Canon Color imageCLASS MF641Cw imageCLASS MF746Cdw/MF745Cdw/MF743Cdw/MF741Cdw/ - Page 325
Enhancing the Security of Electronic Files, Encrypting a PDF File
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Scanning Enhancing the Security of Electronic Files 3S1Y-062 Digital files are vulnerable in terms of security because they can be easily viewed or tampered with leaving no trace. When scanning important documents, you can take appropriate measures such as encrypting data and adding a device signature to enhance security. Encrypting a PDF File(P. 317) Adding a Device Signature(P. 318) ● Encryption and device signature are only available for PDF files. ● Both the encryption and device signature can be used at the same time. Encrypting a PDF File You can encrypt and send/save a PDF file by setting a password when scanning originals. The password setting helps reduce the risk of the PDF file being viewed or edited by others. 1 Select in the Home screen. Home Screen(P. 126) ● If the login screen appears, specify the user name, the password, and the authentication server. Logging in to Authorized Send(P. 137) 2 Select , , or in the Scan Basic Features screen. Basic Features Screen(P. 288) ● If you select , proceed to step 4. Scan 3 Specify the destination, and specify the scanning settings as necessary. Basic Operations for Scanning Originals(P. 291) 4 Proceed to . Saving data to a USB memory device ● Select . Sending e-mail/saving data to a shared folder or FTP server ● Select in the tab . 5 Select the type of PDF format. ● You can specify whether to enable encryption for each PDF format. 317