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Brother International MFC-J6920DW Advanced Users Guide - Page 22

Sending a fax at the end of a conversation, Dual Access (Black & White only)

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Chapter 3 e When you hear the fax tones, press Fax Start. If you are using the scanner glass, press Send on the Touchscreen to send the fax. Sending a fax at the end of a conversation 3 At the end of a conversation, you can send a fax to the other party before you both hang up. a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. b Load your document. c Press Fax Start. If you are using the scanner glass, press Send to send the fax. d Replace the handset of the external phone. Dual Access (Black & White only) 3 You can dial a number and start scanning the fax into memory-even when the machine is sending from memory, receiving faxes or printing PC data. The Touchscreen shows the new job number. The number of pages you can scan into the memory will vary depending on the data that is printed on them. NOTE If the Out of Memory message appears, press or Quit to cancel or Send Now to send the pages scanned so far. Broadcasting (Black & White only) 3 Broadcasting is automatically sending the same fax message to more than one fax number. You can include Groups, Address Book numbers, and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. Before you begin the broadcast 3 Address Book numbers must be stored in the machine's memory before they can be used in a broadcast. (See Basic User's Guide: Storing Address Book numbers.) Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored Address Book numbers for easier dialing. (See Setting up Groups for Broadcasting on page 38.) How to broadcast a fax 3 a Load your document. b Do one of the following:  When Fax Preview is set to Off, press (Fax).  When Fax Preview is set to On, press (Fax) and then (Sending Faxes). c Press Options. d Swipe up or down, or press a or b to display Broadcasting. e Press Broadcasting. f Press Add Number. 16

Section	Page
Advanced User’s Guide MFC-J6920DW MFC-J6925DW	1
User's Guides and where do I find them?	2
Table of Contents	3
1 General setup	7
Memory Storage	7
Volume Settings	7
Ring Volume	7
Setting the Ring Volume from the menu	7
Beep Volume	8
Speaker Volume	8
Automatic Daylight Saving Time	9
Sleep Mode	9
Touchscreen LCD	10
Setting the backlight brightness	10
Setting the Dim Timer for the backlight	10
Dial Prefix	11
Setting up or changing the prefix number	11
2 Security features	12
Secure Function Lock 2.0	12
Before you begin to use Secure Function Lock 2.0	12
Setting and changing the Administrator Password	13
Setting the administrator password	13
Changing the administrator password	13
Setting up restricted users	14
Turning Secure Function Lock on/off	14
Turning Secure Function Lock on	14
Turning Secure Function Lock off	15
Switching users	15
Changing to Public mode	15
Restricting dialing	15
Dial pad restriction	16
Address Book restriction	16
Shortcut restriction	16
LDAP Server restriction	16
3 Sending a fax	17
Additional sending options	17
Sending faxes using multiple settings	17
Stop faxing	17
Contrast	18
Changing fax resolution	18
Setting your changes as the new default	19
Restoring fax options to the factory settings	20
Saving fax options as a Shortcut	20
Additional sending operations	21
Sending a 2-sided fax from the ADF (Automatic Document Feeder)	21
Sending a fax manually	21
Sending a fax at the end of a conversation	22
Dual Access (Black & White only)	22
Broadcasting (Black & White only)	22
Before you begin the broadcast	22
How to broadcast a fax	22
Canceling a Broadcast in progress	24
Real Time Transmission	24
Overseas Mode	25
Delayed Faxing (Black & White only)	25
Delayed Batch Transmission (Black & White only)	26
Checking and canceling waiting jobs	26
Polling	27
Polled Transmit (Black & White only)	27
Setting up Polled Transmit	27
4 Receiving a fax	28
Memory Receive (Black & White only)	28
Fax Forwarding	28
Paging	29
Fax Storage	29
Printing a fax from the memory	30
Turning off Memory Receive operations	30
Changing Memory Receive operations	31
If all the received faxes have already been printed	31
If unprinted faxes are in the memory	31
Remote Retrieval	32
Setting a Remote Access Code	32
Using your Remote Access Code	32
Remote Fax commands	33
Retrieving fax messages	34
Changing your Fax Forwarding number	34
Additional receiving operations	35
Receiving faxes into memory when paper tray is empty	35
Printing a reduced incoming fax	35
Receiving a fax at the end of a conversation	35
Polling	36
Polling receive	36
Setup to receive polling	36
Sequential polling (Black & White only)	36
Canceling a Sequential Polling Job	37
5 Dialing and storing numbers	38
Voice operations	38
Tone or Pulse (Canada only)	38
Fax/Tel mode	38
Caller ID	38
Setting up your area code (USA only)	39
Special line considerations	39
Roll-over telephone lines	39
Two-line telephone system	39
Converting telephone wall outlets	40
Installing machine, external two-line TAD and two-line telephone	40
Additional dialing operations	41
Outgoing Call History	41
Caller ID history	41
Dialing access codes and credit card numbers	42
Additional ways to store numbers	43
Storing Address Book numbers from the Outgoing Call history	43
Storing Address Book numbers from the Caller ID history	43
Setting up Groups for Broadcasting	44
Changing a Group name	44
Deleting a Group	45
Adding or Deleting a number in a Group	45
6 Printing reports	46
Fax reports	46
Transmission Verification Report	46
Fax Journal (activity report)	46
Reports	47
How to print a report	47
7 Making copies	48
Copy options	48
Stop copying	48
Improving copy quality	48
Enlarging or reducing copies	49
Making N in 1 copies or a poster (Page Layout)	50
2 in 1 ID Copy (Page Layout)	53
Sorting copies using the ADF	54
Adjusting Density	54
Ink Save Mode	55
Thin Paper Copy	56
Auto Deskew	56
Book Copy	57
Watermark Copy	57
Using a template	57
Watermark Copy Settings	58
Remove Background Color	58
2-sided copying	59
2-sided copying type	60
Saving copy options as a Shortcut	61
Ledger Copy Shortcuts	61
Ledger Copy Shortcut	61
8 PhotoCapture Center™: Printing photos from a memory card or USB Flash drive	64
PhotoCapture Center™ operations	64
Memory cards, USB Flash drives and folder structures	64
Movie printing	65
Print Images	65
Print Index (Thumbnails)	65
Printing Photos	66
Enhance Photos	66
ID photo print	68
Slide Show	69
Printing a photo during a Slide Show	70
DPOF printing	70
PhotoCapture Center™ print settings	71
Print Quality	71
Paper options	71
Paper Type	71
Paper Size and Print Size	72
Auto Correct	73
Adjusting Brightness, Contrast and Color	73
Brightness	73
Contrast	74
Color Enhancement	74
Cropping	75
Borderless printing	76
Print Date	76
Setting your changes as the new default	77
Restoring all settings to the factory settings	77
Scan to a memory card or USB Flash drive	78
Auto Crop	78
How to set a new default	79
How to reset to the factory settings	80
Saving scan options as a Shortcut	80
9 Printing photos from a camera	81
Printing photos directly from a PictBridge camera	81
PictBridge requirements	81
Setting your digital camera	81
Printing Images	82
DPOF printing	83
Printing photos directly from a digital camera (without PictBridge)	83
Printing Images	84
A Routine maintenance	85
Cleaning and checking the machine	85
Cleaning the outside of the machine	85
Cleaning the machine’s printer platen	86
Cleaning the paper feed rollers	87
Cleaning the paper pick-up rollers	88
Cleaning the paper pick-up rollers for paper tray #2	89
Checking the ink volume	90
Packing and shipping the machine	90
B Glossary	93
Index	97

