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Konica Minolta bizhub 601 bizhub 751/601 Network Administrator User Manual - Page 38

Sending scan data by E-mail - setup smtp

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Setup items by operation 1 1.9 Sending scan data by E-mail Specify settings for sending scan data by E-mail. Scan data can be sent to a specified E-mail address as an attached file of the message. If the SMTP server supports SMTP over SSL or Start TLS, setting is recommended. Because communication can be encrypted by SSL/TLS, the machine can communicate securely with the server. If the SMTP server requires SMTP authentication, the SMTP authentication setting must be specified. If the SMTP server requires POP before SMTP authentication, the POP before SMTP authentication setting must be specified. In addition, if the POP server supports POP over SSL or APOP authentication, settings for these can be specified. Specify the settings according to the following flowchart. TCP/IP Settings E-mail TX (SMTP) Communicate with the SMTP server using SSL/TLS? SMTP Authentication? POP before SMTP? Yes No Yes No Yes No SMTP over SSL/Start TLS SMTP Authentication POP before SMTP ➀ POP over SSL? ➁ APOP? 1.9.1 Yes No ➀ POP over SSL ➁ APOP Authentication Finish 2 Note For details on registering E-mail addresses, refer to "Registering or editing an address book destination" on page 1-168. For details on the E-mail-based file transmission, refer to the User's Guide [Network Scan/Fax/Network Fax Operations]. TCP/IP Settings Specify settings to use this machine in a TCP/IP network environment. For details, refer to "Specifying general settings for TCP/IP-based communication" on page 1-2. 751/601 1-25

Section	Page
Introduction	2
Table of contents	3
About this manual	10
Contents	10
Representation of product name	10
Explanation of manual conventions	11
User’s Guides	13
Printed manual	13
User’s Guide CD manuals	13
1 Setup items by operation	15
1.1 Specifying general settings for TCP/IP-based communication	15
Network Settings	15
TCP/IP Settings	16
Device Setting	17
1.2 Using PageScope Web Connection	18
1.2.1 TCP/IP Settings	18
1.2.2 PSWC Settings	18
1.2.3 TCP Socket Setting	19
1.2.4 SSL/TLS Setting	19
1.3 Logging in to Administrator mode of PageScope Web Connection	20
1.4 Creating a certificate for this machine for SSL-based communication	21
1.4.1 Create a self-signed Certificate	22
1.4.2 Request a Certificate	23
1.4.3 Install a Certificate	24
1.4.4 Set an Encryption Strength	25
1.4.5 Set Mode using SSL	26
1.4.6 Remove a certificate	26
1.5 Acquiring the certificate for this machine	27
1.5.1 Create a certificate	27
1.5.2 Download a certificate	27
1.6 Registering a user certificate in this machine	28
1.6.1 E-mail Address	28
1.6.2 Automatically Obtain Certificates	29
1.7 Specifying the date and time on this machine	31
1.7.1 Manual Setting	31
1.7.2 TCP/IP Settings	32
1.7.3 Time Zone	32
1.7.4 Time Adjustment Setting	32
1.8 Sending scan data to a Windows computer	34
1.8.1 TCP/IP Settings	34
1.8.2 Client Setting	35
1.8.3 Direct Hosting Setting	36
1.8.4 WINS Setting	37
1.9 Sending scan data by E-mail	38
1.9.1 TCP/IP Settings	38
1.9.2 E-mail TX (SMTP)	39
E-mail TX (SMTP)	39
Admin. E-mail Address	40
