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IBM 4530-N01 User Guide - Page 8

MANAGING ADDRESS BOOK, About Managing Contacts in Address Book

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1. MANAGING ADDRESS BOOK About Managing Contacts in Address Book The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are 1 used for Facsimile and Scan to E-mail. In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address, or both in each contact. Also you can specify the option settings for the fax transmission in each contact, such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings. • You can register the E-mail addresses in the Address Book, however, you can use them to specify the destinations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. • You can register the fax numbers in the Address Book, however, you can use them to specify the destinations for fax transmission only when the optional Fax unit is installed. In the Address Book button menu, you can perform following operations to manage contacts. • P.7 "Registering Contacts" • P.10 "Editing Contacts" • P.12 "Deleting Contacts" • P.14 "Searching Contacts" 6 1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Section	Page
TABLE OF CONTENTS	3
PREFACE	5
FEATURES OF THE Océ im3530 /im4530	6
1. MANAGING ADDRESS BOOK (ADDRESS MENU)	7
1. MANAGING ADDRESS BOOK	8
About Managing Contacts in Address Book	8
Registering Contacts	9
Editing Contacts	12
Deleting Contacts	14
Searching Contacts	16
2. MANAGING GROUPS	20
About Managing Groups in Address Book	20
Creating New Group	21
Editing Groups	24
Deleting Groups	30
Searching Groups	32
Confirming the Members of the Groups	36
2. MANAGING COUNTERS (COUNTER MENU)	37
1. TOTAL COUNTER	38
Displaying Print Counter	38
Displaying Scan Counter	39
2. PRINT OUT TOTAL COUNTER	40
3. DEPARTMENT COUNTER	41
Displaying Print Counter for Department Code	41
Displaying Scan Counter for Department Code	43
Displaying Fax Communication Counter for Department Code	45
4. MANAGING DEPARTMENT CODE	47
Logging On As Administrator	47
Printing Department Codes List	49
Enabling Department Code	50
Resetting All Department Counters	51
Deleting All Department Codes	52
Registering a New Department Code	53
Editing the Department Code	56
Deleting the Department Code	60
Resetting the Counter of Each Department	62
Setting Output Limitations for All Departments	64
3. SETTING ITEMS (USER)	65
1. SETTING GENERAL FUNCTIONS	66
Setting the Auto Clear Mode	66
Changing the Display Language	67
Setting the Reversed Display Mode	68
2. SETTING COPY FUNCTIONS	70
3. SETTING FAX FUNCTIONS	71
4. SETTING SCAN FUNCTIONS	73
5. PRINTING LISTS	75
Printing the Address Book List	75
Printing the Group Numbers List	76
Printing the Function List (User)	77
6. CHECKING E-MAIL	78
7. SETTING DRAWER	79
8. TURN OFF THE POWER (SHUT DOWN)	80
4. SETTING ITEMS (ADMIN)	83
1. ENTERING TO ADMIN MENU	84
2. SETTING GENERAL FUNCTIONS	86
Setting the Device Information	86
Setting the Notification	88
Changing the Administrator Password	90
Setting the Date and Time	92
Setting the Weekly Timer	94
Setting the Auto Power Save Mode	97
Setting the Sleep/Auto Shut Off Mode	99
Setting the Drawer Setup Pop-Up	101
3. SETTING NETWORK FUNCTIONS	102
Setting the TCP/IP Protocol	102
Setting the IPX/SPX Protocol	107
Setting the NetWare Settings	109
Setting the SMB Protocol	111
Setting the AppleTalk Protocol	114
Setting the HTTP Network Service	116
Setting the Ethernet Speed	118
Setting the LDAP and SNMP Network Service	120
4. SETTING COPY FUNCTIONS	122
5. SETTING FAX FUNCTIONS	124
Setting the Terminal ID	124
Setting the Fax Initial Setup	127
Setting the Line-2 Mode	129
Setting the RX Printing	132
Setting the Recovery Transmission	136
6. SETTING FILE FUNCTIONS	138
7. SETTING E-MAIL FUNCTIONS	139
Setting the Scan to E-mail Message Properties	139
Setting the Scan to E-mail Fragmentation	140
8. SETTING INTERNET FAX FUNCTIONS	141
Setting the Internet Fax Message Properties	141
Setting the Internet Fax Fragmentation	142
Setting the Internet Fax Body String Transmission	143
9. SETTING LIST/REPORT	144
Setting the Transmission / Reception Journal	144
Setting the Communication Report	146
Setting the Reception List	149
10. PRINTING LISTS	151
11. SETTING PRINTER/E-FILING FUNCTIONS	152
12. WIRELESS SETTINGS AND Bluetooth SETTINGS	153
5. APPENDIX	155
1. LIST PRINT FORMAT	156
Total Counter List	156
Department Code List	157
Address Book List	158
Group Numbers List	159
Function List (User)	160
NIC Configuration Page	161
Function List (Administrator)	162
PS3 Font List	177
PCL Font List	178

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1.MANAGING ADDRESS BOOK (ADDRESS MENU)

1. MANAGING ADDRESS BOOK

About Managing Contacts in Address Book

The Address Book contents are entered using the [ADDRESS] button.

The Address Book contents are

used for Facsimile and Scan to E-mail.

In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address,

or both in each contact.

Also you can specify the option settings for the fax transmission in each contact,

such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings.

•

You can register the E-mail addresses in the Address Book, however, you can use them to specify the

destinations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the

Printer/Scanner Kit is installed.

•

You can register the fax numbers in the Address Book, however, you can use them to specify the des-

tinations for fax transmission only when the optional Fax unit is installed.

In the Address Book button menu, you can perform following operations to manage contacts.

•

P.7 “Registering Contacts”

•

P.10 “Editing Contacts”

•

P.12 “Deleting Contacts”

•

P.14 “Searching Contacts”