree hierarchy that does not completely reflect the
logical reading order of the form.
Sometimes, for instance, the tagging process doesn’t place form elements such as identifying numbers, text labels, or
special instructions in the right sequence in the tag tree. Because a screen reader reads the elements of a tag tree in
order down the tree, you may need to edit the tree to reflect a logical sequence, so that the final order makes sense to
a listener.
For instructions on editing the tag tree, see Adobe PDF Forms Access Help.