Ricoh Aficio MP 7000 Facsimile Reference
Ricoh Aficio MP 7000 Manual
 |
View all Ricoh Aficio MP 7000 manuals
Add to My Manuals
Save this manual to your list of manuals |
Ricoh Aficio MP 7000 manual content summary:
- Ricoh Aficio MP 7000 | Facsimile Reference - Page 1
FAX Option Type 7500 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for - Ricoh Aficio MP 7000 | Facsimile Reference - Page 2
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change - Ricoh Aficio MP 7000 | Facsimile Reference - Page 3
the CD-ROMs provided. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables. ❖ Copy/ Document Server Reference Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to - Ricoh Aficio MP 7000 | Facsimile Reference - Page 4
name and password of the administrator using Web Image Monitor. For details, see "Setting Up the Machine", Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. ❖ PostScript 3 Supplement Explains how to set up and use - Ricoh Aficio MP 7000 | Facsimile Reference - Page 5
TABLE OF CONTENTS Manuals for This Machine i NOTICE ...1 Important Safety Instructions 4 Caution ...4 How to Read This Manual 5 Symbols ...5 Names of Major Functions 5 Reading the Display 6 Reading the Display Panel and Using Keys 7 Simplified Display...9 Function List ...10 About Data - Ricoh Aficio MP 7000 | Facsimile Reference - Page 6
87 Search by E-mail Address 90 Search Using Advanced Search 92 Search by Registration Number 95 On Hook Dial ...97 Manual Dial ...99 Sender Settings 101 Advanced Features 104 Setting SUB Codes for Transmission 104 Setting a password 107 Setting SEP Codes for Reception 107 Entering - Ricoh Aficio MP 7000 | Facsimile Reference - Page 7
Sending at a Specific Time (Send Later SEP Code Reception 140 Fax Header Print ...142 3. Reception Types of Reception settings 148 Reception Modes 150 Manual Reception 150 Auto Reception... 156 Forwarding Received Documents 157 SMTP Reception Using Internet Fax 158 Routing e-mail received via - Ricoh Aficio MP 7000 | Facsimile Reference - Page 8
the Reception Result (Reception File Status 194 Confirming on Display 194 Confirming by Report 195 Journal ...195 Print Journal...196 Printing the Journal 196 All...197 Print per File No 198 Print per User ...199 Journal ...201 Transmitting Journal by E-mail 203 Journal by e-mail 203 vi - Ricoh Aficio MP 7000 | Facsimile Reference - Page 9
Stored Document Information 231 Changing a user name 233 Changing the file name 234 Changing the password 234 Deleting a Stored Document 235 6. Fax via Computer Sending Fax Documents from Computers 237 Before Use ...238 Using the Software 238 LAN-Fax Driver...238 Address Book ...239 LAN-Fax - Ricoh Aficio MP 7000 | Facsimile Reference - Page 10
...248 To store the fax document on the Document Server 249 Checking Transmission Using LAN-Fax Driver 249 Confirming Transmission Results by E-mail 250 LAN-Fax Result Report 251 Printing and Saving 251 Editing Address Book 252 Programming new destinations 252 Editing programmed destinations - Ricoh Aficio MP 7000 | Facsimile Reference - Page 11
necessary modifications to maintain uninterrupted service. G If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device is causing problems with your telephone network, the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 12
specifications users Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions - Ricoh Aficio MP 7000 | Facsimile Reference - Page 13
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 14
a gas leak to report the leak. • Use only the power cord and batteries indicated in this manual. Do not dis- pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de - Ricoh Aficio MP 7000 | Facsimile Reference - Page 15
using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user are referred to in this manual as follows: • Internet - Ricoh Aficio MP 7000 | Facsimile Reference - Page 16
using User Parameters (switch 17, bit 3) in the Facsimile Features menu. ❒ To manually return User Tools mode, press the {User Tools/Counter} key. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner - Ricoh Aficio MP 7000 | Facsimile Reference - Page 17
Display Panel and Using Keys This user authentication is set, a login user name appears. 2. Allows you to send or print the documents stored in the Document Server. 3. Allows you to set scan 9. Allows you to confirm the trans- mission settings. 10. Displays the percentage of free memory space. 11. - Ricoh Aficio MP 7000 | Facsimile Reference - Page 18
Lock File(s)", and "RX Print Standby File(s)". 16. Displays Quick Operation keys set for frequently used functions. [TX File Status] using the facsimile function cannot be checked in [Job List]. Use [Change TX / Info]. ❒ To use the Internet Fax or IP-Fax functions, the optional printer/scanner - Ricoh Aficio MP 7000 | Facsimile Reference - Page 19
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BFT021S ❖ Example of a - Ricoh Aficio MP 7000 | Facsimile Reference - Page 20
, Information Box, and Transfer Box. You can print a list or the currently registered Personal Boxes, Information Boxes, and Transfer Boxes. Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing. ❖ Scan Settings Function name Program / Change / Delete - Ricoh Aficio MP 7000 | Facsimile Reference - Page 21
size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail. Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party - Ricoh Aficio MP 7000 | Facsimile Reference - Page 22
Parameter Setting: Print List Program Closed User Parameter settings. Register an ID required for Closed Network communication. Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. You can select to display the Internet Fax icon or not. Use - Ricoh Aficio MP 7000 | Facsimile Reference - Page 23
image that is sent or stored is entirely grayed out. For details, ask the administrator. Important ❒ When a document that was printed using the Data Security for Copying func- tion is scanned, the machine does not beep and an entry is not added to the unauthorized copying log. ❒ Sending or storing - Ricoh Aficio MP 7000 | Facsimile Reference - Page 24
14 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 25
document away with you. You can also send the same original to several destinations. ❖ Immediate Transmission Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination - Ricoh Aficio MP 7000 | Facsimile Reference - Page 26
on or the {Clear Modes} key is pressed. See "Registering a priority function using a program". Reference p.21 "Parallel Memory Transmission" p.22 "Simultaneous Broadcast" p.268 "Registering a priority function using a program" Selecting Type of Transmission You can select the transmission type - Ricoh Aficio MP 7000 | Facsimile Reference - Page 27
is turned on, the Power Failure Report is printed to help you identify deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ If memory is full (0% appears in "Memory - Ricoh Aficio MP 7000 | Facsimile Reference - Page 28
the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". E When sending the same original to several destinations (broadcasting), press [Add] to specify the destinations. You do not have to press - Ricoh Aficio MP 7000 | Facsimile Reference - Page 29
mail Address" p.76 "Using the Address Book to Specify Destinations" p.78 "Specifying Group Destinations" p.79 "Selecting Destinations from Recent Destinations" p.276 "Maximum Values" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting 19 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 30
glass Follow these steps to send multiple originals using the exposure glass. 1 A Make sure [Immed. TX] is not highlighted. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. The - Ricoh Aficio MP 7000 | Facsimile Reference - Page 31
scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use User Parameters (switch 07, bit 2) in the Facsimile Features menu. ❒ Standard Memory Transmission may be used ❒ If you use this function, the Memory Storage Report will not be printed. ❒ If - Ricoh Aficio MP 7000 | Facsimile Reference - Page 32
automatically printing a report. Since the machine starts sending the second document immediately after the current transmission ends, the line is used efficiently. Note ❒ During Immediate Transmission or when in User Tools mode, the machine cannot scan an original. Simultaneous Broadcast Use this - Ricoh Aficio MP 7000 | Facsimile Reference - Page 33
machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. 1 Reference p.63 "Simultaneous Broadcast Using Multiple Line Ports" p.185 "Printing a List of Files in Memory - Ricoh Aficio MP 7000 | Facsimile Reference - Page 34
dials a destination. Note ❒ Documents are not stored in memory. Reference p.47 "Scan Type" p.49 "Resolution" p.58 "Density (Contrast)" p.64 "Sending Over a Fax Line" p.67 "Sending by IP-Fax" p.76 "Using the Address Book to Specify Destinations" p.78 "Specifying Group Destinations" p.79 "Selecting - Ricoh Aficio MP 7000 | Facsimile Reference - Page 35
the exposure glass Follow these steps to send multiple originals using the exposure glass. A Press [Immed. TX]. 1 B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 36
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other 1 transmission settings before transmitting. A Press [Check Modes], and then check the transmission settings. The following display appears. B After checking the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 37
(proxy server, register server, redirect server) as appropriate in Initial Settings in the Facsimile Features menu. When using a SIP server, you can send by specifying SIP user name. You can also transmit to a G3 facsimile connected to the public switched telephone network (PSTN) via a gateway - Ricoh Aficio MP 7000 | Facsimile Reference - Page 38
Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 39
p.145 "Types of Reception" "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide 1 "Facsimile Features", General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or - Ricoh Aficio MP 7000 | Facsimile Reference - Page 40
