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Panasonic KX-FPG391 Plain Paper Fax - Page 56

Documents you can send, Sending a fax with the voice guide, Printing a sending report

UPC - 037988809707

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4. Fax Sending a fax with the voice guide You can send documents by following the voice guide. 1. Press {HELP} 2 times. 2. Press {SET}. 3. Follow the voice guide. L After transmission, the voice guide will turn OFF automatically. Printing a sending report A sending report provides you with a printed record of transmission results. To print sending reports, make sure feature #04 is activated (page 75). For an explanation of error messages, see page 92. Printing a journal report A journal report provides you with a printed record of the 30 most recent faxes. To print it manually, see page 111. To print it automatically after every 30 new fax transmissions and receptions, make sure feature #22 is activated (page 76). For an explanation of error messages, see page 92. 4.2 Documents you can send Minimum document size 128 mm (5") Maximum document size 128 mm (5") Effective scanning area L Shaded area will be scanned. 2 mm(1/16") 2 mm 4 mm 4 mm(5/32") 208 mm(8 3/16") 216 mm(8 1/2") Document weight L Single sheet: 45 g/m2 to 90 g/m2 (12 lb. to 24 lb.) L Multiple sheets: 60 g/m2 to 80 g/m2 (16 lb. to 21 lb.) Note: L Remove clips, staples or other fasteners. L Do not send the following types of documents: (Make a copy of the document and send the copy.) - Chemically treated paper such as carbon or carbonless duplicating paper - Electrostatically charged paper - Badly curled, creased or torn paper - Paper with a coated surface - Paper with a faint image - Paper with printing on the opposite side that can be seen through the other side, such as newsprint L Check that ink, paste or correction fluid has dried completely. L To send a document with a width of less than 210 mm (81/4"), we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document. 600 mm (23 5/8") 216 mm (8 1/2") 54

Section	Page
Location of Controls	2
Location of Controls	2
Location of controls	3
Important Information	5
Safety Instructions	5
Important safety instructions	5
For Best Performance	7
For best performance	7
Expanding Your Phone	8
Expanding your phone	8
Expanding your phone	8
Table of Contents	9
Introduction and Installation	11
Accessories	11
1.2 Accessory information	12
Finding the Controls	12
1.3 Description of base unit buttons	12
1.4 Description of handset buttons	13
1.5 Overview	15
Installation (Base Unit)	16
1.6 Ink film	16
1.7 Paper tray	18
1.8 Recording paper	19
Installation (Handset)	19
1.9 Battery installation	20
1.10 Battery replacement	20
1.11 Belt clip	21
1.12 Headset (optional)	21
Preparation	22
Connections and Setup	22
2.1 Connections	22
2.2 Wall mounting the charger	23
2.3 Battery charge	24
2.4 Selecting the way to use your fax machine	25
2.5 Case 1: TAM/FAX (Telephone Answering Machine/Fax)	26
2.6 Case 2: Distinctive Ring (1 phone line with 2 or more phone numbers)	27
2.7 Case 3: TEL ONLY	28
2.8 Case 4: FAX ONLY	30
Help Button	31
2.9 Base unit help function	31
Volume	31
2.10 Adjusting handset volume	31
2.11 Adjusting base unit volume	32
Initial Programming	33
2.12 Date and time	33
2.13 Your logo	34
2.14 Your fax number	36
Telephone	37
Making and Answering Calls	37
3.1 Making phone calls	37
3.2 Answering phone calls	39
Automatic Dialing	39
3.3 Storing names and telephone numbers into the phone book	40
3.4 Making a phone call using the phone book	41
3.5 Editing a stored item	42
3.6 Erasing a stored item	43
3.7 Copying phone book items	43
Caller ID	45
3.8 Caller ID service	45
3.9 Viewing and calling back using caller information	46
3.10 Caller ID number auto edit feature	48
3.11 Erasing caller information	49
3.12 Storing caller information into the phone book	50
Other Features	51
3.13 Intercom	51
3.14 Transferring a call	51
3.15 Conference	53
3.16 Call share	53
3.17 Room monitor feature	54
Fax	55
Sending Faxes	55
4.1 Sending a fax manually	55
4.2 Documents you can send	56
4.3 Sending a fax using the phone book	57
4.4 Broadcast transmission	57
Receiving Faxes	59
4.5 Receiving a fax manually – Auto answer OFF	59
4.6 Receiving a fax automatically – Auto answer ON	60
4.7 Junk fax prohibitor (preventing fax reception from undesired callers)	62
4.8 Storing undesired callers	62
Distinctive Ring	63
Distinctive Ring	63
5.1 Distinctive Ring service from your phone company	63
5.2 Using two or more phone numbers on a single telephone line	63
5.3 Using three or more phone numbers on a single telephone line	63
5.4 Programming the ring pattern assigned for fax	64
Copy	65
Copying	65
6.1 Making a copy	65
Answering Machine	67
Voice Mailbox	67
7.1 Mailbox features	67
Greeting	68
7.2 Recording your greeting message	68
Incoming Messages	69
7.3 Listening to recorded messages using the base unit	69
7.4 Listening to recorded messages using the handset (Remote operation)	71
Memo Message	72
7.5 Leaving a message for others or yourself	72
Remote Operation	73
7.6 Operating from a remote location	73
Programmable Features	76
Features (Base Unit)	76
8.1 Base unit programming	76
8.2 Basic features	77
8.3 Advanced features	78
8.4 Direct commands for base unit programming features	82
Features (Handset)	84
8.5 Handset programming	84
8.6 Direct commands for handset programming features	90
Option	92
Handset Registration	92
9.1 Canceling the handset registration	92
9.2 Re-registering the handset	92
Help	94
Error Messages	94
10.1 Error messages – Reports	94
10.2 Error messages – Display	94
Troubleshooting	99
10.3 When a function does not work, check here	99
Jams	104
10.4 Recording paper jams	104
10.5 Document jams – sending	107
Cleaning	107
10.6 Document feeder/scanner glass cleaning	107
10.7 Thermal head cleaning	108
Caller IQ Feature	110
Caller IQ Feature	110
11.1 openLCR service for the Caller IQ feature	110
11.2 Activate openLCR services (Need to start up)	110
11.3 Available openLCR services	111
11.4 Turning the Caller IQ OFF / ON	112
General Information	113
Printed Reports	113
12.1 Reference lists and reports (Base unit only)	113
Specifications	114
12.2 Technical data about this product	114
FCC and Other Information	116
12.3 FCC and Other Information	116
Limited Warranty	118
12.4 Limited Warranty	118
Customer Services	120

