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Specifying a destination using Address Book

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Sending Fax Documents from Computers Specifying a destination using Address Book Important ❒ In order to use this method, you need to register destinations in the address list using Address Book. ❒ To use device address data as the LAN-Fax Driver destination table, you must convert the destinations registered on the machine to a CSV file and send that file to your computer. For details, see "Using the Machine's Address Book Data in the Destination List of the LAN-Fax". A Click the [Address Book] tab. The [Address Book] tab appears. B Select a CSV file containing the desired destination list, from the [Address Book:] dropdown menu. Up to the three most recently used files appear in the dropdown menu. To use a destination list that did not appear, click [Browse...], and then select the file. C Select [Contact] or [Group] in the [Name:] dropdown menu as the display format. Destination list contents change as follows, depending on the option selected: 6 • Contact: Individual name, company name, department name, fax number • Group: Group name If you selected [Group], proceed to step E. D If you selected [Contact] in step C, select the type of fax from the [Type:] dropdown menu. To send by standard fax or IP-Fax, select [Fax]. To send by Internet Fax, select [E-mail]. E Click the destination in the destination list to highlight it, and then click [Set as Destination]. The selected destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [Delete from List]. In the Address Book list box, directly enter the name you want to search for. You can then jump to the name you entered. F To specify more destinations, repeat steps B through E. Note ❒ Destination list contents can be narrowed down by selecting the first letter of a contact name, company name or group name in the [Search] dropdown menu. Reference p.254 "Using the Machine's Address Book Data in the Destination List of the LAN-Fax" 245