Using the Facsimile Function", Troubleshooting. Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available for IP-Fax Transmission You can use the following functions with standard fax transmission, but not IPFax transmission: • On hook dial • Manual - Ricoh Aficio MP 7000 | Facsimile Reference - Page 41
Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits . You can also print or forward received e-mail messages. ALT002S Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ To use Internet Fax functions, - Ricoh Aficio MP 7000 | Facsimile Reference - Page 42
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation T.37 Guide "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Notes on Using Internet Fax The following are notes about using Internet Fax: • When using - Ricoh Aficio MP 7000 | Facsimile Reference - Page 43
p.35 "T.37 Full Mode" p.43 "Paper Size and Scanned Area" p.73 "Bypassing the SMTP server" "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available by E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet - Ricoh Aficio MP 7000 | Facsimile Reference - Page 44
Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with 1 Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender E-mail Subject If you send e-mail - Ricoh Aficio MP 7000 | Facsimile Reference - Page 45
supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the machine will receive the return receipt (sent) that includes the receiver's reception capability. Note ❒ Use Web Image Monitor to manually - Ricoh Aficio MP 7000 | Facsimile Reference - Page 46
10"×14", 71/4"×101/2" Important ❒ If you place A5, B6 JIS, 51/2"×81/2", 10"×14", or 71/4"×101/2" size originals on the exposure glass, they are not detected. Place A5, B6 JIS, 51/2"×81/2", 10"×14", or 71/4"×101/2" size originals into the ADF. ❒ Do not lift the ADF while using it to scan originals - Ricoh Aficio MP 7000 | Facsimile Reference - Page 47
part of a large original, you can specify the scan area precisely. ❒ Custom size originals are scanned the ADF to the exposure glass. ❒ When using the Internet Fax function, originals are sent at glass or the ADF. However, the information is also printed rotated by 90 degrees if an A4, 81/2"×11 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 48
p.45 "Original Sizes Difficult to Detect" p.46 "Transmission with Image Rotation" p.51 "Scan Size" p.268 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Placing Originals", Copy/Document Server Reference Setting the Original Orientation When you - Ricoh Aficio MP 7000 | Facsimile Reference - Page 49
". E Specify a destination, and then press the {Start} key. 1 Reference p.220 "Storing a Document" Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of - Ricoh Aficio MP 7000 | Facsimile Reference - Page 50
Transmission A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. 1 C Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that - Ricoh Aficio MP 7000 | Facsimile Reference - Page 51
the original feed types that are selected right after the power is turned on or the {Clear Modes} key is pressed. See "Registering a priority function using a program". Reference p.268 "Registering a priority function - Ricoh Aficio MP 7000 | Facsimile Reference - Page 52
Transmission Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness 1 number of sheets Exposure glass Up to A3 (297 × 420 mm), 1 ---- 11" × 17" (279 × 432 mm) ADF, one-sided docu- B6 JIS L to A3 L ment (up to 1200 mm long) 51/2" × 81/2" K to - Ricoh Aficio MP 7000 | Facsimile Reference - Page 53
original larger than A3, 11"×17" on the exposure glass, only an 1 A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: • Memory Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF • Immediate Transmission: 297 × 1200 mm - Ricoh Aficio MP 7000 | Facsimile Reference - Page 54
printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a 1 margin of 3 mm (0.1") around each edge of the original may not be sent. ❒ If the receiver uses 263 mm (10.4") is scanned as A3, 11 scans custom size documents in a standard size, part - Ricoh Aficio MP 7000 | Facsimile Reference - Page 55
dark originals with dense text or drawings • originals that contain areas of solid print • originals that have solid print around their edges • originals with glossy surfaces • bound originals of more than 10 mm (0.3") in thickness, such as books. The following paper sizes are automatically detected - Ricoh Aficio MP 7000 | Facsimile Reference - Page 56
Transmission Reference "System Settings", General Settings Guide 1 Transmission with Image Rotation Generally, place A4, (L), the document is printed the same size as the original. Note ❒ This function is unavailable with Immediate Transmission. ❒ When Image Rotation is used, all documents are sent - Ricoh Aficio MP 7000 | Facsimile Reference - Page 57
Auto and Manual Density Scan Type If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate scan type to optimize image clarity. ❖ Text Select [Text] to send high-contrast black-and-white image originals. Use this setting - Ricoh Aficio MP 7000 | Facsimile Reference - Page 58
Transmission A Press [Scan Settings]. 1 B Make sure that [Scan Type] is selected. C Select the scan type you require, and then press [OK the density setting and resend the fax. ❒ You can set the scan type that is selected right after the machine is turned on or the {Clear Modes} key - Ricoh Aficio MP 7000 | Facsimile Reference - Page 59
level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. 1 section explains how to set the resolution of the original. Images and text are scanned into the machine by converting them to a sequence of dots. The density of - Ricoh Aficio MP 7000 | Facsimile Reference - Page 60
Transmission A Press [Scan Settings]. 1 B Press [Resolution]. C Select the resolution you require, and then press [OK]. 50 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 61
supported. You can check the resolution at which you actually sent by printing Print Journal" p.268 "Registering a priority function using a program" Scan Size Normally, a placed original is scanned according to the automatically detected size. If a scan area is specified, the original is scanned - Ricoh Aficio MP 7000 | Facsimile Reference - Page 62
Detects the size of the first page and scans all pages using that size. 1 If the machine cannot detect the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Make sure that [Auto Detect] is selected - Ricoh Aficio MP 7000 | Facsimile Reference - Page 63
Settings 1 "Auto Detect: Same Size" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL, 81/2"×14"L, and - Ricoh Aficio MP 7000 | Facsimile Reference - Page 64
a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. Area Program the sizes of the originals to be scanned in advance. Only the area in the specified size is scanned regardless of the actual size of a placed original. A Place the originals. B Press - Ricoh Aficio MP 7000 | Facsimile Reference - Page 65
C Press [Scan Size]. D Press [Area 1] or [Area 2]. Scan Settings 1 E Press [OK]. The specified size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. 55 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 66
usually all are sent 1 using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each original according document guide according to the largest original. ❒ Since small originals may not be correctly aligned with the original guide, the scanned image - Ricoh Aficio MP 7000 | Facsimile Reference - Page 67
Settings 1 "Auto Detect: Mixed Sizes" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK] in step D. ❒ When using Mixed Original Sizes, the machine sends the originals by - Ricoh Aficio MP 7000 | Facsimile Reference - Page 68
Density The appropriate density setting for the original is automatically selected. A Make sure that [Auto Density] is selected. ❖ Manual Density Use manual density to set density manually. You can select one of seven density levels. A If [Auto Density] is selected, press [Auto Density] to turn - Ricoh Aficio MP 7000 | Facsimile Reference - Page 69
Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, The cursor moves. Note ❒ Selecting [Text], [Text / Line Art], or [Text / Photo] for the scan type causes [Auto Density] to be selected. ❒ You can set the density that is selected right after the machine - Ricoh Aficio MP 7000 | Facsimile Reference - Page 70
the next page that you checked on the exposure glass. C Select the density, resolution, and scan type. You have about 60 seconds (10 seconds for Immediate Transmission) to select density, resolution, and scan type. The time remaining is shown on the display. Adjust the settings for each page before - Ricoh Aficio MP 7000 | Facsimile Reference - Page 71
Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of 1 three ports. Important ❒ To add more fax lines, the optional extra G3 interface unit is required. ❖ G3 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 72
Transmission A Press [Select Line]. 1 B Select the line you want to use. If you select "G3 Auto", the machine will use any available line. This increases efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to "On" 62 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 73
, the display shows the first communication that was initiated. Reference p.268 "Registering a priority function using a program" "Facsimile Features", General Settings Guide Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple - Ricoh Aficio MP 7000 | Facsimile Reference - Page 74
{Start} key. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". C Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ You can - Ricoh Aficio MP 7000 | Facsimile Reference - Page 75
Specifying a Destination Reference p.61 "Changing the Line Port" p.65 "Entering a pause" p.66 "Entering a tone" 1 p.76 "Using the Address Book to Specify Destinations" p.83 "Registering Entered Destinations to the Address Book" p.276 "Maximum Values" Entering a pause Press [Pause] when - Ricoh Aficio MP 7000 | Facsimile Reference - Page 76
number keys. E Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Certain services may be unavailable even when using Tone function. ❒ A tone is shown as a "T" on the display - Ricoh Aficio MP 7000 | Facsimile Reference - Page 77
