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Sending scanned data by E-mail

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4.3 Sending scanned data by E-mail 4 4.3 Sending scanned data by E-mail Configure settings to send scanned data to the specified E-mail address as an attachment file. These settings are available when the SMTP server supports SMTP over SSL or Start TLS. SSL/TLS enables data encryption, assuring a secure communication between this machine and the SMTP server. If SMTP authentication is requested from the SMTP server, configure its settings. If POP before SMTP authentication is requested from the SMTP server, configure its settings. These settings can be combined when the POP server supports POP over SSL or APOP authentication. Use the following flowchart to configure settings. [TCP/IP Setting] E-mail Transmission Do you have an SSL/TLS communication with the SMTP server? SMTP authentication? POP before SMTP? Yes No Yes No Yes No SMTP over SSL/Start TLS SMTP Authentication POP before SMTP (1) POP over SSL? (2) APOP? Yes No (1) POP over SSL (2) APOP Authenti- cation Finish d Reference For details on how to register E-mail addresses, refer to page 11-7. For details on how to send a file by E-mail, refer to the [User's Guide Network Scan/Fax/Network Fax Operations]. 4.3.1 [TCP/IP Setting] Configure settings to use this machine in the TCP/IP network environment. For details, refer to page 2-2. bizhub C360/C280/C220 4-8

Section	Page
Table of contents	2
1 Introduction	13
1.1 Welcome	13
1.1.1 User's guides	13
1.1.2 User's Guide	14
1.2 Conventions used in this manual	15
1.2.1 Symbols used in this manual	15
To use this machine safely	15
Procedural instruction	15
Key symbols	16
1.2.2 Original and paper indications	16
Original and paper sizes	16
Original and paper indications	16
1.3 Display modes of PageScope Web Connection	17
1.3.1 [Tab Function Display]	17
1.3.2 [List Function Display]	17
Main Menu	18
2 Connecting to network	20
2.1 Basic settings for TCP/IP communication	20
[TCP/IP Settings]	20
[Device Setting]	21
2.2 Communicating using IPv6	22
[TCP/IP Setting]	23
3 Using PageScope Web Connection	26
3.1 Using PageScope Web Connection	26
3.1.1 [TCP/IP Settings]	26
3.1.2 [PSWC Settings]	27
3.1.3 [TCP Socket Settings]	27
3.1.4 [Device Certificate Setting]	28
3.2 Logging in to the administrator mode	29
3.3 Specifying the display mode of the administrator mode	31
[Display Setting]	31
[Tab Function Display]	31
[List Function Display]	31
3.4 Using Popup Help	32
[Help Display Setting]	32
Popup Help Display Example	32
3.5 Configuring Settings for each Purpose via Wizard	33
3.5.1 Screen Components	33
3.5.2 [Wizard]	34
3.6 Disabling Flash View	35
[Flash Display Setting]	35
3.7 Specifying the Automatic Logout Time	36
[Auto Logout]	36
4 Scanning	38
4.1 Sending scanned data to a computer on network	38
4.1.1 [TCP/IP Setting]	39
4.1.2 [Client Setting]	39
4.1.3 [WINS Setting]	40
4.1.4 [Direct Hosting Setting]	41
4.1.5 [LLMNR Setting]	41
4.2 Sending scanned data to your computer (Scan to Home)	42
4.2.1 [TCP/IP Setting]	43
4.2.2 User authentication (Active Directory)	43
4.2.3 [Scan to Home Settings]	43
4.2.4 [Client Setting]	43
4.2.5 [WINS Setting]	43
4.2.6 [Direct Hosting Setting]	43
4.2.7 [LLMNR Setting]	43
4.3 Sending scanned data by E-mail	44
4.3.1 [TCP/IP Setting]	44
4.3.2 E-mail Transmission	45
[E-mail TX (SMTP)]	45
[Administrator E-Mail Address]	46
4.3.3 SMTP over SSL/Start TLS	46
[E-mail TX (SMTP)]	46
[Certificate Verification Setting]	47
4.3.4 SMTP Authentication	48
4.3.5 POP before SMTP	49
[POP before SMTP]	49
[E-mail RX (POP)]	49
4.3.6 POP over SSL	50
[E-mail RX (POP)]	50
[Certificate Verification Setting]	51