1.9.3 SMTP over SSL/Start TLS	41
E-mail TX (SMTP)	41
Action for Invalid Certificate	41
1.9.4 SMTP Authentication	42
1.9.5 POP before SMTP	42
POP before SMTP	42
E-mail RX (POP)	43
1.9.6 POP over SSL	44
E-mail RX (POP)	44
Action for Invalid Certificate	44
1.9.7 APOP Authentication	45
1.10 Sending scan data by E-mail (With the digital signature attached)	46
1.10.1 TCP/IP Settings	46
1.10.2 E-mail TX (SMTP)	46
1.10.3 Create a certificate	46
1.10.4 S/MIME	47
1.10.5 SMTP over SSL/Start TLS	47
1.10.6 SMTP Authentication	47
1.10.7 POP before SMTP	47
1.10.8 POP over SSL	47
1.10.9 APOP Authentication	48
1.11 Sending scan data by E-mail (Public key-based encryption)	49
1.11.1 TCP/IP Settings	49
1.11.2 E-mail TX (SMTP)	49
1.11.3 S/MIME	50
1.11.4 SMTP over SSL/Start TLS	50
1.11.5 SMTP Authentication	50
1.11.6 POP before SMTP	50
1.11.7 POP over SSL	50
1.11.8 APOP Authentication	51
1.12 Searching for E-mail addresses from the LDAP server	52
1.12.1 TCP/IP Settings	52
1.12.2 Manual Destination Input	52
1.12.3 LDAP Setting	53
1.12.4 Setting Up LDAP	54
1.12.5 LDAP over SSL	55
Setting Up LDAP	55
Action for Invalid Certificate	56
1.12.6 DNS Server Settings	56
1.12.7 Date/Time Setting	56
1.13 Sending scan data by FTP	57
1.13.1 TCP/IP Settings	57
1.13.2 FTP TX Setting	58
1.14 Sending scan data by WebDAV	59
1.14.1 TCP/IP Settings	59
1.14.2 WebDAV Client Settings	60
1.14.3 WebDAV over SSL	61
1.15 Sending an Internet fax	62
1.15.1 TCP/IP Settings	63
1.15.2 Internet Fax Function	63
1.15.3 Regist machine information	64
Device Mail Address	64
Machine Setting	65
1.15.4 Header Information	66
1.15.5 E-mail TX (SMTP)	67
1.15.6 I-Fax Advanced Setting	67
1.15.7 SMTP over SSL/Start TLS	67
1.15.8 SMTP Authentication	68
1.15.9 POP before SMTP	68
1.15.10 POP over SSL	68
1.15.11 APOP Authentication	68
1.16 Receiving Internet faxes	69
1.16.1 TCP/IP Settings	69
1.16.2 Internet Fax Function	69
1.16.3 E-mail RX (POP)	70
1.16.4 I-Fax Advance Setting	71
1.16.5 POP over SSL	71
1.16.6 APOP Authentication	71
1.17 Sending and receiving IP address faxes	72
1.17.1 TCP/IP Settings	72
1.17.2 IP Address Fax Function	72
1.17.3 SMTP TX Setting	73
1.17.4 SMTP RX Setting	74
1.17.5 Header Information	74
1.18 Importing images in the box using the TWAIN scan	75
1.18.1 TCP/IP Settings	75
1.18.2 SLP Setting	75
1.18.3 TCP Socket Setting	76
1.19 Printing (LPR/Port9100)	77
1.19.1 TCP/IP Settings	77
1.19.2 LPD Setting	77
1.19.3 RAW Port Number	77
1.20 Printing (SMB)	78
1.20.1 TCP/IP Settings	78
1.20.2 Print Setting	79
1.20.3 WINS Setting	79
1.20.4 Direct Hosting Setting	79
1.21 Printing (IPP)	80
1.21.1 TCP/IP Settings	80
1.21.2 PSWC Settings	80
1.21.3 IPP Setting	81
1.21.4 IPP Authentication Setting	82
1.22 Printing (IPPS)	83
1.22.1 TCP/IP Setting	83
1.22.2 IPP Setting	83
1.22.3 SSL/TLS Setting	83
1.22.4 IPP Authentication Setting	83
1.23 Printing (Bonjour)	84
Bonjour Setting	84
1.24 Printing (AppleTalk)	85
AppleTalk Setting	85
1.25 Printing (NetWare)	86
1.25.1 NetWare Setting	86
For Remote Printer mode with NetWare 4.x bindery emulation	86
For the print server mode with NetWare 4.x bindery emulation	87
For NetWare 4.x Remote Printer mode (NDS)	87
For NetWare 4.x/5.x/6 Print Server mode (NDS)	88
For NetWare 5.x/6 Novell Distributed Print Service (NDPS)	88