in place of the fax number. Important ❒ Specify the protocol to be used in [Select Line] in advance. A Make sure that [Fax] is selected. B Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". C Enter the IP-Fax destination, and - Ricoh Aficio MP 7000 | Facsimile Reference - Page 78
pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. ❒ For the maximum number of digits for a destination - Ricoh Aficio MP 7000 | Facsimile Reference - Page 79
Guide Regarding 10 (IPv4 address) Example: IPFAX1 (host name) • From IP-Fax to G3 fax Specify the G3 fax telephone number of the receiving machine. Example: 0312345678 ❖ When using using a SIP server • From IP-Fax to IP-Fax Specify the SIP user name of the receiving machine. Example: ABC (SIP user - Ricoh Aficio MP 7000 | Facsimile Reference - Page 80
if the receiver's IPv4 address is "192.168.1.10" and the port number is "2100", specify "192.168.1.10:2100". Ask the network administrator for details. ❒ senders, specify their e-mail addresses, and set the User Name as [Sender] in advance using "Address Book Management" in "System Settings". ❒ - Ricoh Aficio MP 7000 | Facsimile Reference - Page 81
to Internet Fax. 1 B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". D Enter the e-mail address destination, and then press [OK]. If you - Ricoh Aficio MP 7000 | Facsimile Reference - Page 82
pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. ❒ For the maximum number of digits for a destination - Ricoh Aficio MP 7000 | Facsimile Reference - Page 83
Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without going through the SMTP server. Important ❒ To use this function, the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 84
e-mail address by changing the domain part of the email address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is "[email protected]" and the IPv4 address is "192.168.1.10"; abc@[192.168.1.10 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 85
documents from a computer, use the LAN-Fax Driver to specify whether or not to bypass the SMTP server. When sending with the [Use device address] check box Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Special Operations under Windows", Network Guide - Ricoh Aficio MP 7000 | Facsimile Reference - Page 86
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- 1 tination by selecting a Destination key from the destination - Ricoh Aficio MP 7000 | Facsimile Reference - Page 87
Destination Note ❒ To check the contents of Destination keys, print the destination list. Reference "System Settings", General Settings Guide 1 "Registering Addresses and Users for Facsimile/Scanner Functions", Gen- eral Settings Guide Switching the titles in the Address Book There are three - Ricoh Aficio MP 7000 | Facsimile Reference - Page 88
Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to 1 all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by . Important ❒ In the destination list, program an individual fax number - Ricoh Aficio MP 7000 | Facsimile Reference - Page 89
a Destination Note ❒ Destinations programmed in groups can be checked using "Print Group Dial List" in "System Settings". ❒ If a destination Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide - Ricoh Aficio MP 7000 | Facsimile Reference - Page 90
Transmission A Place the original, and then select the scan settings you require. B Press [Recent]. 1 C Select the destination you want to redial to, and then press [OK]. D Press the {Start} key. Note ❒ You can select - Ricoh Aficio MP 7000 | Facsimile Reference - Page 91
can program fax numbers, e-mail addresses, IP-Fax destinations, and folder 1 destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the {User Tools/Counter} key. BFT015S B Press [System Settings]. C Press [Administrator Tools]. D Press [Address - Ricoh Aficio MP 7000 | Facsimile Reference - Page 92
the Printer", Network Guide, or, for information about the Address Book, see the relevant Help. Reference "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Monitoring and Configuring the Printer", Network Guide 82 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 93
. Dest.]. B Press [Names] and enter any necessary information. For details about registering destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. C Press [OK]. Note ❒ Depending on security settings, [Prg. Dest.] may not appear, and you may be - Ricoh Aficio MP 7000 | Facsimile Reference - Page 94
Book 1 Use this LDAP servers, see "System Settings", General Settings Guide. Note ❒ Press [Fax] or [Internet time, see "Maximum Values". ❒ Although one user can program multiple e-mail addresses, only one address search depends on the searching method supported by the LDAP server. However, - Ricoh Aficio MP 7000 | Facsimile Reference - Page 95
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search - Ricoh Aficio MP 7000 | Facsimile Reference - Page 96
Transmission D Press [Name]. 1 E Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press Backspace], and [Delete All], and then enter the destination name again. F Confirm the characters you entered, and then press [Start Search]. When - Ricoh Aficio MP 7000 | Facsimile Reference - Page 97
G Select a destination. Searching for a Destination in the Address Book 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference "Entering Text", About This Machine Search by - Ricoh Aficio MP 7000 | Facsimile Reference - Page 98
Transmission B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 C Press [Fax Destination]. D Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, - Ricoh Aficio MP 7000 | Facsimile Reference - Page 99
the entered fax numbers, and then press [Start Search]. 1 When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. 89 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 100
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered 1 in the destination list. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [ - Ricoh Aficio MP 7000 | Facsimile Reference - Page 101
D Press [E-mail Address]. Searching for a Destination in the Address Book 1 E Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press Backspace], or [Delete All], and then enter the e-mail address again. F Confirm the entered characters, - Ricoh Aficio MP 7000 | Facsimile Reference - Page 102
[U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the Address Book by specifying search criteria. A Press [Search Dest.]. B Select a search - Ricoh Aficio MP 7000 | Facsimile Reference - Page 103
Searching for a Destination in the Address Book C Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. 1 D Press [Advanced Search]. E Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book - Ricoh Aficio MP 7000 | Facsimile Reference - Page 104
fuzzy search. This item appears when selecting an LDAP server in step B. The perfor- mance of fuzzy search depends on the search method supported by the LDAP server. G Press [OK]. H Press [Start Search]. When the search is finished, the search result appears. I Select a destination. If the required - Ricoh Aficio MP 7000 | Facsimile Reference - Page 105
Book Note ❒ You can add one additional search condition for LDAP servers by specify- ing the Search Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see "Sys- tem Settings", General Settings Guide. 1 ❒ The string you enter - Ricoh Aficio MP 7000 | Facsimile Reference - Page 106
Transmission C Enter a registration number using the number keys, and then press [#]. 1 While usually a registration number is displayed in the five-digit format, you do not need to enter the first - Ricoh Aficio MP 7000 | Facsimile Reference - Page 107
G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Press [On Hook]. You will hear a low tone from the internal speaker again. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". 97 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 108
want to send a fax document (ask them to switch to facsimile mode). ❒ For details about On Hook Mode Release Time, see "Facsimile Features", General Settings Guide. Reference p.76 "Using the Address Book to Specify Destinations" "Facsimile Features", General Settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 109
, Internet Fax and IP-Fax. ❒ If Immediate TX Result Report (Immediate Transmission) is printed, the result of a transmission with Manual Dial is not mentioned in the report. A Place the original, and then select the scan settings you require. B Pick up the handset. You will hear a dial tone. C Dial - Ricoh Aficio MP 7000 | Facsimile Reference - Page 110
Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine. 1 Reference p.76 "Using the Address Book to Specify Destinations" 100 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 111
Name as [Sender] in advance using "Address Book Management" in "System Settings". ❒ If user authentication is set, the user logged in is set as sender. The transmission result is sent to the logged-in user's e-mail address. A Place the original, and then select the scan settings you require. B Press - Ricoh Aficio MP 7000 | Facsimile Reference - Page 112
Transmission D Confirm the selected sender, and then press [OK]. 1 E To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report. F To confirm the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 113
the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- 1 tures menu. ❒ You can use Communication Result Report, etc. to check usage status by specified - Ricoh Aficio MP 7000 | Facsimile Reference - Page 114
other party's memory, and not printed automatically. The other party inputs the SUB Code to print the received document. Privacy can can be sent to facsimiles that have the Personal Box function. ❒ A SUB Code cannot be used with Internet Fax. ❒ To use this function, set [SUB Code Transmission] to - Ricoh Aficio MP 7000 | Facsimile Reference - Page 115
C Press [Option Setting]. D Press [SUB Code Transmission]. Advanced Features 1 E Press [OK] twice. The standby display appears. F Enter the fax number of a destination or an IP-Fax destination. G Press [Adv.Features]. H Make sure that [SUB Code] is selected. I Press [Transmission SUB Code]. 105 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 116