4.3.7 APOP Authentication	52
4.4 Sending scanned data to the user's E-mail address (Scan to Me)	53
4.4.1 [TCP/IP Settings]	53
4.4.2 User Authentication	54
When the MFP authentication is selected	54
When the Active Directory authentication is selected	54
When the NTLM or NDS authentication is selected	54
4.4.3 Scan to E-Mail	54
4.4.4 SMTP over SSL/Start TLS	54
4.4.5 SMTP Authentication	54
4.4.6 POP before SMTP	54
4.4.7 POP over SSL	54
4.4.8 APOP Authentication	55
4.5 Sending scanned data by E-mail (with digital signature)	56
4.5.1 [TCP/IP Settings]	56
4.5.2 Scan to E-Mail	56
4.5.3 Registering a certificate	57
4.5.4 [S/MIME]	57
4.5.5 SMTP over SSL/Start TLS	57
4.5.6 SMTP Authentication	57
4.5.7 POP before SMTP	57
4.5.8 POP over SSL	58
4.5.9 APOP Authentication	58
4.6 Sending scanned data by E-mail (Encryption by public key)	59
4.6.1 [TCP/IP Settings]	59
4.6.2 Scan to E-Mail	59
4.6.3 [S/MIME]	60
4.6.4 SMTP over SSL/Start TLS	60
4.6.5 SMTP Authentication	60
4.6.6 POP before SMTP	60
4.6.7 POP over SSL	60
4.6.8 APOP Authentication	61
4.7 Sending scanned data to the FTP server	62
4.7.1 [TCP/IP Settings]	62
4.7.2 [FTP TX Setting]	62
4.8 Sending scanned data to the WebDAV server	64
4.8.1 [TCP/IP Settings]	64
4.8.2 [WebDAV Client Settings]	65
4.8.3 WebDAV over SSL	66
[Certificate Verification Level Settings]	66
[Certificate Verification Setting]	66
4.9 Importing images by TWAIN scan	68
4.9.1 [TCP/IP Settings]	68
4.9.2 [SLP Setting]	68
4.9.3 [TCP Socket Setting]	69
4.9.4 [Network TWAIN]	69
4.10 Using the WS scan function	70
4.10.1 [TCP/IP Settings]	70
4.10.2 [Web Service Common Settings]	70
4.10.3 [Scanner Settings]	71
5 Printing	73
5.1 Printing (LPR/Port9100)	73
5.1.1 [TCP/IP Settings]	73
5.1.2 [LPD Setting]	73
5.1.3 [RAW Port Number]	74
5.2 Print (SMB)	75
5.2.1 [TCP/IP Settings]	75
5.2.2 [Print Setting]	76
5.2.3 [WINS Setting]	76
5.2.4 [Direct Hosting Setting]	76
5.2.5 [LLMNR Setting]	76
5.3 Print (IPP)	77
5.3.1 [TCP/IP Settings]	77
5.3.2 [IPP Setting]	78
5.3.3 [IPP Authentication Settings]	79
5.4 Print (IPPS)	80
5.4.1 [TCP/IP Settings]	80
5.4.2 [IPP Setting]	80
5.4.3 [Device Certificate Setting]	80
5.4.4 [IPP Authentication Setting]	80
5.5 Printing (Bonjour)	81
[Bonjour Setting]	81
5.6 Printing (AppleTalk)	82
[AppleTalk Settings]	82
5.7 Printing (Netware)	83
5.7.1 [NetWare Settings]	83
In Remote Printer mode using the NetWare 4.x Bindery Emulation	83
In Print Server mode using the NetWare 4.x Bindery Emulation	84
In NetWare 4.x Remote Printer mode (NDS)	84
In the NetWare 4.x/5.x/6 Print Server mode (NDS)	85
For NetWare 5.x/6 Novell Distributed Print Service (NDPS)	86
5.7.2 [NetWare Status]	87
5.8 Using the WS print function	88
5.8.1 [TCP/IP Settings]	88
5.8.2 [Web Service Common Settings]	88
5.8.3 [Printer Settings]	89
5.9 Using Data Saved in a Cellular Phone or PDA	90
5.9.1 [Bluetooth Setting]	90
5.9.2 [System Connection Setting]	91
6 Sending and receiving network faxes	93
6.1 Sending Internet faxes	93
6.1.1 [TCP/IP Settings]	94
6.1.2 [Network Fax Function Settings]	95
6.1.3 [Machine Setting]	96
6.1.4 [Header Information]	96
6.1.5 Scan to E-Mail	96
6.1.6 [Network Fax Setting]	97
[I-Fax Advanced Setting]	97
[Black Compression Level]	98
[Color/Grayscale Multi-Value Compression Method]	98
6.1.7 SMTP over SSL/Start TLS	99
6.1.8 SMTP Authentication	99
6.1.9 POP before SMTP	99
6.1.10 POP over SSL	99
6.1.11 APOP Authentication	99
6.2 Receiving Internet faxes	100
6.2.1 [TCP/IP Settings]	100
6.2.2 [Network Fax Function Settings]	100
6.2.3 [E-mail RX (POP)]	101
6.2.4 [Network Fax Setting]	102
[I-Fax Advanced Setting]	102
[Internet Fax RX Ability]	103
6.2.5 POP over SSL	103
6.2.6 APOP Authentication	103
6.3 Sending and receiving IP address faxes	104
