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Konica Minolta bizhub 558e bizhub 658e/558e/458e Security Operations User Manu - Page 51

Setting the Authentication Method, Related setting for the administrator

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2.6 Setting the Authentication Method 2 2.6 Setting the Authentication Method When a log-on to the Administrator Mode becomes successful, the machine enables setting of the authentication method for User Authentication and for Account Track. The following three types of authentication methods available for User Authentication. Mode [ON (MFP)] [External Server Authentication] (Active Directory only) [Main + External Server] (Active Directory only) Description The authentication function of this machine is used for user authentication. Interacts with the authentication server used for user authentication in the operating environment. The authentication function of the machine may also be used, in consideration of a possible problem occurring in the external authentication server. Related setting (for the administrator) The Account Track authentication method may be set to [ON] or [OFF]. If [ON] is selected, be sure to set "Synchronize" in "Synchronize User Authentication & Account Track". NOTICE Changing the Account Track setting erases all user and account information data that has previously been registered. At this time, Personal User Boxes owned by the users who are deleted and Group User Boxes owned by the accounts that are deleted may be deleted or changed to Public User Boxes. If the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. If [External Server Authentication] is selected for the authentication method, be sure to select [Active Directory] in the External Server Settings. 2.6.1 Setting the Authentication Method 0 For the procedure to call the Administrator Mode on the display, see page 2-2. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. 1 Call the Administrator Mode on the display from the control panel. 2 Touch [User Authentication/Account Track]. bizhub 658e/558e/458e 2-27

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	17
1.4 Miscellaneous	18
Password Rules	18
Precautions for Use of Various Types of Applications	19
Encrypting communications	19
IPsec setting	19
Print functions	20
IPP printing	20
Items of Data Cleared by Overwrite All Data Function	21
USB keyboard	22
Different types of boxes	22
Hardware and software used in the machine	23
Firmware integrity verification function	23
CS Remote Care function	23
Terminating a Session and Logging out	23
Authentication error during external server authentication	24
2 Administrator Operations	26
2.1 Accessing the Administrator Mode	26
2.1.1 Accessing the Administrator Mode	26
2.1.2 Accessing the User Mode	32
2.2 Enhancing the Security Function	36
2.2.1 Items cleared by HDD Format	38
2.2.2 Setting the Password Rules	39
2.2.3 Setting the Enhanced Security Mode	41
2.3 Protecting Machine from Illegal Firmware Update	44
Setting the FW Update (USB) Password	44
2.4 Preventing Unauthorized Access	47
Setting Prohibited Functions When Authentication Error	47
2.5 Canceling the Operation Prohibited State	49
Performing Release Setting	49
2.6 Setting the Authentication Method	51
2.6.1 Setting the Authentication Method	51
2.6.2 Setting the External Server	54
2.7 ID & Print Setting Function	56
Setting ID & Print	56
2.8 ID & Print Operation Setting Function	58
Making ID & Print Operation Setting	58
2.9 Auth. Operation Setting when print Documents are Stored Function	59
Setting Auth. Operation Setting when print Documents are Stored Function	59
2.10 System Auto Reset Function	60
Setting the System Auto Reset function	60
2.11 User Setting Function	62
Making user setting	63
2.12 Account Track Setting Function	68
Making account setting	68
2.13 User Box Function	73
2.13.1 Setting the User Box	73
2.13.2 Changing the user/account attributes and box password	78
2.13.3 Setting Memory RX	83
2.14 Changing the Administrator Password	86
Changing the Administrator Password	86
2.15 Protecting Data in the HDD	89
2.15.1 Setting the Encryption Key (encryption word)	89
2.15.2 Changing the Encryption Key	93
2.15.3 Setting the Overwrite HDD Data	95
2.16 Overwrite All Data Function	97
Setting the Overwrite All Data function	97
2.17 Obtaining Job Log	99
2.17.1 Obtaining and deleting a Job Log	99
2.17.2 Downloading the Job Log data	102
Job Log data	104
2.18 Setting time/date in machine	107
2.18.1 Setting time/date	107
2.18.2 Setting daylight saving time	110
2.19 SSL Setting Function	112
2.19.1 Device Certificate Setting	112
2.19.2 SSL Setting	114
2.19.3 Removing a Certificate	115
2.20 TCP/IP Setting Function	116
2.20.1 Setting the IP Address	116
2.20.2 Registering the DNS Server	117
2.21 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156

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bizhub 658e/558e/458e

2-27

2.6

Setting the Authentication Method

2.6

Setting the Authentication Method

When a log-on to the Administrator Mode becomes successful, the machine enables setting of the authenti-

cation method for User Authentication and for Account Track.

The following three types of authentication methods available for User Authentication.

Related setting (for the administrator)

The Account Track authentication method may be set to [ON] or [OFF]. If [ON] is selected, be sure to set "Syn-

chronize" in "Synchronize User Authentication & Account Track".

NOTICE

Changing the Account Track setting erases all user and account information data that has previously been

registered. At this time, Personal User Boxes owned by the users who are deleted and Group User Boxes

owned by the accounts that are deleted may be deleted or changed to Public User Boxes.

If the boxes are changed to Public User Boxes and if the password set for a particular box before this change

does not meet the Password Rules, no access can be made to the Public User Box, to which that specific

box was changed. In this case, the administrator must first newly set a password that meets the Password

Rules. For details of the Password Rules, see page 1-14.

If [External Server Authentication] is selected for the authentication method, be sure to select [Active Direc-

tory] in the External Server Settings.

2.6.1

Setting the Authentication Method

For the procedure to call the Administrator Mode on the display, see page 2-2.

Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it

is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode.

Call the Administrator Mode on the display from the control panel.

Touch [User Authentication/Account Track].

Mode

Description

[ON (MFP)]

The authentication function of this machine is used for user authenti-

cation.

[External Server Authentication]

(Active Directory only)

Interacts with the authentication server used for user authentication in

the operating environment.

[Main + External Server] (Active

Directory only)

The authentication function of the machine may also be used, in con-

sideration of a possible problem occurring in the external authentica-

tion server.