. ❒ The SUB Code is printed on lists and reports. Reference p.139 "SUB Code Transmission" p.156 "Transferring Received Documents" p.266 "Registering and Changing Keystroke Programs" p.276 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 106 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 117
use a Transfer Box that has a password, enter the SID Code as the password. printed on lists and reports. Reference p.266 "Registering and Changing Keystroke Programs" p.276 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide services that use - Ricoh Aficio MP 7000 | Facsimile Reference - Page 118
Transmission B Press [Option Setting]. 1 C Press [SEP Code Reception]. D Press [OK] twice. The standby display appears. E Enter the fax number of a destination or an IP-Fax destination. F Press [Adv.Features]. G Make sure that [SEP Code] is selected. H Press [Reception SEP Code]. 108 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 119
a destination using the Destination keys. ❒ The SEP Code is printed on lists and reports. Reference p.140 "SEP Code Reception" p.266 "Registering and Changing Keystroke Programs" p.276 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 109 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 120
There are times you may want to use a password when receiving faxes by SEP Code Reception. 1 Note ❒ For the maximum number and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up. You can use this - Ricoh Aficio MP 7000 | Facsimile Reference - Page 121
Report This report is printed after each SEP Code the Journal. ❒ You can turn this function on or off with the User Parameters (switch 03, bit 4) in the Facsimile Features menu. ❒ To settings. ❒ You can display a destination with the User Parameters (switch 04, bit 4) in the Facsimile Features menu. - Ricoh Aficio MP 7000 | Facsimile Reference - Page 122
1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. A Press the {Clear Modes} key. BFT018S Note ❒ When originals are - Ricoh Aficio MP 7000 | Facsimile Reference - Page 123
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted 1 Follow these steps to cancel a transmission while the Communicating - Ricoh Aficio MP 7000 | Facsimile Reference - Page 124
Transmission D Press [OK]. 1 To cancel another file, repeat steps B and D. To cancel stopping transmission, press [Cancel]. E Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure - Ricoh Aficio MP 7000 | Facsimile Reference - Page 125
to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory. Important ❒ This function is unavailable with Immediate Transmission. - Ricoh Aficio MP 7000 | Facsimile Reference - Page 126
Transmission C Select the file you want to cancel. 1 If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination appears as "p", depending on the security settings. D Press [Stop Transmission]. E Press [OK]. To cancel - Ricoh Aficio MP 7000 | Facsimile Reference - Page 127
F Press [Exit] twice. Canceling a Transmission 1 The standby display appears. Note ❒ To delete some destinations from a broadcast, see "Deleting a Destination from a Simultaneous Broadcast". ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been - Ricoh Aficio MP 7000 | Facsimile Reference - Page 128
Transmission Confirming a Transmission A Press [Change TX / Info]. 1 B Press [Check / Stop Transmission File]. C Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document - Ricoh Aficio MP 7000 | Facsimile Reference - Page 129
D Press [Check / Change Settings]. Confirming a Transmission 1 E Confirm a transmission, and then press [Exit]. F Press [Exit] twice. The standby display appears. 119 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 130
is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed. Note ❒ You can turn this report on and off with the User Parameters (switch 03, bit 2) in the Facsimile - Ricoh Aficio MP 7000 | Facsimile Reference - Page 131
2. Other Transmission Features This section explains the features of [TX Mode], which you can use to apply transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This - Ricoh Aficio MP 7000 | Facsimile Reference - Page 132
Features D Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. 2 When entering numbers smaller than 10, add a zero at the beginning. " "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 7000 | Facsimile Reference - Page 133
Notice You can confirm sent e-mail documents were properly received using e-mail or the Journal. The receiver sends back a reception is only available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then select the scan settings you require. B Press - Ricoh Aficio MP 7000 | Facsimile Reference - Page 134
reports show "- -". ❒ Reception notice messages themselves are not recorded in the Journal. ❒ You can select whether or not to print the Reception Notice. This can be set with User Parameters (switch 21, bit 0) in the Facsimile Features menu. ❒ You can program one of the Quick Operation keys with - Ricoh Aficio MP 7000 | Facsimile Reference - Page 135
sent to all specified destinations as bcc. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [BCC Transmission] to keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile - Ricoh Aficio MP 7000 | Facsimile Reference - Page 136
Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. Important 2 ❒ Register the e-mail address of the destination for e-mail notification in the destination list in advance. A Place the original, and then select the scan settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 137
[TX Mode]. F Specify a destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 138
Other Transmission Features Entering the Subject Allows you to enter a subject for the e-mail document you want to send. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Subject]. D Enter the subject. 128 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 139
convenience, program frequently-used subjects in advance in "Pro- gram / Change / Delete User Text" in " Email Subject" and "Received Images". ❒ You cannot send a subject only as e-mail without an original. ❒ You can program one of the Quick Operation keys with operations for this function. Using - Ricoh Aficio MP 7000 | Facsimile Reference - Page 140
Other Transmission Features Reference p.34 "E-mail Subject" p.153 "Received Images" p.276 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide 2 "Facsimile Features", General Settings Guide 130 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 141
❒ Program text strings in advance in "Program / Change / Delete E-mail Mes- sage" in "System Settings". A Place the original, and then select the scan settings you require. 2 B Press [TX Mode]. C Press [Text]. D Select a text, and then press [OK]. E Press [OK]. The standby display appears. 131 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 142
{Start} key. Note ❒ You cannot send text only without an original. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. 2 Reference "System Settings", General Settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 143
other messages. Important ❒ While this function is in use, the third line of the Label Insertion is not printed. ❒ When there is an image around the area menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require. B Press [TX Mode - Ricoh Aficio MP 7000 | Facsimile Reference - Page 144
can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.136 "Label Insertion" "Facsimile Features", General Settings Guide Auto Reduce When this function is turned on, if the receiver's paper is - Ricoh Aficio MP 7000 | Facsimile Reference - Page 145
❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Make sure that [Auto Reduce] is - Ricoh Aficio MP 7000 | Facsimile Reference - Page 146
you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to screen, select the standard message you want to print. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C - Ricoh Aficio MP 7000 | Facsimile Reference - Page 147
can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. ❒ To print a standard message that is not programmed as a default, program it in advance in "Program / Change / Delete Standard Message" in the Facsimile - Ricoh Aficio MP 7000 | Facsimile Reference - Page 148
function is not available with Internet Fax. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Press [ Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. 138 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 149
Options Reference "Facsimile Features", General Settings Guide SUB Code Transmission Enable this function to appended and transmission is in standard fax mode. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Press [SUB Code - Ricoh Aficio MP 7000 | Facsimile Reference - Page 150
for this function. Using the Quick Operation key allows you to omit step B and step C. 2 Reference p.104 "Setting SUB Codes for Transmission" p.266 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 151
with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.107 "Setting SEP Codes for Reception" p.266 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 152
of every page you send. Required in the USA. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Make sure that [Fax Header Print] is highlighted. E Press [OK] twice. F Specify the destination, and then press the {Start} key. 142 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 153
changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu. ❒ If you used the number keys to specify the receiver, the first header name is printed on the receiver's paper. To print the second header name, contact 2 your service representative. ❒ You can - Ricoh Aficio MP 7000 | Facsimile Reference - Page 154
Other Transmission Features 2 144 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 155
or higher, in which cases the machine switches to Memory Reception. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports Standard, Detail, Fine (with the optional expansion memory), and Super Fine (with the optional expansion memory - Ricoh Aficio MP 7000 | Facsimile Reference - Page 156