6.3.1 [TCP/IP Settings]	104
6.3.2 [Network Fax Function Settings]	105
6.3.3 [SMTP TX Setting]	106
6.3.4 [SMTP RX Setting]	107
6.3.5 [Network Fax Setting]	108
[Black Compression Level]	108
[Color/Grayscale Multi-Value Compression Method]	108
[IP Address Fax Operation Settings]	109
6.3.6 [Header Information]	109
7 Using User Authentication	111
7.1 Restricting users of this machine (MFP authentication)	111
7.1.1 [General Settings]	112
7.1.2 [Administrative Setting]	113
7.1.3 User Registration	115
7.1.4 Account Track Registration	117
7.2 Restricting users of this machine (Active Directory)	119
7.2.1 [TCP/IP Settings]	119
7.2.2 [External Server Settings]	120
7.2.3 [General Settings]	121
7.2.4 [Administrative Setting]	121
7.2.5 [Default Function Permission]	122
7.2.6 [Date/Time Setting]	123
7.3 Restricting users of this machine (Windows domain or workgroup)	124
7.3.1 [TCP/IP Settings]	124
7.3.2 [External Server Settings]	125
7.3.3 [General Settings]	126
7.3.4 [Administrative Setting]	126
7.3.5 [Default Function Permission]	126
7.3.6 [Client Settings]	127
7.3.7 [WINS Setting]	127
7.3.8 [Direct Hosting Setting]	127
7.4 Restricting users of this machine (NDS over IPX/SPX)	128
7.4.1 [External Server Settings]	128
7.4.2 [General Settings]	129
7.4.3 [Administrative Setting]	129
7.4.4 [Default Function Permission]	130
7.4.5 [NetWare Settings]	130
7.5 Restricting users of this machine (NDS over TCP/IP)	131
7.5.1 [TCP/IP Settings]	131
7.5.2 [External Server Settings]	132
7.5.3 [General Settings]	133
7.5.4 [Administrative Setting]	133
7.5.5 [Default Function Permission]	133
7.6 Restricting users of this machine (LDAP)	134
7.6.1 [TCP/IP Settings]	134
7.6.2 [External Server Settings]	135
7.6.3 [General Settings]	136
7.6.4 [Administrative Setting]	136
7.6.5 [Default Function Permission]	136
7.6.6 LDAP over SSL	137
[External Server Settings]	137
[Setting Up LDAP]	137
[Certificate Verification Setting]	138
8 Reinforcing security	140
8.1 Registering the certificate of this machine for SSL communications	140
8.1.1 [Device Certificate Setting]	141
8.1.2 [Create and install a self-signed Certificate]	142
8.1.3 [Request a Certificate]	143
8.1.4 [Install a Certificate]	144
8.1.5 [Import a Certificates]	145
8.1.6 [SSL Setting]	145
8.1.7 [Remove a Certificate]	146
8.2 Using device certificates depending on protocol	147
8.2.1 [Device Certificate Setting]	148
8.2.2 [Protocol Setting]	148
8.3 Managing a device certificate	149
8.3.1 [Device Certificate Setting]	149
8.3.2 [Export Certificate]	149
8.4 Registering a user certificate in this machine	151
8.4.1 [E-mail]	152
8.4.2 [Automatically Obtain Certificates]	153
8.4.3 Certificate validation	154
[Certificate Verification Level Settings]	154
[Certificate Verification Setting]	154
8.5 Restricting the use of the SMB address registered in the address book	156
8.5.1 [TCP/IP Settings]	157
8.5.2 User Authentication	157
8.5.3 [Scan to Authorized Folder Settings]	157
8.5.4 [Client Setting]	157
8.5.5 [WINS Setting]	157
8.5.6 [Direct Hosting Setting]	157
8.5.7 [LLMNR Setting]	157
8.6 Using Web services to secure communication from Vista/Server 2008 to this machine via SSL	158
8.6.1 [TCP/IP Settings]	158
8.6.2 [Device Certificate Setting]	158
8.6.3 [Web Service Common Settings]	158
8.7 Using Web services to establish an SSL communication from this machine to Vista/Server 2008	159
8.7.1 [TCP/IP Settings]	159
8.7.2 [Web Service Common Settings]	159
[Certificate Verification Setting]	160
8.8 Filtering IP addresses	161
8.8.1 [TCP/IP Settings]	161
8.8.2 [IP Filtering]	162
8.9 Communicating using IPsec	163
8.9.1 [TCP/IP Settings]	163
8.9.2 [IPsec]	164
8.9.3 [IKE]	164
[IKE Settings]	165
8.9.4 [SA]	165
[SA Setting]	165
