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Changing the Encryption Key

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2.15 Protecting Data in the HDD 2 2.15.2 Changing the Encryption Key 0 For the procedure to call the Encryption Key entry screen on the display, see steps 1 through 4 of page 2-65. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. 1 Call the Encryption Key entry screen on the display from the control panel. 2 Enter the currently registered 20 characters Encryption Key from the keyboard. % Touch [C] to clear all characters. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. % Touch [Cancel] to go back to the Storage Management Settings screen. 3 Select [Edit] and touch [OK]. % If a wrong Encryption Key is entered, a message that tells that the Encryption Key does not match appears. Enter the correct Encryption Key. % Releasing the Encryption Key by selecting [Release] will cancel the Enhanced Security Mode. 4 Enter the new 20 characters Encryption Key from the keyboard. To prevent entry of a wrong Encryption Key, enter the Encryption Key again in [Encryption Passphrase Confirmation]. % Touch [C] to clear all characters. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. % Touch [Cancel] to go back to the Storage Management Settings screen. 5 Touch [OK]. % If the entered Encryption Key does not meet the setting requirements, a message that tells that the entered Encryption Key cannot be used appears. Enter the correct Encryption Key. % If the entered Encryption Key does not match, a message that tells that the Encryption Key does not match appears. Enter the correct Encryption Key. bizhub 658e/558e/458e 2-69

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	17
1.4 Miscellaneous	18
Password Rules	18
Precautions for Use of Various Types of Applications	19
Encrypting communications	19
IPsec setting	19
Print functions	20
IPP printing	20
Items of Data Cleared by Overwrite All Data Function	21
USB keyboard	22
Different types of boxes	22
Hardware and software used in the machine	23
Firmware integrity verification function	23
CS Remote Care function	23
Terminating a Session and Logging out	23
Authentication error during external server authentication	24
2 Administrator Operations	26
2.1 Accessing the Administrator Mode	26
2.1.1 Accessing the Administrator Mode	26
2.1.2 Accessing the User Mode	32
2.2 Enhancing the Security Function	36
2.2.1 Items cleared by HDD Format	38
2.2.2 Setting the Password Rules	39
2.2.3 Setting the Enhanced Security Mode	41
2.3 Protecting Machine from Illegal Firmware Update	44
Setting the FW Update (USB) Password	44
2.4 Preventing Unauthorized Access	47
Setting Prohibited Functions When Authentication Error	47
2.5 Canceling the Operation Prohibited State	49
Performing Release Setting	49
2.6 Setting the Authentication Method	51
2.6.1 Setting the Authentication Method	51
2.6.2 Setting the External Server	54
2.7 ID & Print Setting Function	56
Setting ID & Print	56
2.8 ID & Print Operation Setting Function	58
Making ID & Print Operation Setting	58
2.9 Auth. Operation Setting when print Documents are Stored Function	59
Setting Auth. Operation Setting when print Documents are Stored Function	59
2.10 System Auto Reset Function	60
Setting the System Auto Reset function	60
2.11 User Setting Function	62
Making user setting	63
2.12 Account Track Setting Function	68
Making account setting	68
2.13 User Box Function	73
2.13.1 Setting the User Box	73
2.13.2 Changing the user/account attributes and box password	78
2.13.3 Setting Memory RX	83
2.14 Changing the Administrator Password	86
Changing the Administrator Password	86
2.15 Protecting Data in the HDD	89
2.15.1 Setting the Encryption Key (encryption word)	89
2.15.2 Changing the Encryption Key	93
2.15.3 Setting the Overwrite HDD Data	95
2.16 Overwrite All Data Function	97
Setting the Overwrite All Data function	97
2.17 Obtaining Job Log	99
2.17.1 Obtaining and deleting a Job Log	99
2.17.2 Downloading the Job Log data	102
Job Log data	104
2.18 Setting time/date in machine	107
2.18.1 Setting time/date	107
2.18.2 Setting daylight saving time	110
2.19 SSL Setting Function	112
2.19.1 Device Certificate Setting	112
2.19.2 SSL Setting	114
2.19.3 Removing a Certificate	115
2.20 TCP/IP Setting Function	116
2.20.1 Setting the IP Address	116
2.20.2 Registering the DNS Server	117
2.21 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156

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bizhub 658e/558e/458e

2-69

2.15

Protecting Data in the HDD

2.15.2

Changing the Encryption Key

For the procedure to call the Encryption Key entry screen on the display, see steps 1 through 4 of

page 2-65.

Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it

is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode.

Call the Encryption Key entry screen on the display from the control panel.

Enter the currently registered 20 characters Encryption Key from the keyboard.

Touch [C] to clear all characters.

Touch [Delete] to delete the last character entered.

Touch [Shift] to show the upper case/symbol screen.

Touch [Cancel] to go back to the Storage Management Settings screen.

Select [Edit] and touch [OK].

If a wrong Encryption Key is entered, a message that tells that the Encryption Key does not match

appears. Enter the correct Encryption Key.

Releasing the Encryption Key by selecting [Release] will cancel the Enhanced Security Mode.

Enter the new 20 characters Encryption Key from the keyboard.

To prevent entry of a wrong Encryption Key, enter the Encryption Key again in [Encryption Passphrase

Confirmation].

Touch [C] to clear all characters.

Touch [Delete] to delete the last character entered.

Touch [Shift] to show the upper case/symbol screen.

Touch [Cancel] to go back to the Storage Management Settings screen.

Touch [OK].

If the entered Encryption Key does not meet the setting requirements, a message that tells that the

entered Encryption Key cannot be used appears. Enter the correct Encryption Key.

If the entered Encryption Key does not match, a message that tells that the Encryption Key does not

match appears. Enter the correct Encryption Key.