documents are lost in this way, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ The machine might not be able to receive large numbers of - Ricoh Aficio MP 7000 | Facsimile Reference - Page 157
Types of Reception Reference "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is - Ricoh Aficio MP 7000 | Facsimile Reference - Page 158
Misfeeds", Troubleshooting. Add paper. For details about adding paper, see "Adding Paper, Toner and Staples", Troubleshooting. Replace the toner cartridge. For details about replacing the toner cartridge, see "Adding Paper, Toner and Staples", Troubleshooting. Call your service representative - Ricoh Aficio MP 7000 | Facsimile Reference - Page 159
specify the following conditions with the User Parameters (switch 05, bit in memory are deleted. In this case, the Journal can be used to identify the senders of the deleted docu- ments, so you Guide "Adding Paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting 149 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 160
. You cannot change the reception mode when a line other than the standard G3 line (G3-2 or G3-3) is used. 3 Note ❒ An external telephone is required to use this machine as a telephone. Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must - Ricoh Aficio MP 7000 | Facsimile Reference - Page 161
Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Features menu. If you program a Quick Operation key The standby display appears. To cancel the selection, press [Cancel]. Reference "Facsimile Features", General Settings Guide 151 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 162
this message with User Parameters (switch 21, bit 7) in the Facsimile Features menu. However, TIFF-F documents created by the Saving function of DeskTopBinder can be received. ❒ If [Require Secure Password Authentication (SPA) for all client connections] is selected in Windows Server 2003/2003 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 163
by accessing the e-mail server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operation key beforehand. A Press [Manual E-mail RX]. 3 The machine Guide Received Images Here is an example of an Internet Fax document sent from this machine and received on a computer using the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 164
other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.34 "E-mail Subject" "System Settings", General Settings Guide 154 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 165
Code This machine can route received documents using SUB Codes. When a document is received, its SUB Code is compared to SUB Codes programmed in Personal Boxes, and if a match is of manufacturer. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 166
Settings Guide SUB Code Transfer Report You can check the results of transmission to Receiving Stations. The machine prints this report when it has finished transmitting to Receiving Stations. Note ❒ You can select whether the SUB Code Transfer Report be automatically print- ed using the User - Ricoh Aficio MP 7000 | Facsimile Reference - Page 167
to the default Forwarding destination specified for this function. ❒ You can select whether the machine prints out the documents it forwards with User Parameters ( . For details, see "Facsimile Features", General Settings Guide. ❒ For the maximum number of destinations you can program in a - Ricoh Aficio MP 7000 | Facsimile Reference - Page 168
"Facsimile Features", General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP reception. With SMTP reception is aborted, the e-mail is deleted, and Error Report is printed. Also, the SMTP server will send an error notification to the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 169
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. 3 ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings" to "On" in the Facsimile Features menu. ❒ Depending on security - Ricoh Aficio MP 7000 | Facsimile Reference - Page 170
276 "Maximum Values" "Facsimile Features", General Settings Guide JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression Note ❒ You can set whether documents are printed as soon as they are received (Im- mediate Reception) with the User Parameters (switch 14, bit 0) in the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 171
of the beep or turn it off completely using "Adjust 3 Sound Volume" in the Facsimile Features menu (set the volume to the mini- mum level). Reference "Facsimile Features", General Settings Guide Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax - Ricoh Aficio MP 7000 | Facsimile Reference - Page 172
center of the edge. ❒ You can enable or disable this function using Center Mark in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Reception Time You can have the date, time, and file number printed at the bottom of the document when it is received. Note ❒ You - Ricoh Aficio MP 7000 | Facsimile Reference - Page 173
You can have a received document printed on both sides of a sheet. Important 3 ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must - Ricoh Aficio MP 7000 | Facsimile Reference - Page 174
on the same paper. Some stored documents may be unavailable for this printing option. 3 Reference "Facsimile Features", General Settings Guide 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. CP2B02E0 Multi-Copy Reception - Ricoh Aficio MP 7000 | Facsimile Reference - Page 175
, the maximum number of copies is 10. ❒ You can turn this function on or off using Reception File Print Quantity in the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception. Reference "Facsimile Features", General Settings Guide 3 Image Rotation If you have - Ricoh Aficio MP 7000 | Facsimile Reference - Page 176
is inserted at the split position and about 10 mm (0.39") of the split area is duplicated on the top of the second sheet. Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for - Ricoh Aficio MP 7000 | Facsimile Reference - Page 177
document to a single A4L sheet. Note ❒ You can turn this function on or off with the User Parameters (switch 10, bit 3) in the Facsimile Features menu. ❒ When this function is used, the printing quality may not be as good as usual. Reference p.166 "Page Separation and Length Reduction" "Facsimile - Ricoh Aficio MP 7000 | Facsimile Reference - Page 178
reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold on the document. ❒ The paper size used to print a received document may be different from the Guide Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use - Ricoh Aficio MP 7000 | Facsimile Reference - Page 179
printed automatically, the printer automatically continues printing from where it left off. • If any documents or reports were being printed manually, the printer does not resume printing Function" in "Initial Set Up". Important ❒ When using this function, documents are not stacked in page number order - Ricoh Aficio MP 7000 | Facsimile Reference - Page 180
you use this function, Image Rotation and 180-degree rotating printing are not possible. Reference "Facsimile Features", General Settings Guide Where faxes onto different trays. Important ❒ The optional 3,000Sheet-50Sheet Staple Finisher or the optional booklet fin- isher is required. ❒ The optional - Ricoh Aficio MP 7000 | Facsimile Reference - Page 181
3,000Sheet-50Sheet Staple Finisher or the optional booklet finisher is required. ❒ The optional finisher or shift sort tray unit is required. When the optional finisher unit is selected for fax output, you can use the Tray Shift function whenever a fax or report is printed. 3 This is useful for - Ricoh Aficio MP 7000 | Facsimile Reference - Page 182
Reception 3 172 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 183
section explains the features of [Change TX / Info], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of - Ricoh Aficio MP 7000 | Facsimile Reference - Page 184
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change TX / Info]. 4 B - Ricoh Aficio MP 7000 | Facsimile Reference - Page 185
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change] for the destination you want to delete. 4 F Press the {Clear/Stop} key to delete the destination, and then press [OK]. BFT019S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP- - Ricoh Aficio MP 7000 | Facsimile Reference - Page 186
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file to which you want to add a destination. 176 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 187
using the number keys or Destination keys, and then press [OK]. You can switch the transmission type between fax/IP-Fax and Internet Fax by pressing [Fax] or [Internet Fax]. To add an e-mail address, switch the type of transmission to Internet Fax by pressing [Internet Fax]. Then, press [Manual - Ricoh Aficio MP 7000 | Facsimile Reference - Page 188
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change TX / Info]. 4 B Press [ - Ricoh Aficio MP 7000 | Facsimile Reference - Page 189
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change TX Time]. 4 F Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on - Ricoh Aficio MP 7000 | Facsimile Reference - Page 190
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select a file whose SMTP server setting you want to change. 180 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 191
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change]. 4 F Press [SMTP]. G Select [Yes] or [No], and then press [OK]. 181 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 192
Changing/Confirming Communication Information H Press [OK]. I Press [Exit]. 4 Repeat from step C to change the SMTP server settings of other recipients. J Press [Exit] twice. The standby display appears. 182 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 193
the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file you want to print. If multiple destinations were specified, only the number of the destinations that have - Ricoh Aficio MP 7000 | Facsimile Reference - Page 194