8.9.5 [Peer]	166
8.10 Using IEEE802.1X authentication	167
8.10.1 [TCP/IP Setting]	167
8.10.2 [Device Certificate Setting]	167
8.10.3 [IEEE802.1x Authentication Setting]	168
8.10.4 Certificate validation	169
[IEEE802.1x Authentication Setting]	169
[Certificate Verification Setting]	170
8.10.5 [IEEE802.1X Authentication Trial]	171
8.11 Managing external certificates	172
[External Certificate Setting]	172
8.12 Limiting accessible destinations for each user	174
[Address Reference Setting]	174
8.13 Restricting Registration and Change by a User	175
[Restrict User Access]	175
8.14 Configuring Copy Security Settings	176
[Copy Security]	176
8.15 Configuring the administrator password	177
[Administrator Password Setting]	177
8.16 Configuring the function permission of the public user	178
[Public User]	178
8.17 Restricting Users' Direct Entry of Destinations	180
[Scan to Authorized Folder Settings]	180
9 Cooperating with applications	182
9.1 Using applications that communicate with this machine with TCP Socket	182
9.1.1 [TCP/IP Settings]	182
9.1.2 [Device Certificate Setting]	182
9.1.3 [TCP Socket Setting]	183
9.2 Linking an OpenAPI system with this machine	184
9.2.1 [TCP/IP Settings]	184
9.2.2 [SSDP Settings]	185
9.2.3 [Device Certificate Setting]	185
9.2.4 [OpenAPI Setting]	186
9.2.5 Certificate validation	187
[Certificate Verification Level Settings]	187
[Certificate Verification Setting]	188
9.3 Using the FTP server and WebDAV server functions	189
9.3.1 [TCP/IP Settings]	189
9.3.2 [Device Certificate Setting]	189
9.3.3 [FTP Server Setting]	190
9.3.4 [WebDAV Server Settings]	191
9.4 Canceling the connection with applications	192
[System Connection Setting]	192
10 Managing	194
10.1 Specifying the date and time of this machine	194
10.1.1 [Manual Setting]	195
10.1.2 [TCP/IP Settings]	195
10.1.3 [Time Zone]	195
10.1.4 [Time Adjustment Setting]	196
10.2 Searching for the E-mail address in the LDAP server	197
10.2.1 [TCP/IP Settings]	197
10.2.2 [LDAP Setting]	198
10.2.3 [Setting Up LDAP]	199
10.2.4 LDAP over SSL	200
[Setting Up LDAP]	200
[Certificate Verification Setting]	201
10.2.5 DNS server setting	202
10.2.6 [Date/Time Setting]	202
10.3 Displaying this machine on the network map	203
10.3.1 [TCP/IP Settings]	203
10.3.2 [LLTD Setting]	203
10.4 Monitoring this machine by SNMP Manager	204
10.4.1 [TCP/IP Settings]	204
10.4.2 [NetWare Settings]	204
10.4.3 [SNMP Setting]	205
10.5 Reporting the status of this machine (by E-mail)	207
10.5.1 [TCP/IP Settings]	207
10.5.2 [E-mail TX (SMTP)]	207
10.5.3 [Status Notification Setting]	208
10.5.4 SMTP over SSL/Start TLS	209
10.5.5 SMTP Authentication	209
10.5.6 POP before SMTP	209
10.5.7 POP over SSL	209
10.5.8 APOP Authentication	209
10.6 Reporting the status of this machine (TRAP)	210
10.6.1 [TCP/IP Settings]	210
10.6.2 [NetWare Setting]	211
10.6.3 [TRAP Setting]	211
10.6.4 [Status Notification Setting]	212
10.7 Reporting the counter information of this machine (by E-mail)	213
10.7.1 [TCP/IP Settings]	213
10.7.2 [E-mail TX (SMTP)]	214
10.7.3 [Total Counter Notification Settings]	215
10.7.4 SMTP over SSL/Start TLS	216
10.7.5 SMTP Authentication	216
10.7.6 POP before SMTP	216
10.7.7 POP over SSL	216
10.7.8 APOP Authentication	216
10.8 Checking the counter of this machine	217
[Counter]	217
10.9 Checking the machine ROM version	218
[ROM Version]	218
10.10 Importing and exporting the machine configuration information	219
[Import/Export]	219
10.11 Using the timer functions	220
[Power Save Setting]	220
[Weekly Timer Setting]	221
10.12 Displaying a network error code	222
[Network Error Code Display Setting]	222
10.13 Initializing the configuration information	223
[Network Setting Clear]	223
[Reset]	223
