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Konica Minolta bizhub 558e bizhub 658e/558e/458e Security Operations User Manu - Page 63

Making user setting, Personal User Box or change it to the Public User Box.

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2.11 User Setting Function 2 Making user setting 0 For the procedure to call the User Authentication Settings screen on the display, see steps 1 and 2 of page 2-32. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. 1 Call the User Authentication Settings screen on the display from the control panel. 2 Touch [User Registration]. 3 Select a specific User Registration key, in which no user has been registered, and touch [Edit]. % To change settings for a registered user, select the registered user in question and touch [Edit]. % To delete a registered user, select the registered user in question and touch [Delete]. The following screen appears if the user to be deleted owns a Personal User Box. Select whether to delete the Personal User Box or change it to the Public User Box. % If the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. bizhub 658e/558e/458e 2-39

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	17
1.4 Miscellaneous	18
Password Rules	18
Precautions for Use of Various Types of Applications	19
Encrypting communications	19
IPsec setting	19
Print functions	20
IPP printing	20
Items of Data Cleared by Overwrite All Data Function	21
USB keyboard	22
Different types of boxes	22
Hardware and software used in the machine	23
Firmware integrity verification function	23
CS Remote Care function	23
Terminating a Session and Logging out	23
Authentication error during external server authentication	24
2 Administrator Operations	26
2.1 Accessing the Administrator Mode	26
2.1.1 Accessing the Administrator Mode	26
2.1.2 Accessing the User Mode	32
2.2 Enhancing the Security Function	36
2.2.1 Items cleared by HDD Format	38
2.2.2 Setting the Password Rules	39
2.2.3 Setting the Enhanced Security Mode	41
2.3 Protecting Machine from Illegal Firmware Update	44
Setting the FW Update (USB) Password	44
2.4 Preventing Unauthorized Access	47
Setting Prohibited Functions When Authentication Error	47
2.5 Canceling the Operation Prohibited State	49
Performing Release Setting	49
2.6 Setting the Authentication Method	51
2.6.1 Setting the Authentication Method	51
2.6.2 Setting the External Server	54
2.7 ID & Print Setting Function	56
Setting ID & Print	56
2.8 ID & Print Operation Setting Function	58
Making ID & Print Operation Setting	58
2.9 Auth. Operation Setting when print Documents are Stored Function	59
Setting Auth. Operation Setting when print Documents are Stored Function	59
2.10 System Auto Reset Function	60
Setting the System Auto Reset function	60
2.11 User Setting Function	62
Making user setting	63
2.12 Account Track Setting Function	68
Making account setting	68
2.13 User Box Function	73
2.13.1 Setting the User Box	73
2.13.2 Changing the user/account attributes and box password	78
2.13.3 Setting Memory RX	83
2.14 Changing the Administrator Password	86
Changing the Administrator Password	86
2.15 Protecting Data in the HDD	89
2.15.1 Setting the Encryption Key (encryption word)	89
2.15.2 Changing the Encryption Key	93
2.15.3 Setting the Overwrite HDD Data	95
2.16 Overwrite All Data Function	97
Setting the Overwrite All Data function	97
2.17 Obtaining Job Log	99
2.17.1 Obtaining and deleting a Job Log	99
2.17.2 Downloading the Job Log data	102
Job Log data	104
2.18 Setting time/date in machine	107
2.18.1 Setting time/date	107
2.18.2 Setting daylight saving time	110
2.19 SSL Setting Function	112
2.19.1 Device Certificate Setting	112
2.19.2 SSL Setting	114
2.19.3 Removing a Certificate	115
2.20 TCP/IP Setting Function	116
2.20.1 Setting the IP Address	116
2.20.2 Registering the DNS Server	117
2.21 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156

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bizhub 658e/558e/458e

2-39

2.11

User Setting Function

Making user setting

For the procedure to call the User Authentication Settings screen on the display, see steps 1 and 2 of

page 2-32.

Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it

is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode.

Call the User Authentication Settings screen on the display from the control panel.

Touch [User Registration].

Select a specific User Registration key, in which no user has been registered, and touch [Edit].

To change settings for a registered user, select the registered user in question and touch [Edit].

To delete a registered user, select the registered user in question and touch [Delete]. The following

screen appears if the user to be deleted owns a Personal User Box. Select whether to delete the

Personal User Box or change it to the Public User Box.

If the boxes are changed to Public User Boxes and if the password set for a particular box before

this change does not meet the Password Rules, no access can be made to the Public User Box, to

which that specific box was changed. In this case, the administrator must first newly set a password

that meets the Password Rules. For details of the Password Rules, see page 1-14.