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Dell 1235cn Color Laser Printer User's Guide - Page 19

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1. Connect the network cable to your printer. 2. Ensure that the network setup for your printer is completed. See "Setting up the network" on page 18. All applications should be closed on your computer before beginning installation. 3. Insert the Printer Software CD into your CD drive. The CD should automatically run, and an installation window appears. If the installation window does not appear, click Start → Run. Type X:\Setup.exe, replacing "X" with the letter which represents your CD drive and click OK. If you are running Windows Vista, click Start → All Programs → Accessories → Run, and type X:\Setup.exe. If the AutoPlay window appears, click Run Setup.exe in Install or run program field, and click Continue in the User Account Control window. 4. Click Next. • The window shown above may differ slightly, if you are reinstalling the driver. 5. Select Typical installation for a network printer, and then click Next. 6. The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. • If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer. • To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button. If you are not sure of the IP address, contact your network administrator or print network information. See "Printing reports" on page 49. 7. After the installation is complete, a window appears asking you to print a test page. If you wish to do so, select the corresponding checkbox(es) and click Finish. • If your printer does not work properly after the installation, try to reinstall the printer driver. See Software section for more information. • During the printer driver installation process, the driver installer detects the location information for your operating system and sets the default paper size for your printer. If you use a different Windows location, you must change the paper size to match the paper you usually use. Go to printer properties to change the paper size after installation is complete. Getting started | 19

Section	Page
Features of your new laser printer	2
Safety information	5
Contents	7
Introduction	11
Printer overview	11
Front view	11
Rear view	11
Control panel overview	12
Understanding the Status LED	13
Acknowledging the status of the toner cartridge	13
Menu overview	14
Supplied software	15
Printer driver features	15
Printer driver	15
Getting started	16
Setting up the hardware	16
System requirements	17
Microsoft® Windows®	17
Macintosh	17
Setting up the network	18
Supported operation environments	18
Configuring network protocol via the printer	18
Using the SetIP program	18
Installing the driver software	18
Printer's basic settings	20
Altitude adjustment	20
Changing the display language	20
Setting the date and time	20
Changing the clock mode	20
Changing the default mode	20
Setting sounds	20
Entering characters using the number keypad	21
Using the save modes	21
Auto continue	21
Loading originals and print media	23
Loading originals	23
On the scanner glass	23
In the ADF	23
Selecting print media	24
Specifications on print media	25
Media sizes supported in each mode	26
Guidelines for special print media	26
Changing the size of the paper in the paper tray	27
Printing on special print materials	29
Feeding the print material manually	29
Setting the paper size and type	29
Copying	30
Copying	30
Changing the settings for each copy	30
Darkness	30
Original Type	30
Reduced or enlarged copy	30
Changing the default copy settings	31
ID card copying	31
Using special copy features	31
2-up or 4-up copying	31
Poster copying	31
Clone copying	32
Erasing background images	32
Gray enhance copying	32
Setting copy timeout	32
Scanning	33
Scanning basics	33
Scanning from the control panel	33
Setting scan information in Dell Scan Manager.	33
Scanning to application programs	33
Scanning by a network connection	34
Scanning to Email	34
Changing the settings for each scan job	35
Changing the default scan settings	35
Setting up Address Book	35
Registering speed email numbers	35
Configuring group email numbers	35
Using Address Book entries	35
Searching Address Book for an entry	35
Printing Address Book	36
Basic printing	37
Printing a document	37
Canceling a print job	37
Faxing	38
Sending a fax	38
Setting the fax header	38
Adjusting the document settings	38
Sending a fax automatically	39
Sending a fax manually	39
Confirming a transmission	39
Automatic redialing	39
Redialing the last number	39
Sending a fax to multiple destinations	39
Sending a delayed fax	40
Sending a priority fax	40
Receiving a fax	41
Changing receiving modes	41
Receiving automatically in Fax mode	41
Receiving manually in Tel mode	41
Receiving manually using an extension telephone	41
Receiving automatically in Ans/Fax mode	41
Receiving faxes using DRPD mode	41
Receiving in secure receiving mode	42
Activating secure receiving mode	42
Receiving faxes in memory	42
Forwarding faxes	42
Fax setup	43
Changing the fax setup options	43
Changing the default document settings	44
Printing sent fax report automatically	44
Setting up Address Book	44
Using USB memory device	46
About USB memory	46
Plugging in a USB memory device	46
Scanning to a USB memory device	46
Scanning	46
Customizing Scan to USB	47
Printing from a USB memory device	47
To print a document from a USB memory device:	47
Backing up data	47
Backing up data	47
Restoring data	47
Managing USB memory	48
Deleting an image file	48
Formatting a USB memory device	48
Viewing the USB memory status	48
Printing directly from a digital camera	48
Maintenance	49
Printing reports	49
Printing a report	49
Adjusting the color contrast	49
Clearing memory	50
Cleaning your printer	50
Cleaning the outside	50
Cleaning the inside	50
Cleaning the scan unit	52
Maintaining the cartridge	53
Toner cartridge storage	53
Expected cartridge life	53
Redistributing toner	53
Replacing the toner cartridge	53
Replacing the imaging unit	55
Replacing the waste toner container	56
Maintenance parts	57
Checking replaceables	57
Managing your printer from the website	57
To access Embedded Web Service:	57
Checking the printer’s serial number	57
Troubleshooting	58
Tips for avoiding paper jams	58
Clearing document jams	58
Exit misfeed	58
Roller misfeed	59
Clearing paper jams	59
In the tray 1	59
In the fuser unit area	59
In the paper exit area	60
Understanding display messages	62
Solving other problems	65
Paper feeding	65
Printing problems	65
Printing quality problems	66
Copying problems	68
Scanning problems	69
Dell Scan Manager problems	69
Fax problems	70
Common Windows problems	70
Common Macintosh problems	70
Ordering supplies	71
Supplies	71
How to purchase	71
Specifications	72
General specifications	72
Printer specifications	73
Scanner specifications	73
Copier specifications	73
Facsimile specifications	74
Glossary	75
Index	79
Software section	82
Software section Contents	83
Installing Printer Software in Windows	86
Installing Printer Software	86
Installing Software for Local Printing	86
Installing Software for Network Printing	89
Reinstalling Printer Software	91
Removing Printer Software	92
Basic Printing	93
Printing a Document	93
Printing to a file (PRN)	94
Printer Settings	94
Layout Tab	95
Paper Tab	95
Graphic Tab	96
Other Options Tab	97
About Tab	97
Using a Favorite Setting	97
Using Help	97
Advanced Printing	98
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)	98
Printing Posters	99
Printing Booklets	99
Printing on Both Sides of Paper	100
Printing a Reduced or Enlarged Document	100
Fitting Your Document to a Selected Paper Size	100
Using Watermarks	101
Using an Existing Watermark	101
Creating a Watermark	101
Editing a Watermark	101
Deleting a Watermark	101
Using Overlays	102
What is an Overlay?	102
Creating a New Page Overlay	102
Using a Page Overlay	102
Deleting a Page Overlay	102
Sharing the Printer Locally	103
Setting Up a Host Computer	103
Setting Up a Client Computer	103
Scanning	104
Smarthru Office	104
Starting SmarThru Office	104
Quick Start Guide	104
Using SmarThru Office	104
Scanning Process with TWAIN- enabled Software	106
Scanning Using the WIA Driver	106
Windows XP	106
Windows Vista	106
Using other software	107
Printer Status Monitor	107
Printer Settings Utility	107
Dell Toner Re-order application	108
Firmware Update Utility	108
Using Your Printer with a Macintosh	109
Installing Software	109
Uninstalling software	109
Setting Up the Printer	110
For a Network-connected	110
For a USB-connected	110
Printing	111
Printing a Document	111
Changing Printer Settings	111
Printing Multiple Pages on One Sheet of Paper	112
Scanning	113
Scanning with USB	113
Software section Index	114
A	114
B	114
C	114
D	114
F	114
G	114
H	114
I	114
L	114
M	114
N	114
O	114
P	114
S	114
T	114
U	115