[Format All Destination]	224
10.14 Enhancing the functions of this machine	225
[Get Request Code]	225
[Install License]	226
10.15 Outputting job logs	227
[Create Job Log]	227
[Download Job Log]	228
10.16 Configuring settings for printing blank pages	229
[Blank Page Print Settings]	229
10.17 Configuring settings for skipping jobs	230
[Skip Job Operation Settings]	230
10.18 Configuring Outline PDF Settings	231
[Outline PDF Setting]	231
10.19 Managing Single Color /2 Color Output	232
[User/Account Common Setting]	232
11 Registering	234
11.1 Registering Font or Macro	234
[Edit Font/Macro]	234
11.2 Registering machine information	235
[Machine Setting]	235
11.3 Registering support information	236
[Register Support Information]	236
11.4 Register Header/Footer Program	237
[Header/Footer Registration]	237
11.5 Registering Address Book	239
[Store Address]	239
[Icon]	243
11.6 Registering a group	244
[Group]	244
11.7 Registering a program destination	245
[Program]	245
11.8 Registering Temporary One-Touch Destination	260
[Temporary One-Touch]	260
11.9 Registering the E-mail subject and body	261
[Subject]	261
[Text]	261
11.10 Simplifying entering E-mail addresses	262
[Prefix/Suffix]	262
11.11 Using Data Management Utility	263
11.11.1 Starting up Data Management Utility	263
11.11.2 Managing copy protect data	264
[Copy Protect List]	264
[System]	265
[Edit]	265
11.11.3 Managing stamp Data	266
[Stamp List]	266
[System]	267
[Edit]	267
11.11.4 Managing font or macro	268
[Font/Macro List]	268
[System]	269
[Add]	269
12 Configuring Settings for User Box Functions	271
12.1 Configuring the environmental settings for using User Boxes	271
[Delete Unused User Box]	271
[Delete Secure Print File]	272
[Delete Time Setting]	273
[Document Delete Time Setting]	274
[Document Hold Setting]	275
[External Memory Function Settings]	276
[User Box Operation]	277
[ID & Print Delete Time]	278
12.2 Specifying the maximum number of Public User Boxes	279
[Public User Box Setting]	279
12.3 Changing User Box settings	280
[Open User Box]	280
12.4 Creating new User Boxes	282
[Create User Box]	282
12.5 Changing System User Box settings	283
[Open System User Box]	283
12.6 Creating a new System User Box	285
[Create System User Box]	285
13 Configuring Settings for Printer Function	288
13.1 Configuring initial settings for the printer function	288
[Basic Setting]	288
13.2 Configuring the initial settings for the PCL print function	290
[PCL Setting]	290
13.3 Configuring the initial settings for the PS print function	291
[PS Setting]	291
13.4 Configuring the initial settings for the TIFF print function	292
[TIFF Setting]	292
13.5 Configuring the initial settings for the XPS print function	293
[XPS Settings]	293
13.6 Specifying the timeout of the interface	294
[Interface Setting]	294
13.7 Disabling the direct print function	295
Direct Print Settings	295
13.8 Restricting users from obtaining device information using password	296
[Assign Account to Acquire Device Info]	296
14 Configuring Settings for Fax Functions	298
14.1 Configuring Settings to Print a Stamp when Sending a Fax	298
[Fax TX Settings]	298
14.2 Configuring Settings to Print the Header/Footer Position	299
[Header/Footer Position]	299
14.3 Configuring settings for telephone and fax lines	300
[Line Parameter Setting]	300
14.4 Configuring settings to send or receive faxes	301
[TX/RX Settings]	301
14.5 Configuring settings for the fax functions	303
[Function ON/OFF Setting]	303
[Memory RX Setting]	304
[Closed Network RX]	305
[Forward TX Setting]	306
[Incomplete TX Hold]	307
[PC-Fax RX Setting]	308
[TSI User Box Settings]	309
[TSI User Box Registration]	310
14.6 Configuring Settings for PBX Connection	311
[PBX Connection Setting]	311