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Konica Minolta bizhub 558e bizhub 658e/558e/458e Security Operations User Manu - Page 22

USB keyboard, Different types of boxes, User Box

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1.4 Miscellaneous 1 Items of Data Cleared Date/Time Settings System Auto Reset Registering and Changing Addresses Memory RX Setting Description Varies corrected data, if the time-of-day data is corrected due to, for example, the daylight saving time Clears the current settings, resetting the following items to the default settings • [Priority Mode]: Main Menu • [System Auto Reset Time]: 1 min. Clears the current settings, resetting it to the factory setting (Allow) Clears the current settings, resetting it to the factory setting (No) USB keyboard The USB keyboard is not used for the ISO15408 evaluation for this machine. Do not use a USB keyboard. Different types of boxes A box may be a user box or a system box. The user can store documents in the User Box. Also, the user can print a file from the User Box or send a file to another user. The System Box is used by the system to temporarily store files when the user uses the facsimile or print function together with the file storage function of the box. The User Box (*) cannot be used under the operation and control of this machine. Type Public User Box * Personal User Box * Group User Box * Secure Print Box Memory RX Box ID & Print Box Annotation User Box Password Encrypted PDF Box Description This is the public box in which all users can store documents and use them. Note that a password is set for the box and the set password needs to be entered before access can be gained to the box. This is a personal box. Only users who have logged in to the system can store and use documents in the Personal User Box. This is a group box. Only users belonging to the same department (or group) can store and use documents in the Group User Box. When you print a document from the PC or when you select the Secure Print function using the printer driver, this data file is stored in the Secure Print User Box. When a facsimile is received by the Memory RX function, it is stored in the Memory RX User Box. When you print a document from the PC, the files transferred with the ID & Print function are stored in the ID & Print User Box. When a stored file is printed out or sent to another user, its date, time and any annotations are added to this box automatically. When a password protected PDF file is printed out or stored in the User Box, the file is stored in the Password Encrypted PDF User Box. bizhub 658e/558e/458e 1-18

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	17
1.4 Miscellaneous	18
Password Rules	18
Precautions for Use of Various Types of Applications	19
Encrypting communications	19
IPsec setting	19
Print functions	20
IPP printing	20
Items of Data Cleared by Overwrite All Data Function	21
USB keyboard	22
Different types of boxes	22
Hardware and software used in the machine	23
Firmware integrity verification function	23
CS Remote Care function	23
Terminating a Session and Logging out	23
Authentication error during external server authentication	24
2 Administrator Operations	26
2.1 Accessing the Administrator Mode	26
2.1.1 Accessing the Administrator Mode	26
2.1.2 Accessing the User Mode	32
2.2 Enhancing the Security Function	36
2.2.1 Items cleared by HDD Format	38
2.2.2 Setting the Password Rules	39
2.2.3 Setting the Enhanced Security Mode	41
2.3 Protecting Machine from Illegal Firmware Update	44
Setting the FW Update (USB) Password	44
2.4 Preventing Unauthorized Access	47
Setting Prohibited Functions When Authentication Error	47
2.5 Canceling the Operation Prohibited State	49
Performing Release Setting	49
2.6 Setting the Authentication Method	51
2.6.1 Setting the Authentication Method	51
2.6.2 Setting the External Server	54
2.7 ID & Print Setting Function	56
Setting ID & Print	56
2.8 ID & Print Operation Setting Function	58
Making ID & Print Operation Setting	58
2.9 Auth. Operation Setting when print Documents are Stored Function	59
Setting Auth. Operation Setting when print Documents are Stored Function	59
2.10 System Auto Reset Function	60
Setting the System Auto Reset function	60
2.11 User Setting Function	62
Making user setting	63
2.12 Account Track Setting Function	68
Making account setting	68
2.13 User Box Function	73
2.13.1 Setting the User Box	73
2.13.2 Changing the user/account attributes and box password	78
2.13.3 Setting Memory RX	83
2.14 Changing the Administrator Password	86
Changing the Administrator Password	86
2.15 Protecting Data in the HDD	89
2.15.1 Setting the Encryption Key (encryption word)	89
2.15.2 Changing the Encryption Key	93
2.15.3 Setting the Overwrite HDD Data	95
2.16 Overwrite All Data Function	97
Setting the Overwrite All Data function	97
2.17 Obtaining Job Log	99
2.17.1 Obtaining and deleting a Job Log	99
2.17.2 Downloading the Job Log data	102
Job Log data	104
2.18 Setting time/date in machine	107
2.18.1 Setting time/date	107
2.18.2 Setting daylight saving time	110
2.19 SSL Setting Function	112
2.19.1 Device Certificate Setting	112
2.19.2 SSL Setting	114
2.19.3 Removing a Certificate	115
2.20 TCP/IP Setting Function	116
2.20.1 Setting the IP Address	116
2.20.2 Registering the DNS Server	117
2.21 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156

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bizhub 658e/558e/458e

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1.4

Miscellaneous

USB keyboard

The USB keyboard is not used for the ISO15408 evaluation for this machine.

Do not use a USB keyboard.

Different types of boxes

A box may be a user box or a system box. The user can store documents in the User Box. Also, the user can

print a file from the User Box or send a file to another user. The System Box is used by the system to tem-

porarily store files when the user uses the facsimile or print function together with the file storage function of

the box.

The User Box (*) cannot be used under the operation and control of this machine.

Date/Time Settings

Varies corrected data, if the time-of-day data is corrected due to, for

example, the daylight saving time

System Auto Reset

Clears the current settings, resetting the following items to the default

settings

•

[Priority Mode]: Main Menu

•

[System Auto Reset Time]: 1 min.

Registering and Changing Ad-

dresses

Clears the current settings, resetting it to the factory setting (Allow)

Memory RX Setting

Clears the current settings, resetting it to the factory setting (No)

Items of Data Cleared

Description

Type

Description

Public User Box *

This is the public box in which all users can store documents and use

them. Note that a password is set for the box and the set password

needs to be entered before access can be gained to the box.

Personal User Box *

This is a personal box. Only users who have logged in to the system

can store and use documents in the Personal User Box.

Group User Box *

This is a group box. Only users belonging to the same department (or

group) can store and use documents in the Group User Box.

Secure Print Box

When you print a document from the PC or when you select the Se-

cure Print function using the printer driver, this data file is stored in the

Secure Print User Box.

Memory RX Box

When a facsimile is received by the Memory RX function, it is stored

in the Memory RX User Box.

ID & Print Box

When you print a document from the PC, the files transferred with the

ID & Print function are stored in the ID & Print User Box.

Annotation User Box

When a stored file is printed out or sent to another user, its date, time

and any annotations are added to this box automatically.

Password Encrypted PDF Box

When a password protected PDF file is printed out or stored in the

User Box, the file is stored in the Password Encrypted PDF User Box.