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Chapter 3

When you hear the fax tones, press

Fax Start

If you are using the scanner glass, press

Send

on the Touchscreen to send the

fax.

Sending a fax at the end of a

conversation

At the end of a conversation, you can send a

fax to the other party before you both hang

up.

Ask the other party to wait for fax tones

(beeps) and then to press the Start or

Send key before hanging up.

Load your document.

Press

Fax Start

If you are using the scanner glass,

press

Send

to send the fax.

Replace the handset of the external

phone.

Dual Access

(Black & White only)

You can dial a number and start scanning the

fax into memory—even when the machine is

sending from memory, receiving faxes or

printing PC data. The Touchscreen shows

the new job number.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

NOTE

If the

Out of Memory

message

appears, press

Quit

to cancel or

Send Now

to send the pages scanned so

far.

Broadcasting

(Black & White only)

Broadcasting is automatically sending the

same fax message to more than one fax

number. You can include Groups, Address

Book numbers, and up to 50 manually dialed

numbers in the same broadcast.

After the broadcast is finished, a Broadcast

Report will be printed.

Before you begin the broadcast

Address Book numbers must be stored in the

machine's memory before they can be used

in a broadcast. (See Basic User’s Guide:

Storing Address Book numbers

Group numbers must also be stored in the

machine's memory before they can be used

in a broadcast. Group numbers include many

stored Address Book numbers for easier

dialing. (See

Setting up Groups for

Broadcasting

on page 38.)

How to broadcast a fax

Load your document.

Do one of the following:



When Fax Preview is set to

Off

press

(

Fax



When Fax Preview is set to

, press

(

Fax

) and then

(

Sending Faxes

Press

Options

Swipe up or down, or press

display

Broadcasting

Press

Broadcasting

Press

Add Number