Match case Limit results 1 per page

4. Fax

Sending a fax with the voice guide

You can send documents by following the voice

guide.

Press

{

HELP

}

2 times.

Press

{

SET

}

Follow the voice guide.

After transmission, the voice guide will turn

OFF automatically.

Printing a sending report

A sending report provides you with a printed

record of transmission results. To print sending

reports, make sure feature #04 is activated

(page 75). For an explanation of error messages,

see page 92.

Printing a journal report

A journal report provides you with a printed

record of the 30 most recent faxes. To print it

manually, see page 111. To print it automatically

after every 30 new fax transmissions and

receptions, make sure feature #22 is activated

(page 76). For an explanation of error messages,

see page 92.

4.2 Documents you can

send

Minimum document size

Maximum document size

Effective scanning area

Shaded area will be scanned.

Document weight

Single sheet:

45 g/m

to 90 g/m

(12 lb. to 24 lb.)

Multiple sheets:

60 g/m

to 80 g/m

(16 lb. to 21 lb.)

Note:

Remove clips, staples or other fasteners.

Do not send the following types of

documents: (Make a copy of the document

and send the copy.)

–

Chemically treated paper such as carbon

or carbonless duplicating paper

–

Electrostatically charged paper

–

Badly curled, creased or torn paper

–

Paper with a coated surface

–

Paper with a faint image

–

Paper with printing on the opposite side

that can be seen through the other side,

such as newsprint

Check that ink, paste or correction fluid has

dried completely.

To send a document with a width of less than

210 mm (8

"), we recommend using a copy

machine to copy the original document onto

A4 or letter-sized paper, then sending the

copied document.

128 mm

(5")

128 mm

(5")

600 mm

(23

216 mm

216 mm(8

)

208 mm(8

)

4 mm

(

)

2 mm

(

)

Panasonic KX-FPG391 Plain Paper Fax - Page 56

 Documents you can send, Sending a fax with the voice guide, Printing a sending report

Page 56 highlights

Documents you can send, Sending a fax with the voice guide, Printing a sending report