Section	Page
FAX Option Type 7500 Operating Instructions Facsimile Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
NOTICE	11
Important Safety Instructions	14
Caution	14
How to Read This Manual	15
Symbols	15
Names of Major Functions	15
Reading the Display	16
Reading the Display Panel and Using Keys	17
Simplified Display	19
Function List	20
About Data Security for Copying	23
1. Transmission	25
Transmission Modes	25
Selecting Type of Transmission	26
Memory Transmission	27
Sending multiple originals using the exposure glass	30
Parallel Memory Transmission	31
Automatic Redial	32
Dual Access	32
Simultaneous Broadcast	32
Immediate Transmission	33
Sending multiple originals using the exposure glass	35
Displaying Confirmation of Transmission	36
IP-Fax Functions	37
Terminology	39
Notes on Using IP-Fax	40
Functions Not Available for IP-Fax Transmission	40
Internet Fax Functions	41
Notes on Using Internet Fax	42
Functions Not Available by E-mail Transmission	43
Functions Not Available by E-mail Reception	44
E-mail Subject	44
T.37 Full Mode	45
Placing Originals	46
Setting the Original Orientation	48
Scanning Two-Sided Originals	49
Acceptable Original Sizes	52
Paper Size and Scanned Area	53
Original Sizes Difficult to Detect	55
Transmission with Image Rotation	56
Scan Settings	57
Scan Type	57
JBIG Transmission	59
Resolution	59
Scan Size	61
Auto Detect	62
Regular	63
Area	64
Mixed Original Sizes	66
Density (Contrast)	68
Mixing Scan Settings for a Multiple Page Original	70
Changing the Line Port	71
Simultaneous Broadcast Using Multiple Line Ports	73
Specifying a Destination	74
Sending Over a Fax Line	74
Entering a pause	75
Entering a tone	76
Sending by IP-Fax	77
Regarding IP-Fax destinations	79
Sending to an E-mail Address	80
Bypassing the SMTP server	83
Using the Address Book to Specify Destinations	86
Switching the titles in the Address Book	87
Specifying Group Destinations	88
Selecting Destinations from Recent Destinations	89
Programming Destinations in the Address Book	91
Registering Entered Destinations to the Address Book	93
Searching for a Destination in the Address Book	94
Search by Destination Name	95
Search by Fax Number/IP-Fax Destination	97
Search by E-mail Address	100
Search Using Advanced Search	102
Search by Registration Number	105
On Hook Dial	107
Manual Dial	109
Sender Settings	111
Advanced Features	114
Setting SUB Codes for Transmission	114
Setting a password	117
Setting SEP Codes for Reception	117
Entering a password	120
SEP Code RX Reserve Report	120
SEP Code RX Result Report	121
Canceling a Transmission	122
Before the Original Is Scanned	122
While the Original Is Being Scanned	122
While the Original Is Being Transmitted	123
Before the Transmission Is Started	125
Confirming a Transmission	128
Checking the Storage Result (Memory Storage Report)	130
2. Other Transmission Features	131
Sending at a Specific Time (Send Later)	131
Requesting a Reception Notice	133
Setting an E-mail Destination as a BCC	135
Confirming Transmission Results by E-mail	136
Entering the Subject	138
Entering the Text	141
Transmission Options	143
Standard Message Stamp	143
Auto Reduce	144
Label Insertion	146
Closed Network	148
SUB Code Transmission	149
SEP Code Reception	150
Fax Header Print	152
3. Reception	155
Types of Reception	155
Immediate Reception	155
Memory Reception	156
Substitute Reception	157
Receiving documents unconditionally	158
Receiving documents according to parameter-specified settings	158
Reception Modes	160
Manual Reception	160
Auto Reception	160
Switching the Reception Mode	161
Receiving Internet Fax Documents	162
Auto E-mail Reception	162
Manual E-mail Reception	163
Received Images	163
Reception Functions	165
Routing Received Documents	165
Routing received documents with SUB Code	165
Transferring Received Documents	166
SUB Code Transfer Report	166
Forwarding Received Documents	167
SMTP Reception Using Internet Fax	168
Routing e-mail received via SMTP	169
JBIG Reception	170
Auto Fax Reception Power-Up	170
Printing Options	171
Print Completion Beep	171
Checkered Mark	171
Center Mark	172
Reception Time	172
Two-Sided Printing	173
180-degree rotation printing	174
Multi-Copy Reception	174
Image Rotation	175
Page Separation and Length Reduction	176
Page Reduction	177
TSI Print (Transmitting Subscriber Identification Print)	177
If There Is No Paper of the Correct Size	178
Setting priority trays	178
Just size printing	179
Having incoming documents printed on paper from the bypass tray	179
Where Incoming Documents Are Delivered - Output Tray	180
Specifying tray for lines	180
Tray Shift	181
4. Changing/Confirming Communication Information	183
Changing the Settings of Files in Memory	183
Deleting a Destination from a Simultaneous Broadcast	184
Adding a Destination	186
Changing the Transmission Time	188
Changing the SMTP Server Setting	190
Printing a File from Memory	193
Printing a List of Files in Memory (Print TX File List)	195
Resending a File	197
Checking the Transmission Result (Transmission File Status)	199
Confirming on Display	199
Confirming by Report	200
Confirming by E-mail	201
Confirming by Report and E-mail	201
Communication Result Report (Memory Transmission)	202
Immediate TX Result Report (Immediate Transmission)	202
Communication Failure Report	203
Checking the Reception Result (Reception File Status)	204
Confirming on Display	204
Confirming by Report	205
Journal	205
Print Journal	206
Printing the Journal	206
All	207
Print per File No.	208
Print per User	209
Journal	211
Transmitting Journal by E-mail	213
Journal by e-mail	213
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)	214
Printing Received and Stored Documents	215
Deleting Received and Stored Documents	216
Printing a File Received with Memory Lock	217
Personal Boxes	219
Personal Boxes	219
Printing Personal Box Documents	220
Confidential File Report	221
Information Boxes	222
Information Boxes	222
Storing Documents in Information Boxes	223
Printing Information Box Documents	225
Deleting Information Box Documents	226
5. Storing a Document	229
Sending a Stored File	229
Storing a Document	230
Programming a user name	232
Setting a file name	233
Setting a password	233
Sending Stored Documents	234
Specifying documents from [File List]	237
Specifying documents by [User Name]	237
Specifying documents by [File Name]	238
Displaying a preview	238
Printing Stored Documents	239
Changing Stored Document Information	241
Changing a user name	243
Changing the file name	244
Changing the password	244
Deleting a Stored Document	245
6. Fax via Computer	247
Sending Fax Documents from Computers	247
Before Use	248
Using the Software	248
LAN-Fax Driver	248
Address Book	249
LAN-Fax Cover Sheet Editor	249
Auto Run program	249
Installing Individual Applications	250
Setting LAN-Fax Driver Properties	251
Setting print properties	251
Making settings for option configuration	252
Basic Transmission	253
Specifying a destination using a destination list	254
Specifying a destination using Address Book	255
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	256
Specifying Options	257
To send a fax document at a specific time	257
To print a sender stamp	257
To attach a cover sheet	257
To specify two-sided printing	258
To display preview	258
Saving as files	258
To store the fax document on the Document Server	259
Checking Transmission Using LAN-Fax Driver	259
Confirming Transmission Results by E-mail	260
LAN-Fax Result Report	261
Printing and Saving	261
Editing Address Book	262
Programming new destinations	262
Editing programmed destinations	263
Deleting programmed destinations	264
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	264
Editing Fax Cover Sheets	265
Creating a cover sheet	265
Attaching a created cover sheet	266
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	267
LAN-Fax Operation Messages	267
Viewing Fax Information Using a Web Browser	268
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor	269
Viewing received fax documents using a Web browser	269
Printing fax information using a Web browser	270
Deleting fax information using a Web browser	270
Programming Destination Information from Web Browser	271
To edit machine properties already programmed	271
To add new receiver	272
Delivering Files Received by Fax	273
7. Appendix	275
Checking the Memory Status	275
Programs	276
Registering and Changing Keystroke Programs	276
Registering a priority function using a program	278
Changing a program name	279
Deleting a Program	280
Using a Program	281
Optional Equipment	282
Expansion Memory (28MB: DIMM)	282
Extra G3 Interface Unit	282
Specifications	283
Specifications Required for the Internet Fax Destination Machines	285
Maximum Values	286

