Konica Minolta bizhub 558e bizhub 658e/558e/458e Security Operations User Manu - Page 15

bizhub 658e/558e/458e

1-11

1.3

Precautions for Operation Control

1

-

The administrator should make sure that each individual user updates the OS of the user's terminal and

applications installed in it to eliminate any vulnerabilities.

-

The administrator should set the account track and make sure that the machine is operated through

operative association with the account track.

-

The administrator should delete cache following the procedure specified for each browser when seeing

previews on a web browser because the contents can be cached on PCs and make sure that users

perform the same procedure.

-

The administrator must not select a modem method when setting CS Remote Care.

-

The administrator should make sure that a USB device is not illegally connected to the machine.

-

The administrator should make sure that the network filtering function is not guaranteed for the config-

uration authenticated by the ISO15408.

The administrator disables the following functions and operates and manages the machine under a condition

in which those functions are disabled.

Function Name

Setting Procedure

IP Address Fax Function *

Using [Administrator Settings] - [Network Settings] - [Network Fax Set-

tings] - [Network Fax Function Settings], set [IP Address Fax Function] to

[OFF].

Internet Fax Function *

Using [Administrator Settings] - [Network Settings] - [Network Fax Set-

tings] - [Network Fax Function Settings], set [Internet Fax Function] to

[OFF].

Relay User Box

Using [Administrator Settings] - [Fax Settings] - [Function Settings] -

[Function ON/OFF Setting], set [Relay RX] to [OFF].

File Re-TX Box

Using [Administrator Settings] - [Fax Settings] - [Function Settings], set

[Incomplete TX Hold] to [No].

PC-Fax Permission

Using [Administrator Settings] - [Fax Settings] - [Function Settings], set

[PC-Fax Permission Setting] to [Restrict].

ID & Print Delete after Print

Setting

Using [Administrator Settings] - [System Settings] - [User Box Settings],

set [ID & Print Delete after Print Setting] to [Always Delete].

Overlay

Using [Administrator Settings] - [System Settings] - [Custom Display Set-

tings] - [Custom Function Pattern Selection], set [ISO15408] in

[Copy/Print] and [Send/Save] to [OK].

User Box Settings

Using [Administrator Settings] - [System Settings] - [User Box Settings],

set [Allow/Restrict User Box] to [Prohibit].

Report Settings

Using [Administrator Settings] - [Fax Settings], set all report output set-

tings of [Report Settings] to [OFF].

Bulletin Board User Box

•

Do not create [Bulletin Board User Box] using [Utility] - [One-

Touch/User Box Registration] - [Create User Box].

•

Do not create [Bulletin Board User Box] using [Administrator Settings]

- [One-Touch/User Box Registration] - [Create User Box].

Delete Other User Jobs

Using [Administrator Settings] - [System Settings] - [Restrict User Ac-

cess] - [Restrict Access to Job Settings], set [Delete Other User Jobs] to

[Restrict].

RAW Port Number

Using [Administrator Settings] - [Network Settings] - [TCP/IP Settings] -

[RAW Port Number], set [Port 1 to Port 6] to [OFF].

FTP TX Settings

Using [Administrator Settings] - [Network Settings] - [FTP Settings], set

[FTP TX Settings] to [OFF].

SMB Settings

•

Using [Administrator Settings] - [Network Settings] - [SMB Settings],

set [Client Settings] to [OFF].

•


set [SMB Server Settings] to [OFF].

•


set [WINS/NetBIOS Settings] to [OFF].

E-Mail RX (POP)

Using [Administrator Settings] - [Network Settings] - [E-Mail Settings], set

[E-Mail RX (POP)] to [OFF].

SNMP Settings

Using [Administrator Settings] - [Network Settings], set [SNMP Settings]

to [OFF].

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	17
1.4 Miscellaneous	18
Password Rules	18
Precautions for Use of Various Types of Applications	19
Encrypting communications	19
IPsec setting	19
Print functions	20
IPP printing	20
Items of Data Cleared by Overwrite All Data Function	21
USB keyboard	22
Different types of boxes	22
Hardware and software used in the machine	23
Firmware integrity verification function	23
CS Remote Care function	23
Terminating a Session and Logging out	23
Authentication error during external server authentication	24
2 Administrator Operations	26
2.1 Accessing the Administrator Mode	26
2.1.1 Accessing the Administrator Mode	26
2.1.2 Accessing the User Mode	32
2.2 Enhancing the Security Function	36
2.2.1 Items cleared by HDD Format	38
2.2.2 Setting the Password Rules	39
2.2.3 Setting the Enhanced Security Mode	41
2.3 Protecting Machine from Illegal Firmware Update	44
Setting the FW Update (USB) Password	44
2.4 Preventing Unauthorized Access	47
Setting Prohibited Functions When Authentication Error	47
2.5 Canceling the Operation Prohibited State	49
Performing Release Setting	49
2.6 Setting the Authentication Method	51
2.6.1 Setting the Authentication Method	51
2.6.2 Setting the External Server	54
2.7 ID & Print Setting Function	56
Setting ID & Print	56
2.8 ID & Print Operation Setting Function	58
Making ID & Print Operation Setting	58
2.9 Auth. Operation Setting when print Documents are Stored Function	59
Setting Auth. Operation Setting when print Documents are Stored Function	59
2.10 System Auto Reset Function	60
Setting the System Auto Reset function	60
2.11 User Setting Function	62
Making user setting	63
2.12 Account Track Setting Function	68
Making account setting	68
2.13 User Box Function	73
2.13.1 Setting the User Box	73
2.13.2 Changing the user/account attributes and box password	78
2.13.3 Setting Memory RX	83
2.14 Changing the Administrator Password	86
Changing the Administrator Password	86
2.15 Protecting Data in the HDD	89
2.15.1 Setting the Encryption Key (encryption word)	89
2.15.2 Changing the Encryption Key	93
2.15.3 Setting the Overwrite HDD Data	95
2.16 Overwrite All Data Function	97
Setting the Overwrite All Data function	97
2.17 Obtaining Job Log	99
2.17.1 Obtaining and deleting a Job Log	99
2.17.2 Downloading the Job Log data	102
Job Log data	104
2.18 Setting time/date in machine	107
2.18.1 Setting time/date	107
2.18.2 Setting daylight saving time	110
2.19 SSL Setting Function	112
2.19.1 Device Certificate Setting	112
2.19.2 SSL Setting	114
2.19.3 Removing a Certificate	115
2.20 TCP/IP Setting Function	116
2.20.1 Setting the IP Address	116
2.20.2 Registering the DNS Server	117
2.21 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156

Konica Minolta bizhub 558e bizhub 658e/558e/458e Security Operations User Manu - Page 15

cess] - [Restrict Access to Job Settings], set [Delete Other User Jobs]

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