Adobe 22020807 User Guide - Page 185

USING ACROBAT 9 PRO 179 Collaboration To revise a Word document using comments, you must create a tagged PDF from the Word document. Before you transfer text edits from the PDF, remove any extra words or information and then merge them to one PDF (if you have comments from multiple reviewers). If you plan to import comments more than once, you may want to make a copy of the Word document before you import the comments or comments may not be imported correctly. 1 Do one of the following: • Choose Comments > Export Comments To Word. • In Word, open the source document, and then choose Acrobat Comments > Import Comments From Acrobat. For Word 2007, click Acrobat, and then choose Acrobat Comments > Import Comments From Acrobat. 2 Read the instructions, and click OK. 3 In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select from the following options, and click Continue: All Comments Imports all comments. All Comments With Checkmarks Imports only those comments marked with check marks. Text Edits Only: Insertions, Deletions, And Replaces Imports only those comments that you've added using the text edit commands in the Comment & Markup toolbar. Apply Custom Filters To Comments Imports only comments that you specify by author, type, or status. Turn Track Changes On Before Importing Comments Shows the changes made by the imported comments in Word. 4 (Optional) If you imported text edits, click Integrate Text Edits in the Successful Import dialog box to review and apply each edit individually. For each edit, select one of the following options: Apply Makes the change in the document and deletes the comment bubble. If a comment appears to be empty, you may want to integrate it to see if it's a space or a paragraph return. Discard Rejects the edit and deletes the comment bubble. Next Skips to the next text edit. Text edits that are skipped or not integrated appear as bubbles in the Word document. Apply All Remaining Integrates all remaining text edits and deletes the comment bubbles. Undo Last Undoes the last text edit, including any manual changes. 5 Delete comment bubbles that appear in the Word document: • Right-click the comment bubble and choose Delete Comment. • Choose Acrobat Comments > Delete All Comments In Document. For Word 2007, this option is on the Acrobat ribbon. Import comments to a revised PDF To import new or unresolved comments to a PDF after the document has been revised, use the Migrate Comments feature. This feature attempts to place comments in the correct location by searching specific word groupings and structural elements in the revised PDF. Note: Results may be less reliable in untagged PDFs, which lack the internal structure necessary to correctly place imported comments in a revised document. Text comments that reference particular words, such as highlights, cross-outs, and insertion carets, appear within the word grouping where they were originally placed. Drawing markups and sticky notes appear in the same structural location as they did in the original document. Circle, polygon, rectangle, and stamp comments always appear on the same page as the original document. Last updated 9/30/2011