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Ricoh MP161SPF Operating Instructions - Page 51

Basic Procedure for Sending by Scan to Folder

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Basic Procedure for Sending by Scan to Folder Basic Procedure for Sending by Scan to Folder This section describes the basic operation for sending scan files by Scan to Folder. A Make sure that no previous settings remain. 2 If a previous setting remains, press the {Clear Modes} key. B If the Network Delivery Scanner or E-mail screen is displayed, press [ ] key to switch to the Scan to Folder screen. C Place originals. D If necessary, select the original type. For details, see "Selecting Original Type". E If necessary, specify the scanning density. For details, see "Adjusting Image Density". F Select a destination. You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations". G If necessary, press [Options] to specify the resolution and orientation of the originals. For details, see "Specifying Send Options". 45

Section	Page
Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
Notice	7
How to Read This Manual	8
Symbols	8
Name of Major Option	8
About the Scanner Functions	9
Display	10
Reading the Display and Using Keys	10
Confirmation Displays	11
Check Destination	11
File Status	12
Scanner Features	13
1. Sending Scan Files by E-mail	15
Before Sending Scan Files by E-mail	15
Outline of Sending Scan Files by E-mail	15
Preparation for Sending by E-mail	16
Registering E-mail Addresses in the Address Book	16
E-mail Screen	17
Basic Procedure for Sending E-mail	19
Specifying E-mail Destinations	21
Selecting a Destination Registered to a Quick Dial Key	21
Selecting a Destination Registered in the Machine's Address Book	21
Selecting a destination from a list	22
Using a registration number to select a destination	23
Searching for a destination by name	24
Searching for a destination by e-mail address	25
Manual Entry of an E-mail Address	27
Searching for a Destination in the LDAP Server	28
Registering a Manually-Entered E-mail Address in the Address Book	31
Specifying the Sender	33
Selecting a Sender Registered to a Quick Dial Key	34
Selecting a Sender from the List	35
Using a Registration Number to Specify a Sender Name	36
Searching for a Sender by Name	38
Searching for a Sender by E-mail Address	40
Setting the Return Receipt Function	42
Specifying the Subject	43
2. Sending Scan Files by Scan to Folder	45
Before Sending Scan Files by Scan to Folder	45
Outline of Sending Scan Files by Scan to Folder	45
Sending scan files to shared folders	45
Sending scan files to an FTP server	46
Sending scan files to NetWare server	47
Preparation for Sending by Scan to Folder	47
Registering Destination Folders in the Address Book	48
Scan to Folder Screen	49
Basic Procedure for Sending by Scan to Folder	51
Specifying Scan to Folder Destinations	53
Selecting a Destination Registered to a Quick Dial Key	53
Selecting a Destination Registered in the Machine's Address Book	54
Selecting a destination folder from the list	54
Using a registration number to select a destination folder	56
Searching for a destination by name	57
Search for a destination by folder path	58
Sending Scan Files to a Shared Folder on the Network	59
Entering the path to a destination folder	59
Specify the path by browsing to a destination folder	62
Sending Scan Files to an FTP Server	64
Directly enter the path for the folder on the FTP Server	64
Sending Scan Files to NetWare Server	67
Entering the path to a destination folder	67
Specify the path by browsing to a destination folder	70
Registering the Path to the Selected Destination in the Address Book	72
3. Delivering Scan Files	75
Before Delivering Scan Files	75
Delivering Scan Files	75
Preparation for Delivering	76
Installing DeskTopBinder Lite from Provided CD-ROM	77
Network Delivery Scanner Screen	78
Basic Delivery Procedure	79
Specifying Delivery Destinations	82
Selecting a Destination Using a Quick Dial Key	82
Selecting a Destination Registered in the Destination List of the Delivery Server	83
Selecting a destination from the list	83
Using a registration number to select a destination	84
Searching for a destination by name	85
Searching for a destination by comment	87
4. Using the Network TWAIN Scanner Function	89
When Using as a TWAIN Scanner	89
Outline of the TWAIN Scanner Function	90
Preparation for Using the Network TWAIN Scanner	91
Installing TWAIN Driver from Provided CD-ROM	92
Basic Procedure for Scanning Files Using TWAIN Scanner	93
5. Various Scan Settings	95
Specifying Send Options	95
Resolution	95
Original Orientation	96
Placing Originals	97
Original Setting	98
Scan Size	99
Specifying Custom Size	100
How to set originals to scan them by custom size	102
File Type	103
PDF Security Encryption	104
Encrypting PDF file	104
Selecting an encryption level for a PDF file	106
PDF Security Permissions	107
Selecting Original Type	110
Adjusting Image Density	112
Scan Settings When Using Twain Scanner	113
Setting Original Orientation on the TWAIN Scanner	113
Placing Originals	113
6. Appendix	115
Relationship between Resolution and Scan Size	115
When Using for E-mail or Scan to Folder, or as a Network Delivery Scanner	115
When Using as a Network TWAIN Scanner	116
Scan Settings and File Types	117
Software Supplied on CD-ROM	118
Auto-Run Program	118
TWAIN Driver	118
DeskTopBinder Lite	119
Values of Various Set Items for Transmission/Delivery Function	121
Transmission	121
E-mail	121
Scan to Folder	122
Simultaneous Transmission	122
The Network Delivery Function	123
Specifications	124