1.25.2 NetWare Status	89
1.26 Using the WS print function	90
1.26.1 TCP/IP Settings	90
1.26.2 Web Service Common Settings	91
1.26.3 Printer Settings	92
1.27 Using the WS scan function	93
1.27.1 TCP/IP Settings	93
1.27.2 Web Service Common Settings	94
1.27.3 Scanner Settings	95
1.28 Using SSL for communication from Vista/Server 2008/7 to this machine with Web service	96
1.28.1 TCP/IP Settings	96
1.28.2 SSL/TLS Setting	96
1.28.3 Web Service Common Settings	96
1.29 Using SSL for communication from this machine to Vista/Server 2008/7 with Web service	97
1.29.1 TCP/IP Settings	97
1.29.2 Web Service Common Settings	97
1.29.3 Action for Invalid Certificate	98
1.30 Monitoring this machine using the SNMP manager	99
1.30.1 TCP/IP Settings	99
1.30.2 NetWare Setting	100
1.30.3 SNMP Setting	101
1.31 Providing notification of the status of this machine (E-mail)	103
1.31.1 TCP/IP Settings	103
1.31.2 E-mail TX (SMTP)	103
1.31.3 Status Notification Setting	104
1.31.4 SMTP over SSL/Start TLS	105
1.31.5 SMTP Authentication	105
1.31.6 POP before SMTP	105
1.31.7 POP over SSL	105
1.31.8 APOP Authentication	105
1.32 Providing notification of the status of this machine (TRAP)	106
1.32.1 TCP/IP Settings	106
1.32.2 NetWare Setting	107
1.32.3 TRAP Setting	107
1.32.4 Status Notification Setting	107
1.33 Providing notification of the counter information of this machine via E-mail	108
1.33.1 TCP/IP Settings	108
1.33.2 E-mail TX (SMTP)	109
1.33.3 Total Counter Notification Setting	110
1.33.4 SMTP over SSL/Start TLS	110
1.33.5 SMTP Authentication	111
1.33.6 POP before SMTP	111
1.33.7 POP over SSL	111
1.33.8 APOP Authentication	111
1.33.9 Meter Count	111
1.34 Limiting users using this machine (Machine authentication)	112
1.34.1 User Auth/Account Track	113
1.34.2 User Registration	114
1.34.3 Account Track Registration	116
1.35 Limiting users using this machine (Active Directory)	117
1.35.1 TCP/IP Settings	117
1.35.2 External Server Registration	118
1.35.3 User Auth/Account Track	119
1.35.4 Default Function Permission	120
1.35.5 Date/Time Setting	120
1.36 Limiting users using this machine (Windows domain/workgroup)	121
1.36.1 TCP/IP Settings	121
1.36.2 External Server Registration	122
1.36.3 User Auth/Account Track	123
1.36.4 Default Function Permission	123
1.36.5 Client Setting	124
1.36.6 WINS Setting	124
1.36.7 Direct Hosting Setting	124
1.37 Limiting users using this machine (NDS)	125
1.37.1 External Server Registration	125
1.37.2 User Auth/Account Track	126
1.37.3 Default Function Permission	126
1.37.4 NetWare Setting	127
1.38 Limiting users using this machine (NDS over TCP/IP)	128
1.38.1 TCP/IP Settings	128
1.38.2 External Server Registration	129
1.38.3 User Auth/Account Track	130
1.38.4 Default Function Permission	130
1.39 Limiting users using this machine (LDAP)	131
1.39.1 TCP/IP Settings	131
1.39.2 External Server Registration	132
1.39.3 User Auth/Account Track	133
1.39.4 Default Function Permission	133
1.39.5 LDAP over SSL	134
External Server Registration	134
Action for Invalid Certificate	134
1.40 Performing IP address filtering	135
1.40.1 TCP/IP Settings	135
1.40.2 IP Filtering	135
1.41 Communicating using IPv6	137
TCP/IP Setting	138
1.42 Communicating using IPsec	140
1.42.1 TCP/IP Settings	140
1.42.2 IPsec	141