display returns to that of step C. E Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step C. Repeat from step C, if you want to print another file. F Press [Exit] twice. The standby display appears. Note ❒ You can - Ricoh Aficio MP 7000 | Facsimile Reference - Page 195
memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Press [Print List]. To cancel printing before pressing the {Start} key, press [Cancel]. The screen returns to that - Ricoh Aficio MP 7000 | Facsimile Reference - Page 196
[Exit] twice. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference 4 "Facsimile Features", General Settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 197
Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit 0) in the Facsimile Features menu - Ricoh Aficio MP 7000 | Facsimile Reference - Page 198
/Confirming Communication Information D Press [Transmit Failed File]. To add a destination, press [Add Destination], and then specify the destination. 4 E Press hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference "Facsimile - Ricoh Aficio MP 7000 | Facsimile Reference - Page 199
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. A Press [Change TX / Info]. 4 B Select - Ricoh Aficio MP 7000 | Facsimile Reference - Page 200
be sent, a Communication Failure Report is automatically printed. Or, you can use the Communication Result Report to check each transmission result regardless of status. This report is printed each time a Memory Transmission is completed if turned on with User Parameters (switch 03, bit 0) in the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 201
send fax documents from a computer, use LAN-Fax Driver to specify whether or not the Print Journal" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner", General Settings Guide Confirming by Report and E-mail You can confirm transmission results using - Ricoh Aficio MP 7000 | Facsimile Reference - Page 202
Report is printed. 4 ❒ You can turn this function on or off with the User Parameters (switch 03, bit 0) in the Facsimile Features menu. ❒ You can display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. ❒ You can select whether to include part of the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 203
using the User Parameters (switch 04, bit 1) in the Facsimile Features menu. ❒ This report is only printed if the Communication Result Report is turned off and a document could not be successfully transmitted with Memory Transmission. ❒ You can select whether to include part of the original image - Ricoh Aficio MP 7000 | Facsimile Reference - Page 204
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press [Change TX / Info]. 4 B Press [Reception File Status]. C - Ricoh Aficio MP 7000 | Facsimile Reference - Page 205
Operation keys with operations for this function. Using the key allows you to omit step A. Reference 4 p.276 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. Journal Print the Journal to confirm the latest reception - Ricoh Aficio MP 7000 | Facsimile Reference - Page 206
if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". 4 Note ❒ You can set whether the Journal is automatically printed after every 50 com- munications in - Ricoh Aficio MP 7000 | Facsimile Reference - Page 207
the results of communications in the order made. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby display appears - Ricoh Aficio MP 7000 | Facsimile Reference - Page 208
a 4-digit file number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. E Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. F Press [Exit] twice. The standby display appears. 198 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 209
individual senders. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. E Press [OK] after checking the user name shown on the display. Press [Cancel - Ricoh Aficio MP 7000 | Facsimile Reference - Page 210
Changing/Confirming Communication Information F Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. G Press [Exit] twice. The standby display appears. 4 200 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 211
Journal This section explains the items printed in the Journal. Print Journal 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission - Ricoh Aficio MP 7000 | Facsimile Reference - Page 212
or received. When Reception Notice is activated using "TX Mode", receipt of Reception Notice not mean the e-mail was delivered.) When using LANFax, the results of communication from a computer communication. Not all fax documents were transmitted. 10. User name Shows the sender's name. 11. File - Ricoh Aficio MP 7000 | Facsimile Reference - Page 213
Print Journal Transmitting Journal by E-mail Use this function to send the Journal to the administrator sender name with the User Parame- ters (switch 04, bit 5) in the Facsimile Features menu. ❒ To set the administrator e-mail address, see "System Settings", General Set- tings Guide. ❒ Depending on - Ricoh Aficio MP 7000 | Facsimile Reference - Page 214
/Deleting Received and Stored Documents (Print/Delete Stored Reception File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. 4 Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ Make the settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 215
of step C. E Press [Exit] twice. The standby display appears. Note ❒ This function allows you to print only received and stored documents. ❒ You cannot print and delete received documents using the Document Server function. ❒ You can program one of the Quick Operation keys with operations for - Ricoh Aficio MP 7000 | Facsimile Reference - Page 216
Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. A Press [Change TX / Info]. 4 B Press [Print Note ❒ You cannot delete a document while another person is previewing or printing it using a Web Image Monitor or DeskTopBinder. ❒ You - Ricoh Aficio MP 7000 | Facsimile Reference - Page 217
Reception are deleted. When this happens, the Power Failure Report is printed so you can confirm which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. A Confirm that the Confidential File indicator is blinking. BFT017S B Press - Ricoh Aficio MP 7000 | Facsimile Reference - Page 218
for this function. Using the key allows you to omit step B. ❒ If you print a Memory Lock File, it is deleted. Reference p.204 "Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile - Ricoh Aficio MP 7000 | Facsimile Reference - Page 219
are deleted from Personal Boxes. Note ❒ If a receiver is not assigned, you can print the received documents on this ma- chine. See "Printing Personal Box Documents". Reference p.210 "Printing Personal Box Documents" p.211 "Confidential File Report" "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 7000 | Facsimile Reference - Page 220
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. A Make sure that the Confidential File indicator is lit. 4 BFT017S B Press [Change TX / Info]. C Press [Print Personal Box File]. D Select the box with - Ricoh Aficio MP 7000 | Facsimile Reference - Page 221
display appears. Note ❒ If you print a Personal Box document, it is deleted. ❒ The passwords for Personal Boxes can be programmed under "Box Guide Confidential File Report You can check whether a document was received to a Personal Box. Note ❒ You can turn this function on or off with the User - Ricoh Aficio MP 7000 | Facsimile Reference - Page 222
Boxes". ❒ You can set a password for Information Boxes in advance. A password can be set in "Box Setting" in the Facsimile Features menu. Reference p.213 "Storing Documents in Information Boxes" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 7000 | Facsimile Reference - Page 223
A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Select the box in which you want to store the the file. The stored original file is overwritten. D If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press - Ricoh Aficio MP 7000 | Facsimile Reference - Page 224
. You can also select the following settings: • Original Orientation 4 • Original Settings F Press the {Start} key. The machine starts to scan the original. To stop scanning, press [Stop]. The display returns to that of step C. To store a document in another Information Box, repeat from step - Ricoh Aficio MP 7000 | Facsimile Reference - Page 225
]. D Select the box that contains the stored file you want to print. You cannot select a box that has no stored file. E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try - Ricoh Aficio MP 7000 | Facsimile Reference - Page 226
standby display appears. 4 Deleting Information Box Documents Follow these steps to delete a file stored in an Information Box. A Press [Change TX / Info]. B Press [Store / Delete / Print Information Box File]. C Press [Delete]. D Select the box that contains the stored file you want to delete. 216 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 227
and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step D. F Press [Yes]. To stop deleting, press [No]. The display returns to that of step - Ricoh Aficio MP 7000 | Facsimile Reference - Page 228
Changing/Confirming Communication Information 4 218 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 229
as many times as you want, just by selecting it. • Storing a document does not use facsimile memory. You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or - Ricoh Aficio MP 7000 | Facsimile Reference - Page 230
. ❒ Documents in the Document Server can be sent, printed, or deleted, and their information can be changed using the Web Image Monitor. ❒ Using the DeskTopBinder or Web Image Monitor, documents you stored in the Document Server can be downloaded and managed on the computer. See "Document Server - Ricoh Aficio MP 7000 | Facsimile Reference - Page 231
A Place the original, and then select the scan settings you require. Set "Original Orientation" correctly. Only] to store documents. D Set the user name, file name, and password as necessary. If you are not setting a user name, file name, or password, proceed to step E. You cannot change multiple - Ricoh Aficio MP 7000 | Facsimile Reference - Page 232
Guide Programming a user name A Press [User Name]. 5 B Press the user name to be programmed. Press the title key to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user - Ricoh Aficio MP 7000 | Facsimile Reference - Page 233
Reference "Entering Text", About This Machine Setting a file name A Press [File Name]. Sending a Stored File B Enter the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Setting a password A Press [Password]. 223 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 234
in advance. You can program a password for this function. You can change the user names, file names, and passwords of stored documents. ❒ You cannot use the following transmission methods: • Immediate Transmission • Parallel Memory Transmission • On Hook Dial • Manual Dial A Press [Select Stored - Ricoh Aficio MP 7000 | Facsimile Reference - Page 235
by programmed user name. 5 • Press [Date] to place the documents in order of programmed date. To view details about stored documents, press [Details]. Press the Thumbnails key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then - Ricoh Aficio MP 7000 | Facsimile Reference - Page 236
press the {Start} key. To add an original to stored documents, place the original, and then select any scan settings you require. The added originals are in the Document Server using the copy, printer, or scanner functions. ❒ The specified documents are sent with the scan settings made when they - Ricoh Aficio MP 7000 | Facsimile Reference - Page 237
Specifying documents by [User Name] A Select [User Name]. 5 B Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when searching for a user name. C Select the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 238
Specifying documents by [File Name] A Select [File Name]. B Enter the name of the document to be sent, and then press [OK]. 5 Forward matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press the Thumbnail key to - Ricoh Aficio MP 7000 | Facsimile Reference - Page 239
files are corrupt or are larger than A3, they are not displayed on the preview window. ❒ If the image file is corrupt, store it again. ❒ If you stored originals that had multiple mixed-size pages without using the Mixed Original Sizes function, the displayed size might differ from the actual size - Ricoh Aficio MP 7000 | Facsimile Reference - Page 240
document does not have a password, proceed to step D. D Press [Print File] or [Print 1st Page]. When [Print File] is pressed, the machine prints all the pages. When [Print 1st Page] is pressed, the machine prints only the first page. To print both sides, press [Print 2 Sides]. When multiple files - Ricoh Aficio MP 7000 | Facsimile Reference - Page 241
you can print at a time using [Print 1st Page], see "Maximum Values". ❒ For the maximum number of stored pages you can print at a time, see "Maximum Values". Reference p.276 "Maximum Values" Changing Stored Document Information 5 You can change the file name, user name, and password of stored - Ricoh Aficio MP 7000 | Facsimile Reference - Page 242
Storing a Document C If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step D. D Change the desired information of the stored document. Press the keys for the items you want to change. 5 E Press [ - Ricoh Aficio MP 7000 | Facsimile Reference - Page 243
]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. Note ❒ Depending on the security settings, [Change Access Priv.] might be dis - Ricoh Aficio MP 7000 | Facsimile Reference - Page 244
Storing a Document Changing the file name A Press [Change File Name]. B Press [Backspace] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference "Entering Text" About This Machine Changing the password A Press [Change Password]. 234 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 245
Sending a Stored File B Enter a new password using the number keys, and then press [OK]. C Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. A Press [Select Stored File]. 235 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 246
Storing a Document B Press [Manage / Delete File]. C Select the document you want to delete. 5 You can also delete multiple documents at once. D Enter a password using the number keys, and then press [OK]. E Press [Delete File]. F Press [Yes]. If you do not want to delete the document, press [No]. G - Ricoh Aficio MP 7000 | Facsimile Reference - Page 247
select [Print] from the Windows application, then select LAN-Fax as the printer, and then specify a destination. LAN-Fax enables paperless faxing from your computer to the other destinations. • In addition to sending faxes, the LAN-Fax Driver allows this machine to be used for printing out documents - Ricoh Aficio MP 7000 | Facsimile Reference - Page 248
must be installed on your computer. Use the LAN-Fax Driver included on the printer CD-ROM. You must also make the required computer to fax network settings on the machine, according to the type of connection. Note ❒ When a personal computer and the machine are connected in parallel: See "Preparing - Ricoh Aficio MP 7000 | Facsimile Reference - Page 249
LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003/2003 R2 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax - Ricoh Aficio MP 7000 | Facsimile Reference - Page 250
Computer Note ❒ If your operating system is Windows 2000/XP/Vista or Windows Server 2003/2003 R2, installing a printer driver using Auto Run requires Administrator permissions. When you install LAN-Fax Driver using Auto Run, log on using an account that has Administrator permissions. Installing - Ricoh Aficio MP 7000 | Facsimile Reference - Page 251
This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows 2000/XP/Vista, or Windows Server 2003/2003 R2, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings - Ricoh Aficio MP 7000 | Facsimile Reference - Page 252
The [Accessories] tab contains the following items besides option configuration items. • Prohibit manual destination entry Check this option to inhibit direct destination specification. • Enable E-mail Check this when using Internet Fax with the LAN-Fax function. • IP-Fax Check this option when - Ricoh Aficio MP 7000 | Facsimile Reference - Page 253
from Computers Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M8] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 254
machine's address book data into the destination table of the LAN-Fax Driver. See "Using the Machine's Address Book Data in the Destination List of the LAN added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [Delete - Ricoh Aficio MP 7000 | Facsimile Reference - Page 255
using Address Book Important ❒ In order to use this method, you need to register destinations in the address list using Address Book. ❒ To use device address data as the LAN-Fax Driver appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and - Ricoh Aficio MP 7000 | Facsimile Reference - Page 256
protocol in the [Line:] list. • If you selected [E-mail], select the [Do not use SMTP server] check box if you want to bypass the SMTP server. E Click [Set as added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [ - Ricoh Aficio MP 7000 | Facsimile Reference - Page 257
You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet • 2 sided printing • Preview • Save as file • Document Server To send a fax document at - Ricoh Aficio MP 7000 | Facsimile Reference - Page 258
Send], [Print], or [Send & Print]. The [Preview] window appears. 6 D Click [Next] or [Previous] to check the image. To close the [Preview] window, click tree. E Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file - Ricoh Aficio MP 7000 | Facsimile Reference - Page 259
] on the printer properties dialog box, you cannot select [Document Server]. A Click [Send Options]. The [Send Options] tab appears. B Select the [Send to Document Server] check box, and then enter a user name, file name, and password. 6 Checking Transmission Using LAN-Fax Driver From - Ricoh Aficio MP 7000 | Facsimile Reference - Page 260
Print]. Note ❒ You can confirm transmission results using the E-mail TX Results function and the Communication Result Report. You can set whether to use both of these together in User Parameters (switch 10 Fax Result Report is printed. See "System Settings", General Settings Guide for the e-mail - Ricoh Aficio MP 7000 | Facsimile Reference - Page 261
General Settings Guide 6 Printing and Saving You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. For details about printing the fax image, see the LAN-Fax Driver's Help. A On - Ricoh Aficio MP 7000 | Facsimile Reference - Page 262
Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒ You can use IP-Fax address) cannot be omitted. D Click [Add]. The destination is added to the destination list. E - Ricoh Aficio MP 7000 | Facsimile Reference - Page 263
to the Address Book, select the [Use device address] check box, then enter G3 PABX Auto, or I-G3. However, this machine does not support G4. ❒ For [Protocol:] under [IP-Fax address:], select [H.323 [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book - Ricoh Aficio MP 7000 | Facsimile Reference - Page 264
that you can save on a computer. Saved CSV files can be used as the LAN-Fax Driver destination table. Note ❒ When destinations registered in groups by this machine are inserted into Ad- dress Book, each person's destination is determined according to the following order of priority (check before - Ricoh Aficio MP 7000 | Facsimile Reference - Page 265
LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as destination information • Person name as destination information - Ricoh Aficio MP 7000 | Facsimile Reference - Page 266
Use the following procedure to attach a created cover sheet file to a fax document. A On the [File] menu, click [Print...]. B Select [LAN-Fax M8] in the list, and then click [Print , and contact names, and telephone and fax numbers. To add a message, select the [With a Message] check box, - Ricoh Aficio MP 7000 | Facsimile Reference - Page 267
for Admin Help. Reference "Monitoring and Configuring the Printer", Network Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver, and solutions to those messages. Message Causes and Solutions - Ricoh Aficio MP 7000 | Facsimile Reference - Page 268
print these documents using a Web Image Monitor on a network computer. Important ❒ To use this function, the optional printer/scanner unit must be installed. Note ❒ It is recommended that you use .168.001.010", you must enter it as "192.168.1.10" to connect to the machine. ❒ You need to select - Ricoh Aficio MP 7000 | Facsimile Reference - Page 269
cannot be connected to Web Image Monitor, see Network Guide. ❒ To download the document data on the list of received fax documents, click [TIFF] or [PDF]. For details about downloading, see the Web Image Monitor Help. ❒ The method for downloading differs depending on the selected format. For more - Ricoh Aficio MP 7000 | Facsimile Reference - Page 270
selected multiple documents. You can also have documents printed on both sides of the paper. For more informa- 6 tion, see Help on the Web Image Monitor. G Click [OK]. The display returns to that of step E. Deleting fax information using a Web browser A Start a Web browser. B Enter the machine - Ricoh Aficio MP 7000 | Facsimile Reference - Page 271
steps to use Web Image Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click the radio button to the left of the machine you want to modify, and then click [Change]. The [Change User - Ricoh Aficio MP 7000 | Facsimile Reference - Page 272
in the address field. The top screen is displayed. C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click [Add User]. The [Add User] page appears. F Enter the registration number, name, and e-mail - Ricoh Aficio MP 7000 | Facsimile Reference - Page 273
be viewed on or downloaded to a computer using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them. Important ❒ To use this function, the optional printer/scanner unit must be installed - Ricoh Aficio MP 7000 | Facsimile Reference - Page 274
Fax via Computer 6 264 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 275
you can check the number of received documents using "RX Print Standby File(s)". Reference p.7 "Reading the Display Panel and Using Keys" p.209 "Personal Boxes" p.212 "Information Boxes" "Facsimile Features", General Settings Guide "When the Machine Dose Not Operate As Wanted", Troubleshooting 265 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 276
the following items in Keystroke Programs: • Memory Transmission, Immediate Transmission, type of transmission, destinations, Scan Type, Resolution, Scan Size, Mixed Original Sizes, Auto Density, Manual Density, Original Orientation, Original Settings, Select Line, SUB/SID/SEP/PWD Code entry, Send - Ricoh Aficio MP 7000 | Facsimile Reference - Page 277
All], and then try again. You should register the program name. To cancel a program, press [Cancel]. The display returns to that of step E. Note ❒ Use the same procedure to register and change programs. In step E, select the program number you want to change. ❒ For the maximum number of Keystroke - Ricoh Aficio MP 7000 | Facsimile Reference - Page 278
at a Specific Time (Send Later)" p.276 "Maximum Values" "Entering Text", About This Machine Registering a priority function using a program . Then, recall the registered program, and then press [Program as Defaults] on the Program screen. The recalled settings are registered as priority functions - Ricoh Aficio MP 7000 | Facsimile Reference - Page 279
Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. BFT020S C Press [Change Name]. 7 D Select the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 280
Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. BFT020S C Press [Delete]. 7 D Select the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 281
appears and the registered settings are recalled. E Press the {Start} key. The machine starts to scan the original. Then, transmission starts with the recalled transmission settings. Note ❒ Using the program causes the previous settings to be cleared. ❒ If you have no programmed destinations or - Ricoh Aficio MP 7000 | Facsimile Reference - Page 282
Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.276 "Maximum Values" Extra G3 Interface Unit This option provides one extra G3 line connection. A maximum of two G3 interface - Ricoh Aficio MP 7000 | Facsimile Reference - Page 283
Specifications Specifications ❖ Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85 17" Custom size: 297 × 1200 mm/11" × 47" Maximum scanning size 297 × 1200 mm/11" × 47" Print process Printing on standard paper using a laser Transmission speed G3: 33,600 / 31,200 / 28,800 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 284
Fax Transmission and Reception Network Transmit function Scan line density LAN : Local Area Network Ethernet /IP E-mail format 7 Authentication method Single/Multi-part, MIME Conversion Attached file forms: TIFF-F (MH functions Automatic detection and printing of appended TIFF-F (MH) files - Ricoh Aficio MP 7000 | Facsimile Reference - Page 285
Destination Machines This machine can communicate with Internet Fax machines that satisfy the following specification requirements. When communicating with full mode compatible machines, you can take advantage of higher specifications for coding, original size, and resolution. For details about the - Ricoh Aficio MP 7000 | Facsimile Reference - Page 286
you can search at a time 100 100 using [Search Dest.] 7 Number of recent destinations the machine can 10 10 store Number of digits for a destination 128 128 results printed in the 50 50 Journal Number of special senders you can register 30 30 Number of LAN-Fax Driver transmission - Ricoh Aficio MP 7000 | Facsimile Reference - Page 287
Server using the facsimile function 2,000 Number of pages per document you can store in 1,000 1,000 the Document Server 7 Number of pages you can store in the Document Approx. 9,000 Approx. 9,000 Server (in total - copy function, facsimile func- tion, printer function, and scanner function - Ricoh Aficio MP 7000 | Facsimile Reference - Page 288
Print, 10 2 sided printing, 248 A Acceptable original sizes, 42 Add, 22 Add Destination, 176 Adding a destination, 176 Address Book, 239, 252 Add User, 262 Adjust Sound Volume, 10 120 Checking the transmission result, 189 Checking transmission using LAN-Fax Driver, 249 Check Modes, 26 Check / Stop - Ricoh Aficio MP 7000 | Facsimile Reference - Page 289
67 Entering a pause, 65 Entering a tone, 66 Entering numbers using the number keys, 64 Expansion memory, 272 External telephone, 99 Extra G3 interface unit, 272 F Facsimile Features, 10 Facsimile key, 6, 150 Fax, 16 Fax Destination, 87 Fax Header Print, 142 Fax via computer, 237 File List, 227 File - Ricoh Aficio MP 7000 | Facsimile Reference - Page 290
323 Settings, 10 Having incoming documents printed on paper from the bypass tray, 169 How to Read This Manual, 5 I If there is no paper of the correct size, 168 Image Rotation, 165 Immediate Reception, 145 Immediate Transmission, 15, 23 Immediate TX Result Report, 192 Important Safety Instructions - Ricoh Aficio MP 7000 | Facsimile Reference - Page 291
Printing the Journal, 196 Print Journal, 196 Print List, 185 Print Memory Lock, 207 Print per File No., 198 Print Personal Box File, 210 Print per User, 199 Print Reception Time, 10 Program, 266 Program as Defaults, 268 Program / Change / Delete Gateway, 10 Program / Change / Delete Scan Size, 10 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 292
using multiple line ports, 63 SIP, 29 SIP server, 29 SIP Settings, 10 SMTP, 73, 180 SMTP reception using Internet Fax, 158 SMTP RX File Delivery Settings, 10 Specifications Delete / Print Information Box File, 213, 215, 216 Stored file + Original, 224 Stored Reception File User Setting, 10 Store File - Ricoh Aficio MP 7000 | Facsimile Reference - Page 293
, 167 Two-Sided Printing, 163 TX File List, 185 TX Mode, 121, 123, 125, 126, 128, 131 Types of reception, 145 U User Name, 222 User Text, 128 User Tools/Counter key, 10 Using a program, 271 Using the Address Book to specify destinations, 76 Using the Document Server, 219 Using the machine's Address - Ricoh Aficio MP 7000 | Facsimile Reference - Page 294
284 EN USA B819-7603 - Ricoh Aficio MP 7000 | Facsimile Reference - Page 295
names used herein Windows 2000 are as follows: Microsoft® Windows® 2000 Professional Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Advanced Server • The product names of Windows XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition Microsoft® Windows - Ricoh Aficio MP 7000 | Facsimile Reference - Page 296
FAX Option Type 7500 Operating Instructions Facsimile Reference EN USA B819-7603
-
1 -
2 -
3 -
4 -
5 -
6 -
7 -
8
-
9
-
10
-
11
-
12
-
13
-
14
-
15
-
16
-
17
-
18
-
19
-
20
-
21
-
22
-
23
-
24
-
25
-
26
-
27
-
28
-
29
-
30
-
31
-
32
-
33
-
34
-
35
-
36
-
37
-
38
-
39
-
40
-
41
-
42
-
43
-
44
-
45
-
46
-
47
-
48
-
49
-
50
-
51
-
52
-
53
-
54
-
55
-
56
-
57
-
58
-
59
-
60
-
61
-
62
-
63
-
64
-
65
-
66
-
67
-
68
-
69
-
70
-
71
-
72
-
73
-
74
-
75
-
76
-
77
-
78
-
79
-
80
-
81
-
82
-
83
-
84
-
85
-
86
-
87
-
88
-
89
-
90
-
91
-
92
-
93
-
94
-
95
-
96
-
97
-
98
-
99
-
100
-
101
-
102
-
103
-
104
-
105
-
106
-
107
-
108
-
109
-
110
-
111
-
112
-
113
-
114
-
115
-
116
-
117
-
118
-
119
-
120
-
121
-
122
-
123
-
124
-
125
-
126
-
127
-
128
-
129
-
130
-
131
-
132
-
133
-
134
-
135
-
136
-
137
-
138
-
139
-
140
-
141
-
142
-
143
-
144
-
145
-
146
-
147
-
148
-
149
-
150
-
151
-
152
-
153
-
154
-
155
-
156
-
157
-
158
-
159
-
160
-
161
-
162
-
163
-
164
-
165
-
166
-
167
-
168
-
169
-
170
-
171
-
172
-
173
-
174
-
175
-
176
-
177
-
178
-
179
-
180
-
181
-
182
-
183
-
184
-
185
-
186
-
187
-
188
-
189
-
190
-
191
-
192
-
193
-
194
-
195
-
196
-
197
-
198
-
199
-
200
-
201
-
202
-
203
-
204
-
205
-
206
-
207
-
208
-
209
-
210
-
211
-
212
-
213
-
214
-
215
-
216
-
217
-
218
-
219
-
220
-
221
-
222
-
223
-
224
-
225
-
226
-
227
-
228
-
229
-
230
-
231
-
232
-
233
-
234
-
235
-
236
-
237
-
238
-
239
-
240
-
241
-
242
-
243
-
244
-
245
-
246
-
247
-
248
-
249
-
250
-
251
-
252
-
253
-
254
-
255
-
256
-
257
-
258
-
259
-
260
-
261
-
262
-
263
-
264
-
265
-
266
-
267
-
268
-
269
-
270
-
271
-
272
-
273
-
274
-
275
-
276
-
277
-
278
-
279
-
280
-
281
-
282
-
283
-
284
-
285
-
286
-
287
-
288
-
289
-
290
-
291
-
292
-
293
-
294
-
295
-
296
 |
 |
FAX Option Type 7500
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7