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Konica Minolta bizhub 658e bizhub 658e/558e/458e Security Operations User Manu - Page 101

Obtaining Job Log, Description

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2.17 Obtaining Job Log 2 % Under [Overwrite], whether to enable writing over old Job Logs when the Job Log space in the HDD is full of old Job Logs can be selected. Item [Allow] [Restrict] Description Allows Job Logs to be continuously stored by writing over old Job Logs in chronological order even when the Job Log space in the HDD is full. Displays, when the Job Log space in the HDD is full, an alarm indicating that no more Job Logs can be stored and stops storing Job Logs. After this event, no more jobs will be accepted. % If [Allow] is set for [Overwrite], illegal operations performed from an external environment (such as repeated log-on procedures performed over the network) make the Job Log space full of data within a short period of time, so that older Job Log data is deleted. To avoid such a situation, the administrator should download the Job Log data at regular intervals or select [Restrict] for [Overwrite]. For details of downloading of the Job Log data, see page 2-78. % If [Restrict] is set for [Overwrite], the administrator should Specify Time or Set Size to thereby appropriately set the trigger for Automatic Log Distr Set. in order to ensure that the Job Log space is not full. % If the setting for [Overwrite] is switched from [Restrict] to [Allow] after saving of Job Logs is started, overwriting is enabled with the Job Logs saved so far left as they are. % If the setting for [Overwrite] is switched from [Allow] to [Restrict] after saving of Job Logs is started, overwriting is prohibited with all previously saved Job Logs deleted. % Touching [Erase Job Log] erases all Job Logs saved in the machine. 8 Click [OK]. % To perform [Automatic Log Distr Set.], perform steps 9 to 11. 9 Touch [Automatic Log Distr Set.]. 10 Make the necessary settings. 11 Touch [OK]. % The administrator should make sure that the Job Log data that has been automatically distributed is handled only by the administrator. bizhub 658e/558e/458e 2-77

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	17
1.4 Miscellaneous	18
Password Rules	18
Precautions for Use of Various Types of Applications	19
Encrypting communications	19
IPsec setting	19
Print functions	20
IPP printing	20
Items of Data Cleared by Overwrite All Data Function	21
USB keyboard	22
Different types of boxes	22
Hardware and software used in the machine	23
Firmware integrity verification function	23
CS Remote Care function	23
Terminating a Session and Logging out	23
Authentication error during external server authentication	24
2 Administrator Operations	26
2.1 Accessing the Administrator Mode	26
2.1.1 Accessing the Administrator Mode	26
2.1.2 Accessing the User Mode	32
2.2 Enhancing the Security Function	36
2.2.1 Items cleared by HDD Format	38
2.2.2 Setting the Password Rules	39
2.2.3 Setting the Enhanced Security Mode	41
2.3 Protecting Machine from Illegal Firmware Update	44
Setting the FW Update (USB) Password	44
2.4 Preventing Unauthorized Access	47
Setting Prohibited Functions When Authentication Error	47
2.5 Canceling the Operation Prohibited State	49
Performing Release Setting	49
2.6 Setting the Authentication Method	51
2.6.1 Setting the Authentication Method	51
2.6.2 Setting the External Server	54
2.7 ID & Print Setting Function	56
Setting ID & Print	56
2.8 ID & Print Operation Setting Function	58
Making ID & Print Operation Setting	58
2.9 Auth. Operation Setting when print Documents are Stored Function	59
Setting Auth. Operation Setting when print Documents are Stored Function	59
2.10 System Auto Reset Function	60
Setting the System Auto Reset function	60
2.11 User Setting Function	62
Making user setting	63
2.12 Account Track Setting Function	68
Making account setting	68
2.13 User Box Function	73
2.13.1 Setting the User Box	73
2.13.2 Changing the user/account attributes and box password	78
2.13.3 Setting Memory RX	83
2.14 Changing the Administrator Password	86
Changing the Administrator Password	86
2.15 Protecting Data in the HDD	89
2.15.1 Setting the Encryption Key (encryption word)	89
2.15.2 Changing the Encryption Key	93
2.15.3 Setting the Overwrite HDD Data	95
2.16 Overwrite All Data Function	97
Setting the Overwrite All Data function	97
2.17 Obtaining Job Log	99
2.17.1 Obtaining and deleting a Job Log	99
2.17.2 Downloading the Job Log data	102
Job Log data	104
2.18 Setting time/date in machine	107
2.18.1 Setting time/date	107
2.18.2 Setting daylight saving time	110
2.19 SSL Setting Function	112
2.19.1 Device Certificate Setting	112
2.19.2 SSL Setting	114
2.19.3 Removing a Certificate	115
2.20 TCP/IP Setting Function	116
2.20.1 Setting the IP Address	116
2.20.2 Registering the DNS Server	117
2.21 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156

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2.17

Obtaining Job Log

Under [Overwrite], whether to enable writing over old Job Logs when the Job Log space in the HDD

is full of old Job Logs can be selected.

If [Allow] is set for [Overwrite], illegal operations performed from an external environment (such as

repeated log-on procedures performed over the network) make the Job Log space full of data within

a short period of time, so that older Job Log data is deleted. To avoid such a situation, the admin-

istrator should download the Job Log data at regular intervals or select [Restrict] for [Overwrite]. For

details of downloading of the Job Log data, see page 2-78.

If [Restrict] is set for [Overwrite], the administrator should Specify Time or Set Size to thereby ap-

propriately set the trigger for Automatic Log Distr Set. in order to ensure that the Job Log space is

not full.

If the setting for [Overwrite] is switched from [Restrict] to [Allow] after saving of Job Logs is started,

overwriting is enabled with the Job Logs saved so far left as they are.

If the setting for [Overwrite] is switched from [Allow] to [Restrict] after saving of Job Logs is started,

overwriting is prohibited with all previously saved Job Logs deleted.

Touching [Erase Job Log] erases all Job Logs saved in the machine.

Click [OK].

To perform [Automatic Log Distr Set.], perform steps 9 to 11.

Touch [Automatic Log Distr Set.].

Make the necessary settings.

Touch [OK].

The administrator should make sure that the Job Log data that has been automatically distributed

is handled only by the administrator.

Item

Description

[Allow]

Allows Job Logs to be continuously stored by writing over old Job Logs in chrono-

logical order even when the Job Log space in the HDD is full.

[Restrict]

Displays, when the Job Log space in the HDD is full, an alarm indicating that no

more Job Logs can be stored and stops storing Job Logs. After this event, no

more jobs will be accepted.