1.42.3 IKE Setting	142
1.42.4 SA Setting	142
1.42.5 Peer	143
1.43 Using IEEE802.1X authentication	144
1.43.1 TCP/IP Settings	144
1.43.2 Installation of the client certificate	144
1.43.3 Installation of CA Certificate	145
1.43.4 IEEE802.1x Authentication Setting	146
1.43.5 Action for Invalid Certificate	147
1.43.6 IEEE802.1X Authentication Trial	148
1.44 Using the TCP Socket/OpenAPI	149
1.44.1 TCP/IP Settings	149
1.44.2 SSL/TLS Setting	149
1.44.3 TCP Socket Setting	150
1.44.4 SSDP Settings	151
1.44.5 OpenAPI Setting	152
1.45 Using the FTP server and WebDAV server functions	153
1.45.1 TCP/IP Settings	153
1.45.2 SSL/TLS Setting	153
1.45.3 FTP Server Setting	154
1.45.4 WebDAV Server Settings	155
1.46 Other items on the Maintenance tab	156
1.46.1 Using external memory	156
External Memory Function Settings	156
1.46.2 Using the timer function	157
Power Save Setting	157
Weekly Timer Setting	158
1.46.3 Importing or exporting setting information	159
Import/Export	159
1.46.4 Resetting setting information	160
Network Setting Clear	160
Reset	161
Format All Destination	161
1.46.5 Specifying support information	162
Online Assistance	162
1.46.6 Registering the header or footer	163
Header/Footer Registration	163
1.46.7 Checking the ROM version	164
ROM Version	164
1.47 Enhancing the functions of this machine	165
Get Request Code	165
Install License	166
1.48 Other items on the Security tab	167
1.48.1 Limiting accessible destinations by user	167
Reference Allowed Group Registration	167
Public User Reference Setting	168
1.48.2 Restricting address registration by a user	168
Permission of Address Change	168
1.48.3 Specifying the auto logout time	169
Auto Logout	169
1.48.4 Specifying the administrator password	170
Administrator Password Setting	170
1.49 Box tab settings	171
1.49.1 Changing user box settings or deleting a user box	171
Open User Box	171
1.49.2 Creating a new user box	172
Create User Box	172
1.49.3 Changing system box settings or deleting system boxes	173
Open System User Box	173
1.49.4 Creating a new system user box	174
Create System User Box	174
1.50 Print Setting tab settings	176
1.50.1 Specifying initial settings for the print function	176
Basic Setting	176
1.50.2 Specifying settings for PCL/PS/XPS print	178
PCL Settings	178
PS Setting	178
TIFF/PDF Setting	179
XPS Settings	179
1.50.3 Specifying the interface timeout	180
Interface Setting	180
1.51 Store Address tab settings	181
1.51.1 Registering or editing an address book destination	181
Address Book	181
Icon	185
1.51.2 Registering or editing a group destination	186
Group	186
1.51.3 Registering or editing a program destination	187
Program address	187
1.51.4 Registering or editing destinations to be temporarily used	197
Temporary One-Touch	197
1.51.5 Registering E-mail subject or text	197
Subject	197
Text	198
1.51.6 Using an application registered in an external server	198
Application Registration	200
1.51.7 Simplifying E-mail address entry	201
Prefix/Suffix	201
2 Network Settings	203
2.1 Displaying the Network Settings screen	203
2.2 Network Settings menu list	205
2.2.1 Network Settings screen (1/2)	205
2.2.2 Network Settings screen (2/2)	215
3 Appendix	220
3.1 Product Specifications (Network functions)	220
3.2 Glossary	221
4 Index	230