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Getting started

| 19

Connect the network cable to your printer.

Ensure that the network setup for your printer is completed. See "Setting

up the network" on page 18. All applications should be closed on your

computer before beginning installation.

Insert the Printer Software CD into your CD drive.

The CD should automatically run, and an installation window appears.

If the installation window does not appear, click

Start

→

Run

. Type

X:\Setup.exe

, replacing “X” with the letter which represents your CD

drive and click

If you are running Windows Vista, click

Start

→

All Programs

→

Accessories

→

Run

, and type

X:\Setup.exe

If the

AutoPlay

window appears, click

Run Setup.exe

Install

run

program

field, and click

Continue

in the

User Account Control

window.

Click

•

The window shown above may differ slightly, if you are reinstalling

the driver.

Select

Typical installation for a network printer

, and then click

The list of printers available on the network appears. Select the printer

you want to install from the list and then click

•

If you do not see your printer on the list, click Update to refresh the

list, or select

Add TCP/IP Port

to add your printer to the network. To

add the printer to the network, enter the port name and the IP

address for the printer.

•

To find a shared network printer (UNC Path), select

Shared Printer

[UNC]

and enter the shared name manually or find a shared printer

by clicking the

Browse

button.

After the installation is complete, a window appears asking you to print a

test page. If you wish to do so, select the corresponding checkbox(es)

and click

Finish

If you are not sure of the IP address, contact your network

administrator or print network information. See "Printing

reports" on page 49.

•

If your printer does not work properly after the installation, try

to reinstall the printer driver. See

Software section

for more

information.

•

During the printer driver installation process, the driver installer

detects the location information for your operating system and

sets the default paper size for your printer. If you use a

different Windows location, you must change the paper size to

match the paper you usually use. Go to printer properties to

change the paper size after installation is complete.