Brother International MFC-J6920DW Advanced Users Guide - Page 44

Setting up Groups for Broadcasting, Changing a Group name

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Chapter 5 Setting up Groups for Broadcasting 5 A Group, which is stored in the Address Book, allows you to send the same fax message to many fax numbers by pressing (Fax), (Address Book), Apply and Fax Start. (See Broadcasting (Black & White only) on page 16.) First, you'll need to store each fax number in the Address Book. (See Basic User's Guide: Storing Address Book numbers.) Then you can include them as numbers in the Group. Each Group uses up an Address Book number. You can have up to six Groups, or you can assign up to 198 numbers to a large Group. a Press (Fax). b Press (Address Book). c Press Edit. d Press Setup Groups. e Press Name. f Enter the Group name (up to 16 characters) using the keyboard on the Touchscreen. Press OK. g Press Add/Delete. h Add Address Book numbers to the Group by pressing them to display a red check mark. Press OK. i Read and confirm the displayed list of names and numbers you have chosen, and then press OK to save your Group. j Do one of the following:  To store another Group for broadcasting, repeat steps c to i.  To finish storing Groups for broadcasting, press . NOTE You can print a list of all the Address Book numbers. (See Reports on page 41.) Changing a Group name 5 a Press (Fax). b Press (Address Book). c Press Edit. d Press Change. e Swipe up or down, or press a or b to display the Group you want to change. f Press the Group. g Press Name. h Enter the new name (up to 16 characters) using the keyboard on the Touchscreen. Press OK. (For example, type NEW CLIENTS.) NOTE How to change the stored name: If you want to change a character, press d or c to position the cursor to highlight the character you want to change, and then press . Enter the new character. (For help entering letters, see Basic User's Guide: Entering Text.) i Press OK. j Press . 38

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Chapter 5
38
Setting up Groups for
Broadcasting
5
A Group, which is stored in the Address Book,
allows you to send the same fax message to
many fax numbers by pressing
(
Fax
),
(
Address Book
),
Apply
and
Fax Start
.
(See
Broadcasting (Black & White only)
on page 16.)
First, you'll need to store each fax number in
the Address Book. (See Basic User’s Guide:
Storing Address Book numbers
.) Then you
can include them as numbers in the Group.
Each Group uses up an Address Book
number. You can have up to six Groups, or
you can assign up to 198 numbers to a large
Group.
a
Press
(
Fax
).
b
Press
(
Address Book
).
c
Press
Edit
.
d
Press
Setup Groups
.
e
Press
Name
.
f
Enter the Group name (up to 16
characters)
using the keyboard on the
Touchscreen.
Press
OK
.
g
Press
Add/Delete
.
h
Add Address Book numbers to the
Group by pressing them to display a red
check mark. Press
OK
.
i
Read and confirm the displayed list of
names and numbers you have chosen,
and then press
OK
to save your Group.
j
Do one of the following:
To store another Group for
broadcasting, repeat steps
c
to
i
.
To finish storing Groups for
broadcasting, press
NOTE
You can print a list of all the Address Book
numbers. (See
Reports
on page 41.)
Changing a Group name
5
a
Press
(
Fax
).
b
Press
(
Address Book
).
c
Press
Edit
.
d
Press
Change
.
e
Swipe up or down, or press
a
or
b
to
display the Group you want to change.
f
Press the Group.
g
Press
Name
.
h
Enter the new name (up to
16 characters) using the keyboard on
the Touchscreen.
Press
OK
.
(For example, type NEW CLIENTS.)
NOTE
How to change the stored name:
If you want to change a character, press
d
or
c
to position the cursor to highlight the
character you want to change, and then
press
. Enter the new character.
(For help entering letters, see Basic
User’s Guide:
Entering Text
.)
i
Press
OK
.
j
Press
.