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Konica Minolta bizhub 658e bizhub 658e/558e/458e Security Operations User Manu - Page 88

If the entered Administrator Password in the New Administrator Password box and Re-type New

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2.14 Changing the Administrator Password 2 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso- lutely necessary to leave the machine, be sure first to log off from the Admin Mode. 1 Start Web Connection and access the Admin Mode. 2 Click [Security] - [Administrator Password Setting]. % If the SSL Setting is disabled, [Administrator Password Setting] is not displayed. For details, see page 2-90. 3 Select the "Password is changed" check box. Enter the currently registered Administrator Password and a new Administrator Password. Then, to make sure that you have entered the correct new password, enter the new Administrator Password once again. 4 Click [OK]. % If a wrong Administrator Password is entered in the "Current Administrator Password" box, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. % If the Enhanced Security Mode is set to [ON], entry of a wrong password is counted as unauthorized access. If a wrong Administrator Password is entered a predetermined number of times (once to three times) or more set by the administrator, the Utility screen appears and the machine is set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then turn on, the main power switch of the machine. If the main power switch is turned off and on, the access lock state is canceled after the lapse of time set for [Release Time Settings]. When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. If there is no wait period between turning the main power switch off, then on again, the machine may not function properly. % If the entered Administrator Password in the "New Administrator Password" box does not meet the Password Rules, a message that tells that the entered Administrator Password cannot be used appears. Enter the correct Administrator Password. For details of the Password Rules, see page 1-14. % If the entered Administrator Password in the "New Administrator Password" box and "Re-type New Administrator Password" box does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. 5 Click [OK]. bizhub 658e/558e/458e 2-64

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	17
1.4 Miscellaneous	18
Password Rules	18
Precautions for Use of Various Types of Applications	19
Encrypting communications	19
IPsec setting	19
Print functions	20
IPP printing	20
Items of Data Cleared by Overwrite All Data Function	21
USB keyboard	22
Different types of boxes	22
Hardware and software used in the machine	23
Firmware integrity verification function	23
CS Remote Care function	23
Terminating a Session and Logging out	23
Authentication error during external server authentication	24
2 Administrator Operations	26
2.1 Accessing the Administrator Mode	26
2.1.1 Accessing the Administrator Mode	26
2.1.2 Accessing the User Mode	32
2.2 Enhancing the Security Function	36
2.2.1 Items cleared by HDD Format	38
2.2.2 Setting the Password Rules	39
2.2.3 Setting the Enhanced Security Mode	41
2.3 Protecting Machine from Illegal Firmware Update	44
Setting the FW Update (USB) Password	44
2.4 Preventing Unauthorized Access	47
Setting Prohibited Functions When Authentication Error	47
2.5 Canceling the Operation Prohibited State	49
Performing Release Setting	49
2.6 Setting the Authentication Method	51
2.6.1 Setting the Authentication Method	51
2.6.2 Setting the External Server	54
2.7 ID & Print Setting Function	56
Setting ID & Print	56
2.8 ID & Print Operation Setting Function	58
Making ID & Print Operation Setting	58
2.9 Auth. Operation Setting when print Documents are Stored Function	59
Setting Auth. Operation Setting when print Documents are Stored Function	59
2.10 System Auto Reset Function	60
Setting the System Auto Reset function	60
2.11 User Setting Function	62
Making user setting	63
2.12 Account Track Setting Function	68
Making account setting	68
2.13 User Box Function	73
2.13.1 Setting the User Box	73
2.13.2 Changing the user/account attributes and box password	78
2.13.3 Setting Memory RX	83
2.14 Changing the Administrator Password	86
Changing the Administrator Password	86
2.15 Protecting Data in the HDD	89
2.15.1 Setting the Encryption Key (encryption word)	89
2.15.2 Changing the Encryption Key	93
2.15.3 Setting the Overwrite HDD Data	95
2.16 Overwrite All Data Function	97
Setting the Overwrite All Data function	97
2.17 Obtaining Job Log	99
2.17.1 Obtaining and deleting a Job Log	99
2.17.2 Downloading the Job Log data	102
Job Log data	104
2.18 Setting time/date in machine	107
2.18.1 Setting time/date	107
2.18.2 Setting daylight saving time	110
2.19 SSL Setting Function	112
2.19.1 Device Certificate Setting	112
2.19.2 SSL Setting	114
2.19.3 Removing a Certificate	115
2.20 TCP/IP Setting Function	116
2.20.1 Setting the IP Address	116
2.20.2 Registering the DNS Server	117
2.21 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156

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bizhub 658e/558e/458e

2-64

2.14

Changing the Administrator Password

<From

Web Connection

For the procedure to access the Admin Mode, see page 2-2.

Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso-

lutely necessary to leave the machine, be sure first to log off from the Admin Mode.

Start

Web Connection

and access the Admin Mode.

Click [Security] - [Administrator Password Setting].

If the SSL Setting is disabled, [Administrator Password Setting] is not displayed. For details, see

page 2-90.

Select the "Password is changed" check box. Enter the currently registered Administrator Password

and a new Administrator Password. Then, to make sure that you have entered the correct new pass-

word, enter the new Administrator Password once again.

Click [OK].

If a wrong Administrator Password is entered in the "Current Administrator Password" box, a mes-

sage that tells that the Administrator Password does not match appears. Enter the correct Admin-

istrator Password.

If the Enhanced Security Mode is set to [ON], entry of a wrong password is counted as unauthorized

access. If a wrong Administrator Password is entered a predetermined number of times (once to

three times) or more set by the administrator, the Utility screen appears and the machine is set into

an access lock state.

To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and

then turn on, the

main power switch

of the machine. If the

main power switch

is turned off and

on, the access lock state is canceled after the lapse of time set for [Release Time Settings]. When

the

main power switch

is turned off, then on again, wait at least 10 seconds to turn it on after turn-

ing it off. If there is no wait period between turning the

main power switch

off, then on again, the

machine may not function properly.

If the entered Administrator Password in the "New Administrator Password" box does not meet the

Password Rules, a message that tells that the entered Administrator Password cannot be used ap-

pears. Enter the correct Administrator Password. For details of the Password Rules, see page 1-14.

If the entered Administrator Password in the "New Administrator Password" box and "Re-type New

Administrator Password" box does not match, a message that tells that the Administrator Password

does not match appears. Enter the correct Administrator Password.

Click [OK].