Match case Limit results 1 per page

Sending Fax Documents from Computers

245

Specifying a destination using Address Book

Important

❒

In order to use this method, you need to register destinations in the address

list using Address Book.

❒

To use device address data as the LAN-Fax Driver destination table, you must

convert the destinations registered on the machine to a CSV file and send that

file to your computer. For details, see “Using the Machine's Address Book

Data in the Destination List of the LAN-Fax”.

Click the

[

Address Book

]

tab.

The

[

Address Book

]

tab appears.

Select a CSV file containing the desired destination list, from the

[

Address

Book:

]

dropdown menu.

Up to the three most recently used files appear in the dropdown menu. To use

a destination list that did not appear, click

[

Browse...

]

, and then select the file.

Select

[

Contact

]

[

Group

]

in the

[

Name:

]

dropdown menu as the display format.

Destination list contents change as follows, depending on the option selected:

•

Contact: Individual name, company name, department name, fax number

•

Group: Group name

If you selected

[

Group

]

, proceed to step

If you selected

[

Contact

]

in step

, select the type of fax from the

[

Type:

]

dropdown menu.

To send by standard fax or IP-Fax, select

[

Fax

]

. To send by Internet Fax, select

[

E-mail

]

Click the destination in the destination list to highlight it, and then click

[

Set as Destination

]

The selected destination is added and appears in the

[

List of Destination:

]

box.

If you add a destination by mistake, click the wrong destination, and then

click

[

Delete from List

]

In the Address Book list box, directly enter the name you want to search for.

You can then jump to the name you entered.

To specify more destinations, repeat steps

through

Note

❒

Destination list contents can be narrowed down by selecting the first letter

of a contact name, company name or group name in the

[

]

dropdown

menu.

Reference

p.254 “Using the Machine's Address Book Data in the Destination List of

